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HomeMy WebLinkAboutR07-031 Supplementary Budget /~ ,/ Commissioner of adoption BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 2007 - D 3/_ RESOLUTION ADOPTING A SUPPLEMENTARY BUDGET AND APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2007, AND AUTHORIZING THE TRANSFER OF BUDGETED" AND APPROPRIATED MONEYS BETWEEN VARIOUS SPENDING AGENCIES WHEREAS, the County has received certain unanticipated revenues, hereinafter described; and WHEREAS, said revenues were not anticipated at the time of the adoption of the 2007 budget and/or such revenues were not assured at the time of the adoption of the 2007 budget and therefore were not appropriated; and WHEREAS, in view of the needs of the various offices, depart- ments, boards, commissions, and other spending agencies, it is also necessary to transfer certain previously budgeted and appropriated moneys; and WHEREAS, the Board has the authority to expend such unantici- pated or unassured revenues by enacting a supplementary budget and appropriation, and to transfer budgeted and appropriated revenues from one county fund to another county fund, pursuant to C.R.S. 29-1-109 and C.R.S. 29-1-111; and WHEREAS, Eagle County's Finance Director has determined that such budget appropriations are in compliance with the provisions of the Colorado Constitution, Article X, Section 20, also known as "Amendment One: The Taxpayer's Bill of Rights"; and 1 .,. WHEREAS, this Resolution, as proposed, has been published in full one time in a newspaper having general circulation within the territorial limits of the County of Eagle, State of Colorado. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, the Board hereby authorizes a supplementary budget and appropriation of unanticipated revenues, unassured funds, and transfers from fund balance as described in Exhibit A attached hereto and incorporated herein by this reference. THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all action necessary to effectuate the intent of this Resolution. THAT, the Eagle County Budget Officer is hereby requested and directed to immediately transmit an original or certified copy of this Resolution to the affected spending agencies and the officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the paYment of money. THAT, the Eagle County Budget Officer is hereby further requested and directed to file an original or certified copy of this Resolution with the Division of Local Governments in the Department of Local Affairs. THAT, this resolution is necessary for the public health, safety and welfare of the citizens of Eagle County, Colorado. 2 , y MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the day of , 2007. ATTEST: COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BO OF COUNTY COMMISSIONERS Chairman Clerk to the Board of County Commissioners ,. Commissioner ~~ foregoing resolution. The roll follows: seconded adoption of the having been called, the vote was as Commissioner Menconi Commissioner Fisher Commissioner Runyon !JJ This Resolution passed by ~~~ vote of the Board of County Commissioners of the County of Eagle, State of Colorado. F:\BUDGET\resolution.wpd 3 EAGLE COUNTY GOVERNMENT EXHIBIT A First Supplemental Appropriation to FY2oo7 Budget 3130/2007 Previously Approved Approved with Line # Department Description Amount Purchase Conditions Explanation 1 GENERAL FUND 2 Revenues: 3 Animal Services Donation $ 2,500.00 4 HHS State Grant $ 675.00 5 HHS Grant from Town of Basalt $ 2,000.00 6 Previously Funded Purchases $ 309,586.00 7 Unallocated Fund Balance $ 841,889.00 8 Total Revenue $ 1,156,650.00 9 10 Expenditures: To be used for animals in shelter per 11 Animal Services