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HomeMy WebLinkAboutR03-155 2004 Budget Mill Levy' ~ • Commissioner 9 ~ moved adoption of a following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION N0.2003 - _~ 2004 FISCAL BUDGET MILL LEVY WHEREAS, on the ls` day of December, 2003, the Eagle County Assessor certified to the Board of County Commissioners a total assessed valuation of $1,987,096,880.00; and WHEREAS, the Board of County Commissioners has approved Resolution 2003- adopting the Eagle County Budget and making appropriations for the fiscal year 2004; and WHEREAS, the annual budget of Eagle County, Colorado, for fiscal year 2004 requires the generation of property tax revenue for the various County Funds. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: 1. That a property tax levy of Four and Four Hundred Ninety Thousandths mills (4.490 mills) for the General Fund is approved; 2. That a property tax levy of One and Seven Hundred Thirty Thousandths mills (1.730 mills) for the Road and Bridge Fund is approved; 3. That a property tax levy of Two Hundred and Forty Thousandths mills (0.240 mills) for the Social Services Fund is approved; 4. That a property tax levy of Forty-three Thousandths mills (0.043 mills) for the Capital Expenditures Fund is approved; 5. That a property tax levy of One and Five Hundred Thousandths mills (1.500 mills) for the Open Space Fund is approved; 6. That a property tax levy of One Hundred and Twelve Thousandths mills. (0.112 mills) for the Insurance Reserve Fund is approved; 7. That a property tax levy of Three Hundred Eighty Four Thousandths mills (0.384 mills) for the Debt Service Fund is approved; i • And that the total combined mill levy will be Eight and Four Hundred Ninety-nine Thousandths mills (8.499 mills) for fiscal year 2004. MOVED, READ AND ADOPTED by the Boazd of County Commissioners of the County of Eagle, State of Colorado, at its regulaz meeting held the~~'~ day of December, 2003. _.~~... ®~ ~~®~ ATTEST: '~ ~ ~..4~~ c°eoeaoo ~j, aJL/~:~~ ~ ~ ,. ~/ ~ // Clerk to the Board of County Commissioners COUNTY OF EAGLE, STATE OF COLORADO, by and Thro Its BOARD OF COUNTY CO ISS By: Michael L. Gallagher Chairman Tom tone is ~ioner Arn M. Menconi Commissioner Commissioner ~~~~ seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner Stone Commissioner Gallagher Commissioner Menconi This Resolution passed by ~ i~~,/,~ vote of the Board of County Commissioners of the County of Eagle, State of Colorado. F:~BUDGET~2004 mill levy resolution.doc • T ffiGLf COUNTY December 9, 2003 Eagle Boazd of County Commissioners P.O. Box 850 Eagle, CO 81631 Honorable Chairman and Members of the Boazd: • I am pleased to provide you the proposed Fiscal Yeaz 2004 Budget. The proposed budget is balanced and conservative while maintaining Eagle County services at or above current yeaz levels. As you know, it is important to remain conservative and keep our budget balanced during this period of economic uncertainty. We aze developing the budget with a brighter economic outlook for next year. The County budget as presented includes consideration of indicators including early snow conditions and reservation bookings for 2004. Budget Highlights • The proposed budget is $79,518,998. • A balanced budget was accomplished with a 2.5% cut across the board to all general fund line items. • Next year staffing is also reduced by 5 employees from the 2003 adopted budget. We would accomplish the reductions through position vacancies. • Proposed spending is $10.3 million less than our actual spending in FY 2003. • Budget transfers from other funds in the amount of $1,980,000 adds to our general fund balance • Health insurance is funded without reduction in employee benefits or additional contributions from employees • Employee merit increases aze fully funded • An employee mazket study will be completed in FY 2004. • The budget anticipates $ 3.8 million in capital spending. • Capital requests exceed $77,000,000. Revenue projections for FY 2004 include the following assumptions: Page 1 of 14 ~ i • Sales Tax revenue for the current year is up 5.8% from 2002. The budget anticipates an increase of 5% in FY 2004. • PropeYty Tax revenue (exclusive of the new Open Space Tax) is expected to decrease by 2.7% in FY 2004 primarily because of reductions in assessed valuations on real property. • Community Development Fee revenues for 2004 are budgeted to increase approximately 15% from 20031evels. • We expect InteYest Income to be off 14.3% in FY 2004. The proposed budget now