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HomeMy WebLinkAboutR24-094 Adopting a 4th Supplementary Budget for Fiscal Year 2024 Docusign Envelope ID: 1 A0F0764-1042-41 FO-B6C3-182D3A03EEAD McQueeney moved adoption Commissioner Q y P of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 2024 - 094 RESOLUTION ADOPTING A 4th SUPPLEMENTARY BUDGET AND APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2024, AND AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED MONIES BETWEEN VARIOUS SPENDING AGENCIES WHEREAS, the County from time to time receives certain unanticipated revenues that were not anticipated at the time of the adoption of the 2024 budget and/or such revenues were not assured at the time of the adoption of the 2024 budget and therefore were not appropriated; and WHEREAS, the County has determined that there is an availability of unappropriated fund balances to adequately cover certain new appropriations; and WHEREAS, in view of the needs of the various offices, departments, boards, commissions, and other spending agencies, it is also necessary to transfer certain previously budgeted and appropriated monies or to authorize the expenditure of such unanticipated or unassured revenues or unappropriated fund balances; and WHEREAS, the Board has the authority to expend such unanticipated or unassured revenues by enacting a supplementary budget and appropriation, and to transfer budgeted and appropriated revenues from one county fund to another county fund, pursuant to C.R.S. § 29-1- 109 and C.R.S. § 29-1-111; and WHEREAS, Eagle County's Finance Department has determined that such budget appropriations are in compliance with the provisions of the Colorado Constitution, Article X, Section 20, also known as "Amendment One: The Taxpayer's Bill of Rights"; and WHEREAS, notice of this proposed supplementary budget has been published in a newspaper having general circulation within the territorial limits of the County of Eagle, State of Colorado, as required by the terms of C.R.S. § 29-1-106. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, the Board hereby authorizes a supplementary budget and appropriation of unanticipated revenues,unassured funds, transfers, and utilization of fund balance as described in Exhibit A attached hereto and incorporated herein by this reference. Docusign Envelope ID: 1A0F0764-1042-41 FO-B6C3-182D3A03EEAD THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all action necessary to effectuate the intent of this Resolution. THAT, the Eagle County Budget Officer is hereby requested and directed to immediately transmit an original or certified copy of this Resolution to the affected spending agencies and the officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the payment of money. THAT, the Eagle County Budget Officer is hereby further requested and directed to file an original or certified copy of this Resolution with the Division of Local Governments in the Department of Local Affairs. THAT,this resolution is necessary for the public health, safety and welfare of the citizens of Eagle County, Colorado. [Remainder of page left intentionally blank] 2 Docusign Envelope ID: 1A0F0764-1042-41 FO-B6C3-182D3A03EEAD MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the 19th day of November, 2024. c-- Signed by: COUNTY OF EAGLE, STATE OF Q� COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS aoaa ATTEST: signed by: \ Signed by: [ ruatlnA' 0-triuA, By: half S( it 13D621-24660C4'0... 8IE782u718=047a... Clerk to the Board of Matt Scherr County Commissioners County Commissioners Chair Docusiiggsn�e�d by: CA1AC128r8M17A.. Jeanne McQueeney Commissioner LI'-0Siigg1neMd1by: kW ell 8oA08ffrEo84403... Kathy Chandler-Henry Commissioner Commissioner chandl er-Henry seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner Scherr Aye Commissioner McQueeney Aye Commissioner Chandler-Henry Aye This resolution passed by 3/0 vote of the Board of County Commissioners of the County of Eagle, State of Colorado 3 4th Supplemental to the 2024 Budget Coversheet To: Board of County Commissioners, Elected Officials, CIO County Manager,and Department Heads From: Finance Department Date: 11/14/2024 EAGLE COUNTY Finance Re: 4th Supplemental to the 2024 Adopted Budget Included in this memo are the following items: -A summary of the revenues and expenditures included in this supplemental request by fund.(Bottom of this page) -New Request Summary.This sheet is a summary of all new program and project requests.(Page 2) -Summary of Personnel Changes.This sheet provides details of staffing changes approved in previous supplementals and recommendations of the County Manager's Office for approval by the BoCC in this request. (Page 3) - Fund Balance/Net Position Summary. The purpose of this sheet to give a high level update of projected 2024 fund balance/net position for all Eagle County funds, including the impacts of the 2024 adopted budget and all budget amendments on fund balance/net position.(Page 4) -Project Description. This sheet provides details of each program or project request.(Pages 5-6) Following is a summary of the 4th Supplemental to the 2024 Adopted Budget: Fund# Fund Name Revenues Expenditures 1001 -General Fund $ 1,485,758 $ (7,233,687) 1100-Road and Bridge $ 267,230 $ - 1110-Human Services $ 337,396 $ - 1152-ECO Trails $ 98,000 $ 92,350 1200-Public Health $ 29,000 $ 4,180 1210-Mental Health $ (50,000) $ - 1220-Lodging Tax $ 400,000 $ 40,000 1442-Open Space $ 275,293 $ - 2150-Capital Improvements $ 21,294,223 $ (721,750) 3670-Eagle County Housing and Development Authority $ (4,000,000) $ (7,000,000) 3700-Fleet $ 2,453 $ 59,462 3730-Property and Casualty Insurance $ - 32,445 $ 75,000 Total $ 20,171,798 $ (14,684,445) 4th Supplemental to the 2024 Budget New Requests Fund Name Deportment Project/Request Name Total Revenue Total Expenses 1001-General Fund Attorney Uinta Basin Rail Proposal $ - $ 25,000 Clerk&Recorder Election Security Cameras $ - $ 12,000 Communications Cablecast Video On Demand Server Replacement $ - $ 12,960 Economic Development OEDIT Grant Projects $ 71,000 $ 71,000 Facilities Avon Annex Special Assessment $ - $ 6,040 Eagle County Building Sewer Repairs $ - $ 40,000 Mining Consultant $ - $ 50,000 MSC Ground Lease $ - $ 34,313 Finance Eagle County Commons Building $ - $ (6,000,000) Northwest Loan Fund $ 500,000 $ 500,000 State property tax backfill Senate Bill 22-238 $ 914,758 $ - Housing New Housing Program $ - $ (2,000,000) Project Management 936 Chambers Office Furniture $ - $ 15,000 1001-General Fund Total $ 1,485,758 $ (7,233,687) 1100-Road and Bridge Finance State property tax backfill Senate Bill 22-238 $ 267,230 $ - 1100-Road and Bridge Total $ 267,230 $ - 1110-Human Services Finance State property tax backfill Senate Bill 22-238 $ 161,833 $ - Human Services Child Maltreatment Prevention Planning(CMPP) $ 12,846 $ - Child Support Additional Revenue $ 60,000 $ - Collaborative Management Program(CMP) $ 30,317 $ - Colorado Child Care Program(CCAP)Additional $ 60,000 $ - Revenue Low-Income Energy Assistance Program(LEAP) $ 2,400 $ - Regular Admin Allocation Additional Revenue $ 10,000 $ - 1110-Human Services Total $ 337,396 $ - 1152-ECO Trails ECO Trails Trails Maintenance and Fundraising $ - $ 60,000 Transit Bus Shelter Maintenance $ 98,000 $ 32,350 1152-ECO Trails Total $ 98,000 $ 92,350 1200-Public Health Public Health and COVID19 IMM3/PC5 Additional Funding $ 29,000 $ 4,180 Environment 1200-Public Health Total $ 29,000 $ 4,180 1210-Mental Health Finance Decreased Marijuana Tax Collections $ (50,000) $ - 1210-Mental Health Total $ (50,000) $ - 1220-Lodging Tax Finance Increased Lodging Tax Collections $ 400,000 $ 40,000 1220-Lodging Tax Total $ 400,000 $ 40,000 1442-Open Space Finance State property tax backfill Senate Bill 22-238 $ 275,293 $ - 1442-Open Space Total $ 275,293 $ - 2150-Capital Improvements Finance Eagle County Commons Building $ 21,294,223 $ 9,278,250 Eagle Valley Trail Construction $ - $ (10,000,000) 2150-Capital Improvements Total $ 21,294,223 $ (721,750) 3670-Eagle County Housing and Finance Eagle County Commons Building $ - $ (3,000,000) Development Authority Housing CMC TANG Grant $ (2,000,000) $ (2,000,000) New Housing Program $ (2,000,000) $ .