HomeMy WebLinkAboutC24-336 IGA_Town of Minturn - coordinated electionEagle County 2024 General Election IGA Page 1
Intergovernmental Agreement
Between the Eagle County Clerk and Recorder and
Town of Minturn
Concerning the Tuesday, November 5, 2024 General Election
THIS Intergovernmental Agreement between the Eagle County Clerk and Recorder (the “Clerk”) and
Town of Minturn concerning the Tuesday, November 5, 2024 General Election is made on
_____________.
RECITALS
WHEREAS, pursuant to C.R.S. § 1-7-116 (1) (a) the Clerk will serve as the coordinated election official for
the General Election, and in accordance with state law, will conduct the General Election on behalf of all
participating political subdivisions having jurisdiction within the boundaries of Eagle County; and
WHEREAS, C.R.S. § 1-7-116 (2) requires each political subdivision for which the Clerk will conduct the
General Election to enter into an agreement with the Clerk concerning the conduct of the General
Election, to be signed no later than seventy (70) days prior to the scheduled election; and
WHEREAS, the Political Subdivision intends to submit one or more ballot measure(s) and/or candidate
race(s) at the General Election; and
WHEREAS, the County Clerk and the Political Subdivision wish to clarify their responsibilities and
memorialize their agreement with respect to the conduct of the General Election.
NOW THEREFORE, in consideration of the above premises and the promises contained herein, the
parties agree as follows:
I. Coordinated and Designated Election Officials
A. Except as otherwise provided in this section, the Clerk shall act as the Coordinated Election
Official for the conduct of the Election for the Political Subdivision for all matters in the Uniform
Election Code of 1992, Colorado Title 1, C.R.S. as amended (“Election Code”) which require
action by the Coordinated Election Official.
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B. The Political Subdivision shall name a Designated Election Official (“DEO”) who shall act as the
primary liaison between the Political Subdivision and the Clerk. Nothing herein shall be
deemed or construed to relieve the Clerk or the governing body of the Political Subdivision
from their official responsibilities for the conduct of the Election.
C. Jurisdictional Limitation
This Agreement shall apply only to the portion of the Political Subdivision within the boundaries
of Eagle County.
D. Clerk’s Contact Officer
The Clerk hereby designates Stacey Jones, Eagle County Chief Deputy Clerk and Recorder
(stacey.jones@eaglecounty.us; phone 970-328-8726), as the “Contact Officer” to act as the
Clerk’s primary liaison with the Political Subdivision for all purposes relating to the Election.
The Contact Officer shall act under the authority of the Clerk.
II. Clerk Responsibilities
The Clerk will perform all duties in substantial compliance with applicable provisions of the Election
Code, the Election Rules (“Election Rules”) promulgated by the Colorado Secretary of State, as may be
amended from time to time; and any then-current policy directives of the Colorado Secretary of State,
if applicable.
A. Preparation for Election
1. The Clerk hereby provides the Political Subdivision with a Street Locator Report (Appendix
B), listing all residential street addresses situated within the Political Subdivision’s
boundaries, as currently configured in Colorado’s statewide voter registration database
(“SCORE”).
2. The Clerk shall manage all voter registration records and correspondence.
3. The Clerk shall supply, deliver, and set up all voting equipment and other items necessary to
conduct the Election.
4. The Clerk shall appoint eligible electors as election judges, arrange for their compensation,
and provide election judge training in advance of the Election.
5. The Clerk shall include on the ballot all content timely certified by the Political Subdivision in
accordance with law; contract for the printing of ballots, ballot envelopes, and other printed
materials reasonably necessary to conduct the Election; and arrange for payment to the
printing vendor(s).
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6. The Clerk shall publish and post a notice of election as required by 1-5-205 C.R.S. in the
Eagle Valley Enterprise, the Vail Daily, and, as applicable, the Aspen Times Weekly, no later
than twenty (20) days prior to the Election.
7. The Clerk shall perform all required acceptance testing, hardware diagnostic testing, and
logic and accuracy testing of Eagle County’s voting system and components in substantial
compliance with Conditions of Use applicable to Eagle County’s voting system as certified by
the Colorado Secretary of State.
B. Conduct of Election
1. The Clerk shall designate the proper number and locations of vote centers and 24-hour
ballot boxes. All voting locations will be reasonably accessible to voters with disabilities.
2. The Clerk shall adhere to security requirements pursuant to Election Rule 20, including the
security of physical ballots and video surveillance.