stands at $79,518,998 with $2,129,939 revenues in excess of expenditures in the General Fund. Expenditures for 2003 are expected to be $89,855,081. The following guidelines have continued to steer budget preparation: • Continue our core business at a high level of quality • Keep revenue forecasts at conservative levels • Evaluate existing program efficiencies and staffing levels • Maintain a quality work force and training opportunities • Maintain quality facilities, roads and motor pool equipment. • Do not set the stage for maintenance backlogs to accomplish short-term gains • Continue to make capital improvements in our community. We have successfully matched general fund expenditures to revenues and I am proud to report the budget is balanced. Achieving balance was particularly challenging in the face of decreasing property tax revenues and a 46 percent increase in the cost of employee health benefits. To assist in this endeavor, I have recommended a 2.5% across the board reduction in all County General Fund costs. The budget again picks up for our employees the entire increase in employee health benefits costs. It recommends continuation of the 3% merit pool along with continuation of the existing employee health insurance plan. The $100 Employee Incentive Program is budgeted and we have included funds for all other existing employee programs. I have recommended the elimination of The Management Retreat from the 2004 budget. To help curb the growth of our Health Insurance costs, and as a result of seven meetings last month with employees, I have recommended the formation of an employee based Task Force, which will consider suggestions as provided by our consultants, will choose from many possible alternatives to our existing Health Insurance coverage and will recommend modifications to the plan early next year. As an ongoing result of the Berry Creek agreement, our employees will be able to take tuition-free Colorado Mountain College (CMC) courses in computer training, technical development, Spanish and diversity. The County has access to 200 CMC credit hours per year. Page 2 of 14 The budget recommends the following critical capital items which total approximately $2.2 million: • Lease payment for Sheriff's fire suppression vehicle $95,133. • Transfer to Trails Fund for Phase II of the Avon to Dowd Junction Trail $400,000. • Berry Creek Pond $600,000. • Integrated County-wide computer aided dispatch system $235,000. • Cooley Mesa Road design $275,000. • Basalt Road & Bridge shop design $125,000. • Eagle River Watershed Plan at Black Gore Creek $106,000. • Innovation & Technology link controllers for T1 Internet access, server room mechanical system and uninterrupted power supply $140,000. • Sheriff's mobile command post ($91,988 -fully grant funded). • County Building improvements $140,000. • Sheriff's mobile in-car computer systems $36,000. Additionally, you have decided to evaluate and further consider the following major projects for possible funding in 2004: • East Vail Repeater Site. • Weed & Pest pesticide containment. • Pedestrian Improvements. • Fairgrounds West Access. • Basalt Recycle Center. • Eagle River diversion at Fairgrounds. • Roads Initiative (RS2477). • West Vail Fire Station. • Edwards spur road. • Construction materials Recycle Station at Landfill. Positions that have not been funded in the 2004 budget include the Assistant County Administrator, the Airport Director, aMicro-Computer specialist and two Airport Security Officers. Eagle County continues to retain healthy fund balances in line with our policy of maintaining them at 25% of annual expenditure levels. We project the following fund balances by December 31, 2004: General Fund $10,498,000 All Other Funds Road & Bridge $5,435,000 Social Services $ 754,000 Retirement $ 270,000 Insurance Reserve $ 78,000 Page 3 of 14 Offsite Road Improvement $ 404,000 Capital Improvement $2,096,000 Eagle Valley Transportation $2,170,000 Eagle Valley Trails $ 349,000 ECO Vehicle Replacement $3,188,000 Airport $1,499,000 Conservation Trust $ 144,000 Microwave Maintenance $ 19,000 Contingency $ 270,000 Emergency Reserve (TABOR) $1,848,000 Debt Service $ 405,000 Capital Expenditure $ 64,000 Housing $1,420,000 Open Space $ -0- Landfill $3,568,000 Motor Pool $3,162,000 Health Insurance $ 766,000 Enhanced 9-1-1 (E911) $ 151,000 Program Highlights The County has reduced its general obligation debt to $1,970,000, which is only 6.43% of allowable limits under state law. This debt, which is for the construction of the Eagle