HomeMy WebLinkAbout2023 CCMD Annual Report{00930563.DOCX / } CHATFILD CORNERS METROPOLITAN DISTRICT TOWN OF GYPSUM, COLORADO 2023 ANNUAL REPORT Town Of Gypsum, Colorado via Email County Clerk and Recorder Eagle County, Colorado via Email Office of the State Auditor 1525 Sherman Street, 7th Floor Denver, Colorado 80203 via E-Filing Portal Division of Local Government 1313 Sherman Street, Room 521 Denver, Colorado 80203 via E-Filing Portal (DOLA Portal) Pursuant to Section 32-1-207(3)(c)(I), C.R.S., the Chatfield Corners Metropolitan District (the “District”) is required to submit an annual report for the preceding calendar year (the “Report”) no later than October 1 of each year to the Town of Gypsum, Colorado (the “Town”), the Colorado Division of Local Government, the Colorado State Auditor, the County Clerk and Recorder; the Report must also be posted on the District’s website, if available. For the year ending December 31, 2023, the District makes the following report: 1. Boundary changes made: There were no boundary changes during the report year. 2. Intergovernmental agreements entered into or terminated: There was one intergovernmental agreement entered. A Memorandum of Understanding between the Eagle County Clerk and Recorder and Chatfield Corners Metro District, concerning the use, disclosure and protection of voter data provided to the Metro District by the Clerk. Attached as Exhibit C 3. Access information to obtain a copy of the Rules and Regulations: The District has adopted Rules and Regulation that can be accessed via their website: www.chatfieldcornershoa.org 4. A summary of any litigation involving public improvements by the District: To the best of our knowledge, there is no litigation involving the District’s public improvements as of December 31, 2023. There is litigation filed by an individual against the District as Successor to Chatfield Corners Owners Association in US District Court Civil Action No. 1:21-cv-856-DDD-GPG regarding a foreclosure judgement. {00930563.DOCX / } 2 5. Status of the construction of public improvements by the District: Cottonwood Pass Entrance Landscaping Project: Complete 6X6 Structure (storage shed): Complete Control Clocks: 2 Replaced McBrayer Ditch Head Gate replacement: Complete 6. List of facilities or improvements constructed by the District that were conveyed to the Town: There were no facilities or improvements conveyed to or accepted by the Town in 2023. 7. Final Assessed Value of Taxable Property within the District’s boundaries as of December 31, 2023: The 2023 total assessed value of taxable property within the boundaries of the District is $11,303,240. 8. Current annual budget of the District: Attached as Exhibit A is a copy of the District’s Budget for the current fiscal year 2023. 9. Most recently filed audited financial statements of the District. To the extent audited financial statements are required by state law or most recently filed audit exemption: Attached as Exhibit B is a copy of the District’s exemption application for fiscal year 2023. 10. Notice of any uncured defaults existing for more than 90 days under any debt instrument of the District: The District has no uncured defaults existing for more than 90 days 11. The District’s inability to pay any financial obligations as they come due under any obligation which continues beyond a ninety-day period: The District is not aware of any inability to pay their financial obligations as they become due. {00930563.DOCX / } 3 EXHIBIT A 2024 Budget CHATFIELD CORNERS METROPOLITAN DISTRICT __________________________________________ Administrative Management Provided By Marchetti & Weaver, LLC. 28 Second Street, Suite 213, Edwards, CO 81632; Phone (970) 926-6060; Fax (970) 926-6040 January 26, 2024 Division of Local Government 1313 Sherman Street, Room 521 Denver, CO 80203 VIA: Electronic Filing LGID #65061 Chatfield Corners Metropolitan District Attached is the 2024 Budget for the Chatfield Corners Metropolitan District in Eagle County, Colorado, submitted pursuant to Section 29-1-113, C.R.S. This Budget was adopted on October 17, 2023. If there are any questions on the budget, please contact Mr. Kenneth J. Marchetti, telephone number 970-926-6060. The mill levy certified to the County Commissioners of Eagle County is 13.271 mills for all general operating purposes, subject to statutory and/or TABOR limitations; 15.935 mills for G.O. bonds; 0.000 mills for refund/abatement; and 3.582 mills for Temporary Tax Credit/Mill Levy Reduction. Based on an assessed valuation of $11,303,240 the total property tax revenue is $ $289,629.59. A copy of the certification of mill levies sent to the County Commissioners for Eagle County is enclosed. I hereby certify that the enclosed is a true and accurate copy of the budget and certification of tax levies to the Board of County Commissioners of Eagle County, Colorado. Sincerely, Kenneth J. Marchetti District Administrator Enclosure(s) CHATFIELD CORNERS METROPOLITAN DISTRICT 2024 BUDGET MESSAGE Chatfield Corners Metropolitan District is a quasi-municipal corporation organized and operated pursuant to provisions set forth in the Colorado Special District Act. The District was established to supply the necessary services of water, streets, parks & recreation, safety protection, sanitary sewer, and mosquito control. The District has two part-time seasonal employees for performing utility locates however all other operations and administrative functions are contracted out. The following budget is prepared on the modified accrual basis of accounting, which is consistent with the basis of accounting used in presenting the District's financial statements. 2024 BUDGET STRATEGY The District was formed in late 2002 as a residential community with 228 residential units and with no commercial component. All residential lots have been developed at this time and the majority of all homes have been constructed. The District has the ability under its service plan to provide a broad range of services but the majority of the municipal-type services are actually provided by the Town of Gypsum. The District issued bonds in 2005 which were refunded in 2010 to reimburse the developer for construction of infrastructure within the District. The majority of that infrastructure has been turned over to the Town of Gypsum for operation and maintenance. In December 2020, the District refunded the remaining 2010 Bonds to take advantage of historically low interest rates and decrease future debt payments by issuing Series 2020 GO Limited Tax Refunding Bonds The District’s primary functions are to pay the debt service on the bonds issued to pay for the infrastructure, to maintain certain open space in the community and to operate and maintain a raw water irrigation system. In November 2016, the Board entered into an Agreement with the Owners Association to assume certain services, including Design Review and Covenant Enforcement within the Community effective January 1, 2018. The First Amendment to the Service Plan was approved by the Town of Gypsum on December 8, 2016 adding these services to the primary functions of the District. The District’s primary sources of revenues are property taxes which are levied for operations and for debt service and water user fees which are charged to pay for the costs of operating the raw water irrigation system. The District’s strategy in preparing the 2024 budget is to levy an operating mill levy in an amount sufficient to pay the costs of operating the District, including the additional services assumed from the Association, and maintaining the open space, to levy a debt service mill levy and, combined with the fund balance, in an amount sufficient to pay the debt service on the District’s bonds and to charge user fees to the users of the raw water irrigation system in an amount sufficient to pay the costs of operating and maintaining the raw water irrigation system. Page 1 of 5 RESOLUTIONS