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HomeMy WebLinkAboutMinutes 07/21/97 BOARD OF COUNTY COMMISSIONERS EAGLE, COLORADO RECORD OF PROCEEDINGS FORM 50 HOECKEL'S 387869 PUBLIC HEARING JULY 21, 1997 Present: Johnnette Phillips James Johnson, Jr. George "Bud" Gates James Hartmann Sara J, Fisher Chairman Commissioner Commissioner County Administrator Clerk to the Board This being a scheduled Public Hearing the following items were presented to the Board of County Commissioners for their consideration: Consent Calendar Chairman Phillips stated the first item on the agenda was the consent calendar as follows: A) Approval of bill paying for the week of July 21, 1997, subject to review by County Administrator B) Approval ofthe Board of County Commissioner Minutes for July 7, 9 & 16, 1997 C) Resolution 97-93, authorizing the Eagle County Clerk & Recorder to conduct the November 4, 1997, Election by Mail Ballot, in accordance with C,R,S" 1-7,5-101, The Mail Ballot Election Act D) Resolution 97-94, authorizing the distribution of monies from the School Land Dedication Fund to Eagle County School District RE-50-J E) Resolution 97-95 Final Release of Collateral and Termination ofthe Warranty Period for Saddleback Ridge, Cordillera Subdivision, Filing 12 F) Second Amendment to the Sand and Gravel Mining Lease with Western Mobile Pre Mix Company G) Resolution 97-96, and Power of Attorney conferring authority on Attorneys Office to draw on letter of credit for George Shaeffer Construction Company, Letter of Credit No 186 in the amount of $7,275,00 to expire July 25, 1997 H) Resolution, and Power of Attorney conferring authority on Attorneys Office to dfaw on Letter of Credit for MC Joint Venture, Letter of Credit No. 938-2402, in the amount of$41,280,OO to expire July 21, 1997, pulled I) Agreement between Eagle County 911 Authority Board and Department of Public Safety and the Colorado State Patrol to provide full time radio dispatching services J) Agreement between Eagle County and Jean Wood to judge foods at the 1997 Eagle County Fair K) Agreement between Eagle County and Aunt Mollie's Rocky Mountain Bar-B-Que, Michelle New, for catering Eagle County Employee Picnic on July 29, 1997 L) Agreement between Eagle County and Crabtree Photo works to provide photographic services at the 1997 Eagle County Fair M) Resolution 97-97, appointing a referee for the 1997 Eagle County Board of Equalization, Commissioner Gates asked for discussion on item 1. Commissioner Johnson asked for discussion on the minutes, Commissioner Gates asked Mr. Loeffler to speak about the 911 Board, Bob Loeffler, Deputy County Attorney, stated the 911 Board gave a grant to the State Patrol for calendar year 1997 for one dispatch position, Because the State is on a physical year rather than a calendar year, the contract ended June 30, The grant would then have been extended longer than agreed to, They consented to carry it into June 30, 1998, However, they are not happy with the grant the way it has been executed and they have asked the State Patrol for support documentation, Mr, Loeffler stated 911 uses a large percentage of personnel. 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P;)l13lS l:;)g:pO'1 'lW BOARD OF COUNTY COMMISSIONERS EAGLE, COLORADO RECORD OF PROCEEDINGS FORM 50 HOECKEL'S 387869 of Camp Hale on August 1, 2 and 3rd, 1997, The Board approved this resolution on July 14, 1997, Commissioner Johnson moved to approve Resolution 97-99, file number ZS-00017, Camp Jeep at Camp Hale, incorporating Staff findings, Commissioner Gates seconded the motion, Commissioners Phillips and Johnson voting aye, Commissioner Gates abstained, Final Settlement, Colorado Pavement Maintenance Jim Elwood, Airport Manager, presented final settlement between Eagle County and Colorado Pavement Maintenance for runway and taxiway crack sealing at the Eagle County Regional Airport. He stated this matter was published and no claims have been received, Staff recommended approval. Commissioner Gates moved to approve final settlement for Colorado Pavement Maintenance, as recommended by Staff. Commissioner Johnson seconded the motion, The vote was declared unanimous, Audited Financial Statements Allen Sartin, Finance Department, presented the 1996 audited financial statements, Mr, Sartin expressed his thanks to Mark Silverthorne and Chris Sasse for their efforts in the Audit Process, Mr, Sartin introduced Mike Nelson, the Auditor from Chadwick & Davis, Mr. Nelson thanked the Staff for their assistance as well stating Eagle County is one of their good clients, He stated they do have an audit report which is clean, He stated the Federal Financial Statements are included in the reports, 1,7 Million was received by the airport, He explained the other charges and said about 3,9 was in Federal funding, Mr. Nelson stated Lake Creek Affordable Housing, The Airport terminal and the four new funds were included in the audit. They have depended on the financial statements as presented by Allen Sartin, He stated the increase in valuation results in additional property tax revenues, He stated there are some new disclosures included, Lake Creek and ECA T and conduit debt, such as bonds, He stated the only other item was an over expenditure in debt service, It was a minimal amount of money, Chairman Phillips asked what fund that was, Mr. Nelson stated it was the Building G,Q, fund, Mr. Sartin explained the bill for paying agent fees and how they failed to budget that, Staff recommended the Board accept those statements, Commissioner Gates moved to accept the 1996 audited financial statements, Commissioner Johnson seconded the motion, The vote was declared unanimous, There being no further business to be brought before the Board the meeting was adjourned until July 28, 1997, ~ Chairman 3