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Home My WebLink AboutR11-144 2012 Budget Adoption Commissioner 11 Lv 1 O ti moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 2011- (44 IN RE THE MATTER OF THE ADOPTION OF THE BUDGET AND THE MAKING OF APPROPRIATIONS FOR THE COUNTY OF EAGLE, STATE OF COLORADO, FOR FISCAL YEAR 2012. WHEREAS, C.R.S. §29 -1 -103, as amended, requires the Board of County Commissioners of the County of Eagle, State of Colorado (hereinafter the "Board"), to adopt a budget setting forth the expenditures of the various county offices, departments, boards, commissions, and other spending agencies for fiscal year 2012, beginning January 1, 2012, and ending December 31, 2012; and WHEREAS, a public hearing on the proposed 2012 budget for the County of Eagle was held October 25, 2011; and WHEREAS, pursuant to public notice duly published in accordance with C.R.S. §29 -1- 106, as amended, the proposed 2012 budget for the County of Eagle has continuously been open for public inspection from October 25, 2011; a public hearing was held October 25, 2011, before the Board to consider the adoption of the subject 2012 proposed budget; and interested taxpayers were and have continuously been given the opportunity to file or register any objections to the subject proposed 2012 budget; and WHEREAS, the Board has made provisions within the 2012 budget for the County of Eagle for revenues in an amount equal to or greater than the total proposed expenditures set forth within the subject 2012 budget; and WHEREAS, C.R.S. §29 -1 -108 (2) requires the Board to enact a resolution making appropriations for fiscal year 2012 in accordance with the adopted 2012 budget for the County of Eagle; and WHEREAS, all legal requirements have been fully complied with and performed in the premises. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, the total amount of Ninety Three Million, One Hundred Fifty Nine Thousand, Eight Hundred Sixty four dollars ($93,159,864) is the amount of the proposed revenues, -1 - including unappropriated fund balance, and expenditures for the County of Eagle, State of Colorado, fiscal year 2012. THAT, the Board hereby adopts as the budget of the County of Eagle, State of Colorado, for the 2012 fiscal year the 2012 proposed budget considered and approved, with any amendments so noted, by the Board on December 13, 2011, in the total aforesaid amount of Eighty Eight Million, Nine Hundred Ninety Six Thousand, Three Hundred Thirty Four dollars ($88,996,334) for the specific purposes, functions, restrictions and amounts identified during the various public budget meetings/hearings referred to hereinabove, and the various working documents associated therewith, including specifically Board approval as shown on the budget system printout dated December 13, 2011. THAT, the Board hereby appropriates to the various county funds, and for the various county offices, departments, commissions, boards, and other spending agencies, the following amounts for the specific purposes, functions, restrictions and amounts identified in the adopted 2012 budget for the County of Eagle and associated working documents, and during the various public budget meetings/hearing referred to hereinabove: General Fund $32,325,106 Special Revenue Funds: Road and Bridge $ 7,690,788 Social Services 3,205,494 Eagle Valley Transportation 7,151,054 Eagle Valley Trails 508,183 Roaring Fork Valley Transportation 268,318 Roaring Fork Valley Trails 32,159 Transportation Vehicle Replacement 754,341 Airport 6,395,300 Microwave Maintenance 414,490 Public Health Fund 2,785,927 Housing Loan Fund 134,168 Housing Operations Fund 500,321 Open Space 1,299,994 Capital Improvements 2,796,214 Debt Service Funds: Joint Maint. Service Center C.O.P. 1,267,150 Justice Center COP 1,640,419 Enterprise Fund: Landfill $ 3,491,729 Internal Service Funds: Motor Pool $ 7,540,280 Insurance Reserve 219,382 Health Insurance 7,703,628 -2 - Trust and Agency Fund: E911 $ 871,889 TOTAL APPROPRIATION $ 88,996,334 THAT, pursuant to C.R.S. §29 -1 -113, Keith Montag, the Eagle County Budget Administrator, is hereby requested and directed to immediately transmit a copy of this Resolution to the officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the