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HomeMy WebLinkAboutR04-006 Designation of Official Legal Newspaper Commissioner Cam, f<°~' ~ moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION N0.2004 - _ RESOLUTION CONCERNING DESIGNATION OF OFFICIAL LEGAL NEWSPAPER WHEREAS, the Board of County Commissioners of the County of Eagle, State of Colorado (hereinafter "the Board") is required by Section 39-11-105 C.R.S. to select a newspaper of general circulation in which the Treasurer shall publish the delinquent tax list of the County; and WHEREAS, the Board wishes to designate an official legal newspaper of the County of Eagle, State of Colorado, for the publication of required legal notices; and WHEREAS, having reviewed the proposals submitted to the County, the Board determines that the proposal submitted by The Eagle Palley Enterprise, attached hereto as Exhibit A and incorporated by reference, is the proposal most advantageous to the County. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT pursuant to the powers granted to the Board by Section 39-11-105 and Section 30- 11-107 C.R.S. the Board does hereby designate The Eagle Valley Enterprise as the official legal newspaper of the County of Eagle, State of Colorado, until further order of the Board of County Commissioners. Dated this ~ day of January, 2004. ~4 ~~~~ C a ~ ~ y~ ~k gi ~ '-sue . cLJC/s'%d7~~~ ~ ~ ~_ erk to the Board of County Commissioners COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF C TY MMISSIO RS By: Michael L. Galla er Chairman Commissioner >~ ~!r~i~-~ J seconded adoption of the foregoing resolution. The roll having been cane , -the vote was as follows: Commissioner Gallagher ~~ ~~ Commissioner Stone -C,~ ~ Commissioner Menconi This Resolution passed by ~~.1%J~f2C/?'~~L-~~ote of the Board of County Commissioners of the County of Eagle, State of Colorado. Commissioner In vi to t i on to Bid Eagle County Legal Notices - 11-04-03 Deadline: 12-08-03 Sent To: Don Rogers, Eagle Valley Enterprise (Cert.#7106 4575 1292 6298 2066) Steve Pope, The Vail Daily (Cert.#7106 4575 1292 6298 2073) Allen Knox, The Vail Trail (Cert.#7106 4575 1292 6298 2059) EXHIBIT EAGLE COUNTY LEGAL NOTICES BIDDERS INSTRUCTIONS: Before submitting a bid, BIDDERS SHALL CAREFULLY READ the instructions and spe;ifications, which become a part of the final contract, and shall Familiarize themselves as to all existing conditions and limitations. All Bids must be properly signed by a duly authorized representative of the company, having a legal capacity to bind the company. Bids maybe withdrawn up to date and hour set for closing. Once bids have been accepted by the County and closing has occurred, the failure to enter into a contract or honor the purchase order will be cause for removal of supplier name from Eagle County's Bidders List. The County may also pursue any remedies available at law or in equity. Submission of a bid shall be deemed as acceptance of all terms, conditions and specifications contained in the County's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the County prior to Award of Bid. Only sealed bids properly received by the Eagle County Manager's Office will be accepted. Bids submitted by telephone, telegram, or~fax are not acceptable. All bids shall be submitted in a sealed envelope; labeled on the outside with the name and address of bidders; bid title; date and time of closing stated thereon. All prices bid shall be less all taxes and discounts, and shall, in every way, be the total NET PRICE which the Bidder will expect Eagle County to pay if awarded the bid. DO NOT REMOVE PAGES FROM PACKAGE-RETURN COMPLETED BID PACKAGE IN ITS ENTIRETY. If you would like the bid package e-mailed to you, please ca11328-8604 with the a-mail address where you would like it sent. EAGLE COUNTY LEGAL NOTICES SPECIFICATION SHEET: ITEM: Designation of the official Eagle County newspaper. This proposal concerns all Legal Notices. This designation shall not preclude publication of legal notices in other papers as necessary or convenient in the conduct of County business. TERM: The term of this designation shall begin January 6, 2004, and end the first regular meeting day of fiscal year 2005. The Board of County commissioners reserves the right to rescind the bid award at any time upon written notice to the successful firm. LOCATION: These notices shall be published in the