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HomeMy WebLinkAboutC24-301 Eagle County School District AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN EAGLE COUNTY, COLORADO AND EAGLE COUNTY SCHOOLS THIS AGREEMENT (“Agreement”) is effective as of _______________ by and between Eagle County Schools, RE 50J, a Colorado Public School District (hereinafter “Consultant” or “Contractor”) and Eagle County, Colorado, a body corporate and politic (hereinafter “County”). RECITALS WHEREAS, the County, through its Department of Health and Human Services (“HHS”) works to promote the health, safety and welfare of County residents of all ages; and WHEREAS, the County uses outside providers and professionals to enhance the ability of County to promote such health, safety and welfare; and WHEREAS, County desires to hire the Consultant to perform the Services defined below in paragraph 1; and WHEREAS, Consultant is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the Services; and WHEREAS, this Agreement shall govern the relationship between Consultant and County in connection with the Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the following promises Consultant and County agree as follows: 1. Services. Consultant agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the services described in Exhibit A (“Services”) which is attached hereto and incorporated herein by reference. The Services shall be performed in accordance with the provisions and conditions of this Agreement. a. Consultant agrees to furnish the Services no later than August 1, 2024 and in accordance with the schedule established in Exhibit A. If no completion date is specified in Exhibit A, then Consultant agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care. By signing below Consultant represents that it has the expertise and personnel necessary to properly and timely perform the Services. Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 7/16/2024 2 Eagle County HHS Prof Serv Final 8/15/2022 b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. c. Consultant agrees that it will not enter into any consulting or other arrangements with third parties that will conflict in any manner with the Services. 2. County’s Representative. The Human Services Department’s designee shall be Consultant’s contact with respect to this Agreement and performance of the Services. 3. Term of the Agreement. This Agreement shall commence upon the date first written above, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect through the 31st day of July, 2025 4. Extension or Modification. This Agreement may not be amended or supplemented, nor may any obligations hereunder be waived, except by agreement signed by both parties. No additional services or work performed by Consultant shall be the basis for additional compensation unless and until Consultant has obtained written authorization and acknowledgement by County for such additional services in accordance with County’s internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by County for such additional services is not timely executed and issued in strict accordance with this Agreement, Consultant’s rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Compensation. County shall compensate Consultant for the performance of the Services in a sum computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement shall not exceed $461,199. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. a. For reimbursement Contractor must submit invoices quarterly. Invoices shall include a description of Services performed. If County is not satisfied with the completeness of a submitted invoice, County may request Contractor to either revise the invoice or provide additional information. Payment will be made for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as County may request. All invoices must be mailed or delivered in-person to the following address to ensure proper payment. Invoices sent by fax or e-mail will not be accepted. Eagle County Health and Human Service Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 3 Eagle County HHS Prof Serv Final 8/15/2022 Business Office 550 Broadway Post Office Box 660 Eagle, CO 81631 b. Any out-of-pocket expenses to be incurred by Consultant and reimbursed by County shall be identified on Exhibit A. Out-of-pocket expenses will be reimbursed without any additional mark-up thereon and are included in the not to exceed contract amount set forth above. Out-of-pocket expenses shall not include any payment of salaries, bonuses or other compensation to personnel of Consultant. Consultant shall not be reimbursed for expenses that are not set forth on Exhibit A unless specifically approved in writing by County. c. If, prior to payment of compensation or reimbursement for Services but after submission to County of a request therefore by Contractor, County reasonably determines that payment as requested would be improper because the Services were not performed as prescribed by the provisions of this Agreement, the County shall have no obligation to make such payment. If, at any time after or during the term or after termination or expiration of this Agreement, County reasonably determines that any payment theretofore paid by County to Contractor was improper because the Services for which payment was made were not performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Consultant shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. d. All funds received by Contractor under this Agreement shall be or have been expended solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes, shall be returned to County. Contractor shall provide the County with progress reports upon County’s request; or Contractor shall furnish progress reports as more specifically set forth in the attached Exhibit A. e. County will not withhold any taxes from monies paid to the Consultant hereunder and Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. f. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Consultant in respect of any period after December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 6. Sub-consultants. Consultant acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Consultant. Consultant shall not enter into any sub-consultant agreements for the performance of any of the Services or additional services without County’s prior written consent, which may be withheld in County’s sole discretion. County shall have Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 4 Eagle County HHS Prof Serv Final 8/15/2022 the right in its reasonable discretion to approve all personnel assigned to the subject project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the project. Consultant shall require each sub-consultant, as approved by County and to the extent of the Services to be performed by the sub-consultant, to be bound to Consultant by the terms of this Agreement, and to assume toward Consultant all the obligations and responsibilities which Consultant, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any sub-consultant hired by Consultant and Consultant shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and sub-consultants or sub-contractors. 7. Insurance. Consultant agrees to provide and maintain at Consultant’s sole cost and expense, the following insurance coverage with limits of liability not less than those stated below: a. Types of Insurance. i. Workers’ Compensation insurance as required by law. ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined bodily injury and property damage liability insurance, including coverage for owned, hired, and non-owned vehicles. iii. Commercial General Liability coverage to include premises and operations, personal/advertising injury, products/completed operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence and $2,000,000 aggregate limits. This policy shall be endorsed to include coverage for physical/sexual abuse and molestation. iv. Professional liability insurance with prior acts coverage for all Services required hereunder, in a form and with an insurer or insurers satisfactory to County, with limits of liability of not less than $1,000,000 per claim and $2,000,000 in the aggregate. In the event the professional liability insurance is on a claims-made basis, Consultant warrants that any retroactive date under the policy shall precede the effective date of this Agreement. Continuous coverage will be maintained during any applicable statute of limitations for the Services. v. Third party fidelity/crime coverage including coverage for theft and mysterious disappearance. The policy shall include coverage for all directors, officers, agents and employees of the Consultant. The policy shall name Eagle County and Eagle County’s clients as loss payee as their interests may appear. The policy shall not contain a condition requiring an arrest or conviction. Policies shall be endorsed to provide coverage for computer crime/fraud. b. Other Requirements. i. The automobile and commercial general liability coverage and such other coverage as indicated above shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers as additional insureds. Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 5 Eagle County HHS Prof Serv Final 8/15/2022 ii. Consultant’s certificates of insurance shall include sub-consultants as additional insureds under its policies or Consultant shall furnish to County separate certificates and endorsements for each sub-consultant. All coverage(s) for sub-consultants shall be subject to the same minimum requirements identified above. Consultant and sub-consultants, if any, shall maintain the foregoing coverage in effect until the Services are completed. In addition, all such policies shall be kept in force by Consultant and its sub-consultants until the applicable statute of limitations for the Services has expired. iii. Insurance shall be placed with insurers duly licensed or authorized to do business in the State of Colorado and with an “A.M. Best” rating of not less than A-VII. iv. Consultant’s insurance coverage shall be primary and non-contributory with respect to all other available sources. Consultant’s policy shall contain a waiver of subrogation against Eagle County. v. All policies must contain an endorsement affording an unqualified thirty (30) days’ notice of cancellation to County in the event of cancellation of coverage. vi. All insurers must be licensed or approved to do business within the State of Colorado and all policies must be written on a per occurrence basis unless otherwise provided herein. vii. Consultant’s certificate of insurance evidencing all required coverage(s) is attached hereto as Exhibit D. Upon request, Consultant shall provide a copy of the actual insurance policy and/or required endorsements required under this Agreement within five (5) business days of a written request from County, and hereby authorizes Consultant’s broker, without further notice and authorization by Consultant, to immediately comply with any written request of County for a complete copy of the policy. viii. Consultant shall advise County in the event the general aggregate or other aggregate limits are reduced below the required per occurrence limit. Consultant, at its own expense, will reinstate the aggregate limits to comply with the minimum limits and shall furnish County a new certificate of insurance showing such coverage. ix. If Consultant fails to secure and maintain the insurance required by this Agreement and provide satisfactory evidence thereof to County, County shall be entitled to immediately terminate this Agreement. x. The insurance provisions of this Agreement shall survive expiration or termination hereof. xi. The parties hereto understand and agree that the County is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 6 Eagle County HHS Prof Serv Final 8/15/2022 amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. xii. Consultant is not entitled to workers’ compensation benefits except as provided by the Consultant, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Consultant or some other entity. The Consultant is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Consultant shall indemnify and hold harmless County, and any of its officers, agents and employees against any losses, claims, damages or liabilities for which County may become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any performance or nonperformance by Consultant or any of its sub-consultants hereunder including claims for bodily injury or personal injury including death, or loss or damage to tangible or intangible property; and Consultant shall reimburse County for reasonable attorney fees and costs, legal and other expenses incurred by County in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against the County to the extent that County is liable to such third party for such claims without regard to the involvement of the Consultant. This paragraph shall survive expiration or termination hereof. 