(2,000,000) 3670-Eagle County Housing and $ (4,000,000) $ (7,000,000) Development Authority Total 3700-Fleet Fleet Vehicle Purchase $ 2,453 $ 59,462 3700-Fleet Total $ 2,453 $ 59,462 3730-Property and Casualty Insurance Finance Insurance Claims $ - $ 75,000 State property tax backfill Senate Bill 22-238 $ 32,445 $ - 3730-Property and Casualty Insurance Total $ 32,445 $ 75,000 Grand Total $ 20,171,798 $(14,684,445) 4th Supplemental to the 2024 Budget Summary of Personnel Changes 2022 Adopted 2023 Adopted 2024 Adopted 2024 Budget 2024 Additional Fund Budget Budget Budget Amendments Cost 1001-General Fund 262.4 271.7 274.1 5.35 $ 245,669 1004-Public Trustee Fund 1.3 1.3 1.2 0.00 $ - 1100-Road and Bridge 22 21.9 24.5 0.00 $ - 1110-Human Services 65.1 68.7 69.7 0.00 $ - 1151-ECO Transit 73.9 73.9 38.2 0.00 $ - 1152-ECO Trails 2.1 2.1 3.1 0.00 $ - 1160-Airport 30.7 32.7 35.5 1.76 $ 99,432 1180-800MHz 2 2 2 0.00 $ - 1200-Public Health 51 44.1 41.5 0.25 $ - 1401-Housing Operations 12 9 10 1.00 $ - 3660-The Valley Home Store 4 4 3 0.00 $ - 1442-Open Space 4.7 4.4 4.7 0.00 $ - 3600-Solid Waste&Recycling 12.9 13.5 13.5 0.00 $ - 3700-Fleet 16 17 19 0.00 $ - Total Full Time Equivalent 560.1 566.3 540.0 8.36 $ 345,101 Growth 49.70 6.2 -26.30 8.4 Growth% 9.70% 1.11% -4.70% 1.48% 2024 Additional Fund Total FTE Position Change&Description Annualized Cost Cost Funding Mechanism 1001-General Fund 0.60 Vegetation Stewardship Technician $ 36,118 $ 36,118 1st Supplemental/Grant Funded 1160-Airport 0.76 Airport Apprentices* $ 115,000 $ 48,000 1st Supplemental*This commits EGE to a two year Career-Wise program.Only the costs and FTE for 2024 are included here. 1001-General Fund 0.75 Maintenance Tech V** $ 116,657 $ 92,551 1st Supplemental**Cost and FTE will only be for the overlap and training in 2024.The existing position will not be refilled after the current staff retires. 1401-Housing Operations 1.00 Homelessness Services*** $ 95,000 $ - ***Originally,this was budgeted to be a a contract with a community partner.We were unable to find a partner to perform street outreach work so,someone will be hired to do this work instead.Approved 2024 budget will be transferred from contract services to salary and benefits. 1001-General Fund 1.00 Deputy Director Human Resources $ 213,000 $ 117,000,2nd Supplemental 1001-General Fund 1.00 Short-Term Rental Coordinator $ 133,143 $ - •Salary Savings in General Fund 3600-Landfill 1.00 SW&RAdministrative Tech $ 106,433 $ 25,000 3rd Supplemental 1200-Public Health 0.25 EJ Healthy Aging Coordinator $ 18,598 $ - Salary Savings in PH Fund 1001-General Fund 1.00 Assistant to the County Manager $ 193,948 $ - Salary Savings in General Fund 1001-General Fund 1.00 Senior Policy Analyst $ 179,439 $ - Salary Savings in General Fund 1160-Airport 1.00 Airport Project Manager $ 163,963 $ 51,432 Salary Savings in Airport Fund 4th Supplemental to the 2024 Budget Fund Balance/Net Position 4th Supplemental Requests Updated Audited Projected Projected 12/31/23 Fund 2024 Amended 12/31/24 Fund 12/31/24 Fund Balance/Net Budget Net Balance/Net Updated 2024 Balance/Net Position Revenue Position Revenue Expenses Net Revenue Position 1001-General Fund $ 51,754,813 $ (18,789,989) $ 32,964,824 $ 1,485,758 $ (7,233,687) $ (10,070,544) $ 41,684,269 1004-Public Trustee Fund $ 175,620 $ (45,110) $ 130,510 $ - $ - $ (45,110) $ 130,510 1100-Road and Bridge $ 10,119,956 $ (1,654,648) $ 8,465,308 $ 267,230 $ - $ (1,387,418) $ 8,732,538 1110-Human Services $ 6,033,904 $ (1,095,774) $ 4,938,130 $ 337,396 $ - $ (758,378) $ 5,275,526 1140-Offsite Road Improvements $ 2,569,966 $ (829,706) $ 1,740,260 $ - $ - $ (829,706) $ 1,740,260 1151-ECO Transit $ 25,323,719 $ (9,263,255) $ 16,060,464 $ - $ - $ (9,263,255) $ 16,060,464 1152-ECO Trails S 2,093,132 $ 607,626 $ 2,700,758 $ 98,000 $ 92,350 $ 613,276 $ 2,706.408 1160-Airport $ 19,574,041 $ (6,642,476) $ 12,931,565 $ - $ - $ (6,642,476) $ 12,931,565 1170-Conservation Trust $ 512,559 $ (244,000) $ 268,559 $ - $ - $ (244,000) $ 268,559 1180-800 MHz $ 2,121,242 $ 35,096 $ 2,156,338 $ - $ - $ 35,096 $ 2,156,338 1191-Emergency Reserve(TABOR) $ 3,672,427 $ - $ 3,672,427 $ - $ - $ - $ 3,672,427 1200-Public Health $ 3,513,465 $ (1,026,330) $ 2,487,135 $ 29,000 $ 4,180 $ (1,001,510) $ 2,511,955 1210-Mental Health $ 324,867 $ (172,700) $ 152,167 $ (50,000) S - $ (222;700) $ 102,167 1220-Lodging Tax $ 3,008,046 $ (808,600) $ 2,199,446 $ 400,000 $ 40,000 $ (448,600) $ 2,559,446 1400-Housing Loans $ 306,581 $ (150,000) $ 156,581 $ - $ - $ (150,000) $ 156,581 1401-Housing Operations $ 2,020,175 $ (1,817,560) $ 202,615 $ - $ - $ (1,817,560) $ 202,615 1410-Workforce Housing Rentals $ 154,295 $ (18,291) $ 136,004 $ - $ - $ (18,291) $ 136,004 1442-Open Space $ 22,716,287 $ 4,304,258 $ 27,020,545 $ 275,293 $ - $ 4,579,551 $ 27,295,838 2150-Capital Improvements $ 28,905,058 $ (21,747,716) $ 7,157,342 $ 21,294,223 $ (721,750) $ 268,257 $ 29,173,315 3600-Landfill $ 17,714,941 $ (175,901) $ 17,539,040 $ - $ - $ (175,901) $ 17,539,040 3650 -EagleCountyAirTerminalCorp $ 31,395,968 $ (769,948) $ 30,626,020 $ - $ - $ (769,948) $ 30,626,020 3660-The Valley Home Store $ 589,836 $ (367,100) $ 222,736 $ - $ - $ (367,100) $ 222,736 3670-Eagle County Housing and Development $ 72,190,367 $ (25,178,089) $ 47,012,278 $ (4,000,000) $ (7,000,000) $ (22,178,089) $ 50,012,278 3690-Seniors on Broadway II $ 235,214 $ (25,523) $ 209,691 $ - $ - $ (25,523) $ 209,691 3691-CMC Bldg 2 $ - $ 494,543 $ 494,543 $ - $ - $ 494,543 $ 494,543 3700-Fleet • $ 17,881,122 $ (1,687,592) $ 16,193,530 $ 2,453 $ 59,462 $ (1,744,601) $ 16,136,521 3730-Property and Casualty Insurance $ 354,554 $ 348,569 $ 703,123 $ 32,445 $ 75,000 $ 306,014 $ 660,568 3790-Health Insurance $ 1,948,911 $ - $ 1,948,911 $ - $ - $ - $ 1,948,911 3900-E911 Authority $ 1,595,528 $ 164,324 $ 1,759,852 $ - $ - $ 164,324 $ 1,759,852 3990-Golden Eagle $ 79,945 $ (5,647) $ 74,298 $ - $ - $ (5,647) $ 74,298 Total $328,886,538 $ (86,561,539) $242,324,999 $ 20,171,798 $ (14,684,445) $ (51,705,296) $277,181,242 4th Supplemental to the 2024 Budget Project Description Project/Request Name Project/Request Brief Description ' 936 Chambers Office Furniture Project Management will be relocating to 936 Chambers and are in need of a copier and office furniture. Avon Annex Special Assessment Special assessment for the Avon Annex building to cover structural column and chiller repairs.The increased assessment will be spread over three years. Bus Shelter Maintenance The maintenance of bus shelters has not yet transferred to CORE Transit and is currently being performed by Eagle County staff. An agreement outlining this work and related expenses has been drafted.This request aligns with the draft agreement and scope of work. Cablecast Video On Demand Server Replacement This system manages our station's on-air scheduling and broadcast,both online and on Comcast channels 18 and 19.It also serves as the repository for archived meetings and programming available for video-on-demand.The current version,acquired in 2016,is no longer supported with updates,and the IT department has identified security vulnerabilities.Replacing the system will address these issues. Child Maltreatment Prevention Planning(CMPP) This budget supplemental incorporates new grant funding awarded on 10/01/2024,to support the Child Maltreatment