Classified Section of the newspaper, under the heading "Legal Notices". LEGAL: All pertinent requirements of Part 1, Article 70, Title 24 of the Colorado Revised Statutes as amended shall apply. COPY PICK UP: Copy shall be picked up at a designated location inside the Eagle County Building a minimum of once per week. PROOFS: Proofs for review and correction shall be submitted for approval as required. While tax sale notices are required to be published for three consecutive weeks immediately preceding the sale, the successful bidder and Eagle County agree that all tax sale notices shall be published four times, the first such publication at the newspapers expense so any errors can be corrected. COUNTY COPIES: A minimum of 20 free copies of the newspaper shall be supplied to Eagle County each time it is published. These copies shall be delivered to the Information desk in the Eagle County Building, located at 500 Broadway, Eagle, on the day of newspaper publication. PROOF OF PUBLICATION: The successful bidder shall provide two (2) copies of proofs of publication for each legal notice published without additional charge. DAMAGES: It is hereby understood and mutually agreed between Eagle County and the successful bidder (hereinafter "newspaper") that the dates of publication and the time of completion of publication of legal notices are essential. It is further understood and mutually agreed between Eagle County and newspaper that correct publication of the content and format of legal notices are essential. Specifically, all legal notices submitted by Eagle County for publication to the newspaper shall be published such that the notice is complete, accurate, printed in the proper font and format. If the newspaper shall neglect, fail or refuse to complete the publication of legal notices as required or fails to accurately or completely publish the notice, including but not limited to proper font and format, then the newspaper does hereby agree as part consideration for the awarding of this contract to pay Eagle County $1,000.00 not as a penalty but as liquidated damages for such breach of contract for each and every calendar week that the newspaper is in default. Eagle County shall have the right to deduct said liquidated damages from any amount due or that may become due to the newspaper or to collect such damages from newspaper. The liquidated damages amount of $1,000.00 for each and every calendar week is fixed and agreed upon by and between the newspaper and Eagle County because of the impracticability and extreme difficulty of fixing and ascertaining the actual damages Eagle County would in such event sustain, and said amount is agreed to be the amount of damages which the County would sustain. Eagle County reserves all of its rights to additional damages from the newspaper for injury or loss suffered by Eagle County from the actions or omissions of the newspaper, including but not limited to any breach or default of the agreement. 0 EAGLE COUNTY LEGAL NOTICES REQUEST FOR PROPOSAL If you feel your firm is interested and qualified to provide the services requested, complete all blanks indicated below, attach information requested and return to the Eagle County Administrator's offic'~e,_in triplicate, no later- than noon (12:00 p.m.) Monday, December 8, 2003. 1. Submitted by: ' .~J r~ ~l~.r~~e+ ~ „ ° -°~-... _ - ,__._..~.,...~.. __,_ i. ~ Corporation a. Participa n b. Individual c. Joint Venture d. Other 2. Newspaper Name: C ~~c~ ~ ~ ~~ ,1 l~•.., ~11 ~J 3 Publication Office Address: ~~~ ~ c, 7 'J 1 la r~ V 4. Printing Plant Address: ~- 7 ~~ L.. ,~ n~ ~~ ~ : i~ ) ~+ ~ 'L ~J ~f s,~'v ~ ~ r -'~'J 5. Indicate type size for legal publications: ~ '~ ~~ ~~ 6. Days on which this newspaper is published (circle the day or days): ~--- MON TUES WED ti~THURS FRI SAT SUN 7. The average paid circulation in which Eagle County's legal notices will appear is~ ~ ~ newspapers. 8. The average paid circulation in Eagle County in which Eagle County's legal notices will appear in 2-~ ,J~,~ newspapers. 9. The postal audited paid circulation in which Eagle County's legal notices will appear is a minimum of ~-.> 5 ~-~ newspapers. PAID CIRCULATION FIGURES INDICATED ABOVE MUST BE BASED ON THE PAST FIFTY-TWO (52) CONSECUTIVE WEEKS. F ~- {{~:~cilt; C;~>~ir~:y ~~ L~ ~~ ~ 100 ~ ~>1a~ ~~ REQUEST FOR PROPOSAL (CONT'D) 10. Copy must be submitted to the newspaper at least ~ calendar days prior to publication. 