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HomeMy WebLinkAboutC24-468 United Way of the Eagle River Valley
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN EAGLE COUNTY, COLORADO
AND
UNITED WAY OF EAGLE RIVER VALLEY
THIS AGREEMENT (“Agreement”) is effective as of _________________ by and between United Way
of Eagle River Valley, a 501(c)(3) non-profit organization (hereinafter “Consultant” or “Contractor”) and
Eagle County, Colorado, a body corporate and politic (hereinafter “County”).
RECITALS
WHEREAS, the County, through its Department of Public Health and Environment (PHE) works to
promote the health, safety and welfare of County residents of all ages; and
WHEREAS, the County uses outside providers and professionals to enhance the ability of County to
promote such health, safety and welfare; and
WHEREAS, Consultant will administer a grant program for the 2024-2025 United Way of Eagle River
Valley grant cycle to fund local 501(c)(3) non-profit organizations in Eagle County with missions and
service plans that align with the County’s Strategic Plan, a copy of which is attached hereto as Exhibit A,
and incorporated herein by this reference, and the Eagle County Department of Public Health and
Environment’s 2024 Public Health Improvement Plan, a copy of which is attached hereto as Exhibit B
and incorporated herein by this reference; and
WHEREAS, the parties acknowledge and agree that the Services (as defined in Paragraph 1 below)
promote the health, safety and welfare of the people of Eagle County and are intended to serve a valid
public purpose and provide services that could otherwise be performed by County directly; and
WHEREAS, Consultant has elected to perform the Services on its own and County has, therefore, elected
to compensate Consultant to perform the Services for the public to fulfill an important public purpose;
and
WHEREAS, compensation paid by County to Consultant enables Consultant to perform the Services for
the public and County shall have no responsibility for the performance of the Services; and
WHEREAS, County desires to enter into this Agreement with Consultant for the performance of the
Services to the public which will directly support and sustain a healthy, environmentally and
economically vital and socially diverse community; and
WHEREAS, Consultant is authorized to do business in the State of Colorado and has the time, skill,
expertise, and experience necessary to provide the Services as defined below in paragraph 1 hereof; and
WHEREAS, this Agreement shall govern the relationship between Consultant and County in connection
with the Services.
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AGREEMENT
NOW, THEREFORE, in consideration of the foregoing and the following promises Consultant and
County agree as follows:
1. Services. Consultant agrees to diligently provide all services, labor, personnel and materials
necessary to perform and complete the services described in Exhibit C (“Services”) which is attached
hereto and incorporated herein by reference. The Services shall be performed in accordance with the
provisions and conditions of this Agreement.
a. Consultant agrees to furnish the Services and reports or other information required by the
County in accordance with the schedule established in Exhibit C. If no completion date is specified in
Exhibit C, then Consultant agrees to furnish the Services to the public in a timely and expeditious
manner consistent with the applicable standard of care. By signing below Consultant represents that it
has the expertise and personnel necessary to properly and timely perform the Services.
b. In the event of any conflict or inconsistency between the terms and conditions set forth in
the exhibits hereto and the terms and conditions set forth in this Agreement, the terms and conditions set
forth in this Agreement shall prevail.
2. County’s Representative. The Public Health Department’s designee shall be Consultant’s contact
with respect to this Agreement and performance of the Services.
3. Term of the Agreement. This Agreement shall commence upon the date first written above, and
subject to the provisions of paragraph 12 hereof, shall continue in full force and effect through the 31st
day of December, 2025.
4. Extension or Modification. This Agreement may not be amended or supplemented, nor may any
obligations hereunder be waived, except by written agreement signed by both parties.
5. Compensation. County shall compensate Consultant for the performance of the Services in a sum
computed and payable as set forth in Exhibit C. The performance of the Services under this Agreement
shall not exceed $100,000. Consultant shall not be entitled to bill at overtime and/or double time rates
for work done outside of normal business hours unless specifically authorized in writing by County.
a. Payment will be made for Services satisfactorily performed within thirty (30) days of
receipt of a proper and accurate invoice from Consultant. All invoices shall include detail as outlined in
Exhibit C under the “Grant Summary Report”: and such other detail as County may request.
b. If, at any time during the term or after termination or expiration of this Agreement,
County reasonably determines that any payment made by County to Consultant was improper because the
Services for which payment was made were not performed as set forth in this Agreement, then upon
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written notice of such determination and request for reimbursement from County, Consultant shall
forthwith return such payment(s) to County. Upon termination or expiration of this Agreement,
unexpended funds advanced by County, if any, shall forthwith be returned to County.
c. County will not withhold any taxes from monies paid to the Consultant hereunder and
Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to
payments made pursuant to the terms of this Agreement.
d. Notwithstanding anything to the contrary contained in this Agreement, County shall have
no obligations under this Agreement after, nor shall any payments be made to Consultant in respect of any
period after December 31 of any year, without an appropriation therefor by County in accordance with a
budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the
Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the
TABOR Amendment (Colorado Constitution, Article X, Sec. 20).
6. Sub-consultants. Consultant acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of Consultant. Consultant shall not enter into any
sub-consultant agreements for the performance of any of the Services or additional services without
County’s prior written consent, which may be withheld in County’s sole discretion. County shall have
the right in its reasonable discretion to approve all personnel assigned to the subject Project during the
performance of this Agreement and no personnel to whom County has an objection, in its reasonable
discretion, shall be assigned to the Project. Consultant shall require each sub-consultant, as approved by
County and to the extent of the Services to be performed by the sub-consultant, to be bound to Consultant
by the terms of this Agreement, and to assume toward Consultant all the obligations and responsibilities
which Consultant, by this Agreement, assumes toward County. County shall have the right (but not the
obligation) to enforce the provisions of this Agreement against any sub-consultant hired by Consultant
and Consultant shall cooperate in such process. The Consultant shall be responsible for the acts and
omissions of its agents, employees and sub-consultants or sub-contractors.
