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HomeMy WebLinkAboutR03-125 Appointing Director of HHS to Enter into and Execute Child Care Services Fiscal Agreements• Commissioner ~ ~~~ !~ y' moved adoption of the following Resolution: BOARD OF COUNTY COMNIISSIONERS COUNTY OF EAGLE, STATE OF COLORADO t: RESOLUTION N0.2003- ~~ t; RESOLUTION AUTHORIZING THE DIRECTOR AND THE APPOINTED ACTING DIRECTOR OF THE EAGLE COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES TO ENTER INTO AND EXECUTE EAGLE COUNTY CHILD CARE SERVICES FISCAL AGREEMENTS WHEREAS, the Eagle County Department of Health and Human Services ("ECDHHS")' does from time to time desire to enter into and execute the following child care services agreement with various Providers: Eagle County Child Care Services Fiscal Agreement, attached hereto as Exhibit A and incorporated herein; and WHEREAS, in the interests of providing timely child care services, the Director and appointed Acting Director of the ECDHHS seek the authority from the Board of County Commissioners to enter into and execute these agreements; and WHEREAS, the Board is desirous of designating the Director and the appointed Acting Director of the ECDHHS as its authorized representatives to enter into and execute said agreements. NOW, THEREFORE, BE TT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, the Board hereby designates the Director and appointed Acting Director of the Eagle County Department of Health and Human Services as its duly appointed representatives and agents to execute said agreements in furtherance of the provision of timely child care services. THAT, the Board of County Commissioners finds, determines and declares that this Resolution is necessary for the public health, safety and welfare of the citizens of the County of Eagle, State of Colorado. • MOVED, READ AND ADOPTED by the Board of County Comm] ssioners of the County of Eagle, State of Colorado, at its regular meeting held the '_~ day of ~~ / , 2003. c o~ ~ c®~, ~ ~ ATTEST: * ~ ~ 9 Teak J. Simonton, Clerk to the ~J Board of County Commissioners COUNTY OF EAGLE, STATE OF COLORADO, by and Through Its BOARD OF COUNTY COMMISSIONERS By: Michae .Gallagher, Commissioner ~~~/' seconded adoption of the foregoing resolution. The roll' having been called, the vote was as follows: Commissioner Michael L. Gallagher ~i~~,~~~ Commissioner Tom C. Stone ~ ~~' Commissioner Arn M. Menconi ;~ .~ This Resolution passed by ~~l~lZ~~~~%,~~.~, /vote of the Board of County Commissioners of the County of Eagle, State of Colorado. Commissioner . E• a County Child Care Services Fiscal Ag'l~ement Name of Facility or Provider: Physical Address: Mailing Address: Social Security Number or Tax ID number License/Certificate No: Date License Expires: This Agreement is entered into and between Eagle County Health & Human Services, herein referred to as "Department" and provider, herein referred to as provider. This agreement shall be in effect on January 1, 2003 and shall be terminated on December 31, 2003. Provider Agrees to: 1. Provide child care at the facility address listed above. Conform to all applicable State and Federal Regulations and local law and maintain a valid child caze license as required by Colorado Statute unless legally exempt from licensing. Cazry adequate liability insurance unless legally exempt from licensing. 2. Provide caze for children under this agreement only when authorized by the Department in advance. Allow parents immediate access to the child in care unless otherwise restricted by the custodial pazent. 3. Accept referrals for child caze without discrimination with regazd to race, color, national origin, age, sex, religion, or physical or mental handicap. Maintain as strictly confidential all information concerning children and their families. 4. Provide children with adequate food, shelter, and rest. Protect children from abuse/neglect and report any suspected child abuse and neglect to the Department 5. Not allow anyone else to caze for children under this Agreement. In an emergency a licensed Day Care Home Provider may arrange for someone else to provide child caze. All other changes must have prior county approval. 