Prevention Planning initiative. These funds will be used to cover a portion of Caseworker salaries and related expenses. Child Support Additional Revenue To report additional revenue received from the State for the Child Support program CMC TAHG Grant When we adopted the 2024 budget,we thought the$2 million state grant funding would come to ECHDA who would then pay for associated expenses to build the 3rd Housing Building at CMC in Edwards.CMC has taken the lead on this grant,and the funding will go directly to CMC who will pay for project expenses.Because CMC is managing that piece of the project,we can remove both the revenue and expenditure from the ECHDA budget. Collaborative Management Program(CMP) To recognize additional revenue generated through the Collaborative Management Program(CMP)incentives received in 09/2024. Colorado Child Care Program(CCAP)Additional To report additional revenue received from the State for Colorado Child Care Program Revenue (CCCAP) COVID19 IMM3/PC5 Additional Funding Eagle County Public Health is receiving additional funding from the state for COVID19 Immunization work to be used towards staff and operating expenses in 2024. Decreased Marijuana Tax Collections Reducing revenue projections due to decreased collections from the tax on marijuana products. Eagle County Building Sewer Repairs Unplanned plumbing and sewer repairs were needed at the Eagle County Main Campus building.Work was done to clear all debris and buildup in the pipes. Eagle County Commons Building Certificates of Participation were issued to pay for a portion of the Edwards Commons Building.This request accounts for this new revenue and moves expense from the General Fund and the Eagle County Housing and Development Authority to the Capital Improvement Fund. Eagle Valley Trail Construction Reducing trail construction costs to better reflect what will be spent in 2024. Election Security Cameras Annual storage and licensing fees related to security cameras that were installed for the 2024 election. Increased Lodging Tax Collections Lodging tax revenue is coming in higher than budgeted.This request is to increase the revenue and the required marketing expense(10%of collections). Insurance Claims To ensure we have enough budget to cover any claims that could occur before the end of the year. Low-Income Energy Assistance Program(LEAP) To recognize additional revenue allocated to the LEAP program in the new fiscal • federal year. Mining Consultant The consultant will conduct a feasibility assessment for gravel mining on the west side of the Fairgrounds property.The study will analyze the quality and quantity of the aggregate,which will be used to estimate potential revenue.$100,000 was included in the third supplemental but the contract is for$150,000. MSC Ground Lease Airport land lease expense increase to cover payment of the space occupied by CORE transit.This used to be paid for by ECO transit and is now included in the master lease with CORE transit. New Housing Program At the adoption of the 2024 budget,the BoCC asked the housing team to create a new housing program and agreed to fund$2 million towards a new program.However, the team has not had capacity and has been focussed on managing its existing programs.We are recommending reducing this amount in the 2024 budget and utilizing for strategic priorities in the 2025 budget. Northwest Loan Fund The Northwest Loan Fund is a pass through grant supporting local economic development,this request is to add$500,000 in revenue and expenses due to an increase in loans granted in 2024. 