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HomeMy WebLinkAboutR11-148 financial amount county manager to utilize in emergency situationBOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO Resolution No. 2011- RESOLUTION AUTHORIZING A FINANCIAL AMOUNT FOR THE EAGLE COUNTY MANAGER TO UTILIZE IN AN EMERGENCY SITUATION THAT MAY REQUIRE EXTRAORDINARY RESOURCES WHEREAS, pursuant to C.R.S. § 30 -11- 107(2) (a), "Powers of the Board ", the Board of County Commissioners ('Board ") has exclusive power to adopt the annual budget for the operation of the county government; and WHEREAS, pursuant to Resolution 2010 -102, Eagle County Budget Policy, reserves have been established in the General Fund to cover the costs associated with emergency situations that may arise; and WHEREAS, during the course of performing the duties of County Manager there may be instances in which the County Manager determines that an immediate emergency exists which requires immediate action to procure resources to attempt to mitigate or avert the emergency and that may incur costs to Eagle County Govenunent; and WHEREAS, the Board believes that it is in the best interest of the citizens and visitors of Eagle County to authorize the County Manager or his/her designee to procure resources not to exceed $100,000 per occurrence to be utilized by the County in emergency situations; and WHEREAS, the Board believes that it is in the best interest of the citizens and visitors of Eagle County when it is not possible to convene a quorum of the Board, to authorize the County Manager or his/her designee in conjunction any single Commissioner to procure resources not to exceed $1,000,000 per occurrence to be utilized by the County in emergency situations; and WHEREAS, in instances where the County Manager exercises his emergency spending authority as described herein, the County Manager shall notify the Eagle County Commissioners at the earliest opportunity of the emergency acquisition and the costs associated with such acquisition, and shall provide documentation supporting the purchase(s) as soon as possible thereafter and in any event within 24 hours; and WHEREAS, the Board as soon as possible after notification of the emergency acquisition and shall determine whether such emergency acquisition shall be placed on the next available Board agenda for ratification, and WHEREAS, for purposes of this Resolution, "emergency" shall be defined as an event or incident that requires a response or mitigating action to supplement dedicated local resources in order to protect lives or property or to avert or lessen the threat of disaster as may be determined by the County Manager; and WHEREAS, the authority set forth herein shall only be utilized in those instances where there is an imminent danger to the safety and welfare of the citizens and visitors to Eagle County and lives or property may be compromised by the failure to act. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, in an emergency as defined herein, the County Manager is authorized to procure resources not to exceed $100,000.00 per event. THAT, in an emergency as defined herein when the Board cannot convene, the County Manager in conjunction with one Board member is authorized to procure resources not to exceed $1,000,000.00 per event. THAT, The County Manager shall notify the Eagle County Commissioners at the earliest opportunity of the emergency acquisition and the costs associated with such acquisition, and shall provide documentation supporting the purchase as soon as possible thereafter and in any event within 24 hours. THAT, The Board, as soon as possible after notification of the emergency acquisition, shall determine whether such emergency acquisition shall be placed on the next available Board agenda for ratification. THAT, this resolution shall be revisited annually to determine its effectiveness and may be readopted annually to serve the best interest of the County. / /remainder of page intentionally left blank// MOVED, READ AND ADOPTED by the Board of Count Commissions of the County of Eagle, State of Colorado, at its regular meeting held the - -,� /ay of 2011. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its ca`BO. ATT& . ; �� y: Clerk to the Boaref of County Commissioners' Wend ,. i�/ ' " ?'v ✓'�.%��' "rte Peter F. Runyon Commissioner L i Sara J. Fisher Commissioner Commissioner seconded adoption of the foregoing resolution. The roll having been called, the vote as as follows: Commissioner Stavney Commissioner Runyon Commissioner Fisher This resolution passed by the County of Eagle, State of Colorado vote of the Board of County Commissioners of