9. Ownership of Documents. All documents prepared by Consultant in connection with the Services shall become property of County. Consultant shall execute written assignments to County of all rights (including common law, statutory, and other rights, including copyrights) to the same as County shall from time to time request. For purposes of this paragraph, the term “documents” shall mean and include all reports, plans, studies, tape or other electronic recordings, drawings, sketches, estimates, data sheets, maps and work sheets produced, or prepared by or for Consultant (including any employee or subcontractor in connection with the performance of the Services and additional services under this Agreement). 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when sent via facsimile so long as the sending party can provide facsimile machine or other confirmation showing the date, time and receiving facsimile number for the transmission, or (v) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. COUNTY: Eagle County, Colorado Attention:_Kendra Kleinschmidt, Deputy Director CFAS 500 Broadway Post Office Box 660 Eagle, CO 81631 Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 7 Eagle County HHS Prof Serv Final 8/15/2022 Telephone: 970-328-8827 E-Mail: kendra.kleinschmidt@eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, Co 81631 Telephone: 970-328-8685 E-Mail: atty@eaglecounty.us CONSULTANT: Eagle County Schools Name: Phillip Qualman Address: 948 Chambers Ave. PO Box 740 Eagle, CO 81631 Telephone: 970-328-6321 Email: pqualman@eaglecountyschools.net 11. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days’ prior written notice to the Consultant. Upon termination of this Agreement, Consultant shall immediately provide County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and shall return all County owned materials and documents. County shall pay Consultant for Services satisfactorily performed to the date of termination. 12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to 121. 14. Other Contract Requirements. a. In rendering the Services hereunder, Contractor shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision of its employees to ensure the maintenance of these high standards of customer service and professionalism are maintained. Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 8 Eagle County HHS Prof Serv Final 8/15/2022 The performance of such obligation shall be determined at the sole discretion of County. In the event County finds these standards of customer service are not being met by Contractor, County may terminate this Agreement, in whole or in part, upon seven (7) days’ notice to Contractor. b. Consultant shall be responsible for the completeness and accuracy of the Services, including all supporting data or other documents prepared or compiled in performance of the Services, and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the County has accepted or approved the Services shall not relieve Consultant of any of its responsibilities. Consultant shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to Consultants performing similar services. This paragraph shall survive termination of this Agreement. c. Consultant represents and warrants that it has the expertise and personnel necessary to properly perform the Services and covenants that its professional personnel are duly licensed to perform the Services within Colorado. Specifically, during the period of this Agreement, Consultant and its professional personnel shall each be licensed as a professional counselor through the Colorado Department of Regulatory Agencies (“DORA”), shall maintain such license in good standing and shall adhere to all rules, standards, policies and laws applicable to such license, including, but not limited to, any requirements for criminal background checks. Consultant shall immediately notify the County if any state or local agency makes a substantiated finding of abuse, neglect or injurious environment against it or any of its professional personnel during the period of this Agreement. In the event of a substantiated finding as set forth herein, the County in its sole discretion may terminate this Agreement, in whole or in part, upon seven (7) days’ notice to Consultant. d. Consultant agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. e. This Agreement constitutes an agreement for performance of the Services by Consultant as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture or any other relationship between County and Consultant except that of independent contractor. Consultant shall have no authority to bind County. f. Consultant represents and warrants that at all times in the performance of the Services, Consultant shall comply with any and all applicable federal and state laws, codes, rules and regulations. g. Contractor shall comply with the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin or handicap. h. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 9 Eagle County HHS Prof Serv Final 8/15/2022 i. Consultant shall not assign any portion of this Agreement without the prior written consent of the County. Any attempt to assign this Agreement without such consent shall be void. j. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third party. k. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. l. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. m. Consultant shall maintain for a minimum of three years, adequate financial and other records for reporting to County. Consultant shall be subject to financial audit by federal, state or county auditors or their designees. Consultant authorizes such audits and inspections of records during normal business hours, upon 48 hours’ notice to Consultant. Consultant shall fully cooperate during such audit or inspections. n. The signatories to this Agreement aver to their knowledge, no employee of the County has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Consultant has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Consultant shall not employ any person having such known interests. 15. Data Security. a. Definitions: i. “County Data” means all data created by or in any way originating with County and End Users, and all information that is the output of any computer processing, or other electronic manipulation, of any information that was created by or in any way originating with County and End Users, in the course of using and configuring the Services provided under this Agreement, and includes all records relating to County’s use of Contractor Services and Protected Information. ii. “End User” means the individuals (including, but not limited to employees, authorized agents, students and volunteers of County; Third Party consultants, auditors and other independent contractors performing services for County; any governmental, accrediting or regulatory bodies lawfully requesting or requiring access to any Services; customers of County provided services; and any external users collaborating with County) authorized by County to access and use the Services provided by Contractor under this Agreement. iii. “Protected Information” includes, but is not limited to, personally-identifiable information, student records, protected health information, criminal justice information or individual financial information and other data defined under C.R.S. §§ 24-72-101 et seq., and personal information Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 10 Eagle County HHS Prof Serv Final 8/15/2022 that is subject to local, state or federal statute, regulatory oversight or industry standard restricting the use and disclosure of such information. The loss of such Protected Information would constitute a direct damage to the County. iv. “Security Incident” means the potentially unauthorized access by non-authorized persons to personal data or non-public data the Contractor believes could reasonably result in the use, disclosure or theft of County Data within the possession or control of the vendor. A Security Incident may or may not turn into a data breach. b. During the course of Contractor's performance of the Work, the Contractor may be required to maintain, store, process or control County Data. The Contractor represents and warrants that: i. Contractor will take all reasonable precautions to maintain all County Data in a secure environment to prevent unauthorized access, use, or disclosure, including industry-accepted firewalls, up-to-date anti-virus software, and controlled access to the physical location of the hardware containing County Data; ii. Contractor’s collection, access, use, storage, disposal and disclosure of County Data shall comply with all applicable data protection laws, as well as all other applicable regulations and directives; iii. Contractor will notify County of any Security Incident as soon as practicable, but no later than 24 hours after Contractor becomes aware of it; iv. Contractor will provide information sufficient to satisfy County’s legal and regulatory notice obligations. Upon notice of a Security Incident, County shall have the authority to direct Contractor to provide notice to any potentially impacted individual or entity, at Contractor’s expense, and Contractor shall be liable for any resulting damages to County. v. Where Contractor has been contracted to maintain, store or process personal information on behalf of the County, it shall be deemed a “Third-Party Service Provider as defined in C.R.S. § 24-73-103(1)(i), and Contractor shall maintain security procedures and practices consistent with C.R.S §§ 24-73-101 et seq.; and vi. Contractor will promptly return or destroy any County Data upon request from the County Representative. c. Contractor’s indemnification obligations identified elsewhere in this Contract shall apply to any breach of the provisions of this Paragraph. [Rest of page intentionally left blank] Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 11 Eagle County HHS Prof Serv Final 8/15/2022 IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS By: ______________________________ Matt Scherr, Chair Attest: By: _____________________________ Regina O’Brien, Clerk to the Board CONSULTANT Eagle County Schools By: _____________________________________ Print Name: ______________________________ Title: ___________________________________ Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 Philip Qualman Superintendent 12 Eagle County HHS Prof Serv Final 8/15/2022 EXHIBIT A SCOPE OF SERVICES, PAYMENT & FEE SCHEDULE Description of Services: This contract is for services provided beginning in August 1, 2024 and ending July 31, 2025. The Eagle County School District, RE 50J, is defined as a Contractor for the purposes of this Exhibit. The contractor will provide Early Head Start (“EHS”) child care services for up to 33 children enrolled in the Eagle County EHS program from 7:50 am to 4:15 pm in compliance with state child care licensing regulations, the most current Head Start Performance Standards, and the Head Start Reauthorization Act. Contractor shall: 1. Share children's assessments with classroom teachers, with parent permission. 2. Organize and participate in monthly Kid talks with classroom teachers. 