OF CHATFIELD CORNERS METROPOLITAN DISTRICT TO ADOPT 2024 BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH FUND AND ADOPTING A BUDGET FOR THE CHATFIELD CORNERS METROPOLITAN DISTRICT, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2024 AND ENDING ON THE LAST DAY OF DECEMBER 2024. WHEREAS, the Board of Directors of the Chatfield Corners Metropolitan District has appointed a budget committee to prepare and submit a proposed 2024 budget at the proper time; and WHEAREAS, such committee has submitted a proposed budget to this governing body at the proper time, for its consideration, and; WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, and a public hearing was opened on October 17, 2023, and interested taxpayers were given the opportunity to file or register any objections to said proposed budget; and; WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues or planned to be expended from reserves/fund balances so that the budget remains in balance, as required by law. NOW, THEREFORE, BE IT RESOLVED by the Board of directors of the Chatfield Corners Metropolitan District, Eagle County, Colorado: Section 1. That the budget as submitted, amended, and summarized by fund, hereby is approved and adopted as the budget of the Chatfield Corners Metropolitan District for the year stated above, as adjusted for immaterial changes in the final certified assessed value of the District as certified by the county assessor and corresponding adjustments resulting from such changes to the assessed value. In the event there are material changes to the assessed value then a subsequent meeting of the Board shall be called to consider such changes. Furthermore, to the extent specific capital expenditures budgeted and forecasted for the current year are unable to be completed by the end of the current year, the budget for such expenditures shall be transferred into next year’s budget, the budgeted beginning fund balance and the budget appropriations for next year’s budget shall be updated to reflect such changes. Section 2. That the budget hereby approved and adopted shall be certified by any officer or the District Administrator of the District and made a part of the public records of the District. (THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK) Page 2 of 5 RESOLUTIONS OF CHATFIELD CORNERS METROPOLITAN DISTRICT (CONTINUED) TO SET MILL LEVIES A RESOLUTION LEVYING PROPERTY TAXES FOR THE YEAR 2023, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE CHATFIELD CORNERS METROPOLITAN DISTRICT, EAGLE COUNTY, COLORADO, FOR THE 2024 BUDGET YEAR. WHEREAS, the Board of Directors of the Chatfield Corners Metropolitan District, has adopted the annual budget in accordance with the Local Government Budget Law, on October 17, 2023 and; WHEREAS, the amount of money necessary to balance the budget for general operating expenses and capital expenditure purposes from property tax revenue based on the preliminary certification of assessed value is $161,825 and; WHEREAS, the Chatfield Corners Metropolitan District hereby documents its intent to preserve its voter approved operating mill levy cap of a 5% increase over the prior year and to provide property tax relief by a temporary reduction in property taxes in the amount of $52,311 in accordance with C.R.S. 39-1-111.5, and; WHEREAS, the amount of money necessary to balance the budget for capital expenditure purposes from property tax revenue approved by voters or at public hearing is $0.00, and; WHEREAS, the amount of money necessary to balance the budget for voter approved bonds and interest is $180,113, and; WHEREAS, the 2023 valuation for assessment for the Chatfield Corners Metropolitan District, as certified by the County Assessor is expected to be $12,018,211. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the CHATFIELD CORNERS METROPOLITAN DISTRICT, EAGLE COUNTY, COLORADO: Section 1. That for the purposes of meeting all general operating expenses of the Chatfield Corners Metropolitan District during the 2024 budget year, there is hereby levied a tax of 13.465 mills upon each dollar of the total valuation for assessment of all taxable property within the District for the year 2023. Section 2. That for the purposes of rendering a temporary credit/refund during budget year 2024 there is hereby levied a temporary tax credit/mill levy reduction of 4.353 mills upon each dollar of the total valuation for assessment of all taxable property within the District for the year 2023. Section 3. That for the purpose of meeting all capital expenditures of the Chatfield Corners Metropolitan District during the 2024 budget year, there is hereby levied a tax of 0.000 mills upon each dollar of the total valuation for assessment of all taxable property within the District for the year 2023. Page 3 of 5 RESOLUTIONS OF CHATFIELD CORNERS METROPOLITAN DISTRICT (CONTINUED) TO SET MILL LEVIES (CONTINUED) Section 4. That for the purpose of meeting all payments for bonds and interest of the Chatfield Corners Metropolitan District during the 2024 budget year, there is hereby levied a tax of 14.987 mills upon each dollar of the total valuation for assessment of all taxable property within the District for the year 2023. Section 5. In the event the assessed value ultimately certified by the County Assessor for property tax year 2023 is different than $12,018,211 then the temporary mill levy credit shall be adjusted so that the net amount of property taxes generated for operating purposes is $109,514. Section 6. That for the purpose of recouping refunds and abatements of the Chatfield Corners Metropolitan District during the 2024 budget year, there is hereby levied a tax of 0.000 mills upon each dollar of the total valuation for assessment of all taxable property within the District for the year 2023. Section 7. That any officer or the District Administrator is hereby authorized and directed to either immediately certify to the County Commissioners of Eagle County, Colorado, the mill levies for the Chatfield Corners Metropolitan District as hereinabove determined and set, or be authorized and directed to certify to the County Commissioners of Eagle County, Colorado, the mill levies for the Chatfield Corners Metropolitan District as hereinabove determined and set based upon the final (December) certification of valuation from the county assessor. (THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK) Page 4 of 5 RESOLUTIONS OF CHATFIELD CORNERS METROPOLITAN DISTRICT (CONTINUED) TO APPROPRIATE SUMS OF MONEY (PURSUANT TO SECTION 29-1-108, C.R.S.) A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE CHATFIELD CORNERS METROPOLITAN DISTRICT, EAGLE COUNTY, COLORADO, FOR THE 2024 BUDGET YEAR. WHEREAS, the Board of Directors has adopted the annual budget in accordance with the Local Government Budget Law, on October 17, 2023, and; WHEREAS, the Board of Directors has made provision therein for revenues in an amount equal or greater to the total proposed expenditures as set forth in said budget, and; WHEREAS, it is not only required by law, but also necessary to appropriate the revenues and reserves or fund balances provided in the budget to and for the purposes described below, thereby establishing a limitation on expenditures for the operations of the District. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CHATFIELD CORNERS METROPOLITAN DISTRICT, EAGLE COUNTY, COLORADO: Section 1. That the following sums are hereby appropriated from the revenues of each fund, to each fund, for the purposes stated: GENERAL FUND: Current Operating Expenses $125,216 Capital and Non-Routine Expenditures Outlay 9,502 TOTAL GENERAL FUND: $134,718 DEBT SERVICE FUND: Debt Service Expenditures $187,516 Fund Transfers 3,602 TOTAL DEBT SERVICE FUND 191,118 ENTERPRISE FUND: Current Operating Expenses $113,069 Capital and Project Expenditures 47,730 TOTAL ENTERPRISE FUND: $160,799 (THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK) CHATFIELD CORNERS METROPOLITAN DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ACTUAL, BUDGET AND FORECAST FOR THE PERIODS INDICATED Modified Accrual Basis GENERAL FUND Unaudited 2023 2024 2022 Adopted 2023 Adopted Actual Budget Forecast Budget Budget Assumptions Assessed Value 8,245,390 8,039,530 8,039,530 11,303,240 Final AV Change 2.2% -2.5% -2.5% 41% Operating Mill Levy Rate 12.738 13.098 13.098 13.271 Temporary Mill Levy Credit (3.582) Debt Service Mill Levy Rate 21.327 22.369 22.369 15.935 34.065 35.467 35.467 25.624 Revenues Property Taxes-General Fund 105,030 105,302 105,302 150,005 Temporary Property Tax Credit (40,488) Specific Ownership Tax-GF 5,669 5,265 5,265 4,381 4.0% of Prop Taxes Interest Income-General Fund 6,459 6,169 12,242 12,001 Forfeiture of DRB Deposits - - - - Covenant Fines & Late Fees - - - - DRB Admin Fee for New Construction 1,603 566 Title Statement Fees 1,100 600 600 980 7 home sales @ $140 per repor Misc Income - 10 Total Revenues 119,860 117,336 123,985 126,878 Assume 3% CPI increase General and Administrative Expenses Insurance 5,949 6,425 6,347 6,664 Metro & CCOA Directors Fees 1,350 2,500 2,000 2,500 5 dir $100/mtg; 5 mtgs per yr Payroll Taxes & Expenses -Directors & Employe 234 191 215 291 7.65% of Dir Fees & EE wages Accounting and Administrative Management 55,767 48,600 63,820 50,544 All M&W fees incl DRB, Compli Audit 0 - - - Appl for Exemption Dues & Memberships 503 532 638 678 Base on 2023 Forecast; CCOA Elections 1,910 15,000 22,933 - odd numbered years Community Survey & Education 250 10,200 8,513 - survey, education materials Legal 8,488 7,560 7,560 7,787 Based on 2023 Forecast Office Overhead & Bank Fees 1,956 2,566 2,566 2,643 Based on 2023 Forecast Architectural Fees-New Homes (LKSM Design) 1,715 2,296 2,296 2,365 $45 doc storage/mo Covenant Enforcement 1,600 7,800 4,900 9,888 Winter Holiday Decorations 1,550 1,674 1,674 1,724 Website Maint & Annual Fee (B-Web Services) 700 756 756 779 annual mtce & hosting fee Treasurer's Fees-GF 3,153 3,159 3,159 3,286 3% of prop taxes Allocate Overhead to Water Fund (38,553) (47,165) (57,674) (35,943) 50% of CCMD expenditures Total General and Administrative Expenses 46,571 62,094 69,703 53,206 No assurance is provided on these financial statements; substantially all disclosures required by GAAP omitted. CHATFIELD CORNERS METROPOLITAN DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ACTUAL, BUDGET AND FORECAST FOR THE PERIODS INDICATED Modified Accrual Basis GENERAL FUND (CONTINUED) Unaudited 2023 2024 2022 Adopted 2023 Adopted Actual Budget Forecast Budget ASSUMPTIONS Property Maintenance Expenses per Proposals recvd Blue-Grass Maintenance(Mowing) 4,732 9,276 9,276 10,056 Wkly, @ 26wks Blue Grass Aeration & Dethatch 1,057 1,265 1,265 1,450 1 x in spring; dethatch if needed Blue Grass Fertilization/Weed Control 760 1,500 1,500 1,500 2 x per year, extras on request Common Area Irrigation Repair & Maint 3,630 6,200 6,250 6,438 Biwkly irrig ck, start up, blow ou Flower Bed Mulching 0 - - - Est every other year Flower & Shrub Bed Maint,Spring & Fall Cleanu 13,285 12,430 12,430 15,224 Maint, prune, cleanup Pet Waste Stations 98 313 313 322 Annual Supplies Tree Care 4,355 5,505 5,005 4,790 per Ground Up proposals, incls Open Space/Native Grass Mowing 1,508 3,185 3,185 3,185 rec paths 1x per month, other a Open Space Area Weed Control 2,400 2,400 2,400 2,400 Spray 2 x/yr Noxious Weed Mitigation - - - develop noxious weeds mitigatio Fountain & Water Fall Maintenance 3,433 3,300 3,300 3,500 Clean & seal 2 x per yr $2300+ Asphalt Trail Maint & Repair 0 5,000 - 5,000 rec path repairs, patching On-Site Property Assistant 2,400 2,400 2,400 2,600 onsite property inspections, ove Snow Removal 4,300 5,249 5,100 5,545 Sidewalks & path; per proposal Contingency Allowance 0 10,000 - 10,000 Total Property Maintenance Expenses 41,958 68,023 52,424 72,010 Capital Expenditures Capital Projects 0 117,144 11,495 9,502 Main Entry & Entry Island revam Total Capital Expenditures 0 117,144 11,495 9,502 TOTAL EXPENDITURES 88,529 247,262 133,622 134,718 OPERATING REVENUE OVER (UNDER) EXPEND 31,331 (129,926) (9,637) (7,839) OTHER SOURCES/(USES) Transfer from Debt Service of SO Tax 4,212 3,597 3,597 3,602 Transfer from (to) WF 0 0 - - TOTAL OTHER FINANCING SOURCES 4,212 3,597 3,597 3,602 REVENUE OVER (UNDER) EXPEND. 35,543 (126,329) (6,040) (4,237) FUND BALANCE - BEGINNING 270,515 308,440 306,058 300,018 Transfer CCOA Fund Balance FUND BALANCE - ENDING 306,058 182,111 300,018 295,781 = = = No assurance is provided on these financial statements; substantially all disclosures required by GAAP omitted. CHATFIELD CORNERS METROPOLITAN DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ACTUAL, BUDGET AND FORECAST FOR THE PERIODS INDICATED Modified Accrual Basis DEBT SERVICE FUND Unaudited 2023 2024 2022 Adopted 2023 Adopted Actual Budget Forecast Budget ASSUMPTIONS Assessed Valuation 8,245,390 8,039,530 8,039,530 11,303,240 Final AV Mill Levy Rate 21.327 22.369 22.369 15.935 Mill Levy to Cover DS REVENUES Property Taxes - GO Bonds 175,850 179,836 179,836 180,117 AV x mill levy rate Specific Ownership Taxes 9,491 8,992 8,992 9,006 5.0% of Prop Taxes Interest Income 3,292 1,928 2,591 2,766 - TOTAL REVENUES 188,632 190,755 191,419 191,889 EXPENDITURES Bond Interest 2010/2020 Series 50,850 48,038 48,038 45,113 Bond Prin 2010/2020 Series 125,000 130,000 130,000 135,000 Bond Paying Agent Fees 0 - - - District is paying agent Treasurers Fees 5,279 5,395 5,395 5,404 3% of prop tax Contingency 2,000 - 2,000 TOTAL EXPENDITURES 181,129 185,433 183,433 187,516 REVENUE OVER (UNDER) EXPEND. 7,503 5,323 7,986 4,373 OTHER SOURCES/(USES) Transfer Net SO Tax to General Fund (4,212) (3,597) (3,597) (3,602) TOTAL OTHER FINANCING SOURCES (4,212) (3,597) (3,597) (3,602) FUND BALANCE - BEGINNING 61,477 64,259 64,768 69,157 FUND BALANCE - ENDING 64,768 65,985 69,157 69,928 = = = No assurance is provided on these financial statements; substantially all disclosures required by GAAP omitted. CHATFIELD CORNERS METROPOLITAN DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ACTUAL, BUDGET AND FORECAST FOR THE PERIODS INDICATED Modified Accrual Basis WATER ENTERPRISE FUND Unaudited 2023 2024 2022 Adopted 2023 Adopted Actual Budget Forecast Budget ASSUMPTIONS SFE-Units at Beginning of Year 183 183 183 184 187 Total SFE's Available Duplex-Units at Beginnig of Year 40 40 40 40 40 Duplexes Available SFE-Units Added During Year 01 1 - Cumulative Units at end of Year 223 224 224 224 228 Total Units Available Raw Water Irrigation Fee per month 35.00 37.00 37.00 38.00 Increase to cover expense Water User Fees-Single Family 420 444 444 456 2024 Rate - $38 x 12 mos Water User Fees-Duplex Unit 210 222 222 228 2024 Rate - $19 x 12 mos REVENUES Tap Fees 1,500 0 - Water Charges 85,260 90,132 90,539 93,024 183 x 38 + 40 x 19/mo Interest Income 4,989 4,939 9,619 8,740 Based on Fund Balance Miscellaneous Income 360 137 112 115 Holy Cross refund TOTAL REVENUES 92,110 95,208 100,270 101,879 EXPENDITURES Electricity-Pump Station 9,370 9,877 9,335 9,802 Based on prior years, 5% incr Alarm System Pump Vault 781 838 838 880 Based on prior years, 5% incr Spring Startup 3,100 3,900 3,900 4,200 Per Sagebrush Fall Blowout 3,593 4,100 4,100 4,800 Per Sagebrush Pump Station Repairs & Maintenance 15,341 18,600 18,600 16,600 wkly chk $400; Annl Maint, Rep Line & Valve Maintenance/Repair 4,350 2,500 2,500 2,575 based on 2023 forecast Engineering/Consulting 0 0 1,836 - Pump Maintenance 3,459 3,100 3,100 3,100 Pond 1 spare pump testing; C& Ditch Repair & Maintenance 3,693 6,300 4,000 4,200 game cams NTE $400 Admistration Fees-WF 824 1,015 888 915 Utility Notification Services (incl EE wages) 1,176 2,575 810 1,310 EE wages 25 locates; UNCC Wetlands Maintenance 3,744 3,744 3,744 3,744 ditch noxious weed mit, Fitz Lan Overhead Allocation from General Fund 38,553 47,165 47,165 35,943 50% of General Fund admin cos Capital Projects - See schedule 0 57,832 21,415 47,730 per RW Infratucture Schedule Contingency 0 25,000 - 25,000 TOTAL EXPENDITURES 87,984 186,546 122,231 160,799 REVENUE OVER (UNDER) EXPEND. 