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HomeMy WebLinkAboutR12-131 Establishing Regular Public Meetings, Holidays and Payroll for 2013 Commissioner �jl■ moved adoption of the following ' arlution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 2012- 1 7 f RESOLUTION ESTABLISHING REGULAR PUBLIC MEETING DAYS FOR THE EAGLE COUNTY BOARD OF COMMISSIONERS FOR FISCAL YEAR 2013 AND ESTABLISHING DAYS AND OFFICE HOURS FOR COUNTY OFFICES TO TRANSACT COUNTY BUSINESS FOR FISCAL YEAR 2013 AND DESIGNATING LEGAL HOLIDAYS FOR FISCAL YEAR 2013 AND ESTABLISHING BI- WEEKLY PAYROLL SCHEDULE FOR 2013 WHEREAS, pursuant to Section 30 -10 -303, C.R.S., the Board of County Commissioners of the County of Eagle, State of Colorado ( "Board ") desires to establish and publish a schedule of the Board's regular meeting days for Fiscal Year 2013; and WHEREAS, pursuant to Section 30 -10 -109, C.R.S., the Board further desires to establish the days and office hours of the County of Eagle, State of Colorado, for Fiscal Year 2013, whereupon all County offices shall be kept open for the transaction of County business; and WHEREAS, the Board further desires to establish legal holidays for Fiscal Year 2013, during which all County offices shall be closed; and WHEREAS, the Eagle County Personnel Policy, as amended, provides that the Board determine on a year -by -year basis the legal holidays for which County employees shall be paid; and WHEREAS, the Board further desires to establish the Bi- Weekly Payroll Schedule for 2013. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, the Board hereby designates and adopts those dates designated as holidays in the attached Exhibit "A" as County legal holidays for Fiscal Year 2013, whereupon all County offices shall be officially closed for the transaction of County business. THAT, the Board hereby determines that said legal holidays be paid holidays for eligible Eagle County employees. THAT, except for said legal holidays, all County offices located in the County Seat of Eagle shall be kept open for the transaction of County business during the hours of 8:00 a.m. through 5:00 p.m. on Monday through Friday of each respective week in Fiscal Year 2013. 1 THAT, the Chairman of the Board or the County Manager is hereby delegated the authority to close all or part of the offices of the County due to storm or other emergency. The Chairman or Manager shall use his best efforts to notify the media of such closure. THAT, notwithstanding the foregoing, all Clerks of the Court and the Sheriff be subject at all times to the command of the people, and shall at all hours, night and day, be prepared to attend such duties as may reasonably be required by them. THAT, the Board hereby establishes and adopts the schedule of the Board's regular public meeting days for Fiscal Year 2013 as set forth in the attached Exhibit `B." THAT, until further notice, such regular public meetings of the Board shall be held in the Eagle County Room, Eagle County Building, 500 Broadway, Eagle, Colorado, or as to better serve the public interest, at the Mount Sopris Room, El Jebel Community Center, 0020 Eagle County Drive, El Jebel, Colorado. THAT, the Board may hold such special or emergency meetings and adopt such publication procedures therefore as the public interest may, in the opinion of the Board, require. THAT, copies of Exhibit "A" and Exhibit `B" be forthwith appropriately posted at County government buildings throughout the County and on the County website www.eaglecounty.us. THAT, the Board hereby finds, determines and declares that this Resolution is necessary for the public health, safety and welfare of the residents of the County of Eagle, State of Colorado. THAT, the Board further desires to establish the Bi- Weekly Payroll Schedule for 2013 as set forth in the attached Exhibit "C ". MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the 18th day of December 2012. ct rr 44 " COUNTY OF EAGLE, STATE OF ` '4A B C C OLORAD O, By and Through Its ATTEST: * B OARD OF COUNT ► M 0 - • S `` t 4 y I' i - By: Clerk to the Board of Peter F. Runyon County Commissioners arc '1� Jon SI Comm sner _44 I i ■• Sara J. Fisher I Commissioner 2 Commissioner seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner Runyon 1 / Commissioner Stavney / 1 / Commissioner Fisher • This resolution passed by �� vote of the Board of County Commissioners of the County of Eagle, State of Colorado. 3 COUNTY HOLIDAYS 2013 Monday, January 21, 2013 Martin Luther King Jr. Day Monday, February 18, 2013 Presidents Day Monday, May 27, 2013 Memorial Day Thursday, July 4, 2013 Independence Day Monday, September 2, 2013 Labor Day Monday, October 14, 2013 Columbus Day Monday, November 11, 2013 Veterans Day Thursday & Friday, November 28 & 29, 2013 Thanksgiving Holiday Tuesday & Wednesday, December 24 & 25, 2013 Christmas Holiday Wednesday, January 1, 2014 New Year's Day EXHIBIT 2013 MEETING SCHEDULE EAGLE COUNTY BOARD OF COMMISSIONERS January June 8 BoCC Meeting (Tue) 3 No Meeting - CCI Conference (Mon) 14 Work Session (Mon) 4 No Meeting - CCI Conference (Tue) 15 BoCC Meeting (Tue) 10 Work Session (Mon) 21 No Meeting — MLK Jr. Day (Mon) 11 BoCC Meeting (Tue) 22 BoCC Meeting (Tue) 17 Work Session (Mon) 28 Work Session (Mon) 18 BoCC Meeting (Tue) 29 BoCC Meeting (Tue) 24 Work Session (Mon) 25 BoCC Meeting (Tue) February 4 Work Session (Mon) July 5 BoCC Meeting (Tue) 1 Work Session (Mon) 11 Work Session (Mon) 2 BoCC Meeting (Tue) 12 BoCC Meeting (Tue) 8 Work Session (Mon) 18 No Meeting — Presidents Day (Mon) 9 BoCC Meeting (Tue) 19 BoCC Meeting (Tue) 15 Work Session (Mon) 25 Work Session (Mon) 16 BoCC Meeting (Tue) 26 BoCC Meeting (Tue) 22 Work Session (Mon) 23 BoCC Meeting (Tue) March 29 Work Session (Mon) 4 No Meeting - NACo Legislative (Mon) 30 BoCC Meeting (Tue) 5 No Meeting - NACo Legislative (Tue) 11 Work Session (Mon) August 12 BoCC Meeting (Tue) 5 Work Session (Mon) 18 Work Session (Mon) 6 BoCC Meeting (Tue) 19 BoCC Meeting (Tue) 12 Work Session (Mon) 25 Work Session (Mon) 13 BoCC Meeting (Tue) 26 BoCC Meeting (Tue) 19 Work Session (Mon) 20 BoCC Meeting (Tue) April 26 Work Session (Mon) 1 Work Session (Mon) 27 BoCC Meeting (Tue) 2 BoCC Meeting (Tue) 8 Work Session (Mon) September 9 BoCC Meeting (Tue) 2 No Meeting — Labor Day (Mon) 15 Work Session (Mon) 3 BoCC Meeting (Tue) 16 BoCC Meeting (Tue) 9 Work Session (Mon) 22 Work Session (Mon) 10 BoCC Meeting (Tue) 23 BoCC Meeting (Tue) 16 Work Session (Mon) 29 Work Session (Mon 17 BoCC Meeting (Tue) 30 BoCC Meeting (Tue) 23 Work Session (Mon) 24 BoCC Meeting (Tue) 30 Work Session (Mon) May 6 Work Session (Mon) October 7 BoCC Meeting (Tue) 1 BoCC Meeting (Tue) 13 Work Session (Mon) 7 Work Session (Mon) 14 BoCC Meeting (Tue) 8 BoCC Meeting (Tue) 20 Work Session (Mon) 14 No Meeting — Columbus Day (Mon) 21 BoCC Meeting (Tue) 15 BoCC Meeting (Tue) 27 No Meeting — Memorial Day (Mon) 21 Work Session (Mon) 28 BoCC Meeting (Tues) 22 BoCC Meeting (Tue) 28 Work Session (Mon) 29 BoCC Meeting (Tue) EXHIBIT 1 i3 1 Page 1 of 2 November 4 Work Session (Mon) 5 No Meeting - Election Day (Tue) 11 No Meeting - Veterans Day (Mon) 12 BoCC Meeting (Tue) 18 Work Session (Mon) 19 BoCC Meeting (Tue) 25 No Meeting - Thanksgiving Week (Mon) 26 No Meeting - Thanksgiving Week (Tue) Decem ber 2 No Meeting - CCI Conference (Mon) 3 No Meeting - CCI Conference (Tue) 9 Work Session (Mon) 10 BoCC Meeting (Tue) 16 Work Session (Mon) 17 BoCC Meeting (Tue) 23 No Meeting - Christmas Holiday (Mon) 24 No Meeting - Christmas Holiday (Tue) 30 Work Session (Mon) 31 BoCC Meeting (Tue) Page 2 of 2 1 Eagle County Government Payroll Schedule Payroll # Pay Date Period Covered Time Cards Due 1 01/10/13 12/23/12-1/5/13 01/07/13 11:00a m 2* 01/24/13 1/6/13 - 1/19/13 01/22/13 9:OOam 3 02/07/13 1/20/13-2/2/13 02/04/13 11:00a m 4 * 02/21/13 2/3/13 - 2/16/13 02/19/13 9:OOam 5 03/07/13 2/17/13- 3/2/13 03/04/13 11:00a m 6 03/21/13 3/3/13- 3/16/13 03/18/13 11:00a m 7 04/04/13 3/17/13 - 3/30/13 04/01/13 11:00am 8 04/18/13 3/31 /13- 4/13/13 04/15/13 11:OOam 9 05/02/13 4/14/13 - 4/27/13 04/29/13 11:OOam 10 05/16/13 4/28/13-5/11/13 05/13/13 11:00a m 11* 05/30/13 5/12/13- 5/25/13 05/28/13 9:OOam 12 06/13/13 5/26/13- 6/8/13 06/10/13 11:OOam 13 06/27/13 6/9/13- 6/22/13 06/24/13 11:OOam 14 07/11/13 6/23/13- 7/6/13 07/08/13 11:OOam 15 07/25/13 7/7/13-7/20/13 07/22/13 11:00am 16 08/08/13 7/21/13-8/3/13 08/05/13 11:00a m 17 08/22/13 8/4/13 - 8/17/13 08/19/13 11:OOam 18* 09/05/13 8/18/13 - 8/31/13 09/03/13 9:OOam 19 09/19/13 9/1/13- 9/14/13 09/16/13 11:00am 20 10/03/13 9/15/13 - 9/28/13 09/30/13 11:OOam 21* 10/17/13 9/29/13 - 10/12/13 10/15/13 9:OOam 22 10/31/13 10/13/13- 10/26/13 10/31/13 11:00a m 23* 11/14/13 10/27/13 - 11/9/13 11/12/13 9:OOam 24 11/28/13 11/10/13 - 11/23/13 11/25/13 11:00am 25 12/12/13 11/24/13-12/7/13 12/09/13 11:00a m 26* 12/26/13 12/8/13- 12/21/13 12/23/12 9:OOam *Holiday Week - schedule /times may differ to meet ADP deadlines EXHIBIT 1 C.