No preview available
HomeMy WebLinkAboutC24-423 High Rockies Harm Reduction_second amendment SECOND AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND HIGH ROCKIES HARM REDUCTION THIS SECOND AMENDMENT (“Second Amendment”) is effective as of August 1, 2024 by and between High Rockies Harm Reduction (hereinafter “ Consultant” or “ Contractor”) and Eagle County, Colorado, a body corporate and politic (hereinafter “ County”). RECITALS WHEREAS, County and Consultant entered into an agreement dated the 28th day of July, 2023 for certain Services (C23-247, the “Original Agreement”); and WHEREAS, County and Consultant entered into an amendment dated the 7th day of September, 2023, for certain Services (C23-298, the “First Amendment”); and WHEREAS, the Original Agreement and First Amendment contemplated that Consultant would perform certain duties with compensation in an amount not to exceed $100,000; and WHEREAS, County and Consultant desire by this Second Amendment to expand the scope of Services and compensation as set forth in the Original Agreement and First Amendment; and WHEREAS, the term of the Original Agreement expires on the 31st day of July, 2024, and the parties desire to extend the term for an additional year. SECOND AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: 1. The Original Agreement shall be amended to include additional Services as described in Exhibit 1, which is attached hereto and incorporated herein by reference. 2. The compensation for the additional Services set forth in Exhibit 1 shall not exceed $88,897.28 for a total maximum compensation under the Original Agreement, First Amendment, and this Second Amendment of $188,897.28. 3. The term of the Original Agreement is hereby extended to the 31st day of July, 2025. 4. Capitalized terms in this Second Amendment will have the same meaning as in the Original Agreement and First Amendment. To the extent that the terms and provisions of the Second Amendment conflict with, modify or supplement portions of the Original Agreement or its First Amendment, the terms and provisions contained Docusign Envelope ID: 807C84EF-5019-40DD-A2FC-4CC355F49DFB 2 Eagle County Am Scope and Comp Final 4/28/2022 in this Second Amendment shall govern and control the rights and obligations of the parties. 5. Except as expressly altered, modified and changed in this Second Amendment, all terms and provisions of the Original Agreement and First Amendment shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. 6. This Second Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By: ______________________________ Jeff Shroll, County Manager HIGH ROCKIES HARM REDUCTION By: _____________________________________ Print Name: ______________________________ Title: ____________________________________ Docusign Envelope ID: 807C84EF-5019-40DD-A2FC-4CC355F49DFB President MELINDA HIGGS 3 Eagle County Am Scope and Comp Final 4/28/2022 EXHIBIT 1 Scope of Work: Terms of Funding, Deliverables, and Deadlines These provisions are to be read and interpreted in conjunction with the provisions of the Contract specified above. I. Entity Name: High Rockies Harm Reduction II. Project Description: Fatal overdose is preventable through harm reduction services. The Region 5 Opioid Abatement Council (the “Council”) aims to increase access, availability and transparency of tools and resources that are proven to reduce deaths due to opioid overdose. This project serves to increase the availability of overdose prevention tools and services, Specifically, this project aims to reduce overdose deaths and prevent the spread of infectious diseases through the expansion of evidence-based harm reduction programming and peer support services within counties of the Region 5 Opioid Abatement Council (Eagle, Summit, Lake, Pitkin and Garfield Counties). III. Definitions: Harm Reduction- Services which emphasize engaging directly with people who use drugs to prevent overdose and infectious disease transmission. Harm Reduction Work Group (“Work Group”)- A committee of representatives from each county within the Region 5 Opioid Abatement Council available as a liaison between Consultant and the rest of the council to provide feedback and support as needed. Syringe Services- Syringe services as outlined in the contract encompasses and is inclusive of the distribution of Naloxone, fentanyl test strips, sterile use equipment, wound care supplies, education, and hygiene products as well as safe syringe disposal services. Staffing roles within High Rockies Harm Reduction Employment with High Rockies Harm Reduction is based on a four-tiered volunteer-to- employment track with upward movement being the goal. Different tiers are related to different levels of training and different roles being able to be performed. There is also a correlation to the individual's own comfort level. Volunteer- Volunteers are paid “incentives” for their time. They may or may not be on the employment track depending on their level of interest in advancement within the organization. Peer Candidate- A peer candidate is a volunteer on the track to employment. They have varying levels of training and experience, but the long-term plan is to move them into full or part-time work status. Peer Support Specialist- A peer support specialist is either a paid staff member or an incentivized peer candidate or volunteer on their way to full or part-time employment. IV. Payment Structure: The total allotment of funding for this project is $188,897.28, to be distributed over 2 years. Consultant will submit invoices at the start of each quarter Docusign Envelope ID: 807C84EF-5019-40DD-A2FC-4CC355F49DFB 4 Eagle County Am Scope and Comp Final 4/28/2022 outlining anticipated use of funds. In order to front-load capital for this project Consultant will receive an initial payment of $25,000. Payments thereafter will occur quarterly in smaller increments with the total sum of distributions under this Second Amendment not exceeding $88,897.28, with the total compensation under the Original Agreement, First Amendment, and this Second Amendment not to exceed $188,897.28. V. Work Plan Goal: Increase rural availability of Harm Reduction services in each of the five (5) counties within the Region 5 Opioid Abatement Council, consisting of Eagle, Summit, Lake, Pitkin, and Garfield Counties. Objective: In order to expand harm reduction services across all five counties, and to increase the frequency of existing services, operational costs will include but are not limited to the acquisition of materials, vehicles, staffing, mileage reimbursement, incentives, and maintenance costs. Deliverables Deadlines 1. Consultant will identify and procure a vehicle suitable for the transportation of HRHR staff and supplies, and the provision of harm reduction services across the rural, mountainous area of the Region 5 Opioid Abatement Council. COMPLETED OCTOBER 2023 2. Consultant will meet with the Harm Reduction Work Group, representative of all 5 counties of the Region 5 Opioid Abatement Council, at minimum, on a quarterly basis. A minimum of quarterly, beginning in October of 2023 and every three months thereafter as scheduled by the Work Group. Additional meetings may be requested, as needed, by the Work Group. 