3. The Clerk shall provide for the processing of all ballots and verification of electors’
signatures on the self-affirmation printed on the mail ballot return envelopes and UOCAVA
ballot return affidavits.
4. The Clerk shall issue mail ballots and electronic transmission ballots to and accept voted
mail and electronically transmitted ballots from military and overseas voters in substantial
compliance with the deadlines and delivery methods mandated by applicable provisions of
federal and state law, including the Uniformed and Overseas Citizens Absentee Voting Act,
all as amended.
5. The Clerk shall conduct the required post-election risk-limiting audit (RLA).
6. The Clerk shall conduct any mandatory or permissive recount.
7. The Clerk shall appoint the risk-limiting audit board members, coordinate the appointment
of the canvass board members through local Democratic and Republican parties, conduct
the risk-limiting audit and canvass, and certify the official results of the Election.
8. The Clerk shall provide an official Certification of Election to the Political Subdivision after
the official close of the Election. Any additional Certificates of Election which are required
by law to be forwarded to another division of government shall be the responsibility of the
Political Subdivision.
9. The Clerk shall preserve all election records relating to the Election for at least twenty-five
months pursuant to 1-7-802 C.R.S.
10. The Clerk shall be the final decision maker on any substantive and procedural issues
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regarding the conduct of the Election.
C. Ballot Issue Notice (“TABOR Notice”)
1. The Clerk shall prepare and mail a combined TABOR Notice in substantial compliance with
Article X, Section 20 of the Colorado Constitution (“TABOR Amendment”) and applicable
provisions of the Election Code and Election Rules. As nearly as practicable, the notice shall
be in the order the ballot issues will appear on the ballot.
2. The Clerk shall mail the TABOR Notice not less than thirty (30) days prior to the Election,
pursuant to Colorado Constitution Article X, Section 20(3)(b) and 1-1-106(5) C.R.S. The Clerk
shall determine the least cost method for mailing the ballot issue notice, but at a minimum,
the ballot issue notice shall be addressed and mailed to eligible voters at each address in
Eagle County where one or more registered voters of the Political Subdivision and of any
other participating entity resides. Nothing herein shall preclude the Clerk from mailing the
TABOR Notice to persons other than voters of the Political Subdivision if such mailing arises
from the Clerk's efforts to mail the combined TABOR Notice for all participating entities at
the least cost.
III. Political Subdivision Responsibilities
A. Contact Liaison
1. The Political Subdivision shall identify a “Designated Election Official” (DEO) to act as a
liaison between the Political Subdivision and the Clerk/Contact Officer. The DEO shall be
responsible for the final approval of ballot content and TABOR Notice content. To meet
statutory and printing deadlines, the DEO shall respond to all Election-related written
correspondence, electronic correspondence, phone calls, text messages, or any other
communication from the Clerk/Contact Officer as soon as possible and no later than four
(4) hours from the time of delivery by the Clerk/Contact Officer. If the DEO cannot
respond within four (4) hours, an alternative official may respond on the DEO’s behalf.
Failure to respond to correspondence within four (4) hours shall constitute approval
allowing the Clerk to move forward, at the Clerk’s discretion, with the action or inaction the
Clerk deems appropriate under the circumstances.
2. DESIGNATED ELECTION OFFICIAL
The Political Subdivision has designated________________________________________
whose mailing address is _____________________________________________________
and whose phone number is___________________________________________________
and whose cell phone number is _______________________________________________
and whose email address is____________________________________________________
and whose fax number is______________________________________________________
as its DEO for the purpose of the Election.
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970-390-2542
301 Boulder St #309 Minturn CO 81645
970/827-5645 Ext 1
Jay Brunvand
treasurer@minturn.org
n/A
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3. ALTERNATIVE OFFICIAL
The Political Subdivision has designated________________________________________
whose mailing address is _____________________________________________________
and whose phone number is___________________________________________________
and whose cell phone number is _______________________________________________
and whose email address is____________________________________________________
and whose fax number is______________________________________________________
as its alternative official for the Election.
B. Certification of Address Ranges
1. The Political Subdivision shall verify and certify to the Clerk (Appendix C) that all address
ranges and street names situated in the Political Subdivision are accurately and completely
stated in the Address Library Report attached hereto as Appendix B.