Committed expenditure from donation $ 2,500.00 donor 12 Attorney 2 Workstations in anticipation of increased appeal volume $ 17,000.00 $ 17,000.00 Conversion of library space Upgrade with Westlaw Public 13 Attorney Upgrade legal research software $ 3,500.00 Records Search Featu re 14 Attorney Water lawyer billings $ 66,000.00 $ 66,000.00 001-1000-3520-0000-2100 15 Clerk Flat Screens $ 1,800.00 001-0200-2290-0000-2100 16 Commissioner Community Service Grants $ 225,875.00 see Comm Svc Grants Annual Intergovernmental 17 Commissioner CSFS Emergency Fire Fund $ 44,976.00 already spent aggreement 001-0300-3590-0000-2100 18 Commissioner VVCTB Roaring 20's Gala $ 1,100.00 001-0300-3590-0000-2100 19 Commissioner Home Rule $ 50,000.00 $ 50,000.00 001-0300-3590-0043-2100 20 Commissioner Public Office Bonds $ 10,743.00 Included in Riverview's budget as a transfer from Eagle County. HUD required Residence Service 21 Commissioner Transfer to Riverview $ 25,000.00 Coordinator Civic Improvement Vision Workshop - shared cost with Edwards Metro 22 Community Dev Civic Improvement Vision WorkShop $ 14,000.00 District 001-5100-3590-0000-2100 23 Community Dev Eagle Area Community Plan $ 15,000.00 Joint venture with Town of Eagle 001-5100-3590-0000-2100 24 Community Dev Public education on forest health and wildfire risk $ 2,500.00 Grant funded 001-5100-3590-000-2100 Newiy approved senior pianner 25 Community Dev Sr Planner pOSition-furniture & computer $ 9,000.00 $ 9,000.00 position 001-5100-2290-0000-2100 26 Community Dev Wolcott, Dotsero, Edwards Projects $ 20,500.00 $ 20,500.00 001-5100-3590-0000-2100 27 Engineering/IT County Engineer computer and software $ 13,409.00 CAD license, Adobe, MS Project, etc. 001-5000-2290-0000-2300 28 Engineering Surveying Equipment $ 3,500.00 001-5000-2290-0000-2300 29 Engineering Eagle River Center $ 8,825.00 We are a conduit for funds received and paid via IGA w Eagle Ranch and 30 Engineering Syivan LakeNiolet Rd work done by Railroad. $ 58,987.00 $ 58,987.00 Union Pacific 001-5000-3590-0139-2300 31 Extension County Fair & Rodeo premium $ 2,000.00 Approved for budget but not included 32 Finance Arbitrage and outside contractor $ 6,000.00 $ 6,000.00 Work has been completed as of 2/07 $.03 postage increase, $.10 increase on flats and $.48 increase on parcels, 33 Finance/Mail Roorr Postage Increase and change in size requirements $ 21,800.00 $3,600 upgrade for postage machine 34 Finance Two workstations tor front area $ 20,000.00 $ 20,000.00 35 HHS Community Service Grants $ 156,000.00 001-2100-7200-0000-2700 36 HHS-Admin Simultaneous translation heatsets & equipment $ 8,000.00 37 HHS-Adult Svcs Health & Wellness $ 2,000.00 38 HHS-Adult Svcs Senior living Consuiting $ 38,182.00 $ 38,182.00 001-2100-3590-0000-2400 39 HHS-Public Hlth Health Assessment $ 3,598.00 $ 3,598.00 40 HHS-Public Hlth PH Emergency Preparedness $ 675.00 $ 675.00 41 HHS-Public Hlth Prenatal Care $ 11,467.00 $ 11,467.00 42 HHS-Public Hlth Printing of Health Assessment $ 865.00 $ 865.00 43 Human Resources Contract Labor $ 12,000.00 $ 12,000.00 001-4510-3590-0000-2100 Work originally scheduled in 2006 but 44 IT UPS Ugrade $ 30,000.00 $ 30,000.00 delayed due to weather 001-4800-3590-0000-2100 45 Public Comm Broadcast monitor for Eagle County Room $ 2,000.00 46 Public Comm Building to Great Printing $ 7,000.00 47 Public Comm Production Equipment $ 11,312.00 $ 11,312.00 Field cameras and equipment 001-1150-2290-0156-2100 48 Public Comm Printing Projects - miscellaneous $ 7,000.00 001-1150-3220-0000-2100 49 Public Comm Quality of Life Consultants $ 50,000.00 50 Public Comm Training $ 13,000.00 51 Pubiic Comm United Airlines flight guarantee $ 150,000.00 001-1150-3541-0000-2100 Public