4,126 (91,339) (21,961) (58,919) OTHER SOURCES/(USES) Transfer from (to) General Fund 0 0 0 - TOTAL OTHER FINANCING SOURCES 0 0 0 - FUND BALANCE - BEGINNING 236,337 246,932 240,463 218,502 Reverse Contingency 25,000 0 25,000 FUND BALANCE - ENDING 240,463 180,593 218,502 184,583 = = = All Funds Combined Balance 611,289 428,689 587,677 550,292 Components of Fund Balance Reserved for System Replacement 196,472 87,320 157,387 104,184 Operating Reserve (Six Months Operations) 43,992 93,273 61,115 80,399 Total Ending Fund Balance 240,463 180,593 218,502 184,583 No assurance is provided on these financial statements; substantially all disclosures required by GAAP omitted. 105 County Tax entity code DOLA LGID/SID 65061 TO: County Commissioners1 of Eagle County , Colorado. On behalf of the Chatfield Corners Metropolitan District the Board of Directors of the Chatfield Corners Metropolitan District 11,303,240$ 11,303,240$ Submitted:12/22/2023 for budget/fiscal year 2024 . (not later than Dec 15) (mm/dd/yyyy)(yyyy) PURPOSE (see end notes for definitions and examples)LEVY2 REVENUE2 1.General Operating ExpensesH 13.271 mills 150,005.30$ 2.(3.582)mills (40,488.21)$ SUBTOTAL FOR GENERAL OPERATING: 9.689 mills 109,517.09$ 3.General Obligation Bonds and InterestJ 15.935 mills 180,112.50$ 4.Contractual ObligationsK 0.000 mills -$ 5.Capital ExpendituresL 0.000 mills -$ 6.Refunds/AbatementsM 0.000 mills -$ 7.OtherN (specify): 0.000 mills -$ 0.000 mills -$ TOTAL:[]25.624 mills 289,629.59$ Daytime phone:(970) 926-6060 Signed: Title:District Accountant CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments (taxing entity)A (governing body)B Contact person: (print)Kenneth J Marchetti Sum of General Operating Subtotal and Lines 3 to 7 Note: If the assessor certified a NET assessed valuation (AV) different than the GROSS AV due to a Tax Increment Financing (TIF) AreaF the tax levies must be calculated using the NET AV. The taxing entity's total property tax revenue will be derived from the mill levy multiplied against the NET assessed valuation of: (local government)C Include one copy of this tax entity's completed form when filing the local government's budget by January 31st, per 29-1-113 C.R.S. with the Division of Local Government (DLG), Room 521, 1313 Sherman Street, Denver, Colorado 80203. Questions? Call DLG (303) 864-7720. 1 If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution. 2 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of Form DLG57 on the County Assessor's FINAL certification of valuation). USE VALUE FROM FINAL CERTIFICATION OF VALUATION PROVIDED BY ASSESSOR NO LATER THAN DECEMBER 10 <Minus> Temporary General Property Tax Credit/ Temporary Mill Levy Rate ReductionI (NETG assessed valuation, Line 4 of the Certification of Valuation Form DLG 57) Hereby officially certifies the following mills to be levied against the taxing entity's GROSS assessed valuation of: Form DLG 70 Page 1 Chatfield Corners Metropolitan District THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES FOR PAYMENT OF GENERAL OBLIGATION DEBT (32-1-603 C.R.S.). Taxing entities that are Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenue to the Board of County Commissioners, one each for the funding requirements of each debt (32-1-603, C.R.S.) Use additional pages as necessary. The Special District's or Subdistrict's total levies for general obligation bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively. CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT: BONDSJ: 1. Purpose of Issue:Refund 2010 bonds which refunded the 2005 bonds which were used for financing the cost of constructing, acquiring and equipping a portion of District Facilities Series:General Obligation Limited Tax Refunding Bonds Series 2020 Date of Issue:December 1, 2020 Coupon rate: 2.250% Maturity Date:December 1, 2035 Levy:15.935 Revenue: $180,112.50 2.Purpose of Issue: Series: Date of Issue: Coupon rate: Maturity Date: Levy: Revenue: CONTRACTSK: 3.Purpose of Contract: Title: Date: Principal Amount: Maturity Date: Levy: Revenue: 4.Purpose of Contract: Title: Date: Principal Amount: Maturity Date: Levy: Revenue: Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-1-1603, C.R.S. CERTIFICATION OF TAX LEVIES, continued Form DLG 70 Page 2 {00930563.DOCX / } EXHIBIT B Audit Exemption Application here --or-- For faster processing the web portal is the preferred method for submission Proprietary Activity should be reported on the Cash or Budgetary Basis -- A Budget to GAAP reconciliation is provided in Part 3 Local Government Audit Division Email: osa.lg@coleg.gov or Phone: 303-869-3000 Denver, CO 80203 Does the resolution state that the governing body PERSONALLY reviewed and approved the resolution in an open public meeting? Has the resolution been signed by a MAJORITY of the governing body? (See sample resolution.) FILING METHODS Will this application be submitted via a mail service? (e.g. US Post Office, FedEx, UPS, courier.) If yes, does the application include ORIGINAL INK SIGNATURES from the MAJORITY of the governing body? IMPORTANT! All Applications for Exemption from Audit are subject to review and approval by the Office of the State Auditor. Failure to file an application or denial of the request could cause the local government to lose its exemption from audit for that year and the ensuing year. In that event, AN AUDIT SHALL BE REQUIRED. Please Note: The OSA's email addresses have changed as of December 1, 2023. Please ensure you are using the email address noted below. Office of the State Auditor WEB PORTAL: Governmental Activity should be reported on the Modified Accrual Basis Any preparer of an Application for Exemption from Audit must be an independent accountant with knowledge of governmental accounting. READ ALL INSTRUCTIONS BEFORE COMPLETING AND SUBMITTING THIS FORM ALL APPLICATIONS MUST BE FILED WITH THE OSA WITHIN 3 MONTHS AFTER THE ACCOUNTING YEAR-END. FOR EXAMPLE, APPLICATIONS MUST BE RECEIVED BY THE OSA ON OR BEFORE MARCH 31 FOR GOVERNMENTS WITH A DECEMBER 31 YEAR-END. APPLICATIONS FOR EXEMPTION FROM AUDIT SUBMISSIONS ARE NOT ELIGIBLE FOR AN EXTENSION OF TIME. POSTMARK DATES WILL NOT BE ACCEPTED AS PROOF OF SUBMISSION ON OR BEFORE THE STATUATORY DEADLINE Has the application been PERSONALLY reviewed and approved by the governing body? Did you include any relevant explanations for unusual items in the appropriate spaces at the end of each section? GOVERNMENTAL ACTIVITY SHOULD BE REPORTED ON THE MODIFIED ACCRUAL BASIS PROPRIETARY ACTIVITY SHOULD BE REPORTED ON A BUDGETARY BASIS Has the entity corrected all Prior Year Deficiencies as communicated by the OSA? Have you included a resolution? 1525 Sherman St., 7th Floor QUESTIONS? APPLICATION FOR EXEMPTION FROM AUDIT LONG FORM FOR LOCAL GOVERNMENTS WITH EITHER REVENUES OR EXPENDITURES MORE THAN $100,000 BUT NOT MORE THAN $750,000 Under the Local Government Audit Law (Section 29-1-601, et seq., C.R.S.) any local government may apply for an exemption from audit if neither revenues nor expenditures exceed $750,000 for the year. If your local government has either revenues or expenditures of LESS than $100,000, use the SHORT FORM. Approval for an exemption from audit is granted only upon the review by the OSA. CHECKLIST MAIL: EXEMPTIONS FROM AUDIT ARE NOT AUTOMATIC Register and submit your Applications at our web portal:https://apps.leg.co.gov/osa/lg To qualify for exemption from audit, a local government must complete an Application for Exemption from Audit EACH YEAR and submit it to the Office of the State Auditor (OSA) for approval. PRIOR YEAR FORMS ARE OBSOLETE AND WILL NOT BE ACCEPTED. APPLICATIONS SUBMITTED ON FORMS OTHER THAN THOSE PRESCRIBED BY THE OSA WILL NOT BE ACCEPTED. APPLICATIONS MUST BE FULLY AND ACCURATELY COMPLETED. FOR YOUR REFERENCE, COLORADO REVISED STATUTES CAN BE FOUND AT THIS ADDRESS: http://www.lexisnexis.com/hottopics/Colorado/ If yes, have you read and understand the new Electronic Signature Policy? See new policy Are all sections of the form complete, including responses to all of the questions? Has the preparer signed the application? Will this application be submitted electronically? Click here to go to the portal Checkout our web portal. Register your account and submit electronic Applications for Exemption From Audit, Extension of Time to File requests, Audited Financial Statements, and more! See the link below. 