7. Insurance. Consultant agrees to provide and maintain at Consultant’s sole cost and expense,
insurance appropriate for the type of Services it provides to the public. Such insurance may include, but
not be limited to: workers’ compensation insurance as required by law; automobile coverage; commercial
general liability or professional liability coverage. Consultant is not entitled to workers’ compensation
benefits except as provided by Consultant, not to unemployment insurance benefits unless unemployment
compensation coverage is provided by Consultant or some other entity.
8. Indemnification, Governmental Immunity, and No Third-Party Beneficiaries.
a. The Consultant shall indemnify and hold harmless County, and any of its officers, agents
and employees against any losses, claims, damages or liabilities for which County may become subject to
insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this
Agreement, or are based upon any performance or nonperformance by Consultant or any of its sub-
consultants hereunder; and Consultant shall reimburse County for reasonable attorney fees and costs,
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legal and other expenses incurred by County in connection with investigating or defending any such loss,
claim, damage, liability or action. This indemnification shall not apply to claims by third parties against
the County to the extent that County is liable to such third party for such claims without regard to the
involvement of the Consultant. This paragraph shall survive expiration or termination hereof.
b. The parties hereto understand and agree that the County is relying on, and does
not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights,
immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time
amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected
officials, employees, agents and volunteers.
c. Enforcement of this Agreement and all rights and obligations hereunder are reserved
solely for the parties and not to any third party. This Agreement does not and shall not be deemed or
construed to confer upon or grant to any third party any right to claim damages or to bring any suit, action
or other proceeding in connections with the Agreement. The parties acknowledge that the Services could
otherwise be performed by the County but County has instead determined to provide financial support
through compensation as set forth in paragraph five. Such compensation by County enables Consultant to
perform the Services for the public and County shall have no responsibility therefor. Because Consultant
is delivering the Services to the public and not Eagle County, the public shall have no rights under this
Agreement and may not make any claim against County in connection with this Agreement.
9. Ownership of Documents. All documents prepared by Consultant in connection with the Services
shall become property of County. Consultant shall execute written assignments to County of all rights
(including common law, statutory, and other rights, including copyrights) to the same as County shall
from time to time request. For purposes of this paragraph, the term “documents” shall mean and include
all reports, plans, studies, tape or other electronic recordings, drawings, sketches, estimates, data sheets,
maps and work sheets produced, or prepared by or for Consultant (including any employee or
subconsultant in connection with the performance of the Services and additional services under this
Agreement).
10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i)
personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii)
when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their
respective addresses listed below, or (iv) when transmitted via e-mail with confirmation of receipt. Either
party may change its address for purposes of this paragraph by giving five (5) days prior written notice of
such change to the other party.
COUNTY:
Eagle County, Colorado
Attention: Chelsea Carnoali
500 Broadway
Post Office Box 850
Eagle, CO 81631
Telephone: 970-379-5224
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E-Mail: chelsea.carnoali@eaglecounty.us
With a copy to:
Eagle County Attorney
500 Broadway
Post Office Box 850
Eagle, Co 81631
Telephone: 970-328-8685
E-Mail: atty@eaglecounty.us
CONSULTANT:
United Way of Eagle River Valley
Sara Amberg
PO Box 6404
Eagle, CO 81631
Telephone: 970-688-8576
E-Mail: boardofdirectors@unitedwayeagle.org
11. Termination. County and/or consultant may terminate this Agreement, in whole or in part, at any
time and for any reason, with or without cause, and without penalty therefor upon written notice to the
County and Consultant. Upon termination of this Agreement, Consultant shall immediately provide
County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and
shall return all County owned materials and documents. County shall pay Consultant for Services
satisfactorily performed to the date of termination.
12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to
this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado,
which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and
interpreted under and shall be governed by the laws of the State of Colorado.
13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or
more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the
same instrument. The parties approve the use of electronic signatures for execution of this Agreement.
Only the following two forms of electronic signatures shall be permitted to bind the parties to this
Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the
image of the signature of an authorized signer inserted onto PDF format documents. All documents must
be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform
Electronic Transactions Act, C.R.S. 24-71.3-101 to 121.
14. Other Contract Requirements.
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a. Consultant shall be responsible for the completeness and accuracy of the Services,
including all supporting data or other documents prepared or compiled in performance of the Services,
and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the County
has accepted or approved the Services shall not relieve Consultant of any of its responsibilities.
Consultant shall perform the Services in a skillful, professional and competent manner and in accordance
with the standard of care, skill and diligence applicable to Consultants performing similar services.
Consultant represents and warrants that it has the expertise and personnel necessary to properly perform
the Services and covenants that its professional personnel are duly licensed to perform the Services within
Colorado. This paragraph shall survive termination of this Agreement.
b. Consultant agrees to work in an expeditious manner, within the sound exercise of its
judgment and professional standards, in the performance of this Agreement. Time is of the essence with
respect to this Agreement.
c. This Agreement constitutes an agreement for performance of the Services by Consultant
as an independent contractor and not as an employee of County. Nothing contained in this Agreement
shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture
or any other relationship between County and Consultant except that of independent contractor.
Consultant shall have no authority to bind County.
d. Consultant represents and warrants that at all times in the performance of the Services,
Consultant shall comply with any and all applicable laws, codes, rules and regulations.
e. This Agreement contains the entire agreement between the parties with respect to the
subject matter hereof and supersedes all other agreements or understanding between the parties with
respect thereto.
f. Consultant shall not assign any portion of this Agreement without the prior written
consent of the County. Any attempt to assign this Agreement without such consent shall be void.
g. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto
and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all
rights and obligations hereunder are reserved solely for the parties, and not to any third party.
h. No failure or delay by either party in the exercise of any right hereunder shall constitute a
waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding
breach.
i. The invalidity, illegality or unenforceability of any provision of this Agreement shall not
affect the validity or enforceability of any other provision hereof.
j. Consultant shall maintain for a minimum of three years, adequate financial and other
records for reporting to County. Consultant shall be subject to financial audit by federal, state or county
auditors or their designees. Consultant authorizes such audits and inspections of records during normal
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business hours, upon 48 hours’ notice to Consultant. Consultant shall fully cooperate during such audit or
inspections.
k. The signatories to this Agreement aver to their knowledge, no employee of the County
has any personal or beneficial interest whatsoever in the Services or Property described in this
Agreement. The Consultant has no beneficial interest, direct or indirect, that would conflict in any manner
or degree with the performance of the Services and Consultant shall not employ any person having such
known interests.
