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HomeMy WebLinkAboutR15-106 Fourth Supplementary Budget 2015 Commissioner s C (AUui L moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 2015 - 101D RESOLUTION ADOPTING A 4th SUPPLEMENTARY BUDGET AND APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2015,AND AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED MONIES BETWEEN VARIOUS SPENDING AGENCIES WHEREAS, the County has received certain unanticipated revenues, hereinafter described; and WHEREAS, said revenues were not anticipated at the time of the adoption of the 2015 budget and/or such revenues were not assured at the time of the adoption of the 2015 budget and therefore were not appropriated; and WHEREAS, in view of the needs of the various offices, departments, boards, commissions, and other spending agencies, it is also necessary to transfer certain previously budgeted and appropriated monies; and WHEREAS, the Board has the authority to expend such unanticipated or unassured revenues by enacting a supplementary budget and appropriation, and to transfer budgeted and appropriated revenues from one county fund to another county fund, pursuant to C.R.S. 29-1-109 and C.R.S. 29-1-111; and WHEREAS, Eagle County's Finance Director has determined that such budget appropriations are in compliance with the provisions of the Colorado Constitution, Article X, Section 20, also known as "Amendment One: The Taxpayer's Bill of Rights"; and WHEREAS, notice of this proposed supplementary budget has been published in a newspaper having general circulation within the territorial limits of the County of Eagle, State of Colorado, as required by the terms of C.R.S. §29-1-106. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, the Board hereby authorizes a supplementary budget and appropriation of unanticipated revenues, unassured funds, and transfers from fund balance as described in Exhibit A attached hereto and incorporated herein by this reference.. f PPLu ED ORM B sr, ►«ca, Eagle County Attu ney's Office-- By: Eagle County Commissioners'Office THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all action necessary to effectuate the intent of this Resolution. THAT, the Eagle County Budget Officer is hereby requested and directed to immediately transmit an original or certified copy of this Resolution to the affected spending agencies and the officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the payment of money. THAT, The Eagle County Budget Officer is hereby further requested and directed to file an original or certified copy of this Resolution with the Division of Local Governments in the Department of Local Affairs. THAT, this resolution is necessary for the public health, safety and welfare of the citizens of Eagle County, Colorado. MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the U day of 1›. . .w 1IAX}-- , 2015. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its 4�'� BOARD OF COUNTY COMMISSIONERS ATTEST: �T '! •I ci T L `} I in.� i,t� ., * By: 1 Clerk to the Board of Kathy C ndler-Henry County Commissioners Chair eanne McQueenV Commissioner Jillian H. Ryan Commissioner Commissioner `( ducat_ - 44'`''4 14 `Seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner Chandler-Henry ti Commissioner McQueeney 14-p, Commissioner Ryan 4_447 S k..c_4 i This resolution passed by ?