2. In connection with such Address Library Report verification and certification, the Political
Subdivision shall note any address ranges or street names within the Political Subdivision
that are inaccurately or incompletely stated in or omitted from the Address Library Report,
and certify on the Statement of Certification (Appendix C) the accuracy and completeness of
the remainder of the Address Library Report.
3. The Political Subdivision shall deliver to the Clerk its Statement of Certification (Appendix C)
and accuracy of the Address Library Report, with notations regarding inaccuracies and
omissions by seventy (70) days before the election, no later than 3:00 p.m. Mountain
Standard Time on Tuesday, August 27, 2024. Address changes will not be allowed after this
date. If the certification is not provided by the date specified herein, the Political
Subdivision may not be allowed to participate in the Election or the Clerk may build the
election on the assumption that the Address Library Report attached hereto as Appendix B
is both complete and accurate, as the Clerk in her discretion may decide.
C. Ballot Content
1. Definitions of Ballot Issue and Ballot Question:
a. TABOR “ballot issue” means a state or local government matter arising under the TABOR
Amendment
b. “Ballot question” means a state or local government matter involving a citizen petition
or referred measure, other than a ballot issue.
2. The Political Subdivision shall be solely responsible for determining whether a ballot issue,
ballot question, candidate contest, or candidate is eligible and properly certified for the
ballot.
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Cindy Krieg
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3. The Political Subdivision shall provide a certified copy to the Clerk of all ballot content
(candidate contests, ballot issues, and ballot questions in order) referred by the Political
Subdivision for the Election pursuant to section 1-5-203 C.R.S:
a. The Political Subdivision shall not certify any single ballot issue or ballot question in
excess of two hundred and fifty (250) words in English (inclusive of the title) unless the
Clerk provides written consent in advance. Notwithstanding the foregoing, for ballot
issues or ballot questions that will involve coordination with other counties beyond
Eagle County, the Political Subdivision will adhere to any smaller word limit that may be
required by other county clerk and recorders.
b. The Political Subdivision shall not certify any single ballot issue or ballot question title in
excess of ten (10) words in English unless the Clerk provides written consent in advance.
Notwithstanding the foregoing, for ballot issue or ballot question titles that will involve
coordination with other counties beyond Eagle County, the Political Subdivision will
adhere to any smaller word limit that may be required by other county clerk and
recorders.
c. Such certified ballot content and the signed resolution that authorizes the ballot
content shall be delivered to the Clerk as an email attachment in Word format (see
section C.3.h or full required formatting of ballot and TABOR content), at the earliest
possible time and in no event later than 3:00 p.m. Mountain Standard Time on Friday,
September 6, 2024 (Appendix A), pursuant to section 1-5-203, C.R.S., as amended.
d. The Political Subdivision that issues certified ballot content pursuant to 1-5-203, C.R.S.
shall be solely responsible for the accuracy of the information contained in the
certificate. Any error that can be corrected pursuant to 1-5-412, C.R.S. shall be
corrected at the expense of the Political Subdivision whose DEO issued and/or approved
the incorrect certification. Such costs include but are not limited to staff time to
reprogram election content, additional required logic and accuracy testing, reprinting of
ballot and ballot materials, and staff time required to make corrections.
e. All ballot content certified by the Political Subdivision shall utilize the exact language
and order as such ballot content is to appear on the printed official and sample ballots
for the Election. The list of candidates/questions must be typed exactly as it is to appear
on the ballot, including correct order, title, spelling, spacing, and punctuation.
i. For candidates, specify the exact titles of offices, the order of the names to
appear for each office, and the order of offices.
ii. For issues, specify the ballot title and the order of the issues (per C.R.S., the Clerk
determines specific numbering on the ballot).
iii. If the Political Subdivision has a TABOR issue on the ballot, the issue text must be
typed in all uppercase as is dictated by law (i.e. TABOR Amendment).
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iv. If the Political Subdivision has a non-TABOR question on the ballot, the question
must be typed in mixed case.
v. Bullet points may be used, but sub-bullet points may not be used; spacing is at
the discretion of the Clerk to accommodate proper ballot layout.
vi. Ballot Issues or Questions vote choice must be formatted as follows:
_____YES/FOR _____NO/AGAINST
It is at the discretion of the Clerk to change the formatting on the ballot to match this
formatting if it is not certified in this required format or if the formatting results in the
ballot increasing in length, multiple sides, or multiple pages. The Clerk also has
discretion to make non-substantive formatting changes, including but not limited to
font, font size, and font case, in order to create consistency across ballot contests and
measures.