3. Work with the Contractor to develop, implement and assess action plans for issues or concerns that arise during program monitoring and observation of the Contractor's site. 4. Offer training opportunities to Contractor's staff that care for infants and toddlers in specific issues about infants and toddlers up to age three. Program Provisions: The contractor must comply with all Head Start Performance Standards and the Head Start Reauthorization Act as defined in Exhibit B, including teacher credentials, teacher-child ratios, and group size at all times of the day. Exhibit B will be updated and replaced to reflect and assure compliance with any changes in state licensing regulations and Head Start Performance Standards. 1. Policies and procedures: a. Maintain a current Family Handbook distributed to families at enrollment, and review the policies with the parent before enrollment. Share Family Handbook electronically with the EHS program annually. b. EHS children will be provided diapers and wipes as part of the program services. Families or contracted staff can contact EHS staff to address the issue. c. The Contractor is responsible for enforcing the policy and procedures outlined in the Family Handbook, including health exclusions, pick-up, and drop-off policies and procedures. If a family incurs a late pick-up charge, EHS will be invoiced for payment. d. Infant Toddler Coordinator and/or Department Director will attend meetings with Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 13 Eagle County HHS Prof Serv Final 8/15/2022 EHS staff as scheduled. e. Infant Toddler Coordinator and/or Department Director will contact County staff before denying services, excluding health-related issues. f. Allow County staff access to childcare sites and files during the hours of operation. This includes the EHS Manager, Supervisor, Program Coordinator, Health Coordinator, Education Coordinator, and Home visitors who will conduct classroom observations and or training. g. Maintain files on-site and, as requested, provide EHS with a copy of the current child care license(s) for childcare facilities in this agreement. h. Maintain files on-site and, as requested, provide EHS with a copy of the Notice of Survey Findings from every health department visit to the center. i. Maintain files on-site and, as requested, provide EHS with copies of educational credentials for all staff members working with EHS children. j. Maintain files on-site and, as requested, provide EHS with a copy of stated private pay tuition rates. 2. Eligibility Determination: a. EHS will determine the eligibility of the children to be enrolled under this agreement and inform families of eligible children of their rights and obligations. b. The County will notify the Contractor when an enrolled child ages out of EHS at three or drops from the program. Payment for such clients will not be made after the Contractor is notified. c. It is agreed that when EHS children transition out of the EHS program, the parties will make every effort to provide a smooth transition for those children and their families into another early childhood program, including but not limited to Head Start, Universal Preschool Program, Early Intervention part B or Colorado Child Care Assistance Program (“CCCAP”). 3. Enrollment: a. Vacancies in EHS spots must be filled within 30 days; no spaces can be reserved for more extended periods. Spots will not be filled with less than 45 days in the school year to reduce unneeded transitions for young children. b. The Contractor and EHS will work together to enroll another child within 30 days of vacancies. c. The contractor will provide families with an orientation, Family Handbook, and observation before the first day of care. 4. Education and Child Development: a. The contractor must provide primary caregiving and continuity of care to all EHS Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 14 Eagle County HHS Prof Serv Final 8/15/2022 infants and toddlers as defined in the performance standards: i. 45 CFR 1304.52(g)(4)—Grantee and delegate agencies must ensure that each teacher working exclusively with infants and toddlers has responsibility for no more than four infants and toddlers and that no more than eight infants and toddlers are placed in one group. ii. 45 CFR 1304.21(0)(1)(i)— Grantee and delegate agencies' programs of services for infants and toddlers must be encouraged: The development of secure relationships in out-of-home care settings for infants and toddlers by having consistent teachers over an extended period. Teachers must demonstrate an understanding of the child's family culture and, whenever possible, speak the child's language. iii. 45 CFR 1304.21(a)(3)(ii)-Grantee and delegate agencies must support social and emotional development by Planning for routines and transitions so that they occur in a timely, predictable, and unrushed manner according to each child's needs. b. The contractor and EHS must include infants and toddlers with special needs and disabilities. c. Allow for and participate in assessments to be conducted in classrooms such as, but not limited to, Ages and Stages Developmental Questionnaire, the Infant/Toddler Environment Rating Scale, Colorado Shines ratings, EHS ongoing monitoring, and EHS annual self-assessment. Results will be shared with the EHS Manager and the EHS Education Coordinator so that information can be shared with the governing bodies and parent committees. d. Staff will be involved in developing and implementing quality improvement plans based on the results of the assessments. e. Teachers will complete individual portfolio files for each child per the Teaching Strategies GOLD online system assessment system. f. Teachers will meet children's early learning needs by individualizing the curriculum for each child based on their observations and the child's developmental goals. g. At the time of transition to a new classroom or childcare site, the child's file will accompany them to the new placement. h. Teachers will develop individual child goals for each child by convening two parent-teacher conferences at the childcare site annually and participating in two home visits annually. Teachers will contribute to the child's development plan based on observations and assessments. Copies of conference reports and the child's GOLD assessments will be filed in the child's portfolio on-site and in the child’s, file maintained by the EHS program. i. Complete weekly lesson plans and document observations for quarterly checkpoints in GOLD Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 15 Eagle County HHS Prof Serv Final 8/15/2022 j. The contractor must identify a research-based curriculum (HSPPS 1302.32) to be used in each classroom and inform the County which curriculum will be used. k. Children will not be required to participate in religious activities. The contractor must offer alternate developmentally appropriate activities at these times. 