County Building will be paid in full by 2005. Standard & Poor's has raised the County's bond rating from A- to A, citing our low debt among many indicators of the County's financial health. Several significant programs are included in the draft FY 2004 budget. Highlights follow. • Wildfire Programming. The 2003 budget included a new employee to manage the county's wildfire program and regulations. Several federal grants are being pursued to assist with that funding of that position with permit fees. Riverview Management Company. You will recall that the County added four employees to management of the Riverview Apartments last year. The Corporation had previously contracted with a private company for the apartment management. The management costs of $228,700 are fully reimbursed to the County. • Golden Eagle Apartments. The County has also taken over the management of the Golden Eagle Apartments, with the addition of two part time employees there. Those management costs of $55,200 are also fully reimbursed to the County. • Cooley Mesa Road. CDOT has begun the design of a new interchange which will connect I-70 to the Eagle County Airport via Cooley Mesa Road. To coordinate the design efforts with the new interchange, Eagle County will embark on the Page 4 of 14 redesign of Cooley Mesa Road. The design will be completed in 2004 and the road will be constructed in 2005 when the new interchange is slated to begin. • Cemetery Bridge (Miller Ranch Road Bridge). The newly constructed Miller Ranch Road Bridge will be complete and ready for traffic before yeaz end. This completes a $4 million effort which included the construction of a three lane bridge with sidewalks, highway improvements on SH 6 and a traffic signal. The opening of the bridge will provide a new transportation link in the Edwazds azea which will help ease congestion on the Spur Road. Berry Creek. The CMC campus will see its first building complete and ready for use in the spring of 2004. The recreation azea will be expanded from the current three soccer fields to include more playing fields and a three acre pond, as well as expanded pazking facilities. The final phase of the affordable housing site will also be completed in 2004. The entire project has included significant financial contributions via intergovernmental agreements with the School District, Colorado Mountain College and WECMRD. Pavement Management Plan. In 2003, Eagle County funded an in-depth analysis of the condition of the county roads. The condition of the roads were assessed and analyzed using a computerized Pavement Management System. The completion of this analysis will help to prioritize road maintenance activities such as repaving, crack sealing and the application of surface treatments to maximize the life of the roadways. • Edwards Spur Road. Eagle County and the Colorado Department of Transportation have teamed up to tackle the design of the Edwards Spur Road. Eagle County is funding the preliminary design efforts while CDOT is completing the Environmental Analysis. There will be a series of meetings convened in 2004 to gather public input concerning the design. Once these efforts aze completed in 2005, the County would like to move forwazd with final design of the Spur Road so that the project can receive construction funding as soon as possible. Road Capital Improvement Plan Update. Eagle County completed phase 1 of the Capital Improvement Plan in 2003. The second and final phase will be completed in 2004. Phase II of this plan will result in the generation of a list of road improvement projects needed to ensure that level of service standazds are preserved through the yeaz 2025. Motor Pool. We have invested $1.8 million in replacement of light and heavy equipment during FY 2004 allowing us to continue the current replacement policy for all equipment in accordance with our ten yeaz plan. This plan calls for replacement of cazs and light trucks after 80,000 to 100,000 miles and heavy equipment after 7,000 hours. For equipment with less usage, replacement is considered at 7 to 10 years. Page 5 of 14 • Community Development. To offset the review cost incurred by the Planning Division, a 35% application fee increase is being proposed in 2004 for the various planning processes associated with development. The last planning fee increase was in 1992. The Building Division is proposing a modification to the Eagle County Building Resolution to be effective January 1, 2004. Incorporated in this modification is a fee increase of approximately 10-15% for the