f. The Political Subdivision has the responsibility to proofread and edit the text of the
ballot proof before the Clerk will authorize the printing of the ballots. From the time
the Clerk delivers via email the ballot proof, the Political Subdivision has four (4) hours
to proofread, correct if necessary, sign, and return the proof to the Clerk. The Political
Subdivision’s failure to disapprove and correct errors within that time shall constitute an
approval of the ballot proof. After final approval of the ballot proof, the Political
Subdivision assumes all responsibility and cost for any judicial proceedings related to
any errors within the text of its issue, question, or contest on the printed ballots.
g. The Political Subdivision authorizes the Clerk to correct typographical errors and
omissions, and to determine the appropriate ballot question number or letter upon
designation of the ballot number or letter by the Clerk.
h. The Political Subdivision shall certify its ballot content via email to the Clerk and Contact
Officer in conformance with the following formatting requirements:
i. Software: Microsoft Word '03 or later (not as a PDF)
ii. Spacing: Single
iii. Font Type: Arial Narrow
iv. Font Size: 10 point
v. Justification: Left
vi. All Margins: 0.5 inches
vii. Language: English
viii. Delivery Medium: Email attachment to regina.obrien@eaglecounty.us and
stacey.jones@eaglecounty.us
Submissions not meeting these requirements may be rejected by the Clerk.
i. Spanish language translation of the ballot content must be submitted by the Political
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Subdivision to the Clerk by 3:00 p.m. Mountain Standard Time on Friday, September 6,
2024. Spanish language translations must be linguistically accurate, culturally
appropriate, and technically consistent with the original documents.
j. The Political Subdivision must provide an audio recording of each candidate’s name. The
DEO or candidate may leave an audio recording of the candidate’s name, exactly as
certified for the ballot, on the voicemail of the Clerk (970-382-8783) or Contact Officer
(970-328-8726). This audio recording must be provided no later than the deadline to
certify ballot content, Friday, September 6, 2024 by 3:00 p.m. Mountain Standard Time
(Appendix A).
D. Ballot Issue Notice (“TABOR Notice”)
1. The Political Subdivision shall receive, store, and prepare TABOR Notice content according
to the provisions set forth in the TABOR Amendment and 1-7-901, 1-7-902, 1-7-903, 1-7-
904, and 1-7-908 C.R.S.
2. The Political Subdivision shall transmit via email the full text of any required TABOR Notice
information, fiscal information, and pro/con statement summaries to the Clerk in order to
be included in the TABOR Notice mailings no later than forty-three (43) days, Monday,
September 23, 2024 by 3:00 p.m. Mountain Standard Time (Appendix A) before the
Election, in final written form in accordance with the formatting requirements for ballot
certification (see formatting requirements listed in section C.3.h). Submissions not meeting
these requirements will be rejected by the Clerk.
3. The Clerk will coordinate Spanish translation of all TABOR Notice content if the Political
Subdivision provides advanced notice by Friday, September 6, 2024 to the Clerk or Contact
Officer that the Political Subdivision would like to engage with this service (and be invoiced
for the Political Subdivision’s portion of the translation cost). If the Political Subdivision
does not choose to coordinate with the Clerk, the Spanish translation of TABOR Notice
content is required on Monday, September 23, 2024 by 3:00 p.m. Mountain Standard
Time. In accordance with Secretary of State Election Rule 4.8.9(b)(1) (8 CCR 1505-1), a
Spanish language translations must be performed by a qualified interpreter or translator,
linguistically accurate, culturally appropriate, and technically consistent with the original
documents.
4. The Political Subdivision shall incorporate in its TABOR Notice content a local office address
and telephone number specific to the Political Subdivision or the Political Subdivision DEO
to enable voters to reach the Political Subdivision directly. The Clerk shall respond to all
correspondence and inquiries that the Clerk receives within its expertise relating to election
procedures, but the Clerk shall refer inquiries concerning the substance of the ballot issues,
ballot questions, candidates, or the operations of the Political Subdivision to the Political
Subdivision’s DEO.
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5. The Political Subdivision has the responsibility to proofread and edit the text of the TABOR
Notice proof before the Clerk will authorize printing of the TABOR Notice. From the time
the Clerk delivers via email the TABOR Notice proof, the Political Subdivision has four (4)
hours to proofread, correct if necessary, sign, and return the proof to the Clerk. The
Political Subdivision’s failure to disapprove and correct errors within that time shall
constitute an approval of the TABOR Notice proof. After final approval of the TABOR Notice
proof, the Political Subdivision assumes all responsibility and cost for any judicial
proceedings related to any errors within the text of their issue or information presented on
the TABOR Notice.