3. Consultant will identify and conduct 1 volunteer training opportunity per county. Annually, per county, for the contract period, with scheduled training dates reported to the Work Group no later than February of 2024. Training of candidates to take place within three months of volunteer start date. 4. Consultant will identify and train 1 peer support candidate. Identification of candidate no later than December of 2024 and information shared with the Work Group. Training of new peers no later than March of 2025. Docusign Envelope ID: 807C84EF-5019-40DD-A2FC-4CC355F49DFB 5 Eagle County Am Scope and Comp Final 4/28/2022 5. Consultant will train 1-2 full-time/part-time Harm Reduction Peer Support Specialists, or advance them from volunteer status, in each county to be the primary service provider of harm reduction services on behalf of HRHR. Within 3 months following an offer for employment. Goal: Expand provision and increase frequency of harm reduction services, including, but not limited to: syringe services, HIV/HCV testing, drug checking, distribution of preventative supplies, education and training, peer outreach, etc, in all 5 counties identified within the Region 5 Opioid Abatement Council. Objective: In order to increase access to harm reduction services within the Region 5 Opioid Abatement Council, Consultant will ensure that all 5 counties have regular and ongoing availability of Harm Reduction and Peer Support services. Deliverables Deadlines 1. Consultant will expand to providing monthly harm reduction (syringe services, HIV/HCV testing, and drug checking) services in select parts of each county via peer support specialists and trained volunteers. Ongoing through agreement period. 2. Consultant will expand to providing weekly harm reduction (syringe services, HIV/HCV testing, and drug checking) services in select parts of each county. Weekly service provision for identified locations of high need, with the initial schedule reported to the Work Group no later than October of 2024, or sooner, as established. Weekly service provision to begin no later than three months following Work Group schedule approval. Goal: Increase the number of people who are seeking help for a Substance Use Disorder, either for themselves or someone else, across the 5 counties of the Region 5 Opioid Abatement Council. Objective: In order to measure the effectiveness and scope of harm reduction services, data will be collected monthly, and shared in a format and frequency determined by the Council. Deliverables Deadlines 1. Consultant will collect data via participant surveys, and quantities of resources distributed. Quarterly reports will be submitted to the Work Group within the first 15 days of the subsequent quarter. Docusign Envelope ID: 807C84EF-5019-40DD-A2FC-4CC355F49DFB 6 Eagle County Am Scope and Comp Final 4/28/2022 2. In order to collect clear data that is consistent with the data collection and transparency goals of the Region 5 Opioid Abatement Council, the High Rockies Harm Reduction participant survey will be finalized and approved by the Harm Reduction Work Group. COMPLETED DECEMBER 2023 VI Budget: Budget Item Total Investment Description Year 1 Year 2 Vehicle Purchase $12,000 Capital investment for service delivery across 5 counties to be frontloaded in the first quarter of the contract period $12,000 NA Other Vehicle Costs $16,500 Insurance, registration, maintenance as needed $9,000 $7,500 Personnel Costs $136,120.00 1 FTE Peer Support Specialist at a rate of $20/hour between 9/1/23-11/30/24, recruitment for 2nd Peer Support Specialist 2 FTE Peer Support Specialists at a rate of $25/hour between 12/1/24-8/31/25 $53,320 $82,800 Technology Purchase $500 iPads and other technology needed for tracking participants and supplies distributed at service events $500 NA Indirect $23,777.28 14.4% of all expenses is budgeted for Contractor’s fiscal agency, Colorado Nonprofit Development Center $10,774.08 $13,003.20 Total $188,897.28 $85,594.08 $103,303.20 VII. Monitoring: The Region 5 Opioid Abatement Council and Eagle County Government, in its capacity as fiscal agent for the Council, will monitor this Contract for compliance with performance Docusign Envelope ID: 807C84EF-5019-40DD-A2FC-4CC355F49DFB 7 Eagle County Am Scope and Comp Final 4/28/2022 requirements throughout the Contract period. Methods used will include a review of documentation determined by CDPHE to be reflective of performance including progress reports and other fiscal and programmatic documentation as applicable. Consultant’s performance will be evaluated at set intervals and communicated to Consultant. A Final Consultant Performance Evaluation will be conducted at the end of the life of the Contract. Consultant will meet with the Council or a Council representative quarterly to evaluate progress across Region 5, and to allow each individual county to address any outstanding issues related to Consultant’s performance in their jurisdictions. VIII. Resolution of Non-Compliance: Consultant will be notified in writing within 15 calendar days of the discovery of a compliance issue. Within 30 calendar days of discovery, Consultant and Eagle County Government as fiscal agent for the Region 5 Opioid Abatement Council, will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and timeline for completion will be documented in writing and agreed to by both parties. If at any time the other counties have concerns about compliance with the contract or are not satisfied with the provision of services in their area they can communicate this to the Harm Reduction workgroup as well as Consultant via their liaison person identified within Goal 1, Deliverable 1 of this contract to come to a fair and equitable solution. Docusign Envelope ID: 807C84EF-5019-40DD-A2FC-4CC355F49DFB