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HomeMy WebLinkAboutC24-419 OMNI Institute_first amendment FIRST AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND OMNI INSTITUTE THIS FIRST AMENDMENT (“First Amendment”) is effective as of ________________ by and between OMNI Institute, a Colorado nonprofit corporation (hereinafter “ Consultant” or “ Contractor”) and Eagle County, Colorado, a body corporate and politic (hereinafter “ County”). RECITALS WHEREAS, County and Consultant entered into an agreement dated the 24th day of October, 2023, for certain Services (C23-338, the “Original Agreement”); and WHEREAS, the Original Agreement contemplated that the Consultant would perform certain duties with compensation in an amount not to exceed $100,000.00; and WHEREAS, County and Consultant desire by this First Amendment to expand the scope of Services and compensation as set forth in the Original Agreement. FIRST AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: 1. Exhibit B to the Original Agreement shall be amended to include additional Services as described in Exhibit 1, which is attached hereto and incorporated herein by reference. 2. The compensation for the additional Services set forth in Exhibit 1 shall not exceed $7,500 for a total maximum compensation under the Original Agreement and this First Amendment of $107,500.00. 3. Capitalized terms in this First Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the First Amendment conflict with, modify or supplement portions of the Original Agreement, the terms and provisions contained in this First Amendment shall govern and control the rights and obligations of the parties. 4. Except as expressly altered, modified and changed in this First Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. Docusign Envelope ID: 1866D131-914F-4D49-A765-BC72B6B98AAB 10/7/2024 2 Eagle County Am Scope and Comp Final 4/28/2022 5. This First Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By: ______________________________ Jeff Shroll, County Manager CONSULTANT: OMNI Institute By: _____________________________________ Print Name: ______________________________ Title: ____________________________________ Docusign Envelope ID: 1866D131-914F-4D49-A765-BC72B6B98AAB Vice President Katie Gelman 3 Eagle County Am Scope and Comp Final 4/28/2022 EXHIBIT 1 AMENDED SERVICES AND FEE SCHEDULE Section VII of Exhibit B to the Original Agreement shall be amended to reflect additional Services, specifically the dashboard translation services identified below as phase 4(a): VII. Budget: The project budget detailed below is provided by the information included in the original proposal submitted in response to the RFP posting, thus worded and established directly by The Omni Institute. Acceptance of this budget is agreed upon as a component of the contracted work for Region 5 Opioid Abatement Council. Total Costs The table below highlights the key phases of work and estimated costs for the work proposed. We strive to provide services at reasonable cost and remain flexible to budget negotiations to ensure our proposal best meets the needs of the Council. Prices provided in this proposal are valid for 90 days after date of submittal. Phase of Work Estimated Cost 1: Project Kickoff and Context Building $5,010.00 2: Strategic Planning $18,740.00 3: Data Gathering $19,170.00 4: Dashboard Build and Testing $29,455.00 4(a): Translation of Dashboard into Spanish $7,500.00 5: Dashboard Maintenance $26,470.00 Travel $1,137.65 Total Cost: $107,482.65 Budget Justification Details • The additional $7,500 compensation amount for phase 4(a) has been added by way of a First Amendment to fund translation services by Contractor to ensure that the Dashboard is available in English and Spanish. • Labor costs were budgeted using the following staff rates. Rates are inclusive of salary, fringe, and indirect costs. Docusign Envelope ID: 1866D131-914F-4D49-A765-BC72B6B98AAB 4 Eagle County Am Scope and Comp Final 4/28/2022 Staff Member (Project Role) Hourly Rate Julia Simhai (Project Oversight) $130 Melissa Rorie (Project Lead) $105 Ona Crow (Facilitator) $105 T Schweimler (Dashboard Development Lead) $90 Becca Ruiz (Dashboard Specialist) $80 Jenniffer Paniagua Delgado (Data Specialist) $70 • Travel expenses were budgeted for one trip to Eagle County, CO, at a total cost of $1,137.65. We budgeted for two Denver-based staff members to travel and one Summit County-based staff member based on the following costs: o Hotel was estimated at $250/night [$250 x 2 Denver-based staff x 1 night = $500]. o Per diem was estimated at $75/day [$75 x 3 staff x 1 day = $225]. o Mileage to and from Denver was estimated at 65.5 cents per mile [$0.655 x 260 miles roundtrip x 2 staff = $340.60]. o Mileage to and from Summit County was estimated at 65.5 cents per mile [$0.655 x 110 miles roundtrip x 1 staff = $72.05]. • Technology expenses were budgeted at a total cost of $275 for a Squarespace license for a website that will host the dashboard. • Research expenses were budgeted at a total cost of $50 for in-person meeting materials. Docusign Envelope ID: 1866D131-914F-4D49-A765-BC72B6B98AAB 07/18/2024 Moody Insurance Agency, Inc. 8055 East Tufts Avenue Suite 1000 Denver CO 80237 Moody Insurance Agency (303) 824-6600 (303) 370-0118 certrequest@moodyins.com Omni Institute 1536 Wynkoop St Ste 510 Denver CO 80202 Nova Casualty Company Pinnacol Assurance 41190 Travelers Casualty Insurance Co of America 19046 24-25 Master A Y CF1ML1000076105 04/01/2024 04/01/2025 1,000,000 100,000 15,000 Excluded 2,000,000 2,000,000 Employee Benefits 1,000,000 A CF1ML1000076105 04/01/2024 04/01/2025 1,000,000 A 10,000 CF1UM1000069103 04/01/2024 04/01/2025 2,000,000 2,000,000 B Y 4138550 04/01/2024 04/01/2025 100,000 100,000 500,000 C Directors and Officer, Cyber, & EPLI 105644075 04/01/2024 04/01/2025 Limit $1,000,000 Cyber Risk Aggregate $1,000,000 Region 5 Opioid Abatement Council 500 Broadway PO Box 850 Eagle CO 81631 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY Docusign Envelope ID: 1866D131-914F-4D49-A765-BC72B6B98AAB