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HomeMy WebLinkAboutC25-069 MOU for Genasys Evac_multi agencyMEMORANDUM OF UNDERSTANDING FOR THE USE OF GENASYS EVAC / PROTECT IN EAGLE COUNTY Between Eagle County, Colorado, Eagle County Sheriff’s Office, Eagle County 911 Authority, Vail Police Department, Avon Police Department, Eagle Police Department, Basalt Police Department, Vail Public Safety Communications Center, Vail Fire & Emergency Services, Eagle River Fire Protection District, Greater Eagle Fire Protection District, Gypsum Fire Protection District Roaring Fork Fire Rescue Authority, AND Rock Creek Volunteer Fire Department This Memorandum of Understanding (“MOU”) sets forth terms for use and sharing of evacuation services purchased by the Eagle County 911 Authority Board, and is made by and between Eagle County, Colorado, a body corporate and politic (“County”), Eagle County Sheriff’s Office, an Office serving the County of Eagle, a body corporate and politic, Eagle County 911 Authority, a separate legal entity created by intergovernmental agreement under Title 29, C.R.S., Vail Police Department, a department of the Town of Vail, a Colorado home rule municipal corporation, Avon Police Department, a department of the Town of Avon, a Colorado home rule municipal corporation, Eagle Police Department, a department of the Town of Eagle, a Colorado home rule municipal corporation, Basalt Police Department, a department of the Town of Basalt, a Colorado home rule municipal corporation, the Vail Public Safety Communications Center, a department of the town of Vail, a Colorado home rule municipal corporation, Vail Fire & Emergency Services, a department of the Town of Vail, a Colorado home rule municipal corporation, the Eagle River Fire Protection District, a Title 32, C.R.S. fire protection district, the Greater Eagle Fire Protection District, a Title 32, C.R.S. fire protection district, the Gypsum Fire Protection District, a Title 32, C.R.S. fire protection district, Roaring Fork Fire Rescue Authority, a separate legal entity created by intergovernmental agreement under Title 29, C.R.S., and the Bond/McCoy Volunteer Fire Department, Inc., a Colorado nonprofit corporation d/b/a Rock Creek Volunteer Fire Department (hereinafter sometimes collectively referred to as the “Parties” or generically and individually as a “Party”). Docusign Envelope ID: 4584ECE9-381E-416E-8211-F1402CA36949 Background During emergency evacuations, it is critical that information is effectively communicated from Incident Command to the 911 Dispatch center and from 911 Dispatch to the public. Genasys Evac / Protect is a platform designed to help response agencies plan and communicate critical evacuation and incident information in real-time. Genasys Evac / Protect consists of a web-based mapping and information-sharing platform for emergency personnel, printable mapbooks for first responders, and a public-facing emergency map. Purpose This MOU sets forth the terms and understanding between partner agencies for the purposes of sharing and cooperating in regard to evacuation services purchased by the Eagle County 911 Authority Board. Specifically, this MOU will establish a relationship between entities within Eagle County's emergency response system and set forth the responsibilities and obligations of the Parties with regard to the use of the Genasys Evac / Protect platform. It also ties the Parties to the Genasys Software as a Service (SaaS) Agreement, as required by Genasys, Inc. as a condition for use of its product. Parties to this MOU are listed above. Responsibilities and Obligations of the Parties ● Eagle County 911 Authority Board o Provide funding for and enter into contract with the Genasys Evac /Protect platform as an essential component of Eagle County's evacuation and emergency public notification system ● Law Enforcement and Firefighting agencies within Eagle County o Use Genasys Evac / Protect as a planning tool to improve emergency evacuations within each agency's jurisdiction o Ensure that the zones and information in Genasys Evac / Protect are up-to-date and reflect each jurisdiction's planning efforts o Train appropriate staff on how to use Genasys Evac / Protect to support evacuation planning and communication during emergencies o During incidents: Use the Genasys Evac / Protect online map and printed map books to help Incident Command communicate critical information to 911 Dispatch, including evacuation zones, road closures, evacuation center location, and other key information ● 911 Dispatch/Public Safety Answering Point (Vail Public Safety Communications Center) o Train appropriate staff on how to use Genasys Evac / Protect for notification and public communications during emergencies Docusign Envelope ID: 4584ECE9-381E-416E-8211-F1402CA36949 o During incidents: Use Genasys Evac / Protect to update the status of evacuation zones, road closures, evacuation center location, and other key information ● Eagle County Emergency Management o Host the Genasys Evac / Protect map on Eagle County's public-facing emergency website o Coordinate with Law Enforcement, Fire, 911 Dispatch, and the 911 Authority Board to ensure that Genasys Evac / Protect is meeting agency needs and is effectively integrated into countywide evacuation processes o Train appropriate staff on how to use Genasys Evac / Protect