various types of permits such as building, plumbing, mechanical, electrical, and grading. The last building fee increase was in 1999. These fee increases are necessary to offset the rising cost of review experienced by the Planning and Building Divisions. While staffhas created an efficient and timely review process, rising operating and overhead expenses has necessitated the need to increase fees. By comparison, the proposed fee structure will be similar to other mountain jurisdictions providing the same type of service. Community Development will be staffing the new open space program which includes a Citizens Open Space Advisory Committee. This committee will be making recommendations to the Board of County Commissioners regarding the evaluation, acquisition and management of open space lands in Eagle County. Funds from the recently approved property tax increase for the program will be collected starting in 2004. The Planning Division is facilitating an update to the Eagle County Mask: Flan which will reflect the needs and desires of the community as it grows and changes over time. The long range planning process helps build a forum for discussing and analyzing alternatives for the future of Eagle County. It is anticipated the revised Master Plan will be completed and adopted in 2004 -the last update occurred in 1996. • Clerk & Recorder. Website public records access software was installed during the current year to provide increased availability of public records. • Parking Lot at Justice Center. A parking lot to service 150 additional spaces to accommodate callouts for jurors at the District Court was completed this fall at the Justice Center, at a cost of $320,000. ' • Treasurer's Fees. You will note that the current Treasurer's fees make up a significant part of Eagle County's revenues. Our initial calculations indicate these fees do not cover the actual costs of doing business. • Information Technology (IT). The draft budget includes spending for power backup at the new data center, support systems for internal clients, data networks for disaster recovery and Internet bandwidth and improvements to web services. Page 6 of 14 ~ ~ • ECO. In 2004, ECO Transit will increase operating efficiency and reduce deadhead costs by utilizing an up valley bus satellite facility in Avon. It is anticipated that ECO will also reduce its overtime cost by $60,000 annually through the use of part-time employees (bus operators) during critical times. ECO Transit in 2004 is scheduled to increase "rubber-tired" service to the local community and to introduce "electronic fareboxes" on all ECO routes. In 2004, the ECO Trails partnership program will fund the Phase I construction of the Avon to Dowd Junction Trail, and begin design and planning on Phase II of the Avon to Dowd Junction Trail. In addition, the ECO Trails partnership program will begin the planning and design for Phase I of the Eagle to Gypsum Phase Trail. • Airport. Eagle County Airport continues to be a bright spot in next year's budget. This year, Continental, Delta, Northwest and United Express have committed to three year agreements to service the airport, while U.S Air will be providing service to the airport for the first time. In addition, we have assurances we can expect approximately $4.2 million in discretionary funds from the Federal Aviation Authority (FAA) for taxiway extensions and lighting. The acquisition of the Levine airport property for $1.2 million was completed during the year to provide for future runway expansion. We will complete our new air traffic control tower this year with the proceeds of a grant from the FAA's AIR-21 program in the amount of $829,600, a CDOT loan of $990,000 and CDOT grants of $410,000. Repayment of the ten year 2% CDOT loan will commence in 2004. We expect to continue the highly successful Summer Flight Program initiated this year. Final enplanement figures for this Summer were slightly above 80% occupancy, which is much greater than originally anticipated. You may recall that the program required the County to provide a $200,000 letter of credit to American Airlines to guarantee revenue from the flights, and less than $21,000 of that guarantee was required. Because of the successfix12002-2003 ski season, the Air Terminal Corporation was not only able to make its normal loan payments, but paid an additional $220,000 on the outstanding bonds. • Landfill. The budget includes a new service to help residents with the appropriate disposal of hazardous household waste, such as batteries. This