5. Health, Nutrition, and Safety a. Share menus, health and safety checklist, and licensing reports with the County as requested. b. Provide snacks and meals to the children served under this Agreement and submit receipts for USDA reimbursement. c. Adhere to all USDA program requirements and audits and report to the EHS grantee any issues needing corrective action. 6. Family Engagement a. The contractor must have a process for all parents to sign their children in and out to ensure safety. b. All information regarding children and families must be kept confidential. 7. Transitions a. To ensure the most appropriate placement and service following participation in Early Head Start, the family and Family Advocate will develop a transition plan at least six months before their third birthday, considering the following: i. the child’s developmental level ii. Health and disability status, iii. Progress made by the child and family while in Early Head Start, iv. Current and changing family circumstances, v. Availability of Head Start, Universal Pre-k, and other community early education and child development services that will meet the child's and family's needs b. EHS will share the Transition plan with the contractors to ensure consistency, collaboration, and communication. c. In the EHS program, parents and contractors will collaborate to implement strategies and activities that support successful transitions from Early Head Start and, at a minimum, provide information about the child’s progress during the program year and provide strategies for parents to continue their involvement in and advocacy for the education and development of their child. d. The contractor will share with EHS transition updates for children monthly in the three months before their 3rd birthday through monthly program meetings and Kidtalks. 8. Professional Development a. The contractor shall work cooperatively with coaching and consultation agencies as funds allow in the infant and toddler classrooms. Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 16 Eagle County HHS Prof Serv Final 8/15/2022 The above-listed services will be provided expeditiously to the children served under this Agreement. The legislation supporting the Early Head Start effort explicitly solicits and advocates the fullest possible cooperative and supportive approach from existing local and state agencies to enhance the efficacy of Early Head Start and its proposed measurably productive, pro-social impact on involved families. Performance Standards and the Head Start Act are located at the Early Childhood Learning and Knowledge Center: http://eclkc.ohs.acf.hhs.gov/hslc. Reporting Requirements: 1. The contractor shall follow the EHS Reporting Policy and procedure, including a written report to the child’s guardian(s). 2. The contractor will inform EHS immediately of any significant incidents affecting the health and safety of program participants, circumstances affecting the financial viability of the program, breaches of personally identifiable information, program involvement in legal proceedings, any matter for which notification or a report to state, tribal, or local authorities is required by applicable law, including at a minimum: a. Any reports regarding agency staff or volunteer compliance with federal, state, or local laws addressing child abuse and neglect or laws governing sex offenders; b. Incidents that require classrooms or centers to be closed for any reason; c. Legal proceedings by any party directly related to program operations; and d. All conditions must be reported under §1304.12, including disqualification from the Child and Adult Care Food Program (CACFP) and license revocation. 3. Contractor must complete the Google Form “Early Head Start Reporting Requirements” https://docs.google.com/forms/d/e/1FAIpQLScTO- d5bbN6OBuCbQLv_sDw6yGOjwvhTzgld3mZAEWabl7VWg/viewform within 24 hours of knowledge of an incident. The form asks the following questions: ○ Name and email address of the person completing the form ○ Date of incident ○ Name of child care provider ○ Name of the child impacted by the incident ○ Narrative of the incident ○ Narrative of follow-up actions ○ Narrative and documentation of incident report notifying the parents ○ If this incident has been reported to the child abuse hotline and if not why 4. The contractor is a DHS contractor and is considered a mandatory reporter for suspected child abuse and neglect. The contractor shall report those directly to the Colorado statewide hotline at 1-844-264-5437. The contractor must report any incidents of lack of supervision or suspected abuse or neglect within 24 hours to the EHS Leadership via the Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 17 Eagle County HHS Prof Serv Final 8/15/2022 Google Form so that the EHS program can appropriately report to the Regional Head Start Offices. Maintenance and Access to Records: The Contractor agrees to keep records dealing with the frequency of service delivery, services provided, and fiscal records and retain all bookkeeping, records, and other documents relevant to this agreement for three years after final payment, and such records must be destroyed within a reasonable timeframe after such records are no longer needed or required to be maintained. The Contractor agrees that any persons duly authorized by the EHS Program (county, state, or federal) shall have full access to and the right to examine any of said materials. Program Records, Controls, Reports, and Monitoring Procedures: 1. The Contractor agrees to maintain program records required by County and agrees that a program and facilities review, including meetings with consumers, review of service records, review of staffing ratios, job descriptions, staff qualifications, and meetings with any staff directly or indirectly involved in the provision of services may be conducted at any reasonable time by state and federal personnel and other persons duly authorized by the County. 