for public communications during emergencies o During incidents: As an incident grows in size, provide EOC support to assist 911 Dispatch in updating the status of evacuation zones, road closures, evacuation center location, and other key information Authorized System Users. Parties named in Exhibit A of the Genasys SaaS Service Agreement executed 9/17/2024 by and between Genasys, Inc., and Eagle County, Colorado shall have access to use and modify the non-public Genasys Evac software as outlined in said Agreement. As required by the terms of that Agreement, those Parties hereby consent to the Genasys, Inc. SaaS Services Agreement. Mutual Hold Harmless and Release. The Parties agree to release and hold harmless one another, their officers, employees, and insurers, from and against all liability, claims, and demands, on account of injury, loss, or damage of whatsoever nature, including, without limitation, claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arises out of or is in any manner connected with this MOU. Term. The term of this MOU shall commence on the date first above written, and continue for a period of one (1) year from that date. This MOU shall automatically renew thereafter on the anniversary date hereof for additional one (1) year periods unless terminated by the Parties. Withdrawal and Termination. Any Party hereto may elect to withdraw from this MOU at any time in its sole discretion by sending a written notice to all other Parties in compliance with the Notices provision herein. This MOU may be terminated at any time by mutual agreement of all then-current Parties. Assignment. This MOU shall not be assigned by any Party without written consent of all Parties. Notices. Any notice required or permitted by this MOU shall be in writing and shall be deemed to have been sufficiently given for all purposes if sent by regular mail, postage and fees prepaid, addressed to all Parties at the principal business address for each. Such notice shall be deemed to have been given when deposited in the United States mail. Docusign Envelope ID: 4584ECE9-381E-416E-8211-F1402CA36949 Integration and Amendment. This MOU represents the entire agreement between the Parties and there are no oral or collateral agreements or understandings. This MOU may be amended only by an instrument in writing signed by all Parties. Governing Law. This MOU shall be governed by the laws of the State of Colorado. Binding Effect. This MOU shall inure to the benefit of, and be binding upon the Parties, their respective legal representatives, successors, heirs, and assigns, provided however, that nothing in this paragraph shall be construed to permit the assignment of this MOU without consent of all the Parties hereto. Counterparts. This MOU may be executed in counterparts as evidenced by manual or electronic signatures from the governing body or authorized agent of each participating agency or entity listed herein. IN WITNESS WHEREOF, the Parties have executed this MOU on ________________. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By: ______________________________ Jeff Shroll, County Manager EAGLE COUNTY 911 AUTHORITY By: ________________________________ Name: _____________________________ Title: ______________________________ Docusign Envelope ID: 4584ECE9-381E-416E-8211-F1402CA36949 911 Authority Board Chair Mark Novak 2/2/2025 EAGLE COUNTY SHERIFF’S OFFICE By: ________________________________ Name: _____________________________ Title: ______________________________ TOWN OF VAIL - VAIL FIRE AND EMERGENCY SERVICES, VAIL POLICE DEPARTMENT, VAIL PUBLIC SAFETY COMMUNICATIONS CENTER By: ________________________________ Name: _____________________________ Title: ______________________________ TOWN OF AVON POLICE DEPARTMENT By: ________________________________ Name: _____________________________ Title: ______________________________ TOWN OF EAGLE POLICE DEPARTMENT By: ________________________________ Name: _____________________________ Title: ______________________________ Docusign Envelope ID: 4584ECE9-381E-416E-8211-F1402CA36949 Chief of Police Carrie Buhlman Chief of Police Greg Daly James Van Beek Sheriff Russell Forrest Town Manager TOWN OF BASALT - BASALT POLICE DEPARTMENT By: ________________________________ Name: _____________________________ Title: ______________________________ EAGLE RIVER FIRE PROTECTION DISTRICT By: ________________________________ Name: _____________________________ Title: ______________________________ GREATER EAGLE FIRE PROTECTION DISTRICT By: ________________________________ Name: _____________________________ Title: ______________________________ GYPSUM FIRE PROTECTION DISTRICT By: ________________________________ Name: _____________________________ Title: ______________________________ Docusign Envelope ID: 4584ECE9-381E-416E-8211-F1402CA36949 Chief Doug Cupp Fire Chief Chief Karl Bauer General Manager and Fire Chief Fire Chief Justin Kirkland Ryan Mahoney Town Manager ROARING FORK FIRE RESCUE AUTHORITY By: ________________________________ Name: _____________________________ Title: ______________________________ ROCK CREEK VOLUNTEER FIRE DEPARTMENT By: ________________________________ Name: _____________________________ Title: ______________________________ Docusign Envelope ID: 4584ECE9-381E-416E-8211-F1402CA36949 Chief Brita Horn Fire Chief Fire Chief Scott Thompson