15. Data Security.
a. Definitions:
i. “County Data” means all data created by or in any way originating with County
and End Users, and all information that is the output of any computer processing, or other electronic
manipulation, of any information that was created by or in any way originating with County and End
Users, in the course of using and configuring the Services provided under this Agreement, and includes
all records relating to County’s use of Consultant Services and Protected Information.
ii. “End User” means the individuals (including, but not limited to employees,
authorized agents, students and volunteers of County; Third Party consultants, auditors and other
independent contractors performing services for County; any governmental, accrediting or regulatory
bodies lawfully requesting or requiring access to any Services; customers of County provided services;
and any external users collaborating with County) authorized by County to access and use the Services
provided by Consultant under this Agreement.
iii. “Protected Information” includes, but is not limited to, personally-identifiable
information, student records, protected health information, criminal justice information or individual
financial information and other data defined under C.R.S. §§ 24-72-101 et seq., and personal information
that is subject to local, state or federal statute, regulatory oversight or industry standard restricting the use
and disclosure of such information. The loss of such Protected Information would constitute a direct
damage to the County.
iv. “Security Incident” means the potentially unauthorized access by non-authorized
persons to personal data or non-public data the Consultant believes could reasonably result in the use,
disclosure or theft of County Data within the possession or control of the vendor. A Security Incident
may or may not turn into a data breach.
b. During the course of Consultant's performance of the Work, the Consultant may be
required to maintain, store, process or control County Data. The Consultant represents and warrants that:
i. Consultant will take all reasonable precautions to maintain all County Data in a
secure environment to prevent unauthorized access, use, or disclosure, including industry-accepted
firewalls, up-to-date anti-virus software, and controlled access to the physical location of the hardware
containing County Data;
ii. Consultant’s collection, access, use, storage, disposal and disclosure of County
Data shall comply with all applicable data protection laws, as well as all other applicable regulations and
directives;
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iii. Consultant will notify County of any Security Incident as soon as practicable, but
no later than 24 hours after Consultant becomes aware of it;
iv. Consultant will provide information sufficient to satisfy County’s legal and
regulatory notice obligations. Upon notice of a Security Incident, County shall have the authority to
direct Consultant to provide notice to any potentially impacted individual or entity, at Consultant’s
expense, and Consultant shall be liable for any resulting damages to County.
v. Where Consultant has been contracted to maintain, store or process personal
information on behalf of the County, it shall be deemed a “Third-Party Service Provider as defined in
C.R.S. § 24-73-103(1)(i), and Consultant shall maintain security procedures and practices consistent with
C.R.S §§ 24-73-101 et seq.; and
vi. Consultant will promptly return or destroy any County Data upon request from
the County Representative.
c. Consultant’s indemnification obligations identified elsewhere in this Contract shall apply
to any breach of the provisions of this Paragraph.
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IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above.
COUNTY OF EAGLE, STATE OF COLORADO,
By and Through Its COUNTY MANAGER
By: ______________________________
Jeff Shroll, County Manager
CONSULTANT
United Way of Eagle River Valley
By: _____________________________________
Print Name: ______________________________
Title: ___________________________________
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Sara Amberg
Board Chair
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Eagle County Prof Services Final 8/15/2022
EXHIBIT A
EAGLE COUNTY STRATEGIC PLAN
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EAGLE COUNTY BOARD
OF COUNTY COMMISSIONERS
CREATE A
RESILIENT
ECONOMY
PROTECT OUR MOUNTAIN ECOSYSTEM
SUPPORT OUR
WORKFORCE
STRATEGIC PRIORITIES 2024-2025
Welcome to the Eagle County Strategic Priorities for 2024 to 2025. This plan will help us
implement the county’s mission of “Creating a Better Eagle County for All.” Commissioners
and staff collaborated with community members to identify actions to improve the quality
of life and success of our communities. We will work with residents and partners to adapt,
update and improve the plan over the next two years.
- Implement innovative solutions to
create affordable housing
- Support accessible, quality
early childhood care and
education
programming
- Support mental
health services
and access to
affordable
healthcare
- Promote sustainable
economic growth that
benefits all residents
- Increase transportation
options by supporting ECO
transition and more
county airport flights
serving locals
- Update plans and
resource development
options for Gypsum I-70
Interchange
- Update the county's building
code to reduce
community-wide
greenhouse gas emissions
- Reduce impacts of
wildfires and drought
ELECTED
OFFICIALS
AND COUNTY
EMPLOYEES
Provide exceptional core
services to support quality of
life for our residents,
businesses and visitors.TH E P R IN C I P L E S T HAT GUIDE US:INTEGRI
TY,
L
E
A
D
E
R
S
HIP, TRANSPARENC Y, I N N O V A T IO N , E Q U ITY, COLLABORATION- Safeguard our natural resources,
wildlife habitat and water
resources
- Assure innovative
sustainability practices
at the county's landfill
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EXHIBIT B
EAGLE COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT’S
2024 PUBLIC HEALTH IMPROVEMENT PLAN
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Eagle County
Public Health
Improvement Plan
2024–2028
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Eagle County Public Health & Environment Public Health Improvement Plan 2024-2028 2
AT EAGLE COUNTY PUBLIC HEALTH
& ENVIRONMENT we believe that how we
work with others is as important as what we accomplish.
This value is at the core of our recent Community Health
Assessment and the development of this Public Health
Improvement Plan (PHIP). We set a vision to be inclusive
of our community’s diverse identities, listening to and
incorporating their perspectives, needs and challenges.