1 YES NO For the Year Ended or fiscal year ended:28 2nd St, Unit 213, Edwards, CO 81632 I certify that I am an independent accountant with knowledge of governmental accounting and that the information in the Application is complete and accurate to the best of my knowledge. I am aware that the Audit Law requires that a person independent of the entity complete the application if revenues or expenditure are at least $100,000 but not more than $750,000, and that independent means someone who is separate from the entity. CERTIFICATION OF PREPARER Bethj@mwcpaa.com (970) 926-6060 Beth JohnstonCONTACT PERSON PHONE APPLICATION FOR EXEMPTION FROM AUDIT LONG FORM Chatfield Corners Metropolitan District 12/31/2023C/O Marchetti & Weaver , LLC EMAIL NAME OF GOVERNMENT ADDRESS RELATIONSHIP TO ENTITY Outside Accountant, all major decisions made by the Board of Directors NAME:Ken Marchetti Principal/CPA Marchetti & Weaver, LLC 28 2nd St, Unit 213, Edwards, CO 81632 (970) 926-6060 ADDRESS FIRM NAME (if applicable) PHONE PREPARER (SIGNATURE REQUIRED)DATE PREPARED 3/4/2024 TITLE Has the entity filed for, or has the district filed, a Title 32, Article 1 Special District Notice of Inactive Status during the year? [Applicable to Title 32 special districts only, pursuant to Sections 32-1-103 (9.3) and 32-1- 104 (3), C.R.S.] If Yes, date filed: 2 Line #General Fund Debt Service Fund Water Fund Fund* 1-1 329,455$ -$ -$ -$ 1-2 310,943$ -$ -$ -$ 1-3 3,040$ 753$ 6,734$ -$ 1-4 (278,029)$ 72,426$ -$ -$ 1-5 109,517$ 180,113$ 205,603$ -$ 1-6 -$ -$ 212,337$ -$ 1-7 4,710$ -$ 54,909$ -$ 1-8 -$ -$ -$ -$ 1-9 -$ -$ -$ -$ 1-10 -$ -$ -$ -$ 1-11 479,636$ 253,292$ 267,246$ -$ 1-12 -$ -$ -$ -$ 1-13 -$ -$ -$ -$ 1-14 -$ -$ -$ -$ 1-15 479,636$ 253,292$ 267,246$ -$ 1-16 32,396$ -$ -$ -$ 1-17 73$ -$ -$ -$ 1-18 -$ -$ -$ -$ 1-19 -$ -$ -$ -$ 1-20 -$ -$ -$ -$ 1-21 32,469$ -$ -$ -$ 1-22 -$ -$ -$ -$ 1-23 27,300$ -$ -$ -$ 1-24 -$ -$ -$ -$ 1-25 -$ -$ -$ -$ 1-26 -$ -$ -$ -$ 1-27 59,769$ -$ -$ -$ 1-28 109,517$ 180,113$ -$ -$ 1-29 -$ -$ -$ -$ 1-30 109,517$ 180,113$ -$ -$ 1-31 4,710$ -$ 54,909$ -$ 1-32 -$ -$ 1-33 3,800$ -$ 3,871$ -$ 1-34 -$ -$ -$ -$ 1-35 -$ 73,180$ 153,557$ -$ 1-36 301,840$ -$ 54,909$ -$ 1-37 310,350$ 73,180$ 267,246$ -$ 1-38 479,636$ 253,293$ 267,246$ -$ Net Position Lease related (as lessor) Other [specify…] Please use this space to provide explanation of any items on this pageAssets Due from Other Entities or Funds Restricted Tabor Committed [specify…] Restricted Add lines 1-31 through 1-36 This total should be the same as line 3-33 TOTAL FUND BALANCE Add lines 1-31 through 1-36 This total should be the same as line 3-33 TOTAL NET POSITION Add lines 1-27, 1-30 and 1-37 This total should be the same as line 1-15 TOTAL LIABILITIES, DEFERRED INFLOWS, AND FUND BALANCE Accrued Interest Payable Due to Other Entities or Funds Unassigned: All Other Liabilities [specify…] Other Current Assets [specify…] Lease Receivable (as Lessor) Assigned [specify…] Debt Service Emergency Reserves Nonspendable Prepaid Nonspendable Inventory Net Investment in Capital and Right-to Use Assets All Other Current Liabilities All Other Current Liabilities Proprietary Debt Outstanding (from Part 4-4) Other Liabilities [specify…]: (add lines 1-21 through 1-26) TOTAL LIABILITIES Deferred Property Taxes Pension/OPEB Related (add lines 1-28 through 1-29) TOTAL DEFERRED INFLOWS Fund Balance (add lines 1-28 through 1-29) TOTAL DEFERRED INFLOWS Deferred Inflows of Resources:Deferred Inflows of Resources Other Designations/Reserves Assets Due from Other Entities or Funds (add lines 1-21 through 1-26) TOTAL LIABILITIES Hoa Deposits PART 1 - FINANCIAL STATEMENTS - BALANCE SHEET Investments Receivables Cash & Cash Equivalents Cash & Cash Equivalents Investments Receivables * Indicate Name of Fund NOTE: Attach additional sheets as necessary. Governmental Funds Accounts Payable [specify…] [specify…] Property Tax Receivable Prepaid Expenses Other Long Term Assets [specify…] Capital & Right to Use Assets, net (from Part 6-4) Due from other funds Description Total Current Assets All Other Assets [specify…] Accrued Payroll and Related Liabilities Proprietary/Fiduciary Funds Description Liabilities TOTAL ASSETS AND DEFERRED OUTFLOWS [specify…] [specify…] (add lines 1-1 through 1-10) TOTAL ASSETS (add lines 1-1 through 1-10) TOTAL ASSETS (add lines 1-16 through 1-20) TOTAL CURRENT LIABILITIES Liabilities Deferred Outflows of Resources: TOTAL ASSETS AND DEFERRED OUTFLOWS Accounts Payable Accrued Payroll and Related Liabilities Unearned Revenue Due to Other Entities or Funds Deferred Outflows of Resources (add lines 1-16 through 1-20) TOTAL CURRENT LIABILITIES (add lines 1-12 through 1-13) TOTAL DEFERRED OUTFLOWS (add lines 1-12 through 1-13) TOTAL DEFERRED OUTFLOWS Undesignated/Unreserved/Unrestricted Add lines 1-27, 1-30 and 1-37 This total should be the same as line 1-15 TOTAL LIABILITIES, DEFERRED INFLOWS, AND NET POSITION 3 Line #General Fund Debt Service Fund Water Fund Fund* 2-1 105,301$ 179,836$ -$ -$ 2-2 6,035$ 10,306$ -$ -$ 2-3 -$ -$ -$ -$ 2-4 -$ -$ -$ -$ 2-5 -$ -$ -$ -$ 2-6 -$ -$ -$ -$ 2-7 -$ -$ -$ -$ 2-8 111,336$ 190,142$ -$ -$ 2-9 -$ -$ -$ -$ 2-10 -$ -$ -$ -$ 2-11 -$ -$ -$ -$ 2-12 -$ -$ -$ -$ 2-13 -$ -$ -$ -$ 2-14 -$ -$ -$ -$ 2-15 -$ -$ -$ -$ 2-16 1,496$ -$ 90,539$ -$ 2-17 -$ -$ -$ -$ 2-18 -$ -$ -$ -$ 2-19 13,819$ 6,614$ 10,366$ -$ 2-20 -$ -$ -$ -$ 2-21 -$ -$ 2-22 10$ -$ -$ 2-23 -$ -$ -$ -$ 2-24 126,661$ 196,756$ 100,905$ -$ 2-25 -$ -$ -$ -$ 2-26 -$ -$ Lease Proceeds -$ -$ 2-27 -$ -$ Developer Advances -$ -$ 2-28 -$ -$ Other [specify…]:-$ -$ 2-29 -$ -$ -$ -$ GRAND TOTALS 2-30 126,661$ 196,756$ 100,905$ -$ $ 424,322 Grants Rental Income Fines and Forfeits Grants Rental Income Add lines 2-8 through 2-23 TOTAL REVENUES Add lines 2-8 through 2-23 TOTAL REVENUES Proceeds from Sale of Capital Assets Proceeds from Sale of Capital Assets All Other [specify…]:Misc All Other [specify…]: Misc Tap Fees Fire & Police Pension Highway Users Tax Funds (HUTF) Tax Revenue Other Tax Revenue [specify…]: Property [include mills levied in Question 10-6] Sales and Use Tax PART 2 - FINANCIAL STATEMENTS - OPERATING STATEMENT - REVENUES Proprietary/Fiduciary Funds Tax Revenue Description Description Property [include mills levied in Question 10-6] Specific Ownership Please use this space to provide explanation of any items on this page Specific Ownership Highway Users Tax Funds (HUTF) Conservation Trust Funds (Lottery) Conservation Trust Funds (Lottery) Licenses and Permits Community Development Block Grant Donations Donations Add lines 2-25 through 2-28 TOTAL OTHER FINANCING SOURCES Add lines 2-25 through 2-28 TOTAL OTHER FINANCING SOURCES Add lines 2-24 and 2-29 TOTAL REVENUES AND OTHER FINANCING SOURCES Add lines 2-24 and 2-29 TOTAL REVENUES AND OTHER FINANCING SOURCES Community Development Block Grant Developer Advances Other [specify…]: Fines and Forfeits Debt Proceeds Other Financing Sources Fire & Police Pension Add lines 2-1 through 2-7 TOTAL TAX REVENUE Add lines 2-1 through 2-7 TOTAL TAX REVENUE Other Tax Revenue [specify…]: Governmental Funds Sales and Use Tax Licenses and Permits Tap Fees IF GRAND TOTAL REVENUES AND OTHER FINANCING SOURCES for all funds (Line 2-29) are GREATER than $750,000 - STOP. You may not use this form. An audit may be required. See Section 29-1-604, C.R.S., or contact the OSA Local Government Division at (303) 869-3000 for assistance. Charges for Sales