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HomeMy WebLinkAboutR10-108 Emergency Operations Plan, Appendix B Commissioner moved adoption of the following Re tion: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO Resolution No. 2010- /0 S RESOLUTION ADOPTING EAGLE COUNTY EMERGENCY OPERATIONS PLAN, APPENDIX B WHEREAS, Section 24 -32 -2107 of the Colorado Revised Statutes states each political subdivision shall be within the jurisdiction of and served by the division and by a local or inter jurisdictional agency responsible for disaster preparedness and coordination of response; WHEREAS, Section 24 -32 -2107 of the Colorado Revised Statutes states each county shall maintain a disaster agency or participate in a local or inter jurisdictional disaster agency that otherwise has jurisdiction over and serves the entire county; WHEREAS, Section 24 -32 -2107 of the Colorado Revised Statute states each local and inter jurisdictional disaster agency shall prepare and keep current a local or inter jurisdictional disaster emergency plan for its area; WHEREAS, the Eagle County Emergency Operations Plan was adopted by Resolution No. 2010 -072 on June 29, 2010; and WHEREAS, it is desirous to update and supplement the Eagle County Emergency Operations Plan through the adoption of various appendices. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, the Eagle County Emergency Operations Plan, Appendix B be adopted in the form attached hereto as Exhibit "A" and incorporated herein by reference. THAT, the Eagle County Emergency Operations Plan, Appendix B set forth herein shall be effective as of October 1, 2010. THAT, should any section, clause, provision, sentence or word in this Resolution be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of this Resolution as a whole or any parts thereof, other than the part so declared to be invalid. For this purpose, this Resolution is declared to be severable. THAT, the Board hereby finds, determines and declares that this Resolution is necessary for the health, safety and welfare of the citizens of Eagle County. MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the Ii th day of — /" " 2010. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its ATTEST: BOARD OF COUNTY COMMISSIONERS .- , k ' 4' -- i Clerk to the Board of w OOP Sara J. Fis er County Commissioners Chairman I I I Jo Stavney .mmissioner /.‘-- , / _..- 7 Peter F. Runyon Commissioner Commissioner seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner Fisher / Commissioner Stavney Commissioner Runyon 01 This Resolution passed by '27o vote of the Board of County Commissioners of the County of Eagle, State of Colorado. • Appendix B Eagle County Emergency Operations Plan APPENDIX B EOC Activation Procedures This Appendix describes the procedures for activating the Eagle County Emergency Operations Center (EOC), at the request from the County or a City/Town Manager or the Eagle County Emergency Manager. Upon activation at any level, the EOC serves as the centralized location (physically or virtually) to monitor and report the impact of emergencies while providing communication between the EOC and the State, and between the EOC and surrounding jurisdictions. The EOC is the focal point for coordination, support of emergency response and recovery activities for Eagle County. The procedures in this appendix apply to all personnel participating in emergency preparedness, response and recovery activities. During activation, the functions performed include, but are not limited to the following: • Coordination of emergency preparedness, response and recovery activities • Coordination with surrounding jurisdictions, agencies, organizations and officials • Management of available resources; acquisition of additional resources • Receipt and dissemination of information, warning and instructions to the community A. Location and Layout 2 B. EOC Activation 3 C. Opening the EOC 5 D. EOC Logistics 6 E. Incident documentation 7 F. EOC Incident Action Plan 8 G. Evacuation the primary EOC; establish an alternate EOC 8 H. Demobilizing the EOC 9 EXHIBIT Page B -1 March 2010 1 h Appendix B Eagle County Emergency Opera Plan A. � . ocation an Layout The primary Eag County EOC i s locat in the m o Building, 5 00 Broadway in Eagle, Colorado (figure 1). garden f ® ., j level classroo of the Eagle County > -., z r F rr 3 ;xn ry " t . �?41Md 43F � x ' � r / . + -, F S 4 S'd't i 4 4,1*' ' 3 g' P, ]l2 ]a .µa^j -_ , _ I :1 M 3 w d '?; 29i6 � � i S U q al F a .1 ( ''' d i ( k s . ,.. ddark i 4 p � tu.nq m k .a s. t @ '� F +sa § �Ne` g ' :cr m Figure 1 The general layout of the EO is shown belo (figure 2), but, can be rearranged into other conigurations, depending on the needs of the incident. � �` �\ �� o iii : : :ii: milli II■11 It• w d Break Area L ��, 4 r ®ii ii 04 r Make Eigi � � , ` Rest.." k .0 t © ,..3 0 u R Figure 2 Page B -2 March 2010 i • Appendix B Eagle County Emergency Operations Plan B. Activation The EOC will be activated when necessary to facilitate the County's response and subsequent recovery from any emergency, as described in the Activation Table A. EOC Activation Levels Level Description Minimum Staffing Requirements 3 • Small incident or event • EOC Manager (Monitor) • One site • Public Information Officer • Two or more agencies involved • Situation Monitor Usually done • Potential threat of: virtually o Flood utilizing o Severe storm telephone, o