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HomeMy WebLinkAboutMinutes 12/14/93 BOARD OF COUNTY COMMISSIONERS EAGLE, COLORADO RECORD OF PROCEEDINGS FORM 50 HOECKEL:S 387869 PUBLIC HEARING DECEMBER 14, 1993 Present: George "Bud" Gates James Johnson, Jr. Johnnette Phillips Jim Fritze Sara J. Fisher Chairman conmissioner Conmissioner County Attorney Clerk to the Board This being a scheduled Public Hearing the following items were presented to the Board of County Corrmissioners for their consideration: Eagle CaIputer Systems Proposal Paul Clarkson, Planner, stated the next item on the agenda was a computerized system for Corrmunity Development, proposed by Eagle Computer Systems. He explained the system to the Board. Chairman Gates asked if funds were previously budgeted for the computer system. Keith Montag, Commmity Development Director, responded funds budgeted for 1993 were $52,000.00 and $21,000.00 for 1994 for a total of $73,000.00. He informed the Board the quote received from ECS was $72,000.00. conmissioner Phillips asked what type schedule had been arranged between Community Development and Data Processing for installation. Paul Clarkson responded Data Processing will be minimally involved in the installation. He stated Data Processing will at a maximum be doing the maintenance and back up of the system. Keith Montag replied Data Processing has acknowledged the need for Commmity Development to move forward with a Local Area Network. He stated at some point in the future, Community Development will want to tie into the current County system. Conmissioner Philli~s expressed concern with the installation schedules t?roduced by Data Processlng. She questioned if two systems could be lnstalled simultaneously. Paul Clarkson responded Data Processing is fully aware of the installation schedule. conmissioner Johnson asked if the system would have the ability to cross reference by date. Paul Clarkson answered yes. Corrmissioner Johnson asked if developers will submit their proposals on disk in the future. Keith Montag stated that will be looked at in the future. conmissioner Johnson had concerns relating to excess paper trail and how difficult it had been in the past to find information needed. Paul Clarkson responded the system should help to decrease excess paper. He stated access to information will be easier as the system will be centralized. He stated there is currently no contract in place and Staff would like to have approval based on Staff's recorrmendation. He stated Staff would like approval to draft a contract with Eagle Computer Systems for the Board's signature. Jim Fritze, County Attorney, suggested the award be subject to successful negotiations. He stated a protest has been filed. Paul Clarkson stated there were some misconce~tions with the reading of the RFI. He informed the Board the individual maklng the protest was given the opportunity to appear before the Board today and is not present. conmissioner Phillips moved to approve the pro}?Osal from Eagle Computer Systems for the office automation system for Commmlty Development subject to the completion of a negotiated contract. commissioner Johnson seconded the motion. The vote was declared unanimous. PD-311-93-P Blue Ridge PUn 1 Paul Clarkson presented PD-311-93-P Blue Ridge PUD. He stated this ap~lication was for a Planned unit Development Preliminary Plan approval for "ffilxed use development" on a 12.955 acre parcel of land located at the El Jebel Road/Highway 82 intersection. He reminded the Board this item was tabled from November 23, 1993 to allow Staff and the applicant to come to an agreement on outstanding issues. Staff reconmended approval with the following conditions reviewing only those conditions still outstanding: 01) Reversal of Phases II and III. 05) Off-site road improvements to El Jebel Road as outlined in the El Jebel Conmercial area site access study is the responsibility of the applicant and shall be collateralized at final plat. 09) CUrb and ~tter is needed for the entire length of ~he frontage road when parking and sldewalks are constructed on the Crawford slde of the road. Parking shall be reviewed by the Engineering Department. 10) The upper road cross section shall be ten foot lane with two foot shoulders on each side plus necessary ditching from Blue Ridge Loop to Driveway number three. A 16 foot platform from Driveway number three to Blue Ridge Court is acceptable for Fire Protection access. 16) Apartments above the conmercial space are acceptable with a limit of 9,600 square feet. 17) The ap~licant shall present an Engineering review of the proposed retaining wall In Phase III. Steve Isom, Representing the Developer, reviewed the project for the Board. Mr. Isom had concerns regarding the burden on the developer for off- site irrprovements to El Jebel Road. He conmented without a final plat on Ace Lane, Phase II cannot move forward. Conmissioner Johnson corrmented in reference to number 10 and the 16 foot platform being added. commissioner Phillips asked for clarification on number 9 pertaining to curb and gutter. Phil Scott, Engineering Technician, discussed shared responsibility in relation to the El Jebel Road improvements. He stated the County recorrmends not taking responsibility for improvements to El Jebel Road as it currently meets today's traffic needs. Steve Isom presented a drawing with improvements previously made to El Jebel Road. commissioner Johnson asked if improvements involve the developers of Kodiac Park as well as the Texaco PUD seen previously. Steve Isom responded Kodiac Park would not partlcipate in the improvements on El Jebel Road. Paul Clarkson reflected on the two major issues at large number one being required improvements to El Jebel Road and number two was the completion of the frontage road now known as Blue Ridge Lane. commissioner Johnson conmented in reference to the completion of the frontage road combined with the start of Phase II. Paul Clarkson discussed the connection of Phases I and II and expressed concerns with preliminary plans never making it to final ~lat. Steve Isom informed the Board Phase I will stand on It'S own. Paul Clarkson stated Staff would like the dedication of right of way and construction of some of the right of way from El Jebel Road to the realigned willits Lane up front. . Steve Isom responded Tucker's home is in the middle of that right of way In Phase II. He stated at this point he cannot make that commitment until Phase II moves forward. Paul Clarkson expressed concern in relationship to the Tucker's home. He stated this was not the time to bring up that item. He related the road through the Tucker property is in an approved sketch plan. C?mmissioner Phillips suggested obtaining dedication and construction of Blu~ Rl<;lge Road from El Jebel thro';lgh Phase I. She stated obtaining the dedlcatlon through Phase II may trlgger construction of the road through that phase. Jim Fritze stated there must be a document in place to secure the negotiations. He stated the issue at hand was the Tucker house and related once dedication is in place the house would then belong to the County. He suggested,the applic~t obtain dedicated right of way and keep the house in place untll constructlon of Phase II begins, at which point the house can be moved. 2 BOARD OF COUNTY COMMISSIONERS EAGLE, COLORADO RECORD OF PROCEEDINGS FORM 50 HOECKEL'S 387869 Steve Isom expressed concern with changes made to the initial discussion involving improvements to El Jebel Road. He stated the burden now falls on the applicant which causes great hardship. Jim Fritze commented on prior discussion of funds and the Boards conmitment to this project. Conmissioner Phillips asked about improvements to El Jebel Road. Steve Isom responded a third lane needs to be added for a continuous center turn lane. Conmissioner Phillips asked if there has been conmitment from the Highway Department to help with the widening of El Jebel Road. Steve Isom responded the State Highway Department will go as far as Faver Lane from Highway 82. Phil Scott stated the Engineering Department did not make a conmitment to the applicant in reference to assistance with the improvements to El Jebel Road. He stated they did have a conversation on the possibility the County being liable if irrprovements are required to accommodate today's existing traffic. He stated he informed the applicant decisions concerning road improvements by the County could only be made by the Board and studies show improvements are not requlred for today's trafflc. Conmissioner Johnson moved for to adj ourn until 1: 15 to discuss language being used for this application. Conmissioner Phillips seconded the motion. The vote was declared unanimous. Chairman Gates called the meeting back to order. Discussion followed on improvements to El Jebel Road and who is responsible for those improvements. Conmissioner Johnson moved to table PD-311-93-P Blue Ridge PUD until January 11, 1994. Conmissioner Phillips seconded the motion. The vote was declared unanimous. PD-I05-93-A Streamside at Vail PUD Amendment Keith Montag presented PD-105-93-A, Streamside at vail PUD Amendment. Commissioner Johnson moved to approve additional parking spaces for this PUD. Conmissioner Phillips seconded the motion. The vote was declared unanlmous. Sign Penni.t 353 Paul Clarkson presented an application by Northwest Airlines for signage at the Eagle County Regional Airport. He stated he has visited the site and informed the Board the sign does not meet County guidelines