new program will cost $124,000 and is funded by the Landfill fund. District Attorney. The proposed budget includes continued support of the District Page 7 of 14 • Attorney's office in the FY 2004 budget in the amount of $1,048,568, which represents a slight increase from last year's amount. • Road and Bridge. Road repairs and replacement are funded as recommended by our pavement management plan. • Fair and Rodeo. Attendance for the current year was 9,922 (an increase of 1,304) while revenues were $70,369 (a reduction of $20,300). Funding for 2004 is slightly reduced from 2003 levels. • GIS. In 2004, the GIS Department will be adding GIS mapping capabilities to the County's Intranet and Internet sites. This will enable Eagle County employees and citizens to easily and efficiently access mapping related information, ranging from County zoning to specific property locations. • Animal Control. Plans to use Vail Dispatch (pending approval) is for after hour calls for service. This would improve officer safety as well as improve the level of service to the public through increased response times. All the non- enforcement type calls would be kept to a minimum through use of an autcY: ~ted voice mail system. • Housing. The Down Payment Assistance Program will continue at an approximate $215,000 level in 2004. There will also be potential revenue from home resales at Berry Creek in accordance with the agreement. • CSUExtension. The draft budget recommends funding for an additional 4H agent as part of the cooperative agreement. 2003 - A YEAR OF ACCOMPLISHMENTS Eagle County can be justifiably proud of its accomplishments during the current year. They are varied and represent the commitment of our employees to keep the County as one of the best in the country. Key accomplishments include: Provided consistent, friendly, prompt and accurate customer service in person, by telephone and via a-mail and mail. Successfully completed Summer Flight Program with American Airlines. Maintained bond rating of "A" from Standard and Poors. Received Government Finance Officers' Award for Excellence in Financial Reporting for the fifth straight year. Conversion of paper to electronic storage complete in Treasurer's Office. Tax Certificate module installed replacing outdated software. Tax Sale Investor Seminar 60 attended in 2002, 100 attended in 2003. Installed software to automatically calculate 1 % Treasurer's fees eliminating manual calculations. Property tax collections sti1199.9999% of potential collections. Page 8 of 14 Public Trustee up to date on releases and foreclosures and profitable. Eagle County received recognition from International Assoc. of Clerks, Recorders, Election Officials and Treasurers at the Denver National convention. Initiated credit cazd collection system for customer use at Eagle County. Processed over 1801and use actions and 500 building permits. Amended the Eagle County Building Resolution to adopt the 2003 I-codes. Enhanced the County's Web Site to include building permit data. Completed acounty-wide residential build-out analysis and initiated a commerciaUindustrial build-out analysis. Researched, assembled and compiled data for an Eagle County Indicator Report; which has been placed on the County's Web site. Successful adoption and implementation of the Wildfire Regulations and completion of the Wildfire Hazazd Mapping Project. Successful amendment of the County's 1041 process to streamline the procedures. Successful completion, publication and distribution of the Edwazd's Area Community Plan. Completion of user friendly Process Guides for every public process in the Planning and Building Divisions. Corrected well over 100 physical addresses to better ensure prompt E-911 response. Assisted the BoCC in selecting the Citizens' Open Space Advisory Committee. Completion of the Local Resident Housing Guidelines. Initiated the Eagle County Master Plan update. Obtained $45,000 grant from the EPA to use with NWCCOG on a planning exercise utilizing Community Viz for the Eagle County Master Plan update. Presented at the Rural Resort Region housing conference on the `Toolbox of Incentives for Affordable Housing." Participated in the steering committee for the NWCCOG's Second Home Study. Participated in the Technical Advisory Committee for the I-70 PEIS. Successfully met contract obligations with the Consumer Protection Division of CDPHE for routine inspections and enforcement of the Food Code for about 284 facilities totaling over 500 annual inspections. Provided food protection training (via a nationally recognized program) to over 100 food service workers. Investigated eight food borne illness reports and avoided any negative publicity for the operators. Continued prepazation for bio-terrorism threats by attending appropriate training and involvement with the Regional Hazazdous Materials Association of Eagle County. Environmental Health is the point of contact for activities and information regarding the West Nile Virus issue. Conducted surveillance in concert with Animal Control. Disseminated hundreds of emergency preparedness educational brochures, posters and pocket guides to our citizens at high-traffic locations. Conducted another successful Earth Awareness Week/ Eazth Day Poster Contest for fourth graders. Trained and licensed over 70 local contractors and over a dozen engineering companies. Continued focus on protection of public health, ground water and surface water Page 9 of 14 • resources by requiring adequate levels of wastewater treatment and appropriate sizing criteria About 100 permits were issued again this year. Awarded an additional $29,000 in 2003 from the EPA to continue the groundwater vulnerability mapping exercise with very little fiscal impact to the County ($2,700 toward a $200,000+ project). Distributed over 100 laminated erosion control guides to local contractors to educate them about techniques used to protect surface water resources from construction activities. Continue to participate in the Black Gore Steering Group to evaluate corrective action implementation options identified in the Sediment Control Action Plan. Continue to help fund projects associated with the cleanup efforts in the Black Gore. Completed an educational flyer on code enforcement for public use. Coordinated training for environmental crime investigations as well as helped in removing dangerous chemicals from our local schools through an educational outreach program. Participated in the selection of an environmental contractor to conduct an EIS at the Airport for runway expansion. Completed purchase of landfill property from BLM. Constructed and received approval for waste disposal module 5. Began construction of landfill heavy equipment shop. Completed boundary survey of landfill property (a11730 acres). Successfully hosted the 9`" annual Household Hazardous Waste collection event. Recycled over 340 tons of scrap metal. Completed planning, design and began construction of the Berry Creek recreation site pond and related amenities. Completed construction of the,Berry Creek Phase I recreation fields and participated in sales of homes in Phase I of the project. Planned, designed and proceeded partially though construction on the Phase II WEC.~/1RD fields at Berry Creek. Planned, designed and constructed parking facilities at the Justice Center Annex. Planned, designed and constructed Maintenance Service Center material storage building. Completed the replacement car-wash system and building improvements. Completed accessory buildings and amenities at Berry Creek. Will complete building and ADA signage project for the Eagle County Building site. Will complete Health and Human Services moves. Will complete Clerk and Recorder remodel of Recording area. Began public art procurement project for Eagle County building. Will complete carpet replacement and painting project, in public areas of the Eagle County building. Completed construction and began operations at the new Air Terminal Control Tower Completed assessment of alternative locations for a new Roaring Fork valley Road and Bridge shop. Brought new fitness room on-line and designed and constructed locker and shower facilities for the new fitness room. Remodeled existing space into new conference center at Avon Annex. Completed airfield lighting system upgrades. Page 10 of 14 ~ ~ Designed and began construction administration on $4M airport taxiway A pavement rehabilitation and lighting project. Worked on securing funding and planning for Instrument Landing System at the airport. Worked on radar system funding and planning for the airport. Completed CAD drawing database, floor plans of all buildings. Assessed, designed and constructed roof repairs at Justice Center and Eagle County building. Replaced all flooring and painting at Avon Annex. Completed numerous flooring projects at Justice Center. Resealed and striped parking lots Eagle Campus, Senior site, and Maintenance Service Center. Supported facilities and security needs for the Kobe Bryant hearings at the Justice Center. Reorganized basement storage area