payment of money. THAT, pursuant to C.R.S. §29 -1 -113, the Eagle County Budget Administrator, is hereby further requested and directed to file an original or certified copy of this Resolution with the Division of Local Governments in the Department of Local Affairs. THAT, the adopted 2012 budget and the 2012 appropriations made as set forth in this Resolution are to be read as one comprehensive and integrated document. In no event shall a county office, department, commission, board, or spending agency expend or contract to expend any money; or incur any liability; or enter into any contract which, by its terms, involves the expenditure of money for any purpose for which provision is made in this Resolution, associated working documents and the related public budget meetings/hearings, which is in excess of the amounts appropriated in this Resolution for such office, department, commission, board or other spending agency, and/or purpose; nor which involves the expenditure of money inconsistent with the purposes, functions, restrictions, clarifications and/or specified monetary amounts as detailed and set forth within this Resolution, associated working documents and the related public budget meetings/hearings; nor which involves the expenditure of money for any purpose which is not identified within the aforementioned; unless prior to such expenditure the county office, department, commission, board or spending agency has presented the same to the Board, and the Board duly approves such expenditure in accordance with applicable law. THAT, the Board hereby declares to be the legislative intent that the several provisions of this Resolution shall be severable, in accordance with the provisions set forth below: If any provision of this Resolution is declared to be invalid by a decision of any court of competent jurisdiction, it is hereby declared to be the legislative intent that: a. The effect of such decision shall be limited to that provision or provisions which are expressly stated in the decision to be invalid; and b. Such decision shall not affect, impair, or nullify this Resolution as a whole or any other part thereof, but the rest of this Resolution shall continue in full force and effect. THAT, this Resolution is necessary for the public health, safety and welfare of the County of Eagle, State of Colorado. MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the 13th day of December, 2011. -3 - COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its ATTEST: oit oot.4. r. B• A RD OF COUNT COMMISSIONERS . 4, i e j Clerk to the B and of ototit e Je Sta ney County Commissioners C' eA Peter F. Runyon �/ Commissioner ,,` Sara J. Fisher Commissioner Commissioner S seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner Stavney 4-+n h Commissioner Runyon oQ� h Commissioner Fisher N This Resolution passed by vote of the Board of County Commissioners of the County of Eagle, State of Colorado. -4 - 0 N tfi O N E N U . 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N O N O O 0 N O N 0 0 = = = = 3 n. O 0 N1 ▪ C 0 C - C O G - C 1 Ct 0 L co 0 W co CC W LL (t) 1111/M117 / 0 N LO CJ N E 8 N 0 0 D C 0 2 t 0 CI 1 O ■— — N d .— E _ d o Cn w § >. N 0 m d CS CI 1 CO C W CA 1 1 03 CO C y d ° o ° o ° o ° o ° o ° o ° o ° ° o o 0 o o of o of r a v o o co N O d M M 00 M co V co co co E rn rn oo rn( `- rn m E V3 ffl fA fA CO M CD V 4 C E9 6 0 1 N - N O C 0 1-- . . (n O C E N 7 N �O 'n 6 . N At LL N Ll CS H g C 0 43 T - O a O N .. y O 0 O o) 3 m 3 l6. 3 .Ca O 9 3 a o O a H 3 'O Ls O N N o N N 1 C C C N > CD M N X CO N O. C y K N Uk • w w ii a: w 2 a • FINANCE DEPARTMENT `= JOHN S. LEWIS (970) 328 -3510 "- Director FAX: (970) 328 -3519 Email: john.lewis @eaglecounty.us www.eaglecounty.us EAGLE COUNTY December 13, 2011 Eagle Board of County Commissioners P.O. Box 850 Eagle, CO 81631 Honorable Chairman and Members of the Board: We are pleased to provide you the proposed Fiscal Year 2012 Budget. While most funds have an excess of revenue over expenditures, some require usage of fund balance for a variety of reasons as discussed below. The proposed budget represents decreases of approximately 24% from the prior year. This was accomplished through the hard work and dedication of county staff, directors