11. ~~umber of years your newspaper has been classified as a Colorado Statutory Publication: ~r 12. Num er of years your firm has been doing business under the name stated above: 1 `~ 13. If your firm is a corporation, provide the following: a. Date of incorporation: '~~~~~-~ I GI SS b. Incorporated in the State of: ('~~I ~ (e, ;,~ c. Chief Executive's name: ~ ~ ~ ~ ~ "Jv~ f~ Title: ~~~ l~r<e. ~r't'Si„~/;-~ 14. If your firm is a partnership of individ~}als, provide the following: a. Date of organization: ~'/ b. Name of owner(s) and ownership participation: 15. Number of people in your organization: ~? ~ ~ i',G~:,lk ~,1-~ ~~ ~ ~;~ Py j)1~ j ~~ 16. Has or is your firm currently involved in any formal court proceedings regarding any of your publications? If yes, explain briefly: ~~ REQUEST FOR PROPOSAL (CONT'D) 17. Describe why you fi is best suite ,for this designLation. r~. ~r7~"~'~~-,,•n, •~ r'`P' iti'i)i t - CnS -1v ~t~ •i 5~ ('G,lrlY~ Cis 11_ _ e"r~1.1'~~'= ~ f /~.~ ~ ,y ~jF?'J z1 i 1' ~ r -~/1/~ ~ ! ~J`'u~A~1 - 18. List any additional papers other than that designated and their circulation in Eagle County and days published. Indicate whether legal notices will also appear in those papers and at what cost. 1 aper~ ~ays Published 19. List other benefits to selecting your newspaper. r + ~~ PARTICIPATING FIRMS MUST COMPLETE ALL BLANKS AND SUBMIT ALL ATTACHMENTS REQUESTED. IN TRIPLICATE. STATEMENTS SUBMITTED ON A FORM OTHER THAN THE ONE PROVIDED, MUST BE IDENTIFIED ACCORDING TO THE ABOVE OUTLINE. YOU ARE WELCOME TO PROVIDE ANY ADDITIONAL INFORMATION AS AN ATTACHMENT TO YOUR PROPOSAL. REQUEST FOR PROPOSAL (CONT'D) ~ Bidding $ e ~i ~ ~ per single-column line for the first publication of each notice (County paid-legal). ~, 't t Bidding $ ~ '~ ~ per single-column line for each additional publication (County paid-legal). (G ~~ Bidding $ ~ ~% , ~ per single-column line for the first publication of each notice (Privately supported-legal). "k Bidding $ - ~'~ ~ 7 (Privately supported-legal). per single-column line for each additional publication For display material the charge will be $ ~ • ~ ~~ per number of inch(es) or partial inch(es) for the first insertion, $ ~~ ~ per inch for additional insertions (County paid-legal). For display material the charge will be $ ~i~ .~ ~~ per number of inch(es) or partial inch(es) for the first insertion, $ ~> > ~ ~'1 per inch for additional insertions (Privately supported-legal). ~ '~2(~l The column width size for legals in o paper is (Font size to be used is Six Point type). ~--~ ~ n~ ~,,~,, ~nh ( ~ r ~ ~`7 - 5 ~,~ ~~,v~~~ Print the words "NO EXCEPTIONS" here '~ `~ ~' ' f~~'~'~~' if there are no exceptions taken to any of the terms, conditio r sosn pecifications of these documents. If there are exceptions taken to any of the terms, conditions or specifications of these documents, they must be clearly stated on a separate sheet of paper, attached to this proposal sheet, and returned with your bid. ( ' REQUEST FOR PROPOSAL (CONT'D) PROPOSAL DUE DATE This proposal must be received by the Eagle County Administrator's Office NO LATER THAN NOON, ON MONDAY, DECEMBER 8, 2003. Any proposals received after this date will not be accepted or considered. COMPANY NAME: ~', cr.~ ~ ~,~ G ~ ~ ~., 4';J1~'P ~' ~~~? ~~~ f'- PHONE: ~ ~-° ~ ~ ~~`~ J ~ J COMPANY ADDRESS: _ ~ PRINTED NAME AND TITLE: ' J~l\ ~~~~~~ ~~ , ~,)v ~~ ~'~ ~~``k ~ f~ r AUTHORIZED SIGNATURE: ~; ~~ ~~ ~~~r~~j DATE: ~ Z I ~ ~ ~ 3 CERTIFICATION ~~ .~ J. ~ ~ (~~,;~°~+ ~ HEREBY CERTIFIES TO THE Board of County Commissioners of the County of Eagle, State of Colorado, that ~' ~' ~ L~~ C ~' ~vt~O/.^ f '~C. newspaper is a legal newspaper of general circulation; has been publis ed at least weekly in Eagle County for the past fifty-two (52) consecutive weeks; has been admitted to the U.S. Mails as a second class matter; and complies in all other pertinent respects to the requirements of Part I, `Article 70, Tit~le/ 24 of Colorado Revised Statutes. DATE: ~ ~'~ ~ ` ~3 STATE OF COLORADO ) )ss. COUNTY OF EAGLE ) ,The above aid foregoing C~ification was subscribed and sworn to before me this day of C' t` E.= ~~( __ `~ YL~-- , 2003, b 0 CJ ~~- ~= 'c.~=Y~--~ as ~ h L ;5 ~,.~.~ ~~ ~- ~ cat 0 ~^K s ~ in the County of Eagle, State of Colorado: Witness my hand and official seal. My commission expires ~~~ ~ Z ( ~ ~'>l% Cf ~~ C~ `~ ~ ; Notary Public