■- / 0 vote of the Board of County Commissioners of the County of Eagle, State of Colorado EAGLE COUNTY GOVERNMENT • EXHIBITA • Fourth Supplemental Appropriation to FY2015 Budget _ • .111. • 12/8/2015 _ MD De.artment Descri.tion • Amount • GENERAL FUND I Revenues: U M • $ 4,140.00 1001-502-4362.11 Treasurer Other Treasurer Fees • $ 26,600.00 1001-130-30-4404.98 ■ Public Safety Council DSFL Grant(Ford Motor Co) • $ 17,700.00 1001-201-49-4370.11 6 Community Prevention Initiative Federal Grant Comm Service Block Grant • $ 1,826.00 1001-510-4342.99 (21252) IN Finance Forest Reserve Act Revenues • $ 73,374.00 1001-149-4322.11 Sheriff Search and Rescue DOLA Grant Funds $ 3,429.00 1001-201-41-4355.13 9 Environmental Sustainability Eco-Build Committed Fund Balance • $ 1,558.00 10 Clerk and Recorder eRecording Surcharge Restricted Fund Balance $ 750.00 ecoTV18 PEG Restricted Fund Balance i $ 4,014.00 ® Unassigned Fund Balance • $ 1,635,769.00 _ ® Total Revenue • $ 1,769,160.00 14 MIKEI Expenditures: • Veterans Services Veterans Services Officer Wages • $ 3,724.00 1001-502-see attached Public Safety Council Driving Skills for Life $ 17,700.00 1001-201-49-7100 18 Community Prevention lnitiatrive Wages&Benefits • $ 1,826.00 1001-510-see attached (21252) MED Finance Forest Reserve Act Grant(School District) _ • $ 73,374.00 1001-149-8900 Ma Sheriff Vail Mountain Search&Rescue Missions II $ 3,429.00 1001-201-41-8906.99 (30802) ® Environmental Sustainability Eco Build Fund Balance • $ 1,558.00 1001-291-8905.99 (20903) ® Clerk and Recorder Harris Maintenance Contract NI $ 750.00 1001-110-6438.99 (30201) 23 ecoTV18 Equipment • $ 4,014.00 1001-161-7101.99 (20601) 24 Commissioners Strategic Planning Facilitation • $ 25,000.00 1001-101-17-6595 25 Human Resources Purchase of Copy Machine • $ 6,690.00 1001-150-21-7100 26 Facilities Management Lake Creek Rental for Early Head Start Staff • $ 14,481.00 1001-190-6443.98 ® Environmental Health Stream Gages Cost Share with the CRWCD • $ 16,000.00 1001-290-6595 MCI Engineering Edwards LID Study Contribution • $ 20,000.00 1001-305-8905 29 Building Bank Fees • $ 10,000.00 1001-310-6590 HS General Administration Ergonomic Operating Supplies • $ 4,000.00 1001-500-7100 ® Early Head Start Other Purchased Services II $ (4,195.00) 1001-525-6595 _ ® Early Head Start Chairs,Desk Drawers and Blinds for Lake Creek Office • $ 4,195.00 1001-525-7100 MiiIMI Applicant Background Hiring Testing NI $ 3,000.00 1001-201-41-5421 _ MI Drug&Alchol Blood Screening/Sexual Assault DNA Tests • $ 2,000.00 1001-201-41-6170 ® Sheriff Uniforms and Equipment Expenses • $ 3,000.00 1001-201-41-7110 36 Detentions Laundry Service During Jail Remodel • $ 1,200.00 1001-201-48-6580 _ ® Detentions Inmate Transports Ni $ 5,000.00 1001-201-48-6660.11 Various Inecreased Health Insurance Premiums MI $ 552,414.00 See Attached M - Transfer out to the Health Insurance Fund _ • $ 1,000,000.00 1001-149-9100.37 40 Total Expenditures $ 1,769,160.00 11111311111•11=11 _. IIRoad and Bridge Fund I Assigned Fund Balance • $ 150,866.00 Total Revenue $ 150,866.00 1.311 Ill Purchase of Additional Equipment _ • $ 103,277.00 1100-350-51-6665.12 _ 48 Inecreased Health Insurance Premiums • $ 47,589.00 See Attached 49 Total Expenditures • $ 150,866.00 50 il Social Services Fund Assigned Fund Balance _ $ 86,443.00 ® Total Revenue $ 86,443.00 _ ® Expenditures: 56 Public Assistance Business Travel • $ (3,325.00) 1110-530-6580 57 Public Assistance Training,Fleet,Operating Supplies I $ 3,325.00 1110-530-see attached 58 Public Assistance Employment First-Stackable Chairs • $ 600.00 1110-530-7101.99 (21203) 59 Public Assistance Stand up Desks for Public Assistance • $ 700.00 1110-530-7100 mo General Administration Stand up Desks for General Administration • $ 520.00 1110-500-7100 Public Assistance Other Purchased Services II $ (1,820.00) 1110-530-6595 Public Assistance Contractual Services $ _ (16,500.00) 1110-530-6595 Public Assistance IT Purchases-Scanners • $ 10,000.00 1110-530-7195.11 Ma Public Assistance Stand up Desks $ 6,500.00 1110-530-7100 _ WEI IV-D Child Support Services Training $ (1,500.00) 1110-540-5430 66 IV-D Child Support Services Business Travel • $ (600.00) 1110-540-6580 67 IV-D Child Support Services Adjustable Desks and Ergonomic Supplies II $ 2,100.00 1110-540-7100 68 TANF Colorado Works Business Travel U $ (700.00) 1110-555-6580 69 TANF Colorado Works Adjustable Desks and Ergonomic Supplies U $ 700.00 1110-555-7100 MEI Inecreased Health Insurance Premiums • $ 86,443.00 See Attached 71 otal Expenditures $ 86,443.00 72 EAGLE COUNTY GOVERNMENT EXHIBIT A Fourth Supplemental Appropriation to FY2015 Budget _ — — — 12/8/2015 Line# Department Description Amount 73 Sales Tax E.V.Transportation 74 Revenues: 75 Assigned Fund Balance _ $ 311,318.00 76 Total Revenue $ 311,318.00 77 78 Expenditures: _ 79 Employment Physicals $ 2,500.00 1151-405-62-5420 80 Employee Tuition and Training $ 2,000.00 1151-405-62-5430 81 Increased Costs Associated with Bus Washes $ 2,000.00 1151-405-63-7100 82 Wages Overtime Transit Authority Operations $ 160,000.00 1151-405-62-5130 83 Wages Overtime Transit Authority Maintenance $ 8,000.00 1151-405-63-5130 84 Furniture for Employee Housing Unit at Lake Creek $ 3,000.00 1151-405-61-7100 85 Rental Apartments for Employees $ 4,000.00 1151-405-61-6554 86 ECO Rental of Swift Gulch Facility _ _ $ 13,000.00 1151-405-61-6444 87 Xerox Print Charges _ $ 1,150.00 1151-405-61-6439 88 Postage for Employer Outlet Pass Purchases $ _ 1,000.00 1151-405-61-6560 89 Treasurer Miscellaneous Treasurers Fees $ 12,500.00 1151-130-31-8911 90 Inecreased Health Insurance Premiums $ 102,168.00 See Attached 91 Total Expenditures $ 311,318.00 92 93 Sales Tax E.V.Trails 94 Revenues: 95 Assigned Fund Balance $ 2,847.00 96 Total Revenue I$ 2,847.00 97 98 Expenditures: 99 Treasurer Miscellaneous Treasurer's Fees $ 1,000.00 1152-130-31-8911 100 Inecreased Health Insurance Premiums $ 1,847.00 1152-606-62-5310 101 Total Expenditures $ 2,847.00 _ 102 103 Sales Tax R.F.V Transportation 104 Revenues: 105 Sales Tax $ 20,000.00 1153-415-4130 106 Assigned Fund Balance $ - 107 Total Revenue $ 108 109 Expenditures: 110 Grants-intergovernmental Agencies $ 20,000.00 1153-415-8900 111 Total Expenditures $ 20,000.00 112 113 Sales Tax R.F.V Trails 114 Revenues: 115 _ Sales Tax $ 10,000.00 1154-616-4130 116 Assigned Fund Balance $ 117 Total Revenue $ - 118 119 Expenditures: 120 Grants-intergovernmental Agencies $ 10,000.00 1154-616-8900 121 Total Expenditures $ 10,000.00 122 -- --- - - - -- --- 123 Airport Fund _ 124 Revenues: 125 Assigned Fund Balance $ 64,269.00 126 Total Revenue $ 64,269.00 127 128 Expenditures: 129 Rental of Loader _ $ _ 5,000.00 1160-450-6447.11 _ 130 Treasurer Miscellaneous Treasurer's Fees $ 5,000.00 1160-130-31-8911 131 Inecreased Health Insurance Premiums $ 54,269.00 1160-450-5310 132 Total Expenditures $ 64,269.00 133 134 800 MHZ Fund 135 Revenues: _ 136 _ Assigned Fund Balance $ 1,019.00 137 Total Revenue $ 1,019.00 138 139 Expenditures: 140 Inecreased Health Insurance Premiums $ 1,019.00 1180-250-5310 141 , Total Expenditures $ 1,019.00 142 143 EAGLE COUNTY GOVERNMENT EXHIBIT A Fourth Supplemental Appropriation to FY2015 Budget 12/8/2015 - Line# Department Description Amount 144 Public Health Fund 145 Revenues: 146 Total Health Alliance Local Grant $ 5,890.00 1209-504-4370.11 147 Tobacco State Grant $ 2,303.00 1209-505-76-4362.11 148 Health Equities State Grant $ 5,000.00 1209-505-77-4362.11 149 Health Aging Federal Grant-AAAA Caregiver Support Grant $ 1,140.00 1209-515-4342.89 150 Assigned Fund Balance $ 62,895.00 151 Total Revenue $ 77,228.00 152 153 Expenditures: _ 154 Total Health Alliance Wages Part Time $ 2,313.00 1209-504-5115 155 Total Health Alliance FICA Taxes $ _ 143.00 1209-504-5210 156 Total Health Alliance Medicare Taxes $ 34.00 1209-504-5215 157 Total Health Alliance Operating Supplies $ 1,150.00 1209-504-7100 158 Total Health Alliance Other Purchased Services $ 2,250.00 1209-504-6595 159 Tobacco Business Trips&Meetings $ 2,303.00 1209-505-76-6580 160 Health Equities Cancer,Cardiovascular and Pulmonary Disease Prevention $ 5,000.00 1209-505-77-6142 161 Health Aging Tuition and Training $ 1,140.00 1209-515-5430 162 Maternal Child Health Operating Supplies for Family Planning Clinic in Avon $ 6,238.00 1209-505-72-7100 163 Various Inecreased Health Insurance Premiums $ 56,657.00 See Attached 164 Total Expenditures $ 77,228.00 165 166 Housing Loan Fund 167 Revenues: 168 Assigned Fund Balance-ECLF Receivables _ $ 44,000.00 169 Assigned Fund Balance-EHOP Receivables $ 26,000.00 170 Total Revenue $ 70,000.00 171 172 Expenditures: 173 ECLF Loan Program Fees $ 44,000.00 1400-590-86-6591 174 EHOP Loan Program Fees $ 26,000.00 1400-590-88-6591 175 Total Expenditures $ 70,000.00_ 176 177 Housing Operations Fund _ 178 _ Revenues: 179 Assigned Fund Balance _ _ $ 36,325.00 180 Total Revenue $ 36,325.00 181 182 Expenditures: 183 _ Inecreased Health Insurance Premiums $ 36,325.00 1401-590-84-5310 184 Total Expenditures $ 36,325.00 185 --- — ( 186 Open Space Fund 187 Revenues: 188 Assigned Fund Balance $ 13,880.00 189 Total Revenue $ 13,880.00 190 --- - ----- — — --- --- 191 Expenditures: _ 192 Emma Farms/Waldeck Property $ 10,570.00 1442-620-8905.99 (80013) 193 Telephone Services $ 335.00 1442-620-6225.11 194 Increased Health Insurance Premiums $ 2,975.00 1442-620-5310 195 Total Expenditures $ 13,880.00 196 197 _ _ Capital Improvement Fund _ 198 Revenues: 199 Assigned Fund Balance $ 766,308.00 200 Total Revenue $ 766,308.00 201 202 Expenditures: 203 Treasurer Miscellaneous Treasurer's Fees $ 2,000.00 2150-130-31-8911 204 Facilities Management Future Facility Fund $ 250,000.00 2150-190-8200.11 205 Facilities Management IT Remodel $ 70,000.00 2150-190-8250.99 (EA300CAP) 206 Facilities Management Communications Remodel $ 30,000.00 2150-190-8250.99 (EA300CAP) 207 Facilities Management Assessor Remodel $ 300,000.00 2150-191-8250.99 208 Environmental Sustainability Old Courthouse Insulation Improvement and Re-Roof $ 7,459.00 2150-291-8250.99 (EA700CAP) 209 Information Technology Clerk&ECO Video Surveillance $ 64,000.00 2150-165-8410.11 210 Facilities Management Neilson Pumpback Irrigation Ditch Repair $ 25,500.00 2150-190-8150.99 (31913) 211 Communications AV System Improvements in Eagle County Room $ 17,349.00 2150-160-8410.11 _ 212 Total Expenditures $ 766,308.00 213 ---- • f EAGLE COUNTY GOVERNMENT EXHIBIT A Fourth Supplemental Appropriation to FY2015 Budget _ 12/8/2015 Line# Department Description Amount _ 214 Landfill Fund 215 Revenues: _ 216 _ Unrestricted Net Position $ 31,341.00 217 Total Revenue $ 31,341.00 218 219 Expenditures: 220 Treasurer Miscellaneous Treasurer's Fees $ 3,800.00 3600-130-31-8911 221 Inecreased Health Insurance Premiums $ 27,541.00 see attached 222 Total Expenditures $ 31,341.00 223 224 Motor Pool Fund 225 Revenues: 226 Unrestricted Net Position _ $ 33,053.00 227 Total Revenue $ 33,053.00 228 -- - ---- - - 229 Expenditures: 230 Treasurer Miscellaneous Treasurer's Fees $ 2,300.00 3700-130-31-8911 231 Inecreased Health Insurance Premiums $ 30,753.00 see attached 232 Total Total-Eii-PeWditures $ 33,053.00 233 - — - 234 Health Insurance Fund - 235 Revenues: 236 Transfer in from the General Fund $ 1,000,000.00 3790-149-4910.10 237 Health Insurance Premium Employer $ 1,000,000.00 3790-705-4490 238 Unrestricted Net Position _ $ 239 Total Revenue $ 2,000,000.00 240 241 Expenditures: 242 Health Insurance Claims Paid $ 2,000,000.00 3790-705-5312 243 Total Expenditures $ 2,000,000.00 244 245 246 247 248 SUMMARY All Funds General Fund 249 Additional Revenue $ 1,171,402.00 $ 127,069.00 250 Revenue Carryforward from 2014 to 2015 $ - $ - Unassigned and Assigned Fund Bal(incl.Net Assets)- 251 Previously Funded $ - $ - 252 Contingency Fund(Unassigned) $ - $ - Unassigned and Assigned Fund Balance used for additional 253 appropriations $ 3,201,939.00 $ 1,635,769.00 254 Committed Fund Balance-Previously Funded $ - 255 Committed Fund Balance-used for additional appropriations $ 1,558.00 $ 1,558.00 256 Restricted Fund Balance-Previously Funded $ - $ _ - 257 _ Restricted Fund Balance-used for additional appropriations $ 4,764.00 $ 4,764.00 258 Restricted Net Position _ $ - $ _ - 259 Unrestricted Net Position-Previously Funded $ - $ - - 260 Unrestricted Net Position-Used for additional appropriations _ $ 64,394.00 $ - - 261 Nonspendable _ _ $ - $ -_ _ - 262 Transfers $ 1,000,000.00 $ - 263 $ 5,444,057.00 $ 1,769,160.00 264 265 _Revenue Carryforward $ - 266 Unassigned&Assigned(including Contingency) _ $ 3,201,939.00 267 Unrestricted Net Position $ 64,394.00 268 Restricted Fund Balance $ 4,764.00 269 _ Committed Fund Balance _ $ 1,558.00 270 _ Subtotal-New Approp $ 3,272,655.00 _ 271 Transfers $ 1,000,000.00 272 New Revenue $ 1,171,402.00 273 Total $ 5,444,057.00 274 275 276