2. The Contractor agrees to maintain program records required by the County and to complete an invoice on forms furnished by the County. Further, the Contractor agrees to make its facilities/services available to County's designees (staff, students, parents) for training or observation. 3. Required Regular Reporting to EHS shall be as follows: a. Weekly: Attendance and reason absent provided to the Family Advocate to enter into Child Plus b. Monthly by the 5th: Update to staff list including new staff and staff no longer employed with reason and documentation of staff education qualifications- Monthly c. Quarterly (January, April, July, October): i. Completed Health and Safety Checklists for each classroom and outdoor space ii. Menu sample iii. Documentation of monitoring of curriculum individualization for all children, including individualization for children with IFSPs d. Access to the program’s ongoing assessment to track the developmental progress of children Staff Qualifications and Professional Development: 1. Individuals employed and representing the Contractor shall demonstrate the Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 18 Eagle County HHS Prof Serv Final 8/15/2022 skills/qualifications required by the Federal Office of Head Start. Section 645A(h)(1) of the Head Start Act requires that “not later than September 30, 2010, all teachers providing direct services to children and families participating in Early Head Start programs located in Early Head Start centers, have a minimum of a child development associate credential (CDA), and have been trained (or have equivalent coursework) in early childhood development." For contracted center-based staff, a comparable credential for the CDA can be obtained by following the PDW IT Credential Crosswalk for Colorado PDIS credential crosswalk. Staff that obtains a minimum of the following to be counted as meeting the educational qualifications for EHS a. PDIS 2.0 or 3.0 Credential Level II, including coursework specific to infants and toddlers, and, b. ECE 111 or EQIT 2. The contractor must make every effort to reach and sustain compliance with the requirements for infant and toddler center-based teaching staff. The priority is to hire qualified, credentialed staff following the Head Start Act. Suppose the program cannot recruit and hire qualified credentialed staff. In that case, the program may hire someone who is completing their credential, has experience working with infants and toddlers, and has one of the following: a. Coursework with infant and toddler content. b. Degree in a related field. c. Training with infant and toddler content. 3. The contractor has 24 months from the hire date to get the teacher the minimum required qualifications. A detailed professional development plan will be provided to EHS within 30 days of hire, outlining how the staff will obtain the required qualifications. 4. Staff needing education qualifications for EHS will be eligible for reimbursement for obtaining their CDA, as funds are available through the EHS training and technical assistance budget. 5. If staff cannot meet the education qualifications within the designated time, they will not be eligible to work in the EHS classrooms. 6. Staff must keep their CDA current, with renewal every three years. 7. Every teacher must attend at least 15 hours of professional development per year. 8. The contractor must keep a copy of educational qualifications for all staff working with EHS children, including a state teaching license and CDA, an associate's degree, or a Bachelor of Arts with transcripts in staff files and provide a sample to EHS for monitoring per this agreement. 9. Contracted staff working with EHS children will review and sign a Standard of Conduct annually. Payment and Fee Schedule: The contractor shall be compensated for the performance of assigned services as follows: Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 19 Eagle County HHS Prof Serv Final 8/15/2022 1. The county agrees to pay to Contractor a tuition rate of $325/week for infants and $295/week for toddlers if not paid by CCCAP and $7/day for extended days ($35/week) for up to 33 full-time childcare slots for 5 days of services starting on August 1, 2024. The county will only compensate the Contractor for spaces being occupied by a child for the County each month including summer care if available. Tuition payments shall not exceed $456,699 2. The contractor shall notify the County of a childcare slot vacancy within two business days. Vacancies of such slots shall be filled within 30 days. If the child care slot is not filled within this time frame, the County will request a pro-rata amount from the monthly payment for the time the child care slot remains vacant over 30 days. 3. According to Head Start Program Performance Standard 1302.42(e.)(1), Child health status and care. A program must use funds to provide diapers and formula for enrolled children during the program day. The county will compensate the Contractor for purchasing diapers and wipes; said purchases may be at most $1,500 annually without prior approval. 4. ECSD follows all USDA requirements, and EHS will reimburse costs for all foods not covered by one of its food programs. 5. The county will provide funding for the Contractor's staff training and/or professional development, whose expenses may be at most $3,000 annually. a. Please note: Practice-Based Coaching is a requirement outlined in the Head Start Standards. The contractor will prioritize staff participation in Practice-Based Coaching. 