and Services Interest/Investment Income Charges for Sales and Services Interest/Investment Income Other Financing Sources Debt Proceeds Lease Proceeds 4 Line #General Fund Debt Service Fund Water Fund Fund* 3-1 74,355$ 5,399$ 56,639$ -$ 3-2 -$ -$ -$ -$ 3-3 -$ -$ -$ -$ 3-4 -$ -$ -$ -$ 3-5 -$ -$ -$ -$ 3-6 -$ -$ -$ -$ 3-7 -$ -$ -$ -$ 3-8 -$ -$ 48,386$ -$ 3-9 -$ -$ -$ -$ 3-10 -$ -$ 10,090$ -$ 3-11 -$ -$ -$ -$ 3-12 46,426$ -$ -$ -$ 3-13 -$ -$ -$ -$ 3-14 6,495$ -$ 13,915$ -$ 3-15 -$ 130,000$ -$ -$ 3-16 -$ 48,038$ -$ -$ 3-17 -$ -$ -$ -$ 3-18 -$ -$ -$ -$ 3-19 Developer Interest Repayments -$ -$ Developer Interest Repayments -$ -$ 3-20 -$ -$ -$ -$ 3-21 -$ -$ -$ -$ GRAND TOTAL 3-22 127,276$ 183,437$ 129,030$ -$ 439,743$ 3-23 (4,907)$ -$ -$ -$ 3-24 -$ 4,907$ -$ -$ 3-25 -$ -$ 16,266$ -$ 3-26 -$ -$ -$ -$ 3-27 -$ -$ 13,915$ -$ 3-28 -$ -$ -$ -$ 3-29 (4,907)$ 4,907$ (2,351)$ -$ 3-30 4,292$ 8,412$ (30,476)$ -$ 3-31 306,058$ 64,768$ 297,724$ -$ 3-32 Prior Period Adjustment (MUST explain)-$ -$ Prior Period Adjustment (MUST explain)-$ -$ 3-33 310,350$ 73,180$ 267,248$ -$ Net Interfund Transfers (In) Out Other Expenditures (Revenues): Interfund Transfers Out Utilities Principal (should match amount in 4-4) Interest Payroll Taxes Please use this space to provide explanation of any items on this page Developer Principal Repayments Bond Issuance Costs General Government Contract Services Employee Benefits Accounting and Legal Fees Supplies Parks and Open Space Debt Service Debt Service Expenses General Operating & Administrative Salaries (Line 3-27, plus line 3-28, less line 3-26, less line 3-25, plus line 3-24) TOTAL GAAP RECONCILING ITEMS (Add lines 3-23 through 3-28) TOTAL TRANSFERS AND OTHER EXPENDITURES Fund Balance, January 1 from December 31 prior year report Net Position, January 1 from December 31 prior year report Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Line 2-29, less line 3-22, less line 3-29 Net Increase (Decrease) in Net Position Line 2-29, less line 3-22, plus line 3-29, less line 3-23 Fund Balance, December 31 Sum of Lines 3-30, 3-31, and 3-32 This total should be the same as line 1-37. Net Position, December 31 Sum of Lines 3-30, 3-31, and 3-32 This total should be the same as line 1-37. IF GRAND TOTAL EXPENDITURES for all funds (Line 3-22) are GREATER than $750,000 - STOP. You may not use this form. An audit may be required. See Section 29-1-604, C.R.S., or contact the OSA Local Government Division at (303) 869-3000 for assistance. Highways & Streets Expenditures Judicial Law Enforcement Contributions to Fire & Police Pension Assoc. Governmental Funds PART 3 - FINANCIAL STATEMENTS - OPERATING STATEMENT - EXPENDITURES/EXPENSES Solid Waste Interest Description Capital Outlay Bond Issuance Costs Developer Principal Repayments Principal (should match amount in 4-4) Other [specify...][enter negative for expense] Capital Outlay (from line 3-14) Debt Principal (from line 3-15, 3-18) Depreciation/Amortization Other Financing Sources (Uses) (from line 2-28) Add lines 3-1 through 3-21 TOTAL EXPENDITURES Add lines 3-1 through 3-21 TOTAL EXPENSES All Other [specify...]: All Other [specify...]: Interfund Transfers (In) Proprietary/Fiduciary Funds Repair and Maintenance Description Transfers to other districts Other [specify…]: Contributions to Fire & Police Pension Assoc. Fire Health Culture and Recreation Capital Outlay Other [specify…] Insurance 5 YES NO 4-1 4-2 4-3 4-4 Outstanding at beginning of year* Issued during year Retired during year Outstanding at year-end 2,135,000$ -$ 130,000$ 2,005,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 19,794$ -$ 1,205$ 18,589$ 2,154,794$ -$ 131,205$ 2,023,589$ *Must agree to prior year-end balance YES NO 4-5 -$ 4-6 Does the entity intend to issue debt within the next calendar year? If yes:-$ 4-7 Does the entity have debt that has been refinanced that it is still responsible for? If yes:-$ 4-8 -$ AMOUNT TOTAL 5-1 329,455$ 5-2 310,943$ 640,398$ -$ -$ -$ -$ -$ 640,398$ YES NO N/A 5-4 5-5 Is the entity current in its debt service payments? If no, MUST explain: TOTAL Lease & SBITA** Liabilities (GASB 87 & 96) Developer Advances Other (specify): Deferred Cost on Bond refunding Please answer the following questions by marking the appropriate boxes. PART 4 - DEBT OUTSTANDING, ISSUED, AND RETIRED 4-4 Now includes Deferred Cost on Bond Refunding as requested on the approval letter dated 9/8/2023. From Prior years: Ending Balance 12/31/2020 $22,065, less $1,112 amortized in 2021, less $1,159 amortized 2022 for balance ending 12/31/2022 $19,794. Please use this space to provide any explanations or comments: Please use this space to provide any explanations or comments: PART 5 - CASH AND INVESTMENTS General obligation bonds Revenue bonds Does the entity have outstanding debt? If yes: If yes: Does the entity have any authorized, but unissued, debt [Section 29-1-605(2) C.R.S.]? Please answer the following questions by marking the appropriate boxes. **Subscription Based Information Technology Arrangements Notes/Loans How much? How much? What are the annual lease payments? Does the entity have any lease agreements? Is the debt repayment schedule attached? If no, MUST explain: Date the debt was authorized: What is the amount outstanding? Certificates of deposit TOTAL CASH DEPOSITS Investments (if investment is a mutual fund, please list underlying investments): Are the entity's deposits in an eligible (Public Deposit Protection Act) public depository (Section 11- 10.5-101, et seq. C.R.S.)? If no, MUST explain: Please provide the entity's cash deposit and investment balances. What is being leased? What is the original date of the lease? Number of years of lease? Is the lease subject to annual appropriation? Please complete the following debt schedule, if applicable: (please only include principal amounts) 5-3 Are the entity's Investments legal in accordance with Section 24-75-601, et. seq., C.R.S.? YEAR-END Total of ALL Checking and Savings accounts Please answer the following question by marking in the appropriate box TOTAL INVESTMENTS TOTAL CASH AND INVESTMENTS 6 YES NO 6-1 6-2 6-3 Balance - beginning of the year* Additions*Deletions Year-End Balance -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Leased & SBITA Right-to-Use Assets -$ -$ -$ -$ Intangible Assets -$ -$ -$ -$ 485,493$ 6,495$ -$ 491,988$ -$ -$ -$ -$ (367,587)$ (23,629)$ -$ (391,216)$ 117,906$ (17,134)$ -$ 100,772$ 6-4 Balance - beginning of the year* Additions*Deletions Year-End Balance -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 354,585$ 13,915$ -$ 368,500$ -$ -$ -$ -$ Leased & SBITA Right-to-Use Assets -$ -$ -$ -$ Intangible Assets -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ (297,324)$ (16,266)$ -$ (313,590)$ 57,261$ (2,351)$ -$ 54,910$ YES NO 7-1 7-2 If yes: -$ -$ -$ -$ -$ Please use this space to provide any explanations or comments: Construction In Progress (CIP) Furniture and fixtures Other (explain): Accumulated Depreciation (Enter a negative, or credit, balance) PART 6 - CAPITAL AND RIGHT-TO-USE ASSETS Accumulated Depreciation (Enter a negative, or credit, balance) Buildings Please answer the following question by marking in the appropriate box Does the entity have capitalized assets? TOTAL Complete the following Capital & Right-To-Use Assets table for PROPRIETARY FUNDS: Land Complete the following Capital & Right-To-Use Assets table for GOVERNMENTAL FUNDS: Land Machinery and equipment Machinery and equipment Has the entity performed an annual inventory of capital assets in accordance with Section 29-1-506, C.R.S.? If no, MUST explain: Furniture and fixtures Infrastructure Construction In Progress (CIP) Other (explain): Parks and Open Spaces Buildings Accumulated Amortization Right to Use Assets (Enter a negative, or credit, balance) Accumulated Amortization Right to Use Assets (Enter a negative, or credit, balance) Infrastructure Please use this space to provide any explanations or comments: Does the entity have an "old hire" firefighters' pension plan? Who administers the plan? PART 7 - PENSION INFORMATION Indicate the contributions from: State contribution amount: Other (gifts, donations, etc.): Tax (property, SO, sales, etc.): TOTAL What is the monthly benefit paid for 20 years of service per retiree as of Jan 1? Does the entity have a volunteer firefighters' pension plan? * TOTAL * Must agree to prior year-end balance * Generally capital asset additions should be reported at capital outlay on line 3-14 and capitalized in accordance with the government's capitalization policy. Please explain any discrepancy 7 YES NO N/A 8-1 8-2 If yes: YES NO 9-1 YES NO 10-1 If yes: 10-2 If Yes:NEW name PRIOR name 10-3 10-4 10-5 If yes: 10-6 If yes: Total mills YES NO N/A 10-7 Please use this space to provide any additional explanations or comments not previously included: Please use this space to provide any explanations or comments: NEW 2023! If the entity is a Title 32 Special District formed on or after 7/1/2000, has the entity filed its preceding year annual report with the State Auditor as required under SB 21-262 [Section 32-1-207 C.R.S.]