4th Supplemental to the 2024 Budget Project Description Project/Request Name • Project/Request Brief Description , OEDIT Grant Projects Economic Development received two new grants in late 2024 from the Colorado Office of Economic Development&International Trade(OEDIT)to fund local projects related to workforce development and retention.This supplemental request is to increase revenue and expenses by equal amounts,as grant funds will be passed through directly to contractors to execute the grant project deliverables.In 2024 this is primarily laying groundwork for future work by conducting studies and outreach. Regular Admin Allocation Additional Revenue To report additional revenue received from the State to support staff not allocated to a specific program. State property tax backfill Senate Bill 22-238 Eagle County received$1,651,559 from the state of Colorado in accordance with the backfill of lost property tax revenue as outlined in Senate Bill 22-238.This legislation stated that counties with population of less than 300,000 that saw an increase in assessed property values of greater than 10%would get 90%of the revenue that it would have received had the state not lowered assessment rates.This revenue came from the state's excess revenue and is not considered ad valorem property tax.We are proposing to allocate it in accordance with the way we allocate property tax, however that was not a requirement of the state. Trails Maintenance and Fundraising This request is to cover fundraising and maintenance expenses that exceeded estimates for the year. Uinta Basin Rail Proposal Additional budget for the final payment of legal fees for representation of the County before the U.S.Supreme Court concerning the Uinta Basin Rail Proposal. 4th Supplemental to the 2024 Budget Coversheet- ECHDA • Cle To: Eagle County Housing and Development Authority Board of Commissioners From: Housing and Finance Departments Date: 11/14/2024 EAGLE COUNTY Re: ECHDA-4th Supplemental to the 2024 Adopted Budget Finance The Eagle County Housing and Development Authority and the majority of its affiliates are budgeted in accordance with Eagle County Government budgeting policy as they are treated as funds of the county for the purposes of the annual budget and comprehensive annual financial report. Riverview Apartments Preservation LP however,is not. This entity is a limited partnership of which the Eagle County Housing and Development Authority has only a general partner interest. As such,this entity is not combined within the Eagle County Government financials and are approved separately by the board of ECHDA. We are requesting approval by the Board of Commissioners of the Eagle County Housing and Development Authority of these changes to the 2024 Adopted Budget for Riverview Apartments Preservation LP(as applicable). Summary of Partners'Capital: Projected Updated Audited 12/31/24 Projected 12/31/23 2024 Updated Partners' 4th Supplemental 12/31/24 Partners' Partners'Capital Net Revenue Capital Revenues Expenditures Capital Riverview Apartments $ (729,798) $ 429,260 $ (300,538) $ 20,000 $ (320,538) Riverview Apartments Budget Project Revenues Expenditures Net Revenue Description 2024Adopted Budget $ 1,660,909 $ 1,106,649 $ 554,260 2024Adopted Budget 1st Supplemental- 2023 Confined $ - $ 125,000 $ (125,000)The sewer pump system operating at Bid.E is outdated Carry Forward Request Space and Sewer and continually breaks down.The confined space Pump System container is also approximately 40 years old and needs Replacement replacement before real emergency.Replacing the pump,the electronic controls,and the entire container will prolong the life and ensure no environmental emergencies.The project was to begin in Fall 2023,but due to supply delays,it will not be finalized or completed until Spring 2024. 4th Supplemental Increased Costs $ - $ 20,000 $ (20,000) Service expenses have increased due to the cost of for Services gasoline and labor.Riverview's orginal budget for trash removal and snow removal were less than actual costs due to inflation and the market costs.These additional funds will cover the remainder of 2024. Amended 2024 Budget • $ 1,660,909 $ 1,251,649 $ 409,260