and system. Implemented departmental safety and loss control planning in conjunction with CTSI. Continued county-wide lock replacement program. Will complete ADA and needed building signing program for Eagle County campus. Began lighting upgrade project in Eagle County Building for improved energy efficiency. Completed seven HVAC upgrade projects at Justice Center. Completed door replacement project at Justice Center. Installed mechanical heating and cooling in Facilities Maintenance building. Repaired water leaking problems at foundations of Eagle County building. Replaced all doors at Dowd Shop. Replaced roof on Animal Shelter. Completed major exterior concrete flatwork refinishing project at Justice Center. Completed exterior masonry sealant, caulking, expansion joint replacement at Justice Center. Recorded document indexes from 1987 forward are now available on the Eagle County website. Recorded document processing increased by 24%. Clerk and Recorder customer service standards, training and comment cards rolled out. Assessment appeals from the last reappraisal done two years ago are down 42% and down 38% on upper level appeals. A Business Activities Code was added to Personal Property Declarations which saved approximately 1000 hours for the Assessor's Administration Section. Created an icon for the Assessor's Office named "Agent Assessor" as a means to communicate educational information to the public. Presented 5 segments on "Channel 5" regarding the functions of the Assessor's office. Instituted models into Assessor's computer format to ensure even more accuracy regarding assessments. The Assessor's office will be presenting a 4-hour meth lab awareness program to be given by the North Metro Denver Task Force and will be the same program offered at the State Assessor's Law Seminar. Fellow county appraisers have been invited in addition to fee appraisers. The Assessor's office passed the State of Colorado audit for the 2003 reappraisal having no issues with audit requirements. The Assessor has passed the State classes (75 hours) which is required to write the Colorado State Examination for a Registered Appraisers License. The Assessor's office will be implementing a new web site to be more user friendly. Page 11 of 14 Levine property purchased. Runway crack seal project completed. Airfield Lighting Vault completed. Environmental Assessment started at airport. Received SAWY & NACo Award for Colorado Powder...ASAP program. Tri-Annual Exercise completed at airport. Hosted 2"d Plane Fun Air Show. Electronic check-in available for American Airlines and Continental Airlines. Won Digital Governments award for 10 best counties in US in 2003 in our size category. Complete upgrade of all county computer infrastructure including: • 31 File Servers • 260 Desktops • Migration from Novell to Windows Servers • Migration from Groupwise to Exchange messaging • Migration from Corel Office to MS Office • Revamp entire network infrastructure, cleanup cabling and improve network efficiency. • New helpdesk system to provide better service Web initiatives including: • Content Management systems slated for release in January 2004 • New Clerks system -Clerk Online Eagle (CLOE) available now! • New Assessors system Property Assessment and Tax Information Eagle (PATIE) available January 2004 • New County Meeting for the Intranet Health & Human Services sponsored Community Summer Activities Fair in co~~ <~;,~;iion with Roaring Fork youth programs connected over 500 children and youth with summer programs. Continued collaboration through the Eagle River Youth Coalition in areas of Suicide Prevention and Substance Abuse. Child Care Coaching and Consultation program expanded with community grants to include seven early childhood programs, reaching over 500 children under the age of five and their families in 2003. Tobacco Summit in June with community partners and Smoke Free Day for Eagle County. Youth tobacco cessation programs initiated. Emergency preparedness plans completed for biological events. Public Health performance assessment completed in collaboration with Environmental Health and Emergency Management. Medicaid application process streamlined. Convened Early Childhood Cabinet to assess community needs and resources. Applied for Early Head Start permanent funding. Conducted La.Rasa parenting groups for Spanish speaking families. Retired and Senior Volunteer Program has grown to include 75 non-profit agencies and 450 volunteers. Over 32,000 hours of volunteer service will be contributed to the