and elected officials. The proposed budget, as summarized below requests $88,996,434 in expenditures as compared to $116,476,866 in approved 2011 expenditures (including supplemental budgets) as of 12/13/2011. Revenue was budgeted at $107,419,762 as of 12/13/2011 and is budgeted at $93,159,864 in 2012. A summary of revenue and expenditures by fund follows: 2012 Proposed Budget Fund Revenue Expenditures General $31,826,849 $32,325,206 A Road & Bridge 8,581,739 7,690,788 Social Services 3,205,494 3,205,494 Off Site Road Improvement 20,400 - 0 - ECO Transit 7,189,263 7,151,054 ECO Trails 841,518 508,183 Roaring Fork Transit 268,318 268,318 Roaring Fork Trails 32,159 32,159 ECO Vehicle Replacement 565,600 754,341 A Airport 6,619,973 6,395,300 Conservation Trust 140,000 - 0 Microwave Maintenance 517,510 414,490 Emergency Reserve (TABOR) 36,720 - 0 — Page 1 of 6 Eagle County Building, 500 Broadway, P.O. Box 850, Eagle, Colorado 81631-0850 2012 Proposed Budget (continued) Fund Revenue Expenditures Public Health Fund 2,785,927 2,785,927 Housing Loan Fund 134, 168 134, 168 Housing Operations Fund 403,000 500,321 A Open Space 4,406,593 1,299,994 Capital Improvement 4,426,328 2,796,214 Maint. Service Center. Debt 1,259,650 1,267,150 A Justice Center COP Debt Service 1,640,419 1,640,419 Landfill 3,437,970 3,491,729 B Motor Pool 6,000,144 7,540,280 B Insurance Reserve 151,194 219,382 A Health Insurance 7,703,628 7,703,628 E911 965,300 871,889 Totals $93,159,864 $88,996,434 A. Requires utilization of Fund Balance. B. Includes non -cash depreciation expenses which will not reduce fund balance. Guidelines The following guidelines were followed in developing the proposed 2012 budget: • Set priorities of budget appropriations to follow direction of Commissioners' Strategic Plan. • Applied a "back to basics" approach by stressing priority of mandated programs. • Reviewed all services in detail to properly evaluate for efficiency and effectiveness. • Reviewed grants to determine effectiveness of matching dollars. Grants deemed to be not an effective use of County dollars were not renewed. • Every department head and elected official met with the County Manager and Finance prior to our presentation of the budget to the Board of County Commissioners. Objectives The following budget objectives were accomplished in developing the proposed 2012 budget: • 2012 General Fund expenditures reduced to 2012 -13 projected revenue levels. • General Fund reserve level to exceed 15% goal. • Evaluated existing program efficiencies and staffing levels by aligning departmental goals and objectives with the BOCC goals and objectives. • Sustainability review based on 5 year look back and 5 year look forward (2005- 2015). Page 2 of 6 • Offering an early out incentive program. • No Full Time Equivalent (FTE) personnel increases. • Capital purchases to be prioritized by the Capital Improvement Committee. • Budget prioritized to meet ROCC goals and objectives. Economic Indicators Economic indicators that were considered during the budget process included but were not limited to the following: • 2011 year to date sales tax revenues are approximately 9.6% better than 2010. • When compared to 2011, overall property tax revenues are forecast to decrease by $7,117,386 (23.6 %) in 2012 and possibly an additional 20% in 2014. • Community Development Department revenues for 2011 are estimated to reach budget. • When compared to 2011, Community Development Department revenues for 2012 are projected to decrease by $121,250, (approximately 10.1 %). • Enplanements at Eagle County Airport are anticipated to be down approximately 5% in 2011 from 2010. • The unemployment rate in Eagle County is 8.6% as of October 2011. This represents an improvement from October 2010 when unemployment reached 9.5 %. Overall Budget Highlights Overall budget highlights are summarized below: • In the General Fund, non - personnel operating requests were decreased by approximately $7.7 million from 2011. 2011 Expenditures included $2.1 million for the EECBG grant, $1 million loan and $3.8 million for land purchases. Personnel and non - personnel combined expenditure requests, were decreased from $40.9 million in 2011 to $32.3 million in 2012. • For all funds combined, personnel costs are budgeted to decrease in 2012 by more than $1.1 million from 2011. Total operating and capital expenditures are budgeted to decrease by $26.3 million, which represents a decrease of approximately 37 %. The 2011 amended budget includes the following approximate expenditures that have not been requested in 2012: EECBG Grant $ 1.0m Loan to housing $ 1.0m Land purchase $ 3.8m Trails $ 2.3m ECO $ .7m Open Space $10.5m CIP $ 4.5m Page 3of6 • After a comparative study, administrative fees were set at actual costs to the General Fund for support services to other funds. This will approximate $2,761,443 in 2012. • Health insurance is fully funded according to the approved plan. Revenue assumptions The following revenue assumptions were made in formulating the 2012 budget: • Sales tax revenue for 2012 is budgeted with a 6% increase from the 2011 budget. • Property tax revenue is expected to decrease in 2012 by $7,117,386 (23.6 %). • License and permit fee revenues are expected to decrease by $185,675 in 2012 as compared to 2011. • Interest Income in 2012 is projected to decrease by $426,375 from the 2011 levels, due to the continued low interest rates. Recommended Capital Items Capital Improvement Program requests that have been approved are detailed below. The forecast revenue is $4,426,328 and the approved expenditures are $2,796,214. 2012 PROPOSED CIP SPENDING Department Description Cost Road & Bridge Catamount Bridge Replacement $225,225 Clerk &Recorder Software Replacement $25,000 Facilities Roofing Old Courthouse $92,000 Facilities Howard Ditch Siphon $73,050 Facilities Eagle River Center Improvements $119,000 Facilities El Jebel Carpet $42,000 Sheriff Digital Radio Replacement $140,970 Sheriff Vehicle Replacement Enhancements $143,000 Road & Bridge Digital Radio Replacement $33,600 IT Technology Infrastructure Replacement $37,000 Communications El Jebel — Mount Sopris Room Cameras $20,000 Fleet Services 4 Post Lift — Alignment Equipment $150,000 Finance Justice Center debt service $1,640,419 Treasurer Fees attributable to Treasurer's collection costs $54,950 Total $2,796,214 Page 4 of 6 Road & Bridge Fund The proposed Road & Bridge Fund revenues are projected to exceed anticipated expenditures by $890,951 and will result in an increase in the estimated fund balance. Social Services Fund The proposed Social Services Fund expenditures equaled anticipated revenues with a transfer in from the General Fund in the amount of $479,208. Eagle Valley Transportation Fund Anticipated revenues will exceed expenditures by $38,209. The estimated fund balance is expected to remain below the desired reserve level until revenue from fares and sales taxes increase. Airport Fund Proposed revenues exceed anticipated expenditures by $224,673. The Airport Fund is planning on increased costs due to the increased runway length and corresponding increase in maintenance. Open Space Fund Proposed revenues exceed anticipated expenditures by $3,106,599. The Open Space Fund will have a carryover balance exceeding $10 million in 2011. The Fund will, therefore, have in excess of $15 million available for spending on "Open Space" purchases during 2012. Landfill Fund Expenditures are budgeted to exceed anticipated revenue by $53,759 after approximately $400,000 of depreciation and post - closure costs. The fund balance of approximately $3 million will still be sufficient to provide for State mandated closure and post - closure reserves as well as anticipated capital needs. Page 5of6 Debt Service Funds Debt service for the Maintenance Service Center will be funded by ECO, General Fund, Motor Pool Fund and Road and Bridge Fund in the amount of $1,261,150. The Justice Center will be funded from the Capital Improvements Fund in the amount of $1,640,419. Board Community Projects The proposed budget includes $200,000 for Social Capital and $20,000 for events, some of which have not yet been specifically identified. Health Insurance Fund The Health Insurance Fund expenditures equal the forecast revenues. We would be happy to discuss any of the details of the proposed budget with you. Sincerely, John S. Lewis, Keith Montag, Finance Director and County Manager and Chief Financial Officer Chief Budget Officer Page 6 of 6