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HomeMy WebLinkAboutC25-241 Illuminate_Addendum to Family Connects Site Program 1 ADDENDUM TO FAMILY CONNECTS SITE PROGRAM AGREEMENT This Addendum (this “Addendum”) is entered into as of January 1, 2025 (the “Effective Date”) by and between Eagle County Public Health (“SITE”) and Illuminate Colorado Inc., a Colorado nonprofit corporation (“ILLUMINATE” and, together with SITE, the “Parties”). WHEREAS, the Parties previously entered into that certain Family Connects Site Program Agreement, dated as of April 30, 2024 (the “Agreement”), and capitalized terms used but not otherwise defined herein shall have the meanings ascribed to them in the Agreement; WHEREAS, in Section II of the Agreement, the Parties recognized that funding for implementation of the FC Program in the Community is supported by varying sources, including, but not limited to public or private grants, and the Parties agree to work together and negotiate in good faith as may be necessary from time to time with respect to securing or allocating such funding by or between the Parties; and WHEREAS, the Parties wish to enter into this Addendum to the Agreement to provide for certain funding for implementation of the FC Program in the Community on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the foregoing and the mutual covenants and conditions contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the Parties, the Parties hereby agree as follows: 1. From time to time, ILLUMINATE may submit to SITE written work orders substantially in the form of Exhibit A attached hereto that contain the terms (including specifications, delivery and performance schedules, and fees) for services and deliverables that ILLUMINATE desires SITE to provide. If SITE begins to perform services under a work order, SITE will be deemed to have accepted such work order. Upon acceptance of a work order by SITE (in writing, by performance, or otherwise), such work order will be a “Statement of Work,” and all Statements of Work are incorporated by reference herein. For purposes of this Addendum, “Deliverables” means the items to be provided or actually provided by SITE to ILLUMINATE as described in a Statement of Work, and “Services” means the services to be performed or actually performed by SITE to ILLUMINATE as described in a Statement of Work. SITE shall provide all Deliverables and perform all Services in compliance with the terms and conditions of the Agreement. For avoidance of doubt, nothing in this Addendum is intended to, or should be construed to, create a partnership, joint venture, or employer-employee relationship between ILLUMINATE and SITE. Unless otherwise agreed by ILLUMINATE, SITE is not the agent of ILLUMINATE and is not authorized, and must not represent to any third party that it is authorized, to make any commitment or otherwise act on behalf of ILLUMINATE. Notwithstanding anything to the contrary in the Agreement or any Statement of Work, ILLUMINATE may terminate this Addendum or any Statement of Work upon written notice to SITE with immediate effect and shall thereafter have no obligations hereunder or thereunder, as applicable. For avoidance of Docusign Envelope ID: 1F1B6FB9-51F1-466F-A99D-CCB0DD25D540 Doc ID: 05e38bcec17e368ae517eb7436fd2b1f857c7f5e 2 doubt, no such termination shall result in the termination of the Agreement, which may only be terminated in accordance with its terms. 2. This Addendum is hereby incorporated into and made a part of and shall be subject to terms and conditions of the Agreement. Except as expressly provided in this Addendum, the Agreement is and shall remain in full force and effect. This Addendum shall be governed by and construed in accordance with the internal laws of the State of Colorado without giving effect to any choice or conflict of law provision or rule (whether of the State of Colorado or any other jurisdiction). This Addendum shall be binding upon and inure to the benefit of the Parties and their respective successors and permitted assigns. This Addendum, together with the Agreement as set forth therein, constitutes the sole and entire agreement between the Parties with respect to the subject matter contained herein, and supersedes all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, with respect to such subject matter. This Addendum may be executed in counterparts, each of which shall be deemed an original, but all of which together shall be deemed to be one and the same agreement. A signed copy of this Addendum delivered by email or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original signed copy of this Addendum. [Signature Page Follows] Docusign Envelope ID: 1F1B6FB9-51F1-466F-A99D-CCB0DD25D540 Doc ID: 05e38bcec17e368ae517eb7436fd2b1f857c7f5e Signature Page to Addendum to Family Connects Site Program Agreement IN WITNESS WHEREOF, the Parties have duly executed this Addendum to the Agreement to be effective as of the Effective Date. ILLUMINATE COLORADO, INC. Signed: Name: Title: Dated: EAGLE COUNTY PUBLIC HEALTH Signed: Name: Title: Dated: Anne Auld Interim Co-Executive Director Jeff Shroll County Manager Docusign Envelope ID: 1F1B6FB9-51F1-466F-A99D-CCB0DD25D540 5/27/202506 / 02 / 2025 Doc ID: 05e38bcec17e368ae517eb7436fd2b1f857c7f5e EXHIBIT A STATEMENT OF WORK # 2025-001 This Statement of Work is incorporated into the Addendum to Family Connects Site Program Agreement, by and between Eagle County Public Health (“SITE”) and Illuminate Colorado Inc., a Colorado nonprofit corporation (“ILLUMINATE”), dated as of January 1, 2025 (the “Addendum”). This Statement of Work describes Deliverables to be provided and Services to be performed pursuant to the Addendum. If any item in this Statement of Work is inconsistent with the Addendum or the Agreement, the terms of this Statement of Work will control, but only with respect to the Deliverables to be provided and the Services to be performed pursuant to this Statement of Work. All capitalized terms used and not expressly defined in this Statement of Work will have the meanings ascribed to them in the Addendum. 1.Fees. In full consideration for Contractor’s timely and satisfactory performance of the Services and providing of the Deliverables, Contractor will be compensated as follows: ☒Reimbursement Basis: Contractor will receive fees payable in accordance with the attached approved Budget (Exhibit B). 2.Scope of Services, Schedule In collaboration with Illuminate Colorado, implement the Community Level Innovations for Improving Health Outcomes Initiative through the U.S Department of Health and Human Services Office of Minority Health (OMH). The purpose of the initiative is to reduce maternal and infant deaths by: ensuring more Colorado postpartum families have cultural and linguistic access to the universal Family Connects Model; ensuring linkages related to the drivers of maternal and infant mortality occur during Family Connects visits; and reducing existing racial/ethnic and language disparities in postpartum SDOH-related indicators Year 1: Upon Execution through August 31, 2025, with annual renewals available based on continued funding and mutual agreement Key activities and tasks associated with this project are described in the table below. Key Activity: Increase access and utilization of Family Connects in Colorado by using Family Ambassadors that reflect populations currently underrepresented in service utilization Tasks Time Period Deliverable Identify local approach to including Family Voice Ambassadors By 5/31/2025 Submission of Family Voice Ambassador Plan Implement Family Voice Ambassador Plan By 8/31/2025 Submission of Site Quarterly Progress Reports Contribute to Quarterly Project Progress Reports Upon Execution –8/31/2025 Submission of Site Quarterly Progress Reports Key Activity: Reduce infant deaths and maternal deaths by ensuring screening, education, and indicated referrals related to the drivers of maternal and infant mortality take place as part of Family Connects implementation Tasks Time Period Deliverable Implement Family Connects model with fidelity Upon Execution –8/31/2025 Family Connects Implementation KPIs Key Activity: Reduce existing disparities in postpartum indicators. Tasks Time Period Deliverable Review Agency Finder (or External Information & Referral system) for robust community-based services By 8/31/2025 Completion of Agency Finder Community- Based Services Audit Disseminate program materials in families’ language and identify Upon Execution –8/31/2025 Family Connects Implementation KPIs, including family primary language Docusign Envelope ID: 1F1B6FB9-51F1-466F-A99D-CCB0DD25D540 Doc ID: 05e38bcec17e368ae517eb7436fd2b1f857c7f5e additional languages in which materials are needed Utilize local CABs to support the success of Family Ambassadors Upon Execution –8/31/2025 Minutes from local CAB Meeting indicating review of Family Ambassador Plan Participate in state CAB Upon Execution –8/31/2025 Attendance at state CAB Meetings This Statement of Work #2025-001 is entered into in connection with the following Partner Program Agreement(s): ●Family Connects Site Agreements ILLUMINATE COLORADO INC. Signed: Name: Anne Auld Title: Interim Co-Executive Director Dated: CONTRACTOR: EAGLE COUNTY PUBLIC HEALTH Signed: Name: Jeff Shroll Title: County Manager (if applicable) Dated: Docusign Envelope ID: 1F1B6FB9-51F1-466F-A99D-CCB0DD25D540 5/27/202506 / 02 / 2025 Doc ID: 05e38bcec17e368ae517eb7436fd2b1f857c7f5e Organization Name: Date Approved: Agreement Period:Approval Initials: Personnel Description Salary Benefits % FTE # of Months Total Bilingual Community Alignment Coordinator, Mariana Doran Coordinate outreach and referral strategies 86,100.00$ $46,937.70 100.00%6.15 68,181.82$ Position Title, Employee Name Role Description -$ $0.00 0.00%0 -$ Position Title, Employee Name Role Description -$ $0.00 0.00%0 -$ Position Title, Employee Name Role Description -$ $0.00 0.00%0 -$ 68,181.82$ Travel Description Rate Quantity Total Travel for Home/Site Visits $ - 0 -$ Travel for Training/Conferences $ - 0 -$ -$ Supplies Description Rate Quantity Total Printing / Supplies $ - 0 -$ Communications & Promotion $ - 0 -$ Training $ - 0 -$ -$ Contractors Description Rate Quantity Total Family Ambassasors $ - 0 -$ Evaluation $ - 0 -$ Translation $ - 0 -$ -$ 68,181.82$ Indirect Costs Rate Total Indirect Costs 10%6,818.18$ 75,000.00$ Notes de minimis rate of 10% TOTAL AMOUNT REQUESTED For Illuminate Colorado Use Only Eagle County Public Health and Environment 01/01/2025-08/31/2025 Describe travel purpose and cost estimates Describe travel purpose and cost estimates Describe supplies needed and purpose Describe supplies needed and purpose Describe training needed and purpose Describe contractors needed and purpose Describe contractors needed and purpose Describe contractors needed and purpose TOTAL DIRECT COSTS Docusign Envelope ID: 1F1B6FB9-51F1-466F-A99D-CCB0DD25D540 06 / 02 / 2025 Doc ID: 05e38bcec17e368ae517eb7436fd2b1f857c7f5e OMH Subaward Agreement- Addendum, SOW, Budget- ECPH- FINAL... OMH Subaward Agre... FINAL 5_2025.pdf 05e38bcec17e368ae517eb7436fd2b1f857c7f5e MM / DD / YYYY Signed 05 / 29 / 2025 16:14:48 UTC Sent for signature to Anne Auld (aauld@illuminatecolorado.org) from tkorb@illuminatecolorado.org IP: 2601:283:487f:51f0:d5ca:3e53:8a92:94ad 06 / 02 / 2025 14:08:19 UTC Viewed by Anne Auld (aauld@illuminatecolorado.org) IP: 24.8.194.228 06 / 02 / 2025 14:09:40 UTC Signed by Anne Auld (aauld@illuminatecolorado.org) IP: 24.8.194.228 The document has been completed.06 / 02 / 2025 14:09:40 UTC