6. Blended CCCAP Funding a. The county will only compensate the Contractor for spaces an EHS-enrolled child occupies each month up to the CCCAP published daily tuition rate. b. The contractor will receive an EHS statement of enrollment and CCCAP status at the end of each month for review and to help inform billing expectations. c. Children enrolled in the Colorado Child Care Assistance Program (CCCAP) will first be billed to CCCAP for registration fees and daily tuition. d. EHS will pay additional fees not paid for by CCCAP, including non-covered tuition, parent fees, material fees, late fees, etc., to ensure families are not charged for any services while enrolled in EHS. e. If a manual claim to CCCAP is not paid within 90 days of the month when care was provided or if the manual claim is denied for a reason beyond what is eligible to be paid by CCCAP (see section c. above), EHS will be billed to ensure the center receives the full-daily rate for services provided. The contractor will provide documentation of the CCCAP payment denial to receive the EHS payment. f. EHS will follow tuition policies outlined in the Parent Handbook for holidays g. EHS will pay tuition for unplanned closures according to the center's policy up to Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 20 Eagle County HHS Prof Serv Final 8/15/2022 four consecutive days h. The contractor must comply with all CCCAP program rules and maintain an active fiscal agreement with Eagle County. i. CCCAP authorizations for EHS-enrolled children will be on the 1st and 15th of each month 7. Cost of living adjustment (COLA) Contractor will ensure each educator/teacher/staff member who works directly with EHS children shall receive the designated COLA increase of annual salary. COLA funds are applied as follows: ● A permanent increase to the pay scale of no less than the required 2.35 percent adjustment for each Head Start/Early Head Start (including EHS-CCP) position, including current employees and unfilled vacancies subject to the provisions of Sections 653 and 640(j) of the Head Start Act; ● The provision of a no less than 2.35 percent increase to all delegate agencies and partners providing direct services; ● Ensure increases are applied retroactively to the start of the FY 2024 budget period (January 1, 2024) including distributing funds to affected employees, if applicable; ● Any remaining amount following the required 2.35 percent increase to the Head Start pay scale, and delegate agencies and partners, may be applied to fringe benefits, and other costs necessary to operate the program. ● Verification of salary increases is required since recipients (Eagle County DHS) must maintain documentation to justify applying COLA adjustments to pay scales with contracted partners. 8. Maximum compensation under this Original Agreement shall not exceed $461,199 Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 21 Eagle County HHS Prof Serv Final 8/15/2022 EXHIBIT B HEAD START PROGRAM PERFORMANCE STANDARDS POLICIES/PROCEDURES Contracted childcare centers will have policies and procedures for the following: 1. Suspension and Expulsion of children- Center will have a procedure for handling these circumstances that meet the HSPPS 1302.17, stating that expulsion is prohibited. 2. Active Supervision- The center will have a procedure for meeting active supervision requirements, including reporting requirements 3. Mandated Reporting- The center will have a procedure for handling cases of suspected child abuse and neglect: a. Establish a reporting plan to utilize in case of suspected abuse b. Train staff to identify and report abuse to proper agencies annually c. Cooperate with enforcement agencies d. Ensure the confidentiality of the individual reporting the abuse FACILITIES Classrooms and indoor spaces shall: 1. Be safe, clean, attractive, and spacious with the following: a. Soft areas b. Open areas for movement c. Clearly defined activities areas (centers) d. Toys and materials are accessible to children on low shelves, e. A variety of surfaces outdoors f. Areas for sun and shade play g. A variety of physical activities outdoors h. Outdoor activities for individuals and group 2. Have appropriate areas for all program activities, such as a. Food preparation b. Resting and napping areas c. Diapering 3. Have classroom arrangements that promote spaces for centers and provide for interaction and prevent running and unattended children. 4. Be designed to separate infants and toddlers from walkways and areas preschoolers use. 5. Contain at least 35 square feet of usable indoor space per child and 75 square feet of Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 22 Eagle County HHS Prof Serv Final 8/15/2022 usable outdoor space per child. 6. Meet all state licensing requirements. 7. Contain adequate provisions for children with disabilities by having an accessible environment, accommodations for special diets, emergency plans, and appropriate space. 8. Provide a variety of equipment, furniture, and toys that can impact the children in the program that is safe and durable as follows: a. Materials are chosen that are developmentally appropriate for all areas of learning b. Rotate toys to provide a variety and new experiences c. Materials and equipment are inviting for play, child-sized, and allow children to make choices d. Each infant is to have an individual crib, e. Walkers are not to be used f. Provide safe, durable storage, low shelves for children's activities, and high shelves for adult items g. Toys must be made of non-toxic materials and must be sanitized regularly h. Non-mobile infants should sleep in their crib on a firm mattress on their back, avoiding using fluffy blankets and other soft materials i. Avoiding overdressing infants during play or sleep j. Burping infants during and after feedings and before they are put to sleep 9. Be free of toxins as follows: a. Prohibit the use of tobacco, alcohol, and illegal drugs in the center b. Pesticides applied by a licensed exterminator c. Remove children from exterminated areas and ensure that children cannot touch or mouth surfaces that have been sprayed d. Inspection and removal of any environmental health hazards only by certified or licensed contractors, e. Maintain a smoke-free environment Outdoor play areas 10. