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Home My WebLink AboutR13-044 2nd Supplementary Budget Commissioner t' *tom moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 2013 - (n RESOLUTION ADOPTING A 2nd SUPPLEMENTARY BUDGET AND APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2013, AND AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED MONIES BETWEEN VARIOUS SPENDING AGENCIES WHEREAS, the County has received certain unanticipated revenues, hereinafter described; and WHEREAS, said revenues were not anticipated at the time of the adoption of the 2013 budget and /or such revenues were not assured at the time of the adoption of the 2013 budget and therefore were not appropriated; and WHEREAS, in view of the needs of the various offices, departments, boards, commissions, and other spending agencies, it is also necessary to transfer certain previously budgeted and appropriated monies; and , WHEREAS, the Board has the authority to expend such unanticipated or unassured revenues by enacting a supplementary budget and appropriation, and to transfer budgeted and appropriated revenues from one county fund to another county fund, pursuant to C.R.S. 29 -1 -109 and C.R.S. 29 -1 -111; and WHEREAS, Eagle County's Finance Director has determined that such budget appropriations are in compliance with the provisions of the Colorado Constitution, Article X, Section 20, also known as "Amendment One: The Taxpayer's Bill of Rights "; and WHEREAS, notice of this proposed supplementary budget has been published in a newspaper having general circulation within the territorial limits of the County of Eagle, State of Colorado, as required by the terms of C.R.S. §29 -1 -106. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, the Board hereby authorizes a supplementary budget and appropriation of unanticipated revenues, unassured funds, and transfers from fund balance as described in Exhibit A attached hereto and incorporated herein by this reference. THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all action necessary to effectuate the intent of this Resolution. THAT, the Eagle County Budget Officer is hereby requested and directed to immediately transmit an original or certified copy of this Resolution to the affected spending agencies and the officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the payment of money. THAT, the Eagle County Budget Officer is hereby further requested and directed to file an original or certified copy of this Resolution with the Division of Local Governments in the Department of Local Affairs. THAT, this resolution is necessary for the public health, safety and welfare of the citizens of Eagle County, Colorado. MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the day of VAAA- , 2013. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its ATTEST: BOARD OF COUNTY COMMISSIONERS Gif 1-"16 4111 Clerk to the Boar o of .1ORPp Jon St. County Commissioners _ Chai ■ Sara J. Fisher Commissioner / 416111r.... A_A J• /an H. Ryan i' ommissioner Commissioner e2)1 seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner Stavney Commissioner Fisher t . " Commissioner Ryan 7 J This Resolution passed by � vote of the Board of County Commissioners of the County of Eagle, State of Colorado. 2 EAGLE COUNTY GOVERNMENT EXHIBIT A Second Supplemental Appropriation to FY2013 Budget 5/7/2013 Line # Department Description Amount 1 GENERAL FUND 2 Revenues: 3 4 Other Treasurers Fee (Offsite Fund) $ 500.00 1001 - 130 - 4404.89 5 State Grant -CO Historical Records Advisory Board $ 2,000.00 1001- 110 -10- 4352.11 6 EcoBuild Funds $ 54,268.00 7 'State Grant- Forest Health $ 6,000.00 1001 - 172 - 4350.99 (20905) _ 8 HHS Early Head Start state grant $ 3,288.00 1001 - 525 - 4362.11 9 Restricted PEG fund balance $ 25,000.00 10 Supplemental Contingency (Unassigned) $ 95,602.00 1001 - 149 -6611 11 Unassigned Fund Balance $ 88,112.00 12 Total Revenue $ 274,770.00 13 14 Expenditures: 15 C &R Digitization of historic meetings $ 6,000.00 1001- 110 -10 -6131 15 Bldg Habitat for Humanity - EcoBuild $ 54,268.00 1001 - 310 - 8905.99 (20903) 16 Planning Forest Health grant $ 6,000.00 1001 - 172 - 6596.99 (20905) 17 EHS Operating supplies $ 3,288.00 1001 - 525 -7200 Reallocate partial EHS salary&benefits to purchased 18 EHS services $ (82,151.00) 1001- 525 -5110 Reallocate partial EHS salary&benefits to purchased 19 EHS services $ (5,094.00) 1001- 525 -5120 Reallocate partial EHS salary&benefits to purchased 20 EHS services $ (1,191.00) 1001 - 525 -5215 Reallocate partial EHS salary&benefits to purchased 21 EHS services $ 88,436.00 1001- 525 -6595 22 Public Comm ECOtv18 equipment $ 25,000.00 1001- 161 - 7101.99 (20601) 23 C &R Kodak Ballot Scanner repair $ 1,670.00 1001- 110 -11 -6405 24 Commissioners Air Alliance $ 30,000.00 1001- 101 -17- 8905.16 25 Emergency Mgt 1Food for FEMA training $ 5,000.00 1001- 241 -7300 26 Emergency Mgt MSC jointly purchased television for visual displays $ 310.00 1001 - 241 -7100 27 Weed &Pest Trailer to haul Gator XUV $ 2,525.00 1001- 340 -7100 28 Sheriff 3 Additional Detention Deputies - Wages $ 77,095.00 1001- 201 -48 -5110 29 Sheriff 3 Additional Detention Deputies - Wellness $ 450.00 1001 - 201 -48- 5139.10 30 Sheriff 3 Additional Detention Deputies - FICA $ 4,808.00 1001 - 201 -48 -5210 31 Sheriff 3 Additional Detention Deputies - Medicare $ 1,125.00 1001 - 201 -48 -5215 32 Sheriff 3 Additional Detention Deputies - Health Insurance $ 27,309.00 1001 - 201 -48 -5310 33 Sheriff 3 Additional Detention Deputies - Retirement $ 4,653.00 1001- 201 -48 -5340 34 Sheriff 3 Additional Detention Deputies - Uniforms _ $ 8,423.00 1001- 201 -48 -7110 35 Sheriff 3 Additional Detention Deputies - Equipment $ 8,423.00 1001 - 201 -48 -7100 _ 36 Sheriff 3 Additional Detention Deputies - Training $ 8,423.00 1001 - 201 -48 -5430 37 Total Expenditures $ 274,770.00 38 EAGLE COUNTY GOVERNMENT EXHIBIT A Se cond Supplemental Appropriation to FY2013 Budget 5/7/2013 • Line # Department Description Amount 39 SOCIAL SERVICES FUND 40 Adult Protection _Title XX HHS State grant _ $ 889.00 1110 - 516 - 4362.11 41 Adult Protection Title XX HHS State grant _ $ 547.00 1110 - 516- 4362.11 42 Youth & Family Title XX HHS State grant $ 3,764.00 1110 - 535 - 4362.13 43 Youth & Family PSSF HHS State grant $ 2,900.00 1110 - 535 - 4362.11 44 Youth & Family JAG HHS State grant $ 10,400.00 1110- 535 - 4362.11 45 Youth & Family SOC HHS State grant $ 50,000.00 1110 - 535 - 4362.11 46 Youth & Family CMP HHS State grant incentives $ 47,675.00 1110 - 535 - 4362.18 47 Public Assistance HHS Federal grant FEMA (EFSP) $ 1,670.00 1110 - 530 - 4342.18 48 Assigned Fund Balance $ 55,795.00 49 Total Revenue $ 173,640.00 50 51 Expenditures: 52 Adult Protection Title XX Training grant allocation $ 889.00 1110 - 516 -5430 53 Public Assistance Title XX Training grant allocation $ 547.00 1110 - 530 -5430 54 Youth & Family Title XX Training grant allocation $ 3,764.00 1110 - 535 -5430 55 Youth & Family PSSF Training grant allocation $ 460.00 1110 - 535 -5430 56 Youth & Family PSSF Contractual services grant allocation $ 870.00 1110- 535 -6142 57 Youth & Family PSSF Operating supplies grant allocation $ 1,570.00 1110 - 535 -7100 58 Youth & Family JAG Contractual services grant allocation $ 10,400.00 1110 - 535 -6142 59 Youth & Family SOC Contractual services grant allocation $ 50,000.00 1110- 535 -6142 60 Youth & Family CMP Contractual services grant allocation $ 47,675.00 1110 - 535 -6142 61 Public Assistance EFSP award expense $ 1,670.00 1110 - 530 - 6596.99 (21216) 62 Public Assistance Temporary staff change to regular full $ 38,480.00 1110- 530 -5110 63 Public Assistance Temporary staff change to regular full $ 2,386.00 1110- 530 -5210 64 Public Assistance Temporary staff change to regular full $ 558.00 1110- 530 -5215 65 Public Assistance Temporary staff change to regular full $ 11,950.00 1110 - 530 -5310 66 Public Assistance Temporary staff change to regular full $ 112.00 1110 - 530 -5330 67 Public Assistance Temporary staff change to regular full $ 2,309.00 1110 - 530 -5340 68 Youth & Family Pitkin Child Welfare IGA (from salary savings) $ (58,000.00) 69 Youth & Family Pitkin Child Welfare IGA (to Contractual Services) $ 58,000.00 70 Total Expenditures $ 173,640.00 71 72 OFFSITE ROAD IMPROVEMENTS FUND 73 Assigned Fund Balance $ 500.00 74 Total Revenue $ 500.00 75 76 Expenditures: _ 77 Treasurer Miscellaneous Treasurer's fee $ 500.00 1140- 130 -31 -8911 78 Total Expenditures $ 500.00 79 80 EV Transportation Fund _ 81 Revenues: 82 Federal Grant $ 83,306.00 1151 - 405 -61- 4349.11 Carryforward 83 Unassigned Fund Bal - Previously Funded Purchases $ 20,939.00 84 Total Revenue $ 104,245.00 85 86 Expenditures: 87 Para Transit software $ 38,900.00 1151- 405 -61- 8501.11 Carryforward 88 _ Ground improvements for bus stops $ 27,845.00 1151 - 405 -63- 6425.11 Carryforward 89 Hub Park n Ride study _ $ 37,500.00 1151- 405 -64 -6150 Carryforward 90 $ 104,245.00 EAGLE COUNTY GOVERNMENT EXHIBIT A Second Supplemental Appropriation to FY2013 Budget _ 5/7/2013 Line # Department Description Amount 91 Public Health Fund 92 Revenues: 93 MCH HHS Federal Grant CFPI $ 7,993.00 1209 - 505 -72- 4342.99 (21215) 94 Disease Prevention State grant contract immunizations $ 2,500.00 1209 - 505 -71- 4362.21 95 Disease Prevention State grant program $ 20,000.00 1209 - 505 -71- 4362.99 (21240 96 Healthy Aging Local grant CO Health Well & Wise $ 39,790.00 1209 - 515 - 4370.99 (21241) 97 Committed Fund Balance ( increase) $ (18,500.00) 98 Total Revenue $ 51,783.00 99 100 Expenditures: 101 MCH CFPI grant lab /medical supplies $ 7,993.00 1209 - 505 -72 -7260 102 Disease Prevention State grant contract immunizations training $ 2,500.00 1209- 505 -71 -5430 103 Disease Prevention State grant program - business travel $ 1,000.00 1209 - 505 -71- 6581.99 (21240) 104 Disease Prevention State grant program - program supplies $ 500.00 1209 - 505 -71- 7201.99 (21240) X055 Healthy Aging Local grant CO Health Well & Wise - business travel $ 4,290.00 1209 - 515- 6581.99 (21241) 106 Healthy Aging Local grant CO Health Well & Wise - purchased svcs $ 26,500.00 1209- 515- 6596.99 (21241) 107 Healthy Aging Local grant CO Health Well & Wise - program supplies $ 9,000.00 1209 - 515 - 7201.99 (21241) 108 Total Expenditures $ 51,783.00 109 110 Open Space Fund 111 Revenues: _ Transfer in from CIP (Eagle River Preserve) tipping 112 fees _ $ 6,000.00 1442- 149 - 4910.65 113 Assigned Fund Bal - Previously Funded Purchases _ $ 79,215.00 114 Assigned Fund Balance $ 50,000.00 115 Total Revenue $ 135,215.00 116 117 Expenditures: 118 Eagle River Preserve trail improvements design $ 6,000.00 1442 - 620 - 8150.99 (32001) 119 PM Colorado River Ranch land improvements $ 50,000.00 1442 - 191 - 8150.99 (80012) 120 PM Two Bridges land improvements $ 71,575.00 1442 - 191 - 8150.99 (80006) Carryforward 121 PM Two Bridges land improvements $ (22,360.00) 1442 - 191 - 8150.99 (80006) Carryforward 122 PM State Bridge land improvements $ 7,640.00 1442 - 191 - 8150.99 (80007) Carryforward 123 PM State Bridge land improvements $ 22,360.00 1442 - 191 - 8150.99 (80007) 124 $ 135,215.00 125 126 Capital Improvement Fund 127 Revenues: 128 Committed ERP (Eagle River Preserve) tipping fees $ 6,000.00 129 Assigned Fund Bal - Previously Funded Purchases $ 96,701.00 130 Total Revenue $ 102,701.00 131 132 Transfer out to Open Space (ERP funds) $ 6,000.00 2150 - 149 - 9100.12 133 FM MSC Generator $ 72,301.00 2150 - 190 - 8410.11 Carryforward 134 IT Tyler CBOE Module $ 24,400.00 2150 - 165 - 8501.11 Carryforward 135 Total Expenditures $ 102,701.00 136 • EAGLE COUNTY GOVERNMENT EXHIBIT A S cond Supplemental Appropriation to FY2013 Budget 5/7/2013 Line # Department Description Amount 137 Landfill Fund 138 Revenues: 139 Unrestricted Net Assets $ 220,000.00 140 Total Revenue $ 220,000.00 141 142 Expenditures: 143 Equipment for Town of Gypsum recycling drop -off site _ $ 186,000.00 3600 - 807 - 8410.11 144 Land for Gypsum recycling drop -off site $ 34,000.00 3600 - 807 -8100 145 Total Expenditures $ 220,000.00 146 147 Fleet Fund 148 Revenues: 149 Unrestricted Net Assets $ 7,500.00 150 Total Revenue $ 7,500.00 151 152 Expenditures: 153 Weston evaluation $ 3,750.00 3700 - 730 -55 -6595 154 Weston evaluation $ 3,750.00 3700 - 730 -56 -6595 155 Total Expenditures $ 7,500.00 156 157 158 159 160 SUMMARY All Funds General Fund 161 Additional Revenue $ 283,222.00 $ 11,788.00 Unassigned and Assigned Fund Bal (incl. Net 162 Assets) - Previously Funded Purchases $ 196,855.00 163 Contingency Fund (Unassigned) _ $ 95,602.00 $ 95,602.00 Unassigned and Assigned Fund Balance used for 164 additional appropriations $ 421,907.00 $ 88,112.00 Committed Fund Balance- Previously Funded 165 Purchases $ 6,000.00 Committed Fund Balance -used for additional 166 appropriations $ 35,768.00 $ 54,268.00 167 Restricted Fund Balance - Previously Funded Restricted Fund Balance -used for additional 168 _ appropriations $ 25,000.00 $ 25,000.00 169 _ Transfers In $ 6,000.00 170 Total Appropriations $ 1,070,354.00 $ 274,770.00 171 172 SUMMARY 173 174 Previously funded _ $ 202,855.00 175 New revenue $ 283,222.00 176 New appropriations $ 578,277.00 177 Transfers $ 6,000.00 178 -- I otal $ 1,070,354.00