access TV station in Basalt per 52 Public Comm Access Roaring Fork $ 5,000.00 commissioners 53 Surveyor County Surveyor wages $ 4,536.00 Left out of budget in error 001-0700-1100-0000-2100 54 Total Expenditures $ 1,156,650.00 $ 309,586.00 $ 46,000.00 EAGLE COUNTY GOVERNMENT EXHIBIT A First Suppiemental Appropriation to FY2oo7 Budget 3/30/2007 Previously Approved Approved with Line # Department Description Amount Purchase Conditions Explanation 55 56 ROAD AND BRIDGE FUND 57 Revenues: 58 Revenue / Transfer from Fund 140 for Edwards Spur Rd $ 60,554.00 $ 60,554.00 59 Revenue / Transfer from Fund 140 for Lighting Design $ 15,000.00 60 Previously Funded Purchases $ 2,051,201.00 61 Total Revenue $ 2,126,755.00 62 63 Expenditures: 64 Cooley Mesa Road $ 1,675,000.00 $ 1,675,000.00 100-5000-9150-0514-2300 65 1-70G Edwards Spur Road $ 436,755.00 $ 436,755.00 100-5000-9150-0519-2300 66 Engineering 1-70G Edwards Roundabout Lighting Design $ 15,000.00 $ 15,000.00 100-5000-9150-0519-2300 67 Total Expenditures $ 2,126,755.00 $ 2,126,755.00 68 69 70 SOCIAL SERVICES FUND 71 Revenues: 72 Early Childhood Grants $ 91,912.00 $ 91,912.00 73 TANF Allocation Funds $ 2,000.00 $ 1,849.00 74 Total Revenue $ 93,912.00 $ 93,761.00 75 76 Expenditures: 77 Child Care Block Grant Funds $ 91,912.00 $ 91,912.00 78 Case Manager Training $ 2,000.00 $ 2,000.00 79 Total Expenditures $ 93,912.00 $ 93,912.00 80 81 82 OFFSITE ROAD IMPROVEMENT FUND 83 Revenues: 84 Previously Funded Purchases $ 168,854.00 $ 168,854.00 85 Unallocated Fund Baiance $ 86 Total Revenue $ 168,854.00 87 88 Expenditures: Contracts with Felsburg Holt & Ullevig and Duncan - replaces 10 year oid 89 CIP Phase II: Traffic impact study $ 108,300.00 $ 108,300.00 previous study 140-5000-3550-0000-2300 Transfer to Road and Bridge Fund 1-7OG Edwards Spur Road 90 previous year budget baiance $ 60,554.00 $ 60,554.00 140-5000-9150-0519-2300 91 Transler to Road and Bridge Fund for Lighting Design $ 15,000.00 92 Total Expenditures $ 168,854.00 $ 168,854.00 93 EAGLE COUNTY GOVERNMENT EXHIBIT A First Supplemental Appropriation to FY2007 Budget 3/30/2007 Previously Approved Approved with Line # Department Description Amount Purchase Conditions Explanation 94 95 CAPITAL IMPROVEMENTS FUND 96 Revenues: 97 Previously Funded Purchases $ 1,370,222.00 98 Unallocated Fund Balance $ 372,914.47 99 Total Revenue $ 1,743,136.47 100 101 Expenditures: 102 $30,000 required to complete 103 Bocc Justice Center Master Plan $ 55,600.00 $ 55,600.00 contract 104 Clerk 2 New workstations for recording department $ 11,500.00 $ 11,500.00 Approved for budget but not included 105 108 107 Engineering Cooley Mesa Road $ 220,420.00 $ 220,420.00 150-5000-9150-0514-2300 Neilson Ditch (Total less $55,000 from unspent Spray Park $ 108 Engineering and $16,724) $ 71,724.00 $ 71,724.00 Water right at Fairgrounds 109 Facilities EI Jebel R & B Shop Design $ 74,758.00 $ 74,758.00 in addition to $2.4 mil in budget 110 Facilities BC Community Ctr/Childcare $ 33,327.00 $ 33,327.00 111 Facilities BC Improvements - Grounds Improv $ 15,059.00 $ 15,059.00 112 Facilities Berry Creek Spray Park $ 59,910.00 $ 59,910.00 Will be repaid from GOCO grant 113 Facilities Capital Building Improvements - HR remodel $ 84,938.00 $ 84,938,00 114 Facilities Eagle River Center $ 55,367.00 $ 55,367.00 150-4700-9200-0258-2300 115 Facilities Fairgrounds Building Improvements $ 58,086.00 $ 58,066.00 116 Facilities Freedom Park Improvements $ 17,053.00 $ 17,053.00 Will be repaid from GOGO grant 117 Facilities Golden Eagie Elderly Housing $ 325,674.00 $ 325,674.00 118 Facilities Justice Center Planning $ 300,000.00 119 Facilities Senior Ctr Expansion $ 2,097.00 $ 2,097.00 120 Human Resource, Computer equipment for Eagle