6. Collect fees from parents in accordance with the amount on the most current Child Care Certificate, and not chazge pazents rates in excess of the rates in this Agreement. Notify the Department of a parent=s failure to pay the pazental fee or to make satisfactory azrangements to pay the fee. 7. Notify the Department of excessive absences or irregulaz child caze usage within 3 working days; notify the Department if a child is no longer in your facility for reasons other than termination by the Department within 1 working day. 8. Bill the Department monthly for services provided in the previous calendaz month on the State prescribed billing form and forfeit payment for services when the billing form is submitted to the Department more than 60 days following the month of service. 9. Maintain daily attendance records, payment records, and fee collection records for a minimum of five years and provide access to these records to county, state, federal officials and others as authorized in writing by the county. 10. Hold the Colorado Department of Human Services, the State of Colorado and the Eagle County harmless for any loss or actions caused by the performance of this Agreement. Complete the following information on the daily rates you chazge the public. Allowable rates shall not exceed the Eagle County reimbursement levels. Please indicate the full daily rate for children. Full time caze is 5 to 11 hours. Part-time care is care under 5 hrs a day and will be reimbursed on an hourly rate based on one-tenth of the daily rate. Type of facility Infants - 6 weeks to 12 mos Toddler -12 to 36mos Preschool - 3 to 5 yrs School age - 5 to 13 yrs Center Licensed home Exempt home School age Center or Camp EXHIBIT h .. ~ ~ Eagle County will not reimburse for transportation, activity or registration fees. Eagle County will reimburse up to three days absence for. illness of the enrolled child only. Other absences will not be reimbursed. Eagle County will not' reimburse for Holidays. Provider Rights: 1. When a provider contends that the county has not made adequate payment based on program rules for care provided, the provider has the right to an informal conference with county staffpursuant to 9CCR 2503-1 at section 3.911,E (Effective 8/01/95) Providers may request a conference in writing within 15 days of the date of the action. > Written request from the provider should be addressed to Kathleen Forinash, Director, Eagle County Health & Human Services, P.O. Box 660, Eagle, CO 81631. > Provider may request that state program staff participate in the conference. That participation maybe by telephone conference. > The purpose of the conference will be limited to discussion of the payments in dispute and the relevant rules regarding payment. 2. A provider may request an informal conference if s/he disputes the termination of a fiscal agreement. Providers may request a conference in writing within 15 days of the dates of the action. Written request from the provider is to be addressed to Kathleen Forinash, Director, Eagle County Health & Human Services, P.O. Box 660, Eagle, CO 81631. The purpose of the conference will be limited to discussion to termination of agreement pursuant to 9CCR 2503-1 at section 3.905.1.D (Effective 8/01/95). Department Agrees to: 1. Reimburse the provider for authorized child caze in accordance with Eagle County Child Caze Assistance Plan. Payment to the provider is the total cost of authorized caze based on rates set by this Agreement minus the parental fee. 1. Determine client's eligibility for child caze services. 2. Send notices to the provider of changes in parental fees, authorized amount of care, added or deleted children, and other changes to child care arrangements. Send initial Child Care Certificate to the provider within 7 working days of County's verbal approval of each child. 3. Provide an informal conference within 2 weeks of the provider's written request to discuss the basis for any denial or termination of this agreement or to discuss any payment dispute. This Agreement maybe terminated by either party by giving the other party 30 days notice by registered mail. This Agreement may be terminated without advance notice if a child's health or safety is endangered or if the provider is under a negative licensing action. The provider may request an informal conference to discuss the basis of any termination or denial of this agreement by submitting that request in writing within 15 days of the action. By signing this agreement, the provider acknowledges receipt of information regarding the rules and policies of the Eagle County Child Assistance Plan. EAGLE COUNTY GOVERNMENT HEALTH & HUMAN SERVICES Michael L. Gallagher, Chairman Eagle County Board of Commissioner CHII~D CARE PROVIDER Authorized Representative I:\Self-su~icienc}+\CHILDCAR\ccap fiscal 2003.DOC