Interface fire email, etc. o Escalating incident 2 • Moderate event • EOC Manager (Partial) • More than one incidents (locations) • Public Information Officers • 3 or more agencies involved • Liaison Officer • Major scheduled event (e.g., 4 of • Limited ESF appointee's July, World Cup, etc.) • Limited evacuations • Resource support required 1 • Major event • EOC Manager (Full) • Three or more incidents (locations) • Public Information Officers and • Regional disaster (e.g., winter storm Joint Information Group impacting multiple counties) • Policy Group • Multiple agencies involved. • Most ESF appointee's (as • Extensive evacuations situation dictates) • Resource support required Table A Personnel responding to the EOC must have appropriate identification prior to being allowed access to the EOC. Security will be maintained to protect the EOC and reduce distractions. Activation requests are made by the County /City/Town Manager or County Emergency Manager upon recommendation by an incident commander. The County /City/Town Manager or County Emergency Manager or their designee shall serve as the EOC Manager. The EOC team is activated through the Eagle County Alert, Public Safety Network (ECPSN) service by the Eagle County Emergency Manager or the Vail Public Safety Communications Center at the request of a County /City/Town Manager or the County Emergency Manager. The message will ask for availability and will require a response. Page B -3 March 2010 Ap endix B Eagle County Emergency Operations Plan REQUIRED NOTIFICATIONS WHEN EOC IS ACTIVATED 1. Level 3 a. Vail Public Safety Communications Center (970) 479 -2201 b. E gle County Emergency Manager or designee (Notification to Colorado Division of Em rgency Management (CDEM) Field Manager or Duty Officer. c. Affected area Public Information Officer (PIO) d. Others as dictated by the event and the hazard specific appendix. 2. Level 2 a. Vail Public Safety Communications Center (970) 479 -2201 b. Eagle County Emergency Manager or designee (Notification to CDEM Field Manager and/or Duty Officer) c. County Manager and City/Town managers d. Appropriate elected officials (County /City /Town Managers to determine) d. Public Information Officers Group (Joint Information System activation required) e. Others as dictated by the event and the hazard specific appendix. 3. Level 1 a. V4i1 Public Safety Communications Center (970) 479 -2201 b. E4gle County Emergency Manager or designee (request State EOC activation through CDEM) c. County Manager and City/Town managers d. Public Information Officers Group (Joint Information System activation required) e. Notify all EOC personnel of activation through ECPSN. Page B - March 2010 1 . • Appendix B Eagle County Emergency Operations Plan C. Opening the EOC EOC Manager Priorities: • Establish communications with dispatch, the various incidents in Eagle County and any surrounding county EOC's already operating. • Conduct initial assessments of situation • Develop an initial EOC Incident Action Plan Actions Checklist: (please complete in order and check off as completed) ❑ Locate EOC Activation binder in the EOC kit. ❑ Activate EOC Team ❑ Complete other required notifications ❑ Locate the "forms" box in the EOC kit. Remove the EOC sign -in sheet clipboard from the front and ensure staff signs in as they arrive. (This can be turned over to another EOC staff member as appropriate.) ❑ Arrange for security of the EOC, only allowing those with both an approved EOC ID card to have access, unless pre- approved. ❑ Begin set up of the EOC ❑ Each Emergency Support Function (ESF) has a notebook with instructions, checklists and resource lists for their area of responsibility. ❑ The "Situation Center" sets up appropriate display processes including the TV /projection equipment. ❑ Locate fax machines, copy machine and printers as necessary. ❑ EOC team members are encouraged to bring their own laptops into the EOC. ❑ Rearrange furniture as necessary. ❑ Provide a briefing for the staff as they arrive and assign them positions as needed. Page B -5 March 2010 Ap ndix B Eagle County Emergency Operations Plan ' Reniind incoming staff: Read the checklist in the assigned notebook. Set up each section with material from the EOC kits. USE the EOC activity log. ❑ Don't forget the coffee ... You'll need it! And CUPS! D. EOC Logistics Secgrity During an EOC activation, access will be restricted to EOC staff and others conducting official busiiess. Authorized media representatives are not allowed access to the EOC unless accompanied and authorized by a member of the EOC PIO team. All other individuals requesting access to the EOC will need approval from the EOC manager. Supplies • EOC tables and chairs can be relocated as necessary or appropriate for the EOC activation. • Moist EOC equipment and resources are located in the EOC kits. Other items /supplies will be obtaifned through the EOC Manager. • Tho Display kit contains most applicable wall charts. Perspnnel Check in Locate one table and check -in sheets (in EOC Manager Kit) near entrance. New arrivals are directed to their assigned position or to the EOC manager. The EOC Situation Center will maintain an up to date organization chart. Connunication For communication purposes in the EOC, there are: a. Wired and wireless internet ports b. A portable radio at the Communications Desk (earphone preferred) c. faX machines, printers, copier, laptops