County University $ 27,414.47 150-4510- Community Development Software (to be added to existing 121 IT 2007 budget of $190,000 $ 160,000.00 $ 160,000.00 Will require additional funding in next supplemental. Total amount contingent on HR/ Payroll software selection and revised estimate of 122 IT ERP software conversion $ 81,394.00 $ 81,394.00 Finance conversion 150-4800-9420-0185-2100 123 Motor Pool Office Remodel $ 34,000.00 $ 34,000.00 Includes computers 124 Sheriff Flashback digltai video system $ 31,420.00 $ 31,420.00 Total includes System 7 trade in 125 Weed and Pest Weed and Pest Chemical Storage $ 23.415.00 $ 23,415.00 150-3120-9200-0000-2200 126 Total Expenditures $ 1,743,136.47 $ 1,370,222.00 $ 45,500.00 127 128 EAGLE VALLEY TRANSPORTATION FUND 129 Revenues: 130 Previously Funded Purchases $ 131,335.00 131 Unallocated Fund Balance $ 200,000.00 132 Total Revenue $ 331,335.00 133 134 Expenditures: 135 Bus Pull Offs $ 100,000.00 $ 100,000.00 151-0360-9150-0000-2300 136 Electronic Fare Boxes $ 31,335.00 $ 31,335.00 151-0360-9400-0000-2300 137 Leadville Land Purchase-to build bus barn $ 160,000.00 Requested to be budgeted but wasn't 151-0360-9100-0000-2300 138 2 new bus shelters $ 40,000.00 139 Total Expenditures $ 331,335.00 $ 131,335.00 140 141 EAGLE COUNTY GOVERNMENT EXHIBIT A First Supplemental Appropriation to FY2oo7 Budget 3/30/2007 Previously Approved Approved with Line # Department Description Amount Purchase Conditions Explanation 142 EAGLE VALLEY TRAILS FUND 143 Revenues: 144 Trail Maintenance Grants $ 14,000.00 $ 14,000.00 145 Avon to Dowd Phase II $ 7,648.75 $ 7,648.75 146 Avon to Dowd Phase I $ 10,000.00 $ 10,000.00 147 Eagle to Gypsum Trail $ 1,201,128.80 $ 1,201,128.80 148 Total Revenue $ 1,232,777.55 $ 1,232,777.55 149 150 Expenditures: 151 Eagle to Gypsum Trail $ 1,200,393.89 $ 1,200,393.89 152-0360-9370-0157-2300 152 Avon to Dowd Phase II $ 7,648.75 $ 7,648.75 152-0360-9370-0158-2300 153 Avon to Dowd Phase I $ 10,000.00 $ 10,000.00 152-0360-9370-0147-2300 154 Trail Maintenance Grants $ 14,000.00 $ 14,000.00 152-0360-7231-0000-2700 155 Total Expenditures $ 1,232,042.64 $ 1,232,042.64 156 157 158 ECO VEHICLE REPLACEMENT FUND 159 Revenues: 160 161 Un allocated Fund Balance $ 123,000.00 162 Total Revenue $ 123,000.00 163 164 Expenditures: 165 Additional cost for bus acquisitions $ 78,000.00 Planned replacement 155-0360-9610-0000-2300 166 Mini bus-replacement $ 45,000.00 Planned replacement 167 Total Expenditures $ 123,000.00 168 169 170 AIRPORT FUND 171 Revenues: 172 Runway Extension - FAA and CDOT $ 258,172.00 173 Previously Funded Purchases $ 401,969.00 174 Un allocated Fund Balance $ 175 Total Revenue $ 660,141.00 176 177 Expenditures: 178 Airport Runway Extension - AlP 37 - Grant Funded $ 192,212.00 $ 192,212.00 160-7001-9330-1037-2300 179 Airport Runway Extension -AlP 40 - Grant Funded $ 171,598.00 $ 171,598.00 160-7001-9330-1040-2300 180 Airport Navigational Aid (VDR) - Grant Funded $ 21,262.00 $ 21,262.00 181 Airport Electrical backup generator $ 18,000.00 $ 18,000.00 182 Airport ILS-Instrument Land System $ 123,069.00 $ 123,069.00 183 Airport Grounds Improvement $ 134,000.00 $ 134,000.00 160-7000-3650-0000-2300 184 Total Expenditures $ 660,141.00 $ 660,141.00 185 186 187 HOUSING FUND 188 Revenues: 189 Unallocated Fund Balance $ 48,000.00 190 Total Revenue $ 48,000.00 191 192 Expenditures: 193 Housing Housing Needs Assessment Study $ 48,000.00 194 Total Expenditures $ 48,000.00 195 EAGLE COUNTY GOVERNMENT EXHIBIT A First Supplemental Appropriation to FY2007 Budget 3/30/2007 Previously Approved Approved with Line # Department Description Amount Purchase Conditions Explanation 196 197 HAZARDOUS MATERIALS FUND 198 Revenues: 199 Previously