E. Cancellation of Election
1. If the Political Subdivision resolves not to hold the Election, notice of such cancellation shall
be provided to the Clerk immediately. The Political Subdivision shall not cancel its
participation in the Election after the twenty-fifth (25) day before the election, Friday,
October 11, 2024 (Appendix A), pursuant to section 1-5-208(2), C.R.S., as amended.
2. The Political Subdivision shall provide notice by publication of the timely cancellation of the
Election and a copy of the notice shall be posted in the office of the Clerk, in the office of
the Designated Election Official, in the primary building of the Political Subdivision, and, if
the Political Subdivision is a special district, in the office of the division of local government.
The Political Subdivision is solely responsible for delivering such postings to each entity.
3. The Political Subdivision shall be responsible for all expenses incurred on its behalf to the
date that notice was received by the Clerk together with all expenses incurred thereafter
which could not be avoided by reasonable effort. All costs incurred or contracted for by the
Clerk to support the Political Subdivision’s portion of the TABOR Notice shall be reimbursed
by the Political Subdivision.
4. Upon receipt of the invoice, the Political Subdivision shall promptly pay the Clerk the full
actual costs of the activities of the Clerk relating to the Election incurred both before and
after the Clerk’s receipt of such notice.
F. Other Responsibilities
1. The Political Subdivision shall exercise all reasonable diligence, care, and control in
providing the services noted above to the Clerk.
2. The Political Subdivision’s DEO or assigned representative shall assist with equipment logic
and accuracy testing, post-election canvass, and risk-limiting audit as requested by the
Clerk.
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3. The Political Subdivision shall give assistance and information to the Clerk on any matter to
ensure the smooth and efficient operation of the Election (such information not to include
legal advice).
4. The Political Subdivision shall adhere to all applicable provisions of C.R.S. which are
necessary or appropriate to the performance of the above duties.
5. The Political Subdivision shall follow the additional responsibilities in which non-resident
property owners may be eligible to vote as set forth in Appendix D.
IV. Miscellaneous
A. Costs
1. The Clerk shall keep accurate accounts of all costs incurred to prepare for and conduct the
Election, including but not limited to costs incurred for supplies, printing, ballot insertion
and mailing, legal and other notices, temporary labor, compensation of election judges,
overtime pay for staff, and other expenses attributable to the Clerk’s conduct of the
Election on behalf of the Political Subdivision. Clerk may give the Political Subdivision
general estimates of cost but such estimates are not binding. The Political Subdivision is
responsible for the pro rata share of actual costs as determined by the Clerk.
2. The Clerk shall charge to the Political Subdivision its pro rata share of all costs and expenses
reasonably incurred in connection with the preparation, translation, printing, labeling,
postage, and mailing of the TABOR Notice. Said expenses shall be prorated among all
Political Subdivisions participating in the TABOR Notice.
3. The Clerk shall charge and allocate to the Political Subdivision its pro rata share of the direct
costs of the Election, and all direct and indirect costs and expenses incurred by the Clerk to
remedy, resolve, or reconcile the Political Subdivision’s failure or omission to timely
perform any of its obligations under this Agreement, without regard to whether the Political
Subdivision rescinds its intent to participate in the Election.
4. In the event an interested party is not liable for payment of costs incurred in connection
with a mandatory or permissive recount of, or election contest relating to, one or more
candidate contests, ballot issues, or ballot questions certified by the Political Subdivision,
the Clerk shall charge any and all direct and indirect costs and expenses reasonably incurred
by the Clerk to conduct or participate in any such recount or ballot contest. If more than
one political subdivision participating in the Election is involved in any such recount or
election contest, the costs thereof shall be prorated between the Political Subdivision and
such other participating entities.
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5. The Political Subdivision assumes all responsibility and cost for any judicial proceedings
regarding whether or not the political subdivision measures or candidates legally belong on
the ballot and any other challenges, both pre-and post-election.
6. The Clerk shall submit to the Political Subdivision an invoice for the Political Subdivision’s
pro rata share of direct and indirect costs incurred in connection with the Political
Subdivision’s participation in the Election within ninety (90) days after the Election
(Appendix A).
7. The minimum charge for coordinating the Election with the Clerk for coordinating entities
with 300 or fewer active voters on Election Day shall be $500.00. The minimum charge for
coordinating entities with 301 or more active voters on Election Day shall be $1000.00.
8. In addition, there will be a surcharge for coordination and administration of non-resident,
property owner ballot mailing of $1000.00.
9. The Political Subdivision shall remit all payments due to the County upon receipt of an
itemized statement by February 28, 2025 (Appendix A).
B. Indemnification
To the extent permitted by law, the Political Subdivision agrees to indemnify, defend, and hold
harmless the County, its officers, and employees, from any and all losses, costs, demands, or
actions arising out of or related to any actions, errors or omissions of the Political Subdivision in
completing its responsibilities relating to the Election and related tasks.
C. Reasonable Care
The County and its employees, agents, representatives, or other persons acting under the direction
or control of the County shall use reasonable care in carrying out their obligations under this
Agreement.
D. Notices
Any and all notices required to be given by this Agreement, unless otherwise set forth herein, are
deemed to have been received and to be effective:
● three days after they have been mailed by certified mail, return receipt requested to the
address as set forth below; or
● immediately upon hand delivery to Regina O’Brien, Clerk; or
● immediately upon receipt of confirmation that a fax or email was received.
To Clerk: Regina O’Brien
Eagle County Clerk and Recorder
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P.O. Box 537
Eagle, CO 81631
Fax: 888-816-1643
Email: regina.obrien@eaglecounty.us
E. Time is of the Essence
Per 1-7-116(2) C.R.S., this Agreement must be signed and returned to Regina O’Brien, Clerk and
Recorder, seventy (70) days before the Election, Tuesday, August 27, 2024 (Appendix A).
The statutory time requirements of the Election Code and Election Rules shall apply to the
completion of the tasks required by this Agreement.
In witness whereof, the Parties hereto have executed this Agreement to be effective this day:
___________
(Date)
________________________________________
Designated Election Official Date
For Town of Minturn
________________________________________
Regina O’Brien Date
Eagle County Clerk and Recorder
Docusign Envelope ID: 87531471-2A9A-4173-857E-917B779A8DE5
8/8/2024
8/8/2024
8/8/2024
Eagle County 2024 General Election IGA Page 13
Appendix A
CALENDAR OF EVENTS AND DEADLINES FOR
NOVEMBER 5, 2024 GENERAL MAIL BALLOT ELECTION
While this calendar may not include all election dates, some key dates are identified for reference.
Dates in red and underlined are key delivery dates of information from you to the Clerk’s office.
Political Subdivisions planning to coordinate with the Clerk’s office should be aware of the following deadlines:
● Friday, July 26, 2024 – 100 days prior - Last day for a political subdivision to notify the county clerk in writing
that it has taken formal action to participate in the 2024 General Election. (100 days before the General
Election). 1-7-116(5), 1-1-106(5) C.R.S.
● July 22 – 26, 2024 – IGAs will be mailed to participating entities. IGA will include address ranges that must
be verified and certified before or on the date the IGA is due. Political Subdivisions with property owner
ballots should also review Appendix D in the IGA and contact the Eagle County Assessor’s office to secure
the particular property owner list.
● Tuesday, August 27, 2024, by 3:00 p.m. MST – 70 days prior - Political Subdivisions participating in the
election must return signed IGAs to the Clerk. Political Subdivisions must verify and certify that all address
ranges situated in the Political Subdivision (Appendix B) are accurate and complete, note any changes or
inaccuracies, and certify to the Clerk (Appendix C). The deadline is 3:00 p.m. Address changes will not be
made after this date. Please submit sooner if possible. 1-7-116(2) C.R.S.
● Friday, September 6, 2024, by 3:00 p.m. MST – Last day for the DEO from each Political Subdivision to
certify the ballot order and content in English and Spanish and provide audio recordings of candidate names
to the Clerk. The deadline is 3:00 p.m. Please submit sooner if possible. 1-5-203(3)(a) C.R.S.
● Monday, September 9, 2024 – Last day for Political Subdivisions with property owner ballots to certify the
revised Assessor’s property owner list to the Clerk. Please submit sooner if possible.
● Week of September 16, 2024 – Equipment and Logic and Accuracy Testing
● Monday, September 16, 2024 – Deadline for Political Subdivisions with property owner ballots to certify the
military and overseas (UOCAVA) voter list to the Clerk.
● Friday, September 20, 2024, by noon MST – Last day for voters to file pro/con comments pertaining to local
ballot issues with the political subdivision DEO (not the Clerk & Recorder) in order to be included in the
ballot issue notice. (By noon the Friday before the 45th day before the election). Art. X, Sect. 20(3)(b)(v) 1-7-
901(4) C.R.S.
● Saturday, September 21, 2024 – 45 days prior – Deadline to send mail ballots to military and overseas
voters (UOCAVA voters). 1-8.3-110(1) C.R.S., Rule 16
● Monday, September 23, 2024, by 3:00 p.m. MST – 43 days prior - Political Subdivisions shall deliver the full
text of any required TABOR Notice information, fiscal information, and pro/con statement summaries in
English and Spanish to the Clerk to be included in the TABOR Notice mailing. 1-7-904 C.R.S.
● Friday, October 4, 2024 – 30 days prior – Last day for the Clerk to mail out TABOR Notice(s). Colorado
Constitution Article X, Section 20(3)(b) and 1-1-106(5) C.R.S.
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Appendix A continued on next page
Appendix A – Continued
CALENDAR OF EVENTS AND DEADLINES FOR
NOVEMBER 5, 2024 GENERAL MAIL BALLOT ELECTION
● Friday, October 11, 2024 – 25 days prior - Last date for Political Subdivision to cancel the election or
withdraw ballot issue or question. 1-5-208(2) C.R.S
● Friday, October 11, 2024 – Ballots may begin to be mailed, except for UOCAVA voters. 24-hour ballot drop
boxes open in Avon, Edwards, Eagle, Gypsum, El Jebel, Basalt, and Vail. 1-7.5-107(3)(a)(I) C.R.S., Rule 7.2.3
● Wednesday, October 16, 2024 – Property Owner Ballot Entities Only - Secure the supplemental Political
Subdivision Property Owner list from the Eagle County Assessor’s Office.
● Friday, October 18, 2024, by 10 a.m. MST - Property Owner Ballot Entities Only - Certify the revised
supplemental Assessor’s list that excludes non-human entities and UOCAVA voters in Excel format to the
County Clerk. Please submit sooner if possible.
● Monday, October 21, 2024 – Avon, Eagle, and El Jebel vote centers open. 1-5-102.9(2) C.R.S., Rule 7.8.1
● Monday, October 28, 2024 – 8 days prior - Last day to register to vote to receive a mail ballot. After this
date, voters may pick up ballots in person at any vote center. 1-2-201(3)(b)(III) C.R.S.
● Tuesday, November 5, 2024 – Election Day - Polls open 7:00 a.m. – 7:00 p.m. All ballots must be in the
hands of the Clerk by 7 p.m. Mountain Standard Time on Election Day to be counted.
● Wednesday, November 27, 2024 – Deadline to certify election results. Official results will be forwarded to
Political Subdivisions. 1-10-102(1), 1-10-103(1) C.R.S.
● Monday, February 3, 2025 – Last day for the Clerk to mail invoices to Political Subdivisions for their share of
the election as well as any recount costs.
● Friday, February 28, 2025 – Last day for Political Subdivisions to submit payment for election and recount
costs to the Clerk's office.
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Appendix B
STREET LOCATOR REPORT FOR
NOVEMBER 5, 2024 GENERAL MAIL BALLOT ELECTION
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Appendix C
STATEMENT OF CERTIFICATION – STREET LOCATOR REPORT FOR
NOVEMBER 5, 2024 GENERAL MAIL BALLOT ELECTION
I, Jay Brunvand, as Designated Election Official for Town of Minturn, (hereinafter “Political Subdivision”) do
hereby certify that the Street Locator Report provided to the Political Subdivision has been reviewed, any
inaccuracies have been noted and corrections made, and to the best of my knowledge, I believe it is a true
and complete list of the addresses located within the Political Subdivision.
Designated Election Official Signature Date
for Town of Minturn.
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Appendix D
PROPERTY OWNER BALLOTS – TITLE 32
This appendix defines responsibilities when conducting an election for a Political Subdivision (governed under
Title 32) in which property owners and their spouse or civil union partners who are not Eagle County residents
but are registered electors in the State of Colorado may be eligible to vote. Property owner self-affirming
oaths must be signed and returned to the County Clerk’s Office before ballots are sent to eligible property
owners.