Our assessment prioritized an approach that would
elevate the voices among community members that often
do not have the opportunity to participate in planning
processes. Direct conversations provided a deeper
understanding of what supports a healthy and vibrant
community, as well as ongoing barriers. In addition, the
day-to-day experiences of Eagle County residents provided
important insights for shaping interventions that can
change the root causes of health and disparities. Through
a collaborative framework that integrates community
voice, our plan aims to adapt local systems and policies
that have the largest influence on public health outcomes.
It should be no surprise that key social determinants of
health are on the minds of many throughout Eagle County.
Socioeconomic factors, such as housing, transportation,
childcare, food and accessible activities for older and
younger community members play a significant role in
how residents perceive their quality of life. In addition to
the costs of living, the community also highlighted the
importance of social and community connectedness, as
well as access to quality physical and mental health services
to maintain strong wellbeing for all community members.
This plan will underscore the commitment of Eagle County
Public Health & Environment to amplifying voices and
understanding lived experiences. By valuing all community
members and prioritizing collaborative partnerships, we can
set forth actions and an ongoing process to foster improved
health outcomes for all people that live in Eagle County.
Eagle County Public Health & Environment Team
We set a vision to
be inclusive of
our community’s
diverse identities,
listening to and
incorporating
their perspectives,
needs and
challenges.
“
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Eagle County Public Health & Environment Public Health Improvement Plan 2024-2028 3
VISION | MISSION | VALUES
OUR VISION
A community that values ALL people and our environment as a foundation for health.
OUR MISSION
Working with community to unlock opportunities for a healthy life.
OUR VALUES
We are flexible, creative and adventurous.
We are flexible in our approach, and we
embrace the changes necessary to meet
the evolving needs of our community
and organization. We will lean into taking
calculated risks and learn from our mistakes,
always encouraging creative and progressive
problem-solving.
We demonstrate respect and empathy.
We bring compassion, patience, and
acceptance into our interactions with the
community, our partners, and each other.
We strive to be non-judgmental and preserve
dignity. We actively listen to understand the
perspectives of others. We engage to learn
about differences and will remain respectful,
even when our opinions differ.
We seek to hear and honor the lived
experiences of others.
We will celebrate diverse cultures that are
inclusive of our individual differences, our life
experiences, and our voices. We will foster
a culture wherein each individual feels a
sense of belonging and is comfortable to be
themselves. These are essential conditions to
the inclusive work environment we will build
and maintain together.
We collaborate and build strong teams.
We acknowledge that a combination of
different perspectives and strengths can
be combined to find the best solutions
for complex problems. We are intentional
about fostering strong relationships with
our colleagues, partners, and community
to promote health.
We strive to never miss an opportunity.
Our common sense of purpose is our
passion to connect community members
to resources that promote and support
physical and mental wellbeing. We seek
excellence and look at service delivery
as an opportunity to build relationships
with our success measured by the
experiences of our clients.
We foster trust.
We are honest and build trust through
our interactions with one another, our
partners, and the public. We share
information in a timely fashion, provide
opportunities for the involvement of
others and look to share decision making
where feasible. We follow through on our
commitments and are accountable to
these values.
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Eagle County Public Health & Environment Public Health Improvement Plan 2024-2028 4
OUR COMMUNITY
Eagle County Public Health & Environment engaged communities that are more likely
to experience health disparities and whose health indicators may be underrepresented
in mainstream data sources. As a result, the Community Health Assessment (referred to as “the
assessment” hereafter) prioritized the experiences of the community groups outlined below.
HISPANIC/LATINX
This group makes up 30% of Eagle County’s overall population and 45% of the population
under 18 years of age (Census, 2020). Three times as many Hispanic/Latinx children live in single
parent households compared to children who are White, Non-Hispanic (36% v 12%) (Census,
2020). 25.6% of Hispanic/Latinx children live in poverty (Census, 2020).
YOUTH
Eagle County residents under the age of 18 represent 20.1% of our community, according
to the latest census. A larger percentage of middle (61%) and high school youth (49%) in Eagle
County have a diverse racial/ethnic identity compared to adults in the county and across the state.
Compared to their peers across the state, a larger percentage of Eagle County youth (40% Middle
School, 33.2% High School) identify as Hispanic/Latinx (Healthy Kids Colorado Survey 2021 n = 3,308).
LGBTQ+
An estimated 10% of Eagle County adults identify as having a diverse sexual orientation, that
is, an identity that is non-heterosexual. For Eagle County youth, roughly 17% of high school
students and 20% of middle school students reported a diverse sexual orientation (Healthy Kids
Colorado Survey, 2021 n=3,308).
OLDER ADULTS
In 2021, 18% of Eagle County’s population was aged 60 years or older, slightly less than the
overall percentage of those aged 60+ in Colorado (20%) (Census American Community Survey).
However, population growth in older adults grew at a rate of 125% between 2010 and 2020,
exceeding Eagle County’s overall population growth of 7% over the same period (Census, 2020).
In 2022, 32% of those aged 60+ in the county worked full-time and 40% reported struggling to
meet daily expenses (Community Assessment Survey Older Adults, n=276).
DISABILITIES
Across all ages, 6% of Eagle County’s population reported having a disability in comparison to
the 11% reported in Colorado overall (Census American Community Survey). Studies show that
people with disabilities report higher levels of negative health outcomes than those without
disabilities. Adults with disabilities also often report higher levels of mental health issues in
comparison to adults without disabilities (Centers for Disease Control 2020).
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Eagle County Public Health & Environment Public Health Improvement Plan 2024-2028 5
OUR PROCESS AND PRIORITIES
To develop this plan we set a vision to conduct a community health assessment that
was inclusive of our community’s diverse identities, listening to and incorporating their
perspectives, needs, and challenges. Starting with these experiences, we then reviewed the available
quantitative data to more comprehensively understand community needs and opportunities.
We focused on developing relationships with the community that would specifically elevate
the voices of groups that face barriers for participating in the civic process and are also more
likely to experience disparate health needs or outcomes. Specifically, we chose to work with
residents who identify as Latinx, the LGBTQ+ community, Older Adults, Youth, People Living
with Disabilities and their caregivers. In addition, our process collected input from important
stakeholders and partners to help ensure inclusive participation.
Throughout our process we partnered with community-based organizations that serve and/
or support any of these specific groups. This allowed us
to engage with community members through already
trusted avenues. Through our community partners, we
held numerous conversations which centered around
the question: what supports a healthy and vibrant
community and what is missing? Themes from each
conversation were identified and compared across each
community group.
Summaries of the community conversations were crafted
and paired with local data that further highlighted the needs expressed. During the next round
of engagement, we focused on confirming that our summary accurately reflected the input that
was provided during the community conversations. From there, we narrowed down the needs
to the three most important for each community group. Overall 480 eagle county residents were
engaged with this process.
The final step was reviewing priorities that emerged from each group and weighting items that
were present for three or more community groups. This resulted in the following priorities being
included in this public health improvement plan:
Reduce the Burden
Associated with
the Increasing
Cost of Living
Promote Social
Connectedness
Improve Access to
Quality Physical and
Mental Health Services
PRIORITY AREA 2PRIORITY AREA 1 PRIORITY AREA 3
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OUR PLAN
Priority Area 1: Reducing the Burden Associated
with the Increasing Cost of Living
The priority of reducing the burden associated with the increasing cost of living emerged in
a myriad of contexts; housing, food, transportation, and recreation included. Public Health
& Environment recognizes that Cost of Living is a factor impacting a large percentage of
residents in our community. While any direct actions that may help address the Cost of
Living priority fall outside of Public Health & Environment’s scope, we take special note of our
community raising these concerns in the context of health.
Public Health & Environment will
focus the Public Health Improvement
Plan on the two priorities where
we could have a direct impact:
Social Connectedness and Access to
Quality Physical and Mental Health
Services. We are committed not
only to creating partnerships in the
pursuit of our own goals and work,
but also to being a good partner
to community and governmental
stakeholders better equipped to
create a sustainable and thriving
economic environment for all Eagle
County residents.
No actions for this priority are being
specified at this time. Instead, we
plan to enter 2024 engaging with
organizational and community
partners that are already leading
efforts to address the burden
associated with the high cost of living within Eagle County. Understanding our reach and
skills within our role as Public Health & Environment, we will trust the expertise of other
Eagle County Departments, such as Human Services and Housing, as well as entities with
established community relationships to closely partner and offer support of projects
addressing cost of living. This may include participating in collaborative efforts, connecting
and/or facilitating partnership convenings, funding, providing data, and more.
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Priority Area 2: Promote
Social Connectedness
As defined in the US Surgeon General’s Advisory on the
Healing Effects of Social Connection and Community
(Surgeon General’s Advisory) released in 2023, social
connection is “a continuum of the size and diversity
of one’s social network and roles, the functions these
relationships serve, and their positive or negative
qualities”. This Surgeon General’s Advisory highlights
decades of research demonstrating that social
connection, and its adverse social isolation, are significant
predictors of lifespan and quality of health. The quality of
social connection influences the physical, behavioral, and
economic health of a person and a community.
While personal and interpersonal factors play a role
in the quality of social connection, other elements of
where one lives, works, plays, and ages can support or
discourage social connection. These elements are part
of the social infrastructure of the community and can
include gathering spaces and other physical public places,
programs, organizations, opportunities for involvement,
and even policies. The quality of a community’s social
infrastructure and the ability to access that infrastructure
are factors in the level of belonging an individual feels
within the community.
We need a community center
for youth, adults and seniors
all together to encourage
more interaction.
“
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What We Heard from Community Members
Loneliness and social connection emerged as a theme for each of the five
groups Public Health & Environment engaged with over the course of 2023.
Within the groups, a common topic brought up regarding social connection
was the desire for more physical spaces or events that are safe, welcoming,
affordable, and accessible.
Examples included specific sports or
activities, multi-purpose and age-specific
spaces, and multicultural and multi
generational centers where residents
can connect with diverse groups. To
enhance belonging and safety, there
is also a desire for spaces and places
specific to populations who otherwise
feel uncomfortable or unwelcome,
such as LGBTQ+ and Latinx groups.
Particularly in LGBTQ+ and youth
conversations we heard that there is a
desire for places to self-designate as ‘Safe
Spaces’ so individuals can understand
where welcoming community spaces
already exist. Older adults expressed a desire for a formalized system for
checking in on friends and neighbors, especially those who live alone and
do not frequently leave their homes. Several community members shared
their feeling that Eagle County is built for vacationers instead of locals and
expressed their desire for more accessible resources; both low cost and in
locations where community members live and/or spend their time. Caregivers
for community members living with a disability expressed a desire for a place
where they and other caregivers could share experiences and resources.
Given the critical importance of social connectedness for a healthy and
thriving community, Public Health & Environment has prioritized taking action
to improve the social infrastructure for Eagle County residents. We recognize
that multiple sectors play a role in improving social connectedness, and we
will continue collaborating with partners on this priority.
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SUPPORTING DATA: PROMOTE SOCIAL CONNECTEDNESS
Percent of Eagle County residents who
report feeling lonely
Overall:32.4%
Hispanic residents:40.3%
LGBTQ+ residents:49.4%
Residents aged 65+:15%
Percent of Eagle County residents who
feel that being a community member is
part of their identity
Overall:54%
Hispanic residents:62%
LGBTQ+ residents:36.7%
Residents aged 65+:55.2%
Percent of residents who perceive Eagle
County as a “poor” or “fair” place to live
Overall:6.9%
Hispanic residents:22%
LGBTQ+ residents:18.4%
Residents aged 65+:1%
Percent of residents who report trusting
people in Eagle County
Overall:80.6%
Hispanic residents:81.1%
LGBTQ+ residents:64.9%
Residents aged 65+:49.7%
Source: 2022 Community Engagement and Behavioral Healthy Survey - Eagle County; n=687
ACTION PLAN: PROMOTE SOCIAL CONNECTEDNESS
Goal 1: Increase the availability of safe gathering spaces for diverse community groups
What we plan to do Objective Outcome
Engage with municipalities and the
county to understand their current
and future plans for community
spaces that are intercultural and
intergenerational.
