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HomeMy WebLinkAboutC25-146 Vision Security, LLCAGREEMENT FOR SERVICES BETWEEN EAGLE COUNTY, COLORADO AND VISION SECURITY, LLC THIS AGREEMENT (“Agreement”) is effective as of ________________ by and between Vision Security, LLC , a Colorado limited liability company (hereinafter “Contractor”) and Eagle County, Colorado, a body corporate and politic (hereinafter “County”). RECITALS WHEREAS, County desires to utilize Vision Security, LLC for monitoring, testing and inspection, repair and on-call services as required for the security and fire systems at County owned facilities (the “Property”); and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the Services as defined below in paragraph 1 hereof; and WHEREAS, this Agreement shall govern the relationship between Contractor and County in connection with the Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the following promises Contractor and County agree as follows: 1. Services or Work. Contractor agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete monitoring, testing and inspection services for the security and fire alarm systems at the locations identified in and as set forth in Contractor’s proposal, including the proposal dated January 24, 2025, attached hereto as Exhibits A and B and incorporated by this reference. The Services shall be performed in accordance with the provisions and conditions of this Agreement and include: I. Fire and Security Alarms Monitoring: a. 24-hour monitoring for all locations and systems identified in Exhibit B. b. Notification to Eagle County Facilities of ALL alarms 24 hours/day, 7 days/week. c. Implementation of all approved Emergency notification procedures set forth by Eagle County Facilities Management Department. d. Availability to respond to emergency service calls is mandatory. e. Will be required to change passwords on security systems as requested. Contractor must be able to dial into the security systems remotely. II. Test and Inspection Services: a. Provide daily system call in checks with information available upon request. b. Provide annual system Inspections Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 4/14/2025 2 Vision Security.Agreement.2025 III. Monitoring Reports (Account Activity) will be required and sent to Eagle County Facilities Management as requested or available via a client accessible website. IV. Test and Inspection Reports will be required and sent to Eagle County Facilities Management and other required agencies within 5 working days following each test and inspection. V. Contractor will follow the specific protocol outlined by Eagle County Facilities Management. A list of all dial in numbers will be required and any long-distance call-in numbers must be approved by Eagle County Facilities Management and included in the cost. VI. All Fire Alarm system testing and inspection must follow NFPA guidelines under Standard 72, National Fire Alarm Code VII. Contractor will also provide additional maintenance, troubleshooting and repair services for the systems listed in Exhibit A, as needed and requested by County. (“Additional Services”). a. Contractor agrees to furnish the Services in accordance with the schedule established in Exhibits A and B. By signing below Contractor represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibits A and B and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. 2. County’s Representative. The Facilities Management Department’s designee shall be Contractor’s contact with respect to this Agreement and performance of the Services. 3. Term of the Agreement. This Agreement shall commence on May 21, 2025, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect through the 21st day of May, 2026. 4. Extension or Modification. This Agreement will renew automatically for three additional one- year terms at the rates set forth in Exhibits A and B plus 3% annually for the testing and inspection and additional services labor rates unless earlier terminated as provided herein. The monitoring rates are not subject to the 3% annual increase. Any amendments or modifications shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services in accordance with County’s internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by County for such additional services is not timely executed and issued in strict Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 3 Vision Security.Agreement.2025 accordance with this Agreement, Contractor’s rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Compensation. County shall compensate Contractor for the performance of the Services in a sum computed and payable as set forth in Exhibits A and B. The performance of the Services under this Agreement shall not exceed thirty-one thousand one hundred fifty-one dollars ($31,151.00). In the event Contractor and County agree upon the need for Additional Services beyond those described in Exhibits A and B, those services shall be billed at the rates as set forth in Exhibits A and B. Prior to commencement of any additional Services at any Property or Properties, Contractor shall first provide County with a written estimate which shall include an estimate of the labor, materials and any additional costs necessary to perform the Services at a particular Property or Properties. Each estimate must be approved by County’s Representative prior to commencement of the Services by Contractor and all rates shall be in accordance with the fee schedule set forth in Exhibits A and B. Total compensation under this Agreement shall not exceed one hundred fifty thousand dollars ($150,000.00) without a written amendment to this Agreement. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. a. Payment will be made for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice from Contractor. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as County may request. b. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the Services for which payment was made were not performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. c. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. d. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. § 29-1-101 et seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 6. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the performance of any of the Services or additional services without County’s prior written consent, which may be withheld in County’s sole discretion. County shall have Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 4 Vision Security.Agreement.2025 the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. Contractor shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 7. Insurance. Contractor agrees to provide and maintain at Contractor’s sole cost and expense, the following insurance coverage with limits of liability not less than those stated below: a. Types of Insurance. i. Workers’ Compensation insurance as required by law. ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined bodily injury and property damage liability insurance, including coverage for owned, hired, and non-owned vehicles. iii. Commercial General Liability coverage to include premises and operations, personal/advertising injury, products/completed operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence and $1,000,000 aggregate limits. b. Other Requirements. i. The automobile and commercial general liability coverage shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers as additional insureds. A certificate of insurance consistent with the foregoing requirements is attached hereto as Exhibit C. ii. Contractor’s certificates of insurance shall include subcontractors, if any as additional insureds under its policies or Contractor shall furnish to County separate certificates and endorsements for each subcontractor. iii. The insurance provisions of this Agreement shall survive expiration or termination hereof. iv. The parties hereto understand and agree that the County is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 5 Vision Security.Agreement.2025 v. Contractor is not entitled to workers’ compensation benefits except as provided by the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Contractor or some other entity. The Contractor is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Contractor shall indemnify and hold harmless County, and any of its officers, agents and employees against any losses, claims, damages or liabilities for which County may become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any performance or nonperformance by Contractor or any of its subcontractors hereunder; and Contractor shall reimburse County for reasonable attorney fees and costs, legal and other expenses incurred by County in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against the County to the extent that County is liable to such third party for such claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or termination hereof. 9. Ownership of Documents. All documents (including electronic files) and materials obtained during, purchased or prepared in the performance of the Services shall remain the property of the County and are to be delivered to County before final payment is made to Contractor or upon earlier termination of this Agreement. 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. COUNTY: Eagle County, Colorado Attention: Ron Siebert 3289 Cooley Mesa Road Gypsum, CO 81637 Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-8881 E-Mail: ron.siebert@eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, Co 81631 Telephone: 970-328-8685 Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 6 Vision Security.Agreement.2025 E-Mail: atty@eaglecounty.us CONTRACTOR: Vision Security, LLC P.O. Box 1382 Carbondale, Colorado 81623 Telephone: 970-945-4043 Facsimile: 970-945-4019 E-Mail: jennifer@visionsecurity.net 11. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days’ prior written notice to the Contractor. Upon termination of this Agreement, Contractor shall immediately provide County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and shall return all County owned materials and documents. County shall pay Contractor for Services satisfactorily performed to the date of termination. 12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. §§ 24-71.3-101 to 121. 