Overview - Property Owner Ballots
Property owner ballots are special ballots that contain only those ballot contests certified by Political
Subdivisions in which owners (and their spouses or civil union partners) of real and personal property are eligible
to vote as long as they reside outside of the Political Subdivision but are registered to vote in Colorado (32-1-
103(5) C.R.S.).
If a person resides in and is registered to vote in the Political Subdivision, and also owns additional property in
the Political Subdivision, the Clerk will issue the voter a regular Eagle County ballot style that contains all of the
contests in which they are eligible to vote in a given election, including the ballot content referred by the
Political Subdivision.
If a person resides outside of the Political Subdivision, owns property within the Political Subdivision, and is
registered to vote in the State of Colorado, the county will issue a property owner ballot containing only the
contests referred by the Political Subdivision. This ballot will be sent only after the self-affirming oath has been
returned by the voter to the Clerk and after the Clerk has verified the voter’s eligibility in the statewide voter
registration system. If the property owner does not specify a ballot mailing address on the self-affirming oath,
the property owner ballot will be sent to the mailing or ballot mailing address on record in the statewide voter
registration system.
Property owners who are registered voters outside of the State of Colorado are not eligible to vote a property
owner ballot.
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Responsibilities of the Coordinating Political Subdivision
Street Locator Report
1. Review the Street Locator Report provided by the Clerk’s office (Appendix B).
2. Verify and certify all addresses listed in the address library report are within the Political Subdivision and
are accurate and complete (with no omissions). All changes or inaccuracies must be identified by the
Political Subdivision, the list certified by the Political Subdivision (Appendix C), and returned to the Clerk
no later than 3:00 p.m. Mountain Standard Time on Tuesday, August 27, 2024, seventy (70) days
before the election. Please submit sooner if possible. The Political Subdivision is responsible for the
accuracy of this report.
Property Owner and Overseas and Military Voter Lists
1. Secure the Colorado Statewide Overseas and Military Voter (UOCAVA) list from the Clerk.
2. Secure the Political Subdivision Property Owner list from the Eagle County Assessor’s Office.
3. Remove all non-human property owners (e.g. trusts, LLCs, Corporations, etc.) from the Assessor’s list.
4. Cross-reference the state-wide Overseas and Military voter (UOCAVA) list with the property owner list
to determine if there are any Political Subdivision property owners on the UOCAVA list; identify all
UOCAVA property owners.
5. Certify the revised Assessor’s list that excludes non-human entities and UOCAVA voters in Excel format
to the County Clerk by Monday, September 9, 2024. Please submit sooner if possible. Political
Subdivision is responsible for the accuracy of this list.
6. Certify the list of any UOCAVA property owners to the Clerk by Monday, September 16, 2024, to ensure
timely delivery of Property Owner oath for voters to return in time for statutory delivery of UOCAVA
property owner ballots (NOTE: UOCAVA ballots must be sent by Saturday, September 21, 2024 (1-8.3-
110(1) C.R.S.)).
7. Secure the supplemental Political Subdivision Property Owner list from the Eagle County Assessor’s
Office no later than Wednesday, October 16, 2024 (20 days before the election). This supplemental list
shall contain the names and addresses of all recorded owners who became owners no later than
Monday, October 14, 2024 (22 days prior to the election).
8. Certify the revised supplemental Assessor’s list that includes new property owners and new UOCAVA
property owners (i.e. the list should exclude non-human entities and previously identified UOCAVA
voters) in Excel format to the County Clerk by Friday, October 18, 2024 by 10 a.m. MST. Please submit
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sooner if possible. Political Subdivision is responsible for the accuracy of this list.
Responsibilities of the County Clerk and Recorder
1. After receiving the certified property owner list from the Political Subdivision, as well as the
supplemental list, prepare and send the property owner TABOR Notice to the property owner
households listed on the certified property owner list(s). (Article X, Sec.20(3)(b)). This Notice may be
combined with other TABOR notices or mailed separately at the discretion of the Clerk.
2. A self-affirming oath will be sent to each household that must be returned by each eligible elector (1-
13.5-202, C.R.S. and 32-1-103(5), C.R.S.).
3. Upon return to the Clerk of the signed self-affirming oath, determine if the individual is a registered
voter in the State of Colorado but is not already registered to vote at an address within the Political
Subdivision.
4. Prepare and send property owner ballots to all eligible electors entitled to vote by virtue of a self-
affirmation (32-1-806, C.R.S.).
5. Record each property owner ballot returned and signature verified.
6. Process ballots at central count.
7. Tabulate and certify results.
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