community through RSVP and Eagle County HHS Volunteers. The third Colorado Cares recognition of volunteers was sponsored by Eagle County. Page 12 of 14 • • Three local volunteers received recognition from the Governor's office for their volunteer contributions. Community Protocols completed with Law Enforcement, Mental Health, Domestic Violence, and Schools. Practice protocols completed Training in culturally competent services to Latino families supported with agency wide training effort. Completed the addition of more than 5,000 new pazcels to the County's GIS parcel layer, created due to new development and town home and duplex splits. Coordinated the creation of a comprehensive street and property address emergency response atlas of the County, using data created by the GIS Department. Completed acounty-wide Commercial Buildout Analysis using GIS and Community Development data. Successfully migrated the GIS Department's core softwaze to ESRI's ArcGIS 8.3 and SDE software, resulting in greater GIS computing efficiency. Initiated the development of a GIS mapping application for use on the Internet. Completed a new zoning atlas for use by Community Development. Added new tools to the Eagle County GIS Browser softwaze which is used by employees in multiple County depaztments. Continued extensive repair and painting projects at the Riverview Apartments. Purchase of Golden Eagle Senior Apartments. Housing Department pazticipated in Rural Resort Region Housing Summit. Housing Department participated with CHFA to produce "Housing Your Workforce" book. Continued Down Payment Assistance to first time home buyers. Continued Mortgage Credit Certificates to home buyers. Completed the $4 million Miller Ranch Road Bridge to replace the structurally deficient Cemetery Road Bridge. The bridge will be dedicated on January 9, 2004 and received 80% of its funding from a federal bridge grant. A one mile long pedestrian path along State Highway 6 in Eagle Vail was designed and constructed by the County Engineering Department. This path was the result of three government entities (Traer Creek Metro, Eagle Vail Metro and Eagle County) pooling its collective resources to provide a key pedestrian and bicycle facility to the citizens of Eagle County. In a collaborative effort with the Colorado Depaztment of Transportation and the County Engineering Department, the intersection of SH 6 and the Spur Road in Edwazds was reconstructed to make it much more pedestrian and bicycle friendly. Nearly $400,000 worth of improvements including new traffic signals and poles, pedestrian activated signals, new paving and thermoplastic pedestrian markings were installed. 2003 saw the completion of five years of effort towazds the floodplain mapping of the Eagle River. The mapping was adopted by the Boazd of County Commissioners and will be included in the County GIS system for easy graphical reference. Received a 2003 NACO Award for the partnership in building Miller Ranch Road. ECO Transit received delivery on one new 40 ft. Gillig Transit Coach and placed it into operation for the winter season. Page 13 of 14 •• . • ECO, in the Fall of 2003, was awarded $406,838 by the Federal Transit Administration under a FTA 5309 Grant to purchase Capital Equipment. The funds will be used in FY 2004 to purchase rolling stock and electronic fareboxes. ECO provided "transportation services" to the Vail Valley Foundation Worldcup Ski Races held in Beaver Creek December of 2003. Several of the Board's priorities are funded in the budget. They are: • Youth Conservation Corps • Hispanic Liaison • Youth Coordinator • Pond at Berry Creek in Edwards • Senior Programs • Edwards Traffic Improvements Sincerely, OFFICE OF THE COUNTY ADMIl~TISTRATOR Jack W. 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Debt Service Fund 0.400 0.384 0.384 Open Space Fund 1.500 Refund/Abatement Total Mill Levy 6.999 6.999 8.499 of Increase -1.130% 0.000% 21.432% Property Tax: General Fund $8,760,312 63.58% $9,173,041 64.15% $8,922,065 52.83% Road 8 Bridge Fund $3,563,183 25.86% $3,534,379 24.72% $3,437,678 20.36% Social Services Fund $362,224 2.63% $490,318 3.43% $476,903 2.82% Retirement Fund $0 0.00% $0 0.00% $0 0.00% Insurance Reserve Fund $220,484 1.60% $228,815 1.60% $222,555 1.32% Capital Expenditure Fund $84,650 0.61% $87,849 0.61% $85,445 0.51% G.O. Debt Service Fund $787,444 5.72% $784,510 5.49% $763,045 4.52% Open Space Fund $2,980,645 17.65% Refund/Abatement Total Property Tax $13 778 298 100.00% $14,298,912 100.00% $16,888,336 100.00% ncrease 3.