By 2026 ECPHE works with
municipality/county/special
districts to document a 10-year
timeline (up to 2035) of plans and
priorities for developing new and
existing gathering spaces.
• Increased ECPHE knowledge
about public space plans and
priorities
• Improved quality of stakeholder
relationships with public space
holders
Document diverse community
perspectives around how they
experience welcoming public
spaces.
By 2026, conduct 10 listening
sessions with focus populations to
create a model for how creating
inclusive public spaces (libraries,
parks, green spaces, playgrounds,
community centers) increases
social connection, improves
community trust in local leaders,
and creates a sense of belonging.
• Improved ECPHE understanding
of community needs and
perspectives for inclusive public
spaces
• Participants report increased
trust and feeling of belonging to
ECPHE
Advocate for engagement with
diverse community groups when
planning for gathering spaces
takes place among relevant
organizations.
By 2028, present findings from the
listening sessions to interested
municipalities.
By 2029, partner with at least
one town/municipality/county/
special district to co-develop safe
gathering spaces that welcome
diverse community groups.
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Goal 2: Plan, implement and pilot the inclusion of community engagement in all ECPHE teams
What we plan to do Objective Outcome
ECPHE prioritizes the listening and
understanding of the community’s
experience and perspective in
the development and delivery of
programs and services.
• By 2025, develop a community
engagement model to guide
all operations, core service
delivery, and advocacy work.
• By 2026, each internal team
applies the community
engagement model to current
efforts and opportunities.
• By 2028, develop a formal
structure for the community to
inform ECPHE’s programs and
services.
ECPHE clients report
improvement in engagement and
communication.
Strengthen relationships and trust
with the community through a
commitment of consistent and
ongoing community conversations.
Annually, ECPHE will complete at
least 1 community engagement
session with each of the 5
focus populations regarding
the evaluation and reporting of
operational and public health plan
objectives.
Community members report
feeling as though their voice was
heard by ECPHE.
Goal 3: Support increased community capacity to improve social
connectedness for Eagle County residents
What we plan to do Objective Outcome
Invest resources in local
organizations that promote
positive social connections.
By 2026, apply existing ECPHE
expertise to improve the ability of
6 local organizations to effectively
mobilize, plan, and execute
activities that foster positive
relationships among diverse
populations.
• Local organizations report
improved ability to foster
positive relationships within and
between diverse populations.
• Local organizations report
improved ability to share
learning and coordinate around
issues.
Support opportunities that
strengthen the ability for
community members to identify,
prioritize, and plan to improve
local systems that impact health.
• By 2025, complete community
based research projects from
Campeones del Sistema
and convene community
conversations about the results.
• By 2026, complete an evaluation
of the Campeones del Sistema
program and develop the
Campeones Model.
• By 2026, develop and
implement a data collection
and dissemination process that
integrates quantitative data and
qualitative insights from the
community.
• Campeones develop capacity in
civic engagement.
• Use of the data by Eagle County
residents and organizations.
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PRIORITY AREA 2
Assumptions
• Social connection influences
individual and community
health and well-being
• Collaboration between ECPHE
and towns/county will yield
positive outcomes
Inputs - What we Invest
• Flexible Funding
• Technical expertise
• Relationships with community,
municipalities, and
organizations
• Feedback from the community
• Access to data about the
community
• Increased ECPHE knowledge
about public space plans
and priorities
• Improved ECPHE
understanding of
community needs &
perspectives on safe and
welcoming gathering spaces
• ECPHE clients report
improvement in engagement
and communication
• Participants report feeling as
though their voice is heard
by ECPHE in community
conversations
• Local organizations
report improved ability to
coordinate around fostering
positive relationships among
diverse populations
• Campeones increase their
civic engagement capacity
and a Campeones del
Sistema Model is developed
• Community members and
public entities co-develop
safe gathering spaces
that welcome diverse
community groups
• The community’s
experiences and
perspectives are prioritized
in the development
and delivery of ECPHE
programs and services
• Community reports
increased involvement
in and satisfaction
with organizations’
programming that is
responsive to their needs
• Community members have
increased opportunities
for meaningful civic
engagement
• Members of diverse
community groups report
increased availability and
use of safe and welcoming
public gathering spaces
• Enhanced quality of life
for community members
through strengthened
social connectedness
• Community co-develops
and feels ownership of
solutions that improve
the quality of life of Eagle
County residents
Program-Level Outcomes Community-Level Community Impacts
YEARS 1-4 YEAR 5 YEAR >5
• Consistent and committed
community engagement leads
to trust and better outcomes
• Safe and welcoming spaces
for gathering lead to increased
social connectedness
External Factors
• Economic shifts affecting the
community
• Natural disasters or other
community stressors
• (Political) will of municipal and
organizational decision-makers
Outputs - What we do
• Towns/counties are engaged
to understand plans for the
development of community
spaces in the next 10 years
• Advocate for engagement with
diverse community groups when
planning for gathering spaces
occurs
• Community engagement model is
developed & applied to all ECPHE
operations
• Annual community conversations
regarding the evaluation and
reporting of operational and
public health plan objectives
• Invest resources in supporting
local organizations that promote
positive social connections
• Campeones del Sistema’s
community research projects are
completed & initiative is evaluated
EVALUATION AND LOGIC MODEL
A Logic Model is a visual graphic of how we plan to measure what we will do over the
5 years and the change we expect to see.
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Priority Area 3: Improve Access to Quality
Physical & Mental Health Services
Our community members’ lived experiences and identities influence how they interact
with healthcare services and therefore impact their health outcomes. Language,
race, ethnicity, culture, faith, gender identity, sexual orientation, disability, or other
personal history such as domestic violence or homelessness, make a difference in the
kind of health care needed. Accessing and receiving quality preventive, chronic, and
acute care that is respectful, culturally sensitive, and people-centered is foundational
to reducing health disparities (Health Policy Institute, Georgetown University). The
ability to not only obtain, but also be satisfied with, local physical and mental health
care emerged as a theme within each of the five focus population groups.
What We Heard from Community Members
Through Public Health & Environment’s community conversations we learned
about some of the specific needs within the five focus populations related to
access to and quality of physical and mental health care. Older adults expressed
a need for more caregivers and advocates. Some felt that Alzheimer’s screenings
should be incorporated into senior wellness exams. Access to care was also raised
both in terms of affordability, lack of specialists, and transportation. Dental care
was highlighted with this group as well; several older community members felt
as though timely and affordable dental care was lacking. LGBTQ+ community
members focused on the importance of knowledgeable, affirming, and supportive
care in all interactions with healthcare providers and staff.
Within Latinx groups, access to mental and physical health care was the primary
theme. Affordability of healthcare was a significant focus brought up in the context of
medication, lab results, and specialty services such as X-rays. Community members
expressed a need for more mental health resources, especially for youth. Mobile
healthcare provider options were strongly desired, with some participants indicating
two doctors on call per town or municipality would meet the current need.
Within both the youth and disability and caregivers group, improving their community’s
mental health was an especially prominent theme. Both groups expressed the wish
that there were more opportunities to connect with other community members to
share experiences as a means of mitigating negative mental health struggles.
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SUPPORTING DATA: IMPROVE ACCESS TO QUALITY
PHYSICAL & MENTAL HEALTH SERVICES
Percent of older adults who report being able to access long term care options
Source: Community Assessment Survey for Older Adults 2022 - Eagle County; n = 276
Percent of self-identified LGBTQ+ community members who report a need for
more LGBTQ+ aware and informed therapy
Source: Colorado West Mountain LGBTQ+ Survey - Eagle County; n = 77
Percent of Eagle River Valley high
school students report experiencing
daily depression symptoms that caused
them to stop some usual activities for
two consecutive weeks or longer in the
past year
Overall:38.1%
Hispanic students:45.3%
LGBTQ+ students:68.3%
Source: Healthy Kids Colorado Survey -
High School 2021; n = 1961
Percent of adults in Health Statistics
Region 12 who have ever been
diagnosed with a depressive disorder
Overall:17%
With a disability:42%
Hispanic residents:17.7%
LGBTQ+ residents:54.1%
Residents aged 65+:9.4%
Source: Behavioral Risk Factor Surveillance
System (2019-2021) - CDPHE
Percent of respondents who perceive the
quality of mental health care available for
children as “Poor or Fair”
Overall:35.3%
Hispanic residents:29.6%
LGBTQ+ residents:39.5%
Residents aged 65+:23.6%
Source: Community Engagement & Behavioral
Health Survey Report 2022; n = 687
70.1%
15%
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ACTION PLAN: IMPROVE ACCESS TO QUALITY
PHYSICAL & MENTAL HEALTH SERVICES
Goal 1: Ensure internal Eagle County Public Health & Environment practices are culturally responsive
What we plan to do Objective Outcome
Evaluate and improve ECPHE
programs and services from the
community’s perspective.
• By 2024, develop a welcoming
facilities plan for ECPHE client
serving spaces, including client
feedback on client serving
spaces.
• By 2025, assess ECPHE services
and programs based on
the National Standards for
Culturally and Linguistically
Appropriate Services (CLAS) and
implement an improvement
plan.
• ECPHE clients report that client
serving spaces are welcoming.
• Internal policy and practice
improvements are implemented
based on the CLAS assessment
and client feedback.
Ensure contractors are improving
access and quality of care.
By 2025, include in each new
contract, requirements for funded
organizations to state how they
are serving our diverse and
intersecting community.
Increased accountability between
ECPHE and funded organizations
to improve access and quality of
care.
Goal 2: Strengthen the infrastructure of mental health promotion and primary prevention across all ages
What we plan to do Objective Outcome
Increase opportunities to
support mental health across the
prevention spectrum.
• By 2025, map out behavioral
health prevention continuum
in Eagle County with current
resources, funding, and gaps.
• By 2027, develop three
recommendations based on
identified gaps in Objective one.
• By 2029 convene relevant
stakeholders to vet
feasibility and impact of
recommendations.
• Programmatic & funding gaps
in mental health promotion are
identified.
• Strategies created in
collaboration with stakeholders
to close the identified gaps.
• Stakeholders report
feeling ownership over
recommendations.
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Goal 3: Advocate for access to and affordable quality health care and prevention services
What we plan to do Objective Outcome
Identify opportunities for
organizational level policies that
impact access and affordability of
high quality services.
By the end of 2024, formalize
collecting and sharing feedback
from those we work with about
their experiences with the health
system.
Channels for dynamic feedback
from diverse communities are
strengthened and feedback is
shared with stakeholders by 2026.
Influence state legislation
concerning access and affordability
of high quality health services for
diverse populations when and
where appropriate.
By 2024, establish a process
for communicating with
the community about the
opportunities to weigh-in on state
legislation.
A process to monitor and
communicate with the community
around opportunities to
engage with state legislation is
implemented.
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EVALUATION AND LOGIC MODEL
A Logic Model is a visual graphic of how we plan to measure what we will do over the
5 years and the change we expect to see.
PRIORITY AREA 3
Assumptions
• ECPHE’s committment to
offering core services remains
strong
• Needs and preferences of
diverse populations will be
prioritized
Inputs - What we Invest
• Relationships with community
and organizations
• Existing services and
infrastructure
• Existing team expertise and
time
• Feedback from the community
• Flexible funding
• ECPHE clients report that
client serving spaces are
welcoming
• Internal policy and
practice improvements are
implemented based on
the CLAS assessment and
community feedback
• Accountability between ECPHE
and funded organizations is
improved to increase access
and quality of care
• Programmatic and funding
gaps in mental health
prevention are identified
• Channels for dynamic
feedback from diverse
communities are strengthened
• A process to monitor
and communicate with
the community around
opportunities to engage
with state legislation is
implemented
• Internal ECPHE practices
are culturally responsive
and act as a model
for other care delivery
partners
• The infrastructure of
mental health promotion
and prevention across the
lifespan is strengthened
• Local advocacy for
accessible and affordable
quality health care and
prevention services is
improved and includes
community voices
• Culturally and linguistically
responsive physical and
mental health care services
are accessible for all Eagle
County residents
• All community members
feel supported in their
mental well being
Program-Level Outcomes Community-Level Community Impacts
YEARS 1-4 YEAR 5 YEAR >5
• Community members and
organizations are willing to
share insights
• The most effective way for
sustainable impact is involving
community
External Factors
• Changes in local, state, or
federal policies
• Shifts in community need
• Engagement of local
healthcare organizations
Outputs - What we do
• ECPHE develops and implements
a facilities plan that focuses on
creating a welcoming environment
for community members
• ECPHE policies and practices
are assessed based on National
Standards for Cultural and
Linguistic Services (CLAS)
• Ensure contractors are improving
access and quality of care
• Mental health prevention
services available in Eagle
County are mapped onto a
continuum of care
• Community feedback
mechanism is developed to be
utilized by ECPHE
• State legislative work is
monitored and engagement
process is developed
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EXHIBIT C
SCOPE OF SERVICES, SCHEDULE, FEES
1. SCOPE OF SERVICES
a. General. Consultant will administer a grant program for the 2024-2025 United Way of
Eagle River Valley grant cycle (the “2024-2025 Grant Cycle”) to fund 501(c)(3) non-profit
organizations in Eagle County with missions that serve a valid public purpose of helping families
meet basic needs; improving access to health care; and/or providing youth and education
programs. Consultant will select funding recipients with 1) missions and/or programs that address
root causes of health disparities as identified in the 2024-2028 Public Health Improvement Plan
attached hereto as “Exhibit B”, and 2) missions and/or programs which align with the County’s
Strategic Plan, attached hereto as “Exhibit A”. In making grant awards, Consultant will prioritize
organizations that specifically address Priority 1 of the 2024-2028 Public Health Improvement
Plan: Reduce the Burden Associated with Increasing Cost of Living.
The following two-year timeline is meant to serve as a general guideline for Consultant:
Year One: ending December 31st, 2024
Quarter 1: County distributes investment to Consultant for 2024 grant cycle
Quarters 2 & 3: Consultant will communicate and market for their fundraising efforts
Quarter 3: Consultant will conduct grant application process
Quarter 4: Consultant will execute agreements to all 2024 awarded grantees
Year Two: ending December 31st, 2025
Quarter 1: Consultant will share copies of executed agreements with County for 2024
grant recipients
Quarter 1: County will distribute investment to Consultant for 2025 grant cycle
Quarters 2 & 4: Consultant will conduct reviews with awarded grantees to obtain status
updates on performance & outcomes for 2024 grant cycle
Quarters 2 & 3: Consultant will communicate and market for their fundraising efforts
Quarter 3: Consultant will conduct 2025 grant application process
Quarter 4: Consultant will execute agreements to all 2025 awarded grantees
b. Community Partners. Consultant will use best efforts to leverage the funds received
under this Agreement to engage organizations and employers within Eagle County for purposes
of fundraising. Consultant will strive to match Eagle County’s contribution, though matching
Eagle County’s contribution will not be a requirement for fund distribution.
c. Allocation of Funding. Consultant shall award the full $100,000 contribution to
qualifying non-profit organizations as described in section 1(a) above, however Consultant may
allocate up to 10% of funds toward indirect costs Consultant incurs associated with the services
described in this Scope of Work. Consultant shall ensure that 20% of Eagle County's financial
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Eagle County Prof Services Final 8/15/2022
contribution to the 2024-2025 Grant Cycle is awarded to qualifying non-profit organizations in
the Roaring Fork Valley portion of Eagle County.
2. FEES
Consultant will be paid $100,000 upon receipt of an invoice in accordance with paragraph 5 of
the Agreement.
3. REPORTING
a. Grant Summary Report. As soon as practicable following funding decisions for the 2024-
2025 Grant Cycle, but no later than December 31, 2024, Consultant shall provide County a report
identifying the awards made and summarizing each award (the “Grant Summary Report”). The
Grant Summary Report should provide information including, but not limited to: recipients
chosen, amounts awarded, relevant details about recipients (location, funding category, etc.), the
anticipated use of funds and/or the purpose for which each grant was awarded. Consultant will
make reasonable efforts to demonstrate that 20% of Eagle County' s financial contribution to the
2024-2025 Grant Cycle was awarded to qualifying non-profit organizations in the Roaring Fork
Valley portion of Eagle County. Upon request, Consultant shall also make available to Eagle
County any reporting or other documentation received by Consultant from funding recipients for
the 2024-2025 Grant Cycle.
b. Annual Report. Within six months of the end of each calendar year within the 2024-2025
Grant Cycle, and no later than June 30th of the year following the award of funds, Consultant shall
submit to County an annual report (the “Annual Report”) expanding on the Grant Summary
Report identified in section 3(a) above. The Annual Report should, to the extent possible,
summarize the efforts, programs, or missions supported by the funds awarded and measure the
impact of said efforts, programs, or missions on the communities served. Consultant will make a
good faith effort to include as much detail as possible showing how the grant awards were used
by recipients in furtherance of the County’s Strategic Plan and 2024-2028 Public Health
Improvement Plan, specifically Priority 1: Reduce the Burden Associated with Increasing Cost of
Living. The Annual Report should also include detail showing how Consultant leveraged the
funds to support its fundraising efforts.
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