? If NO, please explain. Please answer the following question by marking in the appropriate box Did the entity file a current year budget with the Department of Local Affairs, in accordance with Section 29-1-113 C.R.S.? If no, MUST explain: PART 9 - TAX PAYER'S BILL OF RIGHTS (TABOR) Did the entity pass an appropriations resolution in accordance with Section 29-1-108 C.R.S.? If no, MUST explain: Please answer the following question by marking in the appropriate box Please use this space to provide any explanations or comments: Is the entity in compliance with all the provisions of TABOR [State Constitution, Article X, Section 20(5)]? Note: An election to exempt the government from the spending limitations of TABOR does not exempt the government from the 3 percent emergency reserve requirement. All governments should determine if they meet this requirement of TABOR. Please use this space to provide any explanations or comments: List the name of the other governmental entity and the services provided: Town of Gypsum - irrigation water lease and irrigation water billing serices Date of formation: Has the entity changed its name in the past or current year? Bond Redemption mills General/Other mills 15.935 9.689 Is this application for a newly formed governmental entity? Is the entity a metropolitan district? Does the entity have an agreement with another government to provide services? Does the entity have a certified mill levy? Please indicate the amount appropriated for each fund separately for the year reported Please indicate what services the entity provides: Parks & Recreation, streets, safety protection, Water, sanitation, mosquito control, design review & covenant enforcement 25.624 Please provide the number of mills levied for the year reported (do not enter $ amounts): -$ Governmental/Proprietary Fund Name Total Appropriations By Fund PART 10 - GENERAL INFORMATION General Fund 247,262$ Water Fund 186,546$ Debt Service Fund 189,030$ PART 8 - BUDGET INFORMATION Please answer the following question by marking in the appropriate box 8 Entity Wide:General Fund Governmental Funds Notes Unrestricted Cash & Investments Unrestricted Fund Balan Total Tax Revenue Current Liabilities Total Fund Balance Revenue Paying Debt Service Deferred Inflow PY Fund Balance Total Revenue Total Revenue Total Debt Service Principal Total Expenditures Total Debt Service Interest Total Assets Total Liabilities Governmental Interfund In Total Cash & Investments Interfund Out Enterprise Funds Transfers In Proprietary Net Position Transfers Out Current Assets PY Net Position Property Tax Deferred Outflow Government-Wide Debt Service Principal Current Liabilities Total Outstanding Debt Total Expenditures Deferred Inflow Authorized but Unissued Total Developer Advances Cash & Investments Year Authorized Total Developer Repayments Principal Expense 732,928$ 59,769$ -$ -$ 212,337$ -$ -$ 640,398$ 4,907$ 640,398$ 32,469$ 289,630$ 301,840$ 310,350$ 306,058$ 301,478$ 323,417$ 130,000$ 48,038$ (4,907)$ 130,000$ -$ -$ 1/0/1900 2,023,589$ -$ (4,907)$ -$ 310,713$ 267,248$ 297,724$ -$ 285,137$ OSA USE ONLY 127,276$ 196,756$ 126,661$ 9 YES NO 12-1 I, ______________________________________, attest that I am a duly elected or appointed board member, and that I have personally reviewed and approve this application for exemption from audit. Signed__________________________________ Date: _____________________ My term Expires:______________________ I, _____________Ryan Thousand____________, attest that I am a duly elected or appointed board member, and that I have personally reviewed and approve this application for exemption from audit. Signed__________________________________ Date: _____________________ My term Expires:____May 2027__________________ I, _______Dean Callis__________, attest that I am a duly elected or appointed board member, and that I have personally reviewed and approve this application for exemption from audit. Signed__________________________________ Date: _____________________ My term Expires:_____May 2025________ I, _______Michael Humphrey ______, attest that I am a duly elected or appointed board member, and that I have personally reviewed and approve this application for exemption from audit. Signed__________________________________ Date: _____________________ My term Expires:___May 2027__________ MUST Print the names of ALL members of the governing body below. 7 6 Full Name Full Name Michael Humphrey 4 Full Name Dean Callis 3 5 Below is the certification and approval of the governing body By signing, each individual member is certifying they are a duly elected or appointed officer of the local government. Governing members may be verified. Also by signing, the individual member certifies that this Application for Exemption from Audit has been prepared consistent with Section 29-1-604, C.R.S., which states that a governmental agency with revenue and expenditures of $750,000 or less must have an application prepared by an independent accountant with knowledge of governmental accounting; completed to the best of their knowledge and is accurate and true. Use additional pages if needed. A MAJORITY of the members of the governing body must sign below. PART 12 - GOVERNING BODY APPROVAL If you plan to submit this form electronically, have you read the new Electronic Signature Policy? Please answer the following question by marking in the appropriate box Office of the State Auditor — Local Government Division - Exemption Form Electronic Signatures Policy and Procedures Policy - Requirements The Office of the State Auditor Local Government Audit Division may accept an electronic submission of an application for exemption from audit that includes governing board signatures obtained through a program such as Docusign or Echosign. Required elements and safeguards are as follows: • The preparer of the application is responsible for obtaining board signatures that comply with the requirement in Section 29-1-604 (3), C.R.S., that states the application shall be personally reviewed, approved, and signed by a majority of the members of the governing body. • The application must be accompanied by the signature history document created by the electronic signature software. The signature history document must show when the document was created and when the document was emailed to the various parties, and include the dates the individual board members signed the document. The signature history must also show the individuals' email addresses and IP address. • Office of the State Auditor staff will not coordinate obtaining signatures. The application for exemption from audit form created by our office includes a section for governing body approval. Local governing boards note their approval and submit the application through one of the following three methods: 1) Submit the application in hard copy via the US Mail including original signatures. 