but does not detract from the two existing signs. He stated the application has been submitted and fees have been paid. Staff reconmended approval. Conmissioner Johnson expressed concerns with the sign for Northwest Airlines not being the same size as the existing signs. He stated consistency is the issue at hand and does not want to set a precedent. Discussion followed the sign for Northwest Airlines Conmissioner Johnson moved to approve Sign Permit 353 with the condition the sign be no greater than 34 square feet. conmissioner Phillips seconded the motion. The vote was declared unanimous. ZS-339-93-US West New Vector Cellular Telecommunications Facility Ellie Caryl, Planner, presented a proposal to retrofit an existing telecommmicatlons facility located within Christine State Wildlife Area. She stated the u~rade application has brought to Staff's attention there is currently no speclal use permit on this structure. . Monte Force, applicant, discussed modifications being requested for this slte. conmissioner Gates questioned the role the Division of wildlife has in 3 this issue. Ellie Caryl responded there are guidelines the applicant must follow. commissioner Gates questioned the use of the tower from other area facilities. Monte Force responded there is only one other cellular carrier who may wish to utilize the tower. Conmissioner Johnson questioned the lack of a special use permit for this tower. Chairman Gates stated when State land is being used for conmercial purposes it shall be approved by the Board of County conmissioners. Jim Fritze corrmented on the State and Local Land Use guidelines. Ellie Caryl stated Staff reconmended approval with the following conditions: 01) The height shall be ~ermanently limited to fifty feet 02) Proposed satellite dlshes shall be limited to SlX foot in diameter 03) The color must be compatible with surrounding landscape 04) Fire prevention devices must be installed 05) Sanitation issues (removal of outhouse) must be resolved 06) All disturbed areas must be reseeded 07) Acquisition of appropriate permits must be obtained and waiver of the requirement to submit an expanded environment impact statement must be received. conmissioner Philli~s moved to ZS-339-93-US West New Vector Cellular Telecommunications Facillty with the conditions of Staff. Corrmissioner Johnson seconded the motion. The vote was declared unanimous. SE-297-93-Gracious Savior Lutheran Church Ellie Caryl presented file number SE-297-93, Gracious Savior Lutheran Church. She stated this is a proposal to le~alize an existing ~arcel of land. She stated Staff finds the required flndings can be met In regards to access, water and sewer. Ms. Caryl stated Staff recorrmended approval. Jim Fritze asked if the original parcel was created by the school district. Ellie Caryl answered yes. commissioner Phillips moved to approve SE-97-93, Gracious Savior Lutheran Church Land Exemption to legalize an existing parcel of land. conmissioner Johnson seconded the motion. The vote was declared unanimous. commissioner Phillips moved to authorize the Chairman to si$D the plat for Gracious Savior Lutheran Church located in section 5, Townshlp 5 South Range 82 West. Commissioner Johnson seconded the motion. The vote was declared unanimous. Resolution 93-155 Extending Temporary Amendment to Land Use Regulations Keith Montag presented Resolution 93-155 an extension to the terrporary Amendment to the Eagle County Land Use Regulations. He stated through Resolution 93-138 the words "the same value per acre will be used throughout the County" were deleted on a temporary basis. He stated after 30 days any terrporary amendment must be extended which is the reason for this proposed Resolution. Jim Fritze corrmented on the Eagle County Land Use Regulations. commissioner Johnson moved to approve Resolution 93-155, extending the Terrporary Amendment to the Eagle County Land Use Regulations in regard to property valuations throughout Eagle County. commissioner Phillips seconded the motion. The vote was declared unanimous. Plat, Resolution and Document Signing Sid Fox, Planning Manager, presented SM-892-93 The Seventh Supplemental Condominium Map for the Chateau, Chalet #10 located Beaver Creek. . 4 BOARD OF COUNTY COMMISSIONERS EAGLE, COLORADO RECORD OF PROCEEDINGS FORM 50 HOECKEL'S 387869 Conmissioner Phillips moved the Chairman sign SM-892-93. Conmissioner Johnson seconded the motion. The vote was declared unanimous. Sid Fox ~resented SM-858-93, Final Plat, a part of Lot 80, Block 1, Eagle Vail, Flling #2. conmissioner Phillips moved the Chairman sign SM-858-93. Corrmissioner Johnson seconded the motion. The vote was declared unanimous. There being no further business to be brought before the Board the meeting was adjourned. Attest: ~ 5