Funded Purchases $ 37,173.00 200 Unallocated Fund Balance $ 201 Total Revenue $ 37,173.00 202 203 Expenditures: 204 Remaining Operating Budget $ 37,173.00 $ 37,173.00 205 Total Expenditures $ 37,173.00 $ 37,173.00 206 207 208 OPEN SPACE FUND 209 Revenues: 210 Tippling Fees $ 9,000.00 211 Total Revenue $ 9,000.00 212 213 Expenditures: Finalize site design and complete 214 Eagle River Preserve $ 9,000.00 survey 442-5100-9150-0281-2500 215 Total Expenditures $ 9,000.00 216 217 218 LANDFILL FUND 219 Revenues: 220 Previously Funded Purchases $ 158,723.00 221 Unallocaled Fund Balance $ 222 Total Revenue $ 158,723.00 223 224 Expenditures: 225 Facilities Landfill - Household Hazardous Waste $ 79,723.00 $ 79,723.00 600-6300-9200-0000-2300 226 Landfill Engineering/Professional Consuiting Services $ 65,000.00 $ 65,000.00 600-6300-3590-0615-2300 227 Landfill Weed Mower $ 11,000.00 $ 11,000.00 600-6300-9400-0000-2300 228 Landfill Chain link entry gale $ 3,000.00 $ 3,000.00 600-6300-2290-0000-2300 229 Total Expenditures $ 158,723.00 $ 158,723.00 230 231 232 MOTOR POOL FUND 233 Revenues: 234 Sales/trade in proceeds $ 260,000.00 $ 260,000.00 700-6200-0840-0000-1780 235 Trade in on Plow $ 34,000.00 $ 34,000.00 236 Previously Funded Purchases $ 270,918.00 237 Unallocated Fund Balance $ 100,000.00 238 Total Revenue $ 664,918.00 $ 294,000.00 239 240 Expenditures: 241 Hybrid vehicle acquisitions $ 431,350.00 $ 431,350.00 700-6200-9600-0000-2300 242 7400 SA Plow $ 133,568.00 $ 133,568.00 700-6250-9400-0000-2300 243 Diesel fuel increase $ 100,000.00 244 Total Expenditures $ 664,918.00 $ 564,918.00 245 246 247 SUMMARY All Funds General Fund 248 Additional Revenue $ 1,968,590.55 $ 5,175,00 249 Previously Funded Purchase $ 4,899,981.00 $ 309,586.00 Unallocated Fund Balance used lor additional 250 appropriations $ 1 ,685,803.47 $ 841,889,00 251 Total Appropriations $ 8,554,375,02 $ 1,156,650,00 EAGLE COUNTY GOVERNMENT 2007 Communitv Service Grants Amount Existina SUDD Notes Environmental - Commissioners - 001-0300-3590-0041-2100 1-70 Transportation $ 25,000.00 $ 25,000.00 Currently budgeted in Economic Youth Conservation Corp $ 55,000,00 Mid-Valley Trails $ 25,000,00 Town of Red Cliff $ 100,000,00 Roaring Fork Watershed Collaborative $ 10,000.00 Eagle River Watershed Projects $ 50,000.00 Eagle River Watershed Proiects $ 100,000,00 Public Grants to RAFT A $ 100,000.00 $ 465,000.00 $ 266,000.00 $ 199,000.00 Economic - Commissioners - 001-0300-3590-0042-2100 Mountain Philanthropy Days $ 500.00 NRC Broadcasting $ 2,000,00 Eaale Countv Economic Council $ 75,000.00 Eaale-Gvpsum 4th $ 15,000,00 Summer Frontier Marketing $ 25,000.00 Flight Guarantees $ 150,000.00 Shaping the Future $ 15,000.00 $ 15,000,00 Currentlv budaeted in Environmental Bravo $ 5,000.00 $ 287,500.00 $ 138,325.00 $ 149,175.00 Social- Commissioners - 001-0300-3590-0040-2100 Meet the Wilderness $ 500,00 Wild West Days $ 1,000,00 Youth Civic Proarams $ 1,000.00 Alternative HS Graduation Proaram $ 2,000,00 $ 4 500.00 $ 126,800.00 $ (122,300.00) Social - Health and Human Services Mental Health Crisis $ 20.000.00 Mountain Valley Development $ 20,000.00 NW Legal Services $ 4,000.00 Basalt Family Resources $ 6,000,00 Red Ribbon Proiect $ 1,000,00 Salvation Armv $ 20,000,00 Sober Living Eaale County $ 75.000.00 Buddy Program $ 5.000.00 Basalt Family - Summer Activities $ 2,500.00 CASA $ 2,000,00 Eagle River Youth Coalition $ 41,000.00 TRC - Buddy Program $ 5,000.00 TRC - Shelter $ 25,000.00 Red Canvon - TND Proaram $ 3,500.00 Small Champions $ 5,000.00 Snowboard Outreach Society $ 5,000.00 Vail Valley Charitable $ 5,000,00 $ 245,000.00 $ 89,000.00 $ 156,000.00 Total Community Grant Budaet Request $ 1,002,000.00 $ 620,125.00 $ 381,875.00