2) Submit the application electronically via email and either, a. Include a copy of an adopted resolution that documents formal approval by the Board, or b. Include electronic signatures obtained through a software program such as Docusign or Echosign in accordance with the requirements noted above. 1 Full Name Ryan Thousand 2 Full Name I, ________James Werkmeister______, attest that I am a duly elected or appointed board member, and that I have personally reviewed and approve this application for exemption from audit. Signed__________________________________ Date: _____________________ My term Expires:___May 2025_____ James Werkmeister Grant Murphy Full Name I, __________Grant Murphy___________, attest that I am a duly elected or appointed board member, and that I have personally reviewed and approve this application for exemption from audit. Signed__________________________________ Date: _____________________ My term Expires:___May 2025______ Full Name I, ______________________________________, attest that I am a duly elected or appointed board member, and that I have personally reviewed and approve this application for exemption from audit. Signed__________________________________ Date: _____________________ My term Expires:______________________ X0A0T 10 EXAMPLE - DO NOT FILL OUT THIS PAGE This sample resolution/ordinance for exemption from audit is provided as an example of the documentation that is required, the wording may be used as a basis for your own local government document, if needed, however you MUST draft your own ordinance or resolution making any changes where applicable. Legal counsel should be consulted regarding any questions. ________________________ Mayor/President/Chairman, etc. ATTEST: ________________________ Town Clerk, Secretary, etc. Date Type or Print Names of Term Members of Governing Body Expires Signature ___________________________ _______ ________________________ ___________________________ _______ ________________________ ___________________________ _______ ________________________ ___________________________ _______ ________________________ ___________________________ _______ ________________________ ___________________________ _______ ________________________ ___________________________ _______ ________________________ RESOLUTION/ORDINANCE FOR EXEMPTION FROM AUDIT (Pursuant to Section 29-1-604, C.R.S.) A RESOLUTION/ORDINANCE APPROVING AN EXEMPTION FROM AUDIT FOR YEAR 20XX FOR THE (name of government), STATE OF COLORADO. WHEREAS, the (governing body) of (name of government) wishes to claim exemption from the audit requirements of Section 29-1-603, C.R.S.; and WHEREAS, Section 29-1-604, C.R.S., states that any local government where neither revenues nor expenditures exceed seven hundred and fifty thousand dollars may, with the approval of the State Auditor, be exempt from the provision of Section 29-1-603, C.R.S.; and [Choose 1 or 2 below, whichever is applicable] (1)WHEREAS, neither revenue nor expenditures for (name of government) exceeded $100,000 for Year 20XX; and WHEREAS, an application for exemption from audit for (name of government) has been prepared by (name of individual), a person skilled in governmental accounting; and OR (2)WHEREAS, neither revenues nor expenditures for (name of government) exceeded $750,000 for Year 20XX; and WHEREAS, an application for exemption from audit for (name of government) has been prepared by (name of individual or firm), an independent accountant with knowledge of governmental accounting; and WHEREAS, said application for exemption from audit has been completed in accordance with regulations, issued by the State Auditor. NOW THEREFORE, be it resolved/ordained by the (governing body) of the (name of government) that the application for exemption from audit for (name of government) for the year ended ____________, 20XX, has been personally reviewed and is hereby approved by a majority of the (governing body) of the (name of government); that those members of the (governing body) have signified their approval by signing below; and that this resolution shall be attached to, and shall become a part of, the application for exemption from audit of the (name of government) for the year ended ____________, 20XX. ADOPTED THIS ___ day of _____________, A.D. 20XX. 11 {00930563.DOCX / } 5 EXHIBIT C Memorandum of Understanding MEMORANDUM OF UNDERSTANDING BETWEEN EAGLE COUNTY CLERK AND RECORDER AND CHATFIELD CORNERS METRO DISTRICT CONCERNING ELECTRONIC MAIL ADDRESSES AND CONFIDENTIAL VOTER INFORMATION This Memorandum of Understanding (MOU) is made and entered into on December 2, 2022, between the Eagle County Clerk and Recorder (hereinafter the “Clerk”) and Chatfield Corners Metropolitan District, a Colorado metropolitan district organized in accordance with Title 32, Colorado Revised Statutes (the “Metro District”), concerning the use, disclosure and protection of voter data provided to the Metro District by the Clerk. The Clerk and the Metro District may be referred to collectively as the “Parties.” RECITALS WHEREAS, Senate Bill 21-262 (amending C.R.S. § 1-13.5-501) requires any metropolitan district organized after January 1, 2000, to provide via electronic mail (“e-mail”) notice of the call for nominations for any upcoming election; and WHEREAS, all such metropolitan districts are directed to use the e-mail address specified in the voter registration list provided by the county clerk and recorder; and WHEREAS, pursuant to C.R.S. §§ 1-1-110 and 1-8.3-115, voters’ e-mail addresses are treated as confidential and may not be released to the public or any person or organization other than an authorized agent of the local election official; may be used only for the limited purpose of official communication with the voter about the voting process and verifying the voter's mailing address and physical location; and WHEREAS, public disclosure of constituent e-mail addresses is contrary to the public interest and therefore treated as confidential under C.R.S § 24-72-204; and WHEREAS, pursuant to C.R.S. § 24-72-204(3.5)(b), voters meeting certain requirements may opt for the entirety of their voter records to be maintained as confidential; and WHEREAS, in order to ensure the continued protection of confidential records, the Parties wish to memorialize their understanding about the use and storage of the e-mail addresses and confidential voter data (collectively the “Confidential Data”) that may be provided by the Clerk to the Metro District in accordance with the requirements of C.R.S. § 1-13.5-501. UNDERSTANDING NOW THEREFORE, in consideration of the above premises, the Parties agree as follows: DocuSign Envelope ID: 3BA427DB-F874-4561-8EAB-3F0EC2BC832A 1. The Metro District may maintain, keep and utilize Confidential Data provided by the Clerk under this MOU only for the purposes expressly authorized in C.R.S. § 1-13.5-501. 2. The Metro District will maintain the confidentiality of the Confidential Data in accordance with all requirements of Colorado law, including but not limited to C.R.S. §§ 1-1- 110, 1-8.3-115 and 24-72-204(3.5)(b). 3. The Metro District will take all reasonable measures to protect the Confidential Data from accidental public disclosure, and shall not disclose the Confidential Data to contractors unless such contractors are bound by non-disclosure and confidentiality provisions at least as strict as contained in this MOU. 4. All obligations contained herein shall survive the expiration or termination of this MOU, and remain in effect so long as Colorado law provides for the protection of the Confidential Data. EAGLE COUNTY CLERK AND RECORDER ____________________________ Regina O’Brien CHATFIELD CORNERS METROPOLITAN DISTRICT By:___________________________________ Its:____________________________________ DocuSign Envelope ID: 3BA427DB-F874-4561-8EAB-3F0EC2BC832A Designated Election Official