14. Other Contract Requirements and Contractor Representations. a. Contractor has familiarized itself with the nature and extent of the Services to be provided hereunder and the Property, and with all local conditions, federal, state and local laws, ordinances, rules and regulations that in any manner affect cost, progress, or performance of the Services. b. Contractor will make, or cause to be made, examinations, investigations, and tests as he deems necessary for the performance of the Services. c. To the extent possible, Contractor has correlated the results of such observations, examinations, investigations, tests, reports, and data with the terms and conditions of this Agreement. Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 7 Vision Security.Agreement.2025 d. To the extent possible, Contractor has given County written notice of all conflicts, errors, or discrepancies. e. Contractor shall be responsible for the completeness and accuracy of the Services and shall correct, at its sole expense, all significant errors and omissions in performance of the Services. The fact that the County has accepted or approved the Services shall not relieve Contractor of any of its responsibilities. Contractor shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to contractors performing similar services. Contractor represents and warrants that it has the expertise and personnel necessary to properly perform the Services and shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision to its employees to ensure the Services are performed in accordance with this Agreement. This paragraph shall survive termination of this Agreement. f. Contractor agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. g. This Agreement constitutes an agreement for performance of the Services by Contractor as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture or any other relationship between County and Contractor except that of independent contractor. Contractor shall have no authority to bind County. h. Contractor represents and warrants that at all times in the performance of the Services, Contractor shall comply with any and all applicable laws, codes, rules and regulations. i. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. j. Contractor shall not assign any portion of this Agreement without the prior written consent of the County. Any attempt to assign this Agreement without such consent shall be void. k. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third party. l. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. m. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 8 Vision Security.Agreement.2025 n. The signatories to this Agreement aver to their knowledge no employee of the County has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Contractor has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Contractor shall not employ any person having such known interests. 15. Data Security. a. Definitions: i. “County Data” means all data created by or in any way originating with County and End Users, and all information that is the output of any computer processing, or other electronic manipulation, of any information that was created by or in any way originating with County and End Users, in the course of using and configuring the Services provided under this Agreement, and includes all records relating to County’s use of Contractor Services and Protected Information. ii. “End User” means the individuals (including, but not limited to employees, authorized agents, students and volunteers of County; Third Party consultants, auditors and other independent contractors performing services for County; any governmental, accrediting or regulatory bodies lawfully requesting or requiring access to any Services; customers of County provided services; and any external users collaborating with County) authorized by County to access and use the Services provided by Contractor under this Agreement. iii. “Protected Information” includes, but is not limited to, personally-identifiable information, student records, protected health information, criminal justice information or individual financial information and other data defined under C.R.S. §§ 24-72-101 et seq., and personal information that is subject to local, state or federal statute, regulatory oversight or industry standard restricting the use and disclosure of such information. The loss of such Protected Information would constitute a direct damage to the County. iv. “Security Incident” means the potentially unauthorized access by non-authorized persons to personal data or non-public data the Contractor believes could reasonably result in the use, disclosure or theft of County Data within the possession or control of the vendor. A Security Incident may or may not turn into a data breach. b. During the course of Contractor's performance of the Work, the Contractor may be required to maintain, store, process or control County Data. The Contractor represents and warrants that: i. Contractor will take all reasonable precautions to maintain all County Data in a secure environment to prevent unauthorized access, use, or disclosure, including industry-accepted firewalls, up-to-date anti-virus software, and controlled access to the physical location of the hardware containing County Data; ii. Contractor’s collection, access, use, storage, disposal and disclosure of County Data shall comply with all applicable data protection laws, as well as all other applicable regulations and directives; iii. Contractor will notify County of any Security Incident as soon as practicable, but no later than 24 hours after Contractor becomes aware of it; Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 9 Vision Security.Agreement.2025 iv. Contractor will provide information sufficient to satisfy County’s legal and regulatory notice obligations. Upon notice of a Security Incident, County shall have the authority to direct Contractor to provide notice to any potentially impacted individual or entity, at Contractor’s expense, and Contractor shall be liable for any resulting damages to County. v. Where Contractor has been contracted to maintain, store or process personal information on behalf of the County, it shall be deemed a “Third-Party Service Provider” as defined in C.R.S. § 24-73-103(1)(i), and Contractor shall maintain security procedures and practices consistent with C.R.S §§ 24-73-101 et seq.; and vi. Contractor will promptly return or destroy any County Data upon request from the County Representative. c. Contractor’s indemnification obligations identified elsewhere in this Contract shall apply to any breach of the provisions of this Paragraph. [REST OF PAGE INTENTIONALLY LEFT BLANK] Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 10 Vision Security.Agreement.2025 IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By: ______________________________ Jeff Shroll, County Manager CONTRACTOR VISION SECURITY, LLC By: _____________________________________ Print Name: ______________________________ Title: ___________________________________ Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 Jennifer Ford President Vision Security Statement of Interest and Proposal 01-24-2025 Eagle County Riverview Apartments Fire Alarm Monitoring and Test & Inspections Exhibit “A” A. General Approach to the Project: At Vision Security we take pride in our professionalism, our commitment to making customer service our number one priority, and our fair pricing. We work closely with our customers to develop the communication and trust needed to establish long term relationships. Vision Security will meet with designated Eagle County personnel to perform site visits for all locations to assume the alarm monitoring, review and implement the approved Emergency notification procedures as set forth by the Eagle County Riverview Apartments Property Manager and develop an approved emergency service protocol. Vision Security provides world class 24/7 UL-listed monitoring with redundant Central Stations located in Denver, Arizona and Canada. All commercial fire alarm system monitoring includes a daily timer test whereby the alarm panel contacts our Central Station to report in. Vision Security will notify the Eagle County Riverview Apartments Property Manager should any systems miss the daily timer test. Vision Security will work with the Eagle County Riverview Apartments Property Manager to determine an approved Alarm Call List. If desired, Vision Security can provide each location with a laminated “False Alarm Information Sheet” that will contain all of the details necessary to report a false alarm and contact After Hours Service. If selected, Vision Security will review all recent Test & Inspection reports to determine the current Annual Test & Inspection schedule and what, if any, repairs or service is needed. Vision Security will coordinate with the Eagle County Riverview Apartments Property Manager to schedule the required Test & Inspections and any service work needed. B. Experience: Vision Security has extensive experience with design, installation and service of large commercial fire alarm and security systems. Some of our commercial customers include: Basalt Rural Fire Protection District, Vail Mountain View Condominiums, Dusty Boot, Snowflake Condominiums, Pitkin County, Snowmass Town Hall, Snowmass Public Works, Snowmass Operations, Timberline Condominiums, Shadowbrook Condominiums, City of Aspen Town Hall, Hotel Denver, Hotel Glenwood Springs, Glenwood Springs Mall, RFTA Bus Barn and Crystal Peak in Breckenridge. Vision Security also currently provides fire and security alarm monitoring and service to Eagle County Road & Bridge and the El Jebel Community Center. (Please see Exhibit “B” for reference list.) The Vision Security Team has over 100 years of combined commercial fire and security alarm industry experience. Our technicians are NICET certified and factory trained to provide excellence in service. All commercial fire alarm design is provided by our in house NICET Level IV designer. Vision Security makes a commitment to continuous training and improvement to foster an environment which values integrity, performance and initiative from our staff. EXHIBIT ADocusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 Head Commercial Fire Alarm designer-Nicet IV Began his career as a Service Professional 30 years ago and earned a Nicet level IV in Commercial Fire Alarm (the highest level of certification that can be achieved). He has maintained this certification for 19+ years and in that time has worked on projects across the country designing, installing and servicing both private and Governmental projects. Head Service Professional-Nicet II Is a seasoned Alarm Technician with 28 years in the Alarm Industry and carries a Nicet II Commercial Fire alarm certification and is Factory trained on a variety of Security Alarm systems. He is a friendly, knowledgeable, and responsive service and installation Technician who has performed Governmental Security installations from Pennsylvania to the Roaring Fork Valley. Project Supervisor-Nicet II Is a seasoned Fire Alarm Technician with 18 years in the alarm and audio/visual industry. System product line experience includes, but is not limited to, Notifier, Siemens, Firelite, Networx, Silent Knight, Hochiki, Simplex. Factory Trained with Siemens and Hochiki fire alarm systems. Field Technicians Our field technicians have over 24 years of alarm installation and service experience, with one field tech having 30 years of electrical experience and holding a current Master Electrician license. C. Schedule and Budget Constraints: Vision Security’s Fee Schedule: Commercial Fire Alarm Monitoring: $30 per month, includes daily timer testing. Commercial Fire Alarm Cellular Communication Monitoring (Takes the Place of two (2) telephone line requirement: $25.00 per month. Commercial Fire Alarm Service: $132.82 per hour. Commercial Fire Alarm After Hours Service: $198.10 per hour. Security Alarm Service: $113.69 per hour. Security Alarm Cellular Monitoring:$10.00 per month Security Alarm After Hours Service: $165.46 per hour. Material Mark-up: Cost plus 33%. Alarm Monitoring billing is generated on a quarterly basis and is due in advance. Service billing is generated on a monthly basis and is due upon receipt. Vision Security will be happy to tailor terms that suit Eagle County’s financial procedures. Vision Security makes every effort to work with our clients to minimize service costs wherever and whenever possible. For example, Vision Security can combine service calls whenever possible to reduce expenses. If desired, Vision Security can provide basic system training to specified personnel. When your personnel has some basic knowledge of system operation, basic troubleshooting can often eliminate the need for a service call. Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 D. Practices and Procedures: When an alarm is received by Vision Security’s UL-listed Central Station, the proper protocol for the specific alarm type is immediately followed. For example, if a FIRE alarm is received, our Central Station will immediately dispatch the appropriate responding agency and then call the people on the Contact List provided by Eagle County until someone is notified. A major benefit of being monitored by a UL-listed Central Station is the adherence of strict standarized protocols that ensure that proper life safety procedures are always implemented when necessary. In addition to our Central Station response,Vision Security has a dedicated After Hours Service telephone number and a “live” 24/7, answering service that directs all Urgent After Hours emergency and service calls to our on call technician. Our on call technician will contact the caller to determine the nature of the emergency and respond accordingly. Vision Security will work with the Eagle County Riverview Apartments Property Manager to develop an approved Emergency Response Protocol that is tailored to meet the specific needs of Eagle County. Vision Security has a standard practice of following up on all service calls so that our clients know the status of their alarm system after any service is performed. Vision Security will either call or email our clients with an update as requested. Vision Security always welcomes and encourages customer feedback. Customer service is our number one priorty and we appreciate hearing what we are doing well as well as hearing where we can improve. E. Familiarity with Eagle County: Vision Security is familiar with all of the jurisdictions having authority in the specified areas of Eagle County. Our staff is comprised of long-time locals who have all lived in the area for more than 18 years. Vision Security has previously worked with the Eagle River Fire Protection District, Aspen, Pitkin County, Snowmass, Basalt Fire Protection District and the Garfield County Fire Departments to provide public service seminars on Carbon Monoxide. Vision Security has a number of both commercial and residential clients in Eagle County and is very comfortable providing the services Eagle County is looking to obtain. F. Legal Issues: None Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 Vision Security Statement of Interest and Proposal Eagle County Riverview Apartments Fire Alarm Monitoring and Test & Inspections Exhibit “B” References Aspen City Hall Contact: Jeff Pendarvis 970-429-2786 Basalt Rural Fire Protection District Contact: Brooke Stott 970-704-0675 Pitkin County Sheriff’s Department Contact Heather Nelson 970-920-5280 Pitkin County Emergency Response Panic System Contact: Jodi Smith 970-920-5396 Hotel Maxwell Anderson Contact: Roger Smith 970-445-0506 RFTA Contact: Russ Decker 970-384-4966 Glenwood Springs Mall Contact: Fred Woods 970-945-1200 Eagle County Road & Bridge/El Jebel Community Center Contact: Bill Beasley 970-471-5824 Vision Security will be happy to provide additional references upon request. Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 Vision Security Statement of Interest and Proposal 2025 Location Facility Type of Service Annual Cost Total Annual Cost Avon Avon Center Annex Security Monitoring $420.00 100 W Beaver Creek Blvd Security T & I $0.00 $420.00 Edwards Miller Ranch Comm Center Fire Panel Monitoring $660.00 0025 Mill Loft Street Fire T & I $1,366.00 Elevator Monitoring $300.00 Security Monitoring $420.00 Security T & I $0.00 $2,746.00 Wolcott Materials Recovery Facility Fire Panel Monitoring $660.00 605 Ute Creek Road Fire Panel T & I $352.00 Security Monitoring $420.00 Security T & I $0.00 $1,432.00 Wolcott Household Hazardous Waste Fire Panel Monitoring $660.00 815 Ute Creek Road Fire T & I $268.00 $928.00 Wolcott Landfill Scale House Fire Panel Monitoring $660.00 815A Ute Creek Road Fire T & I $254.00 $914.00 Wolcott Landfill Maintenance Shop Fire Panel Monitoring $660.00 815 Ute Creek Road Fire T & I $240.00 $900.00 Eagle Eagle County Building Fire Panel Monitoring $660.00 500 Broadway Fire T & I $2,414.00 Security Monitoring $540.00 Security T & I $0.00 Public Elevator Monitoring $300.00 Service Elevator Monitoring $300.00 $4,214.00 Eagle Old Court House Fire Panel Monitoring $660.00 551 Broadway Fire T & I $537.00 Security Monitoring $420.00 Security T & I $0.00 Elevator Monitoring $300.00 $1,917.00 Eagle Animal Shelter Fire Panel Monitoring $660.00 1400 Fairgrounds Road Fire T & I $381.00 $1,041.00 Eagle Eagle River Center Fire Panel Monitoring $660.00 0794 Fairgrounds Fire T & I $260.00 Security T&I $0.00 Security Monitoring $684.00 $1,604.00 EXHIBIT BDocusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 Vision Security Statement of Interest and Proposal 2025 Eagle Justice Center Fire Panel Monitoring*$0.00 855 Chambers Road Fire T & I $3,893.00 $3,893.00 Eagle Justice Center Annex Fire Panel Monitoring $660.00 955 Chambers Road Fire T & I $567.00 Security Monitoring $420.00 Security T & I $0.00 $1,647.00 Eagle Senior Center Fire Panel Monitoring $660.00 713 Broadway Fire T & I $361.00 $1,021.00 Eagle Learning Tree Security Monitoring $420.00 713 Broadway Capitol Street Security T & I $0.00 $420.00 Gypsum Maintenance Service Center Fire Panel Monitoring $660.00 3289 Cooley Mesa Fire T & I $1,336.00 $1,996.00 Gypsum Eagle County Workshop Fire Panel Monitoring - Cellular $660.00 3299 Cooley Mesa Road Fire T & I $231.00 $891.00 Gypsum Coroner's Office Fire Panel Monitoring $660.00 290 Spring Creek Circle Fire T & I $352.00 Security Monitoring $420.00 Security T & I $0.00 $1,432.00 El Jebel El Jebel Community Center Fire Panel Monitoring $660.00 0020 Eagle County Drive Fire T & I $910.00 Security Monitoring $420.00 Security T & I $0.00 Elevator Monitoring $300.00 $2,290.00 El Jebel Eagle County Road and Bridge Fire Panel Monitoring $660.00 1050 JW Drive Fire T & I $365.00 Security Monitoring $420.00 Security T & I $0.00 $1,445.00 Total Annual Cost All Facilities:$31,151.00 Total Fire Panel Monitoring $10,560.00 Total Security Panel Monitoring $5,004.00 Total Fire Panel T & I $14,087.00 Total Security Panel T & I $0.00 Total Elevator Monitoring $1,500.00 Total Annual All Locations $31,151.00 Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 Vision Security Statement of Interest and Proposal 2025 *Justice Center Fire Panel Monitoring was omitted from the bid sheet. Vision has replaced Security T & I. NOTE: Vision Security has based this proposal on information provided by Eagle County, specifically the Panel Types and Device Count REVISED MARCH 16th, 2021. Vision Security has made every effort to verify the accuracy of this cost estimate, however, any items not specifically included in the above referenced REVISION dated MARCH 16th, 2021 are to be considered excluded from our proposal. Vision Security will perform the Security Test & Inspections at the time of the Annual Commercial Fire Test & Inspection to save on the cost to Eagle County. Docusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 1/6/2025 (970) 945-9111 (970) 945-2350 10851 Vision Security, LLC 3710 HWY 82, Suite #3 Glenwood Springs, CO 81601 2801 41190 A 1,000,000 X 51GLM00022-241 4/19/2024 4/19/2025 500,000 10,000 1,000,000 2,000,000 2,000,000 CONSTRUCTION PR 5,000,000 1,000,000B X 55-220918-00 4/19/2024 4/19/2025 3,000,000A 51E0004861-241 4/19/2024 4/19/2025 10,000 3,000,000 C 4087834 1/1/2025 1/1/2026 1,000,000 N 1,000,000 1,000,000 Certificate holder, its associated or affiliated entities, its successors and assigns, elected officials, employees and agents are included as Addtional Insured with regard to General Liability and ongoing operations of the insured & Business Auto as required by written contract or agreement. Eagle County PO Box 850 Eagle, CO 81631 VISISEC-01 MELISSAA Mountain West Insurance - Glenwood 201 Centennial St 4th Floor Glenwood Springs, CO 81601 Everest Indemnity Insurance Company Auto-Owners Insurance Company Pinnacol Assurance Aggregate XX X X X X X X EXHIBIT CDocusign Envelope ID: 7C584D77-70EB-4DA6-9847-414D29C6F683