and numerous telephones (landline preferred) • Page B -6 March 2010 i • Appendix B Eagle County Emergency Operations Plan Communication Set uu Instructions for setting up the communication devices in the EOC are prepared by IT and located in the EOC Manager kit. Sustenance and Sanitation • A break area is available near the restrooms (see figure 2). All EOC personnel should be encouraged to take a break outside of the EOC at least bi- hourly • A coffee maker is located in the EOC break area • There are Meals Ready to Eat (MRE's) located in the Red Cross shelter trailer at the Maintenance Service Center in Gypsum. If the expectation is that the EOC is going to be active for more than 48 hours, or if food supplies are compromised, a minimum of 20 cases of MRE's should be relocated to the EOC location. • The EOC Manager can arrange with an outside vendor to provide meals as available. Parking • The parking lot on the east side of the Eagle County Building should be utilized for EOC staff parking to facilitate 24 hour security Medical/Mental Health Minor first aid items are kept in the EOC. EOC personnel should be aware of, and sensitive to; the physical and emotional needs of EOC occupants when placed under stressful situations that are not within their normal daily job functions. Assistance will be provided as needed. E. Incident Documentation It is important that the incident be properly documented from the beginning of the incident, throughout the response and recovery efforts, and continued until the EOC is demobilized. Thorough documentation will: • Ensure information is transferred accurately during all shift changes • Inform the After Action Report (AAR) that will be compiled once the incident has been resolved • Assist in reimbursement measures taken after the incident has been resolved Page B -7 March 2010 Ap endix B Eagle County Emergency Operations Plan Documentation can include: 1. EOC Activity Logs (ICS form 214) Provided for each EOC team member to record: Time and information for telephone calls made and received • Time and information for actions requested and taken Other general notes and information. 2. General Message Forms Provided for telephone messages received by EOC call takers to be distributed to various ESF's in the EOC. 3. Maps Developed by Planning and Intelligence or acquired from other sources. 4. Media releases Developed by the EOC PIO or received from other sources. F. IOC Incident Action Plan (IAP) An EOC IAP is a written strategy for responding to needs of the incident. It is developed by the EOC Manager and Emergency Support Function (ESF) Leads. • The EOC Manager and ESF Leads meet immediately to develop the IAP. • The Situation Center is responsible for preparing and distributing the IAP • The ESF 7, Resource Support Lead will anticipate, receive requests, locate, order and track the amount and type of resources needed to accomplish the mission(s) Copies of the IAP are distributed to the Incident Command Posts, the EOC Team and the EOC Executive Policy Group. The IAP is implemented by the EOC Manager and supported with resources from other ESF sections. Forms for completing the IAP are located in the EOC forms book. Page 1B-8 March 2010 1 Appendix B Eagle County Emergency Operations Plan G. Evacuating the primary EOC; Establishing an alternate EOC Evacuating an activated EOC occurs when there is concern for the safety of the EOC team. 1. Safety of personnel is always the first priority in any incident. 2. Arrange appropriate and secure transportation. 3. If possible, also remove: a. Laptops and charging cords b. Radios and extra batteries c. Cellular phones e. EOC kits (miscellaneous administrative supplies) f. Binders and/or USB drives with EOC activation information g. EOC phone numbers and contact information h. Documents already compiled by Planning and Intelligence Alternative EOC locations have been identified at the Eagle County Health Service District ambulance building located at 1055 Edwards Village Blvd., Edwards, the Western Eagle County Ambulance District building located at 750 Red Table Drive, Gypsum or the Basalt and Rural Fire Protection District, Station 42 at 1089 JW Drive in El Jebel. When a request is made for a full EOC activation, the EOC Manager shall select the appropriate location. If none of these locations are available, an alternate EOC can be established at ANY appropriate and safe location. An ideal location would include: a. At least 1,000 square feet of floor space which can be adequately secured b. Functioning 120V AC power and ample outlets c. Functioning telephone system d. Internet access e. Functioning heating/Cooling system Page B -9 March 2010 Ap endix B Eagle County Emergency Operations Plan H. Demobilizing the EOC The ,EOC Manager, advised by the EOC Executive Policy Group, will determine when to deaUtivate the EOC and transition to normal business activities. The process of demobilizing incl des: • Th EOC Manager, advised by the EOC Executive Policy Group, will determine when to deac ivate the EOC and transition to normal business activities or to a lower level of EOC man gement. • Demobilization of all resources requested through the EOC • Documenting the incident in preparation for requests for state /federal disaster recovery funds • Documenting the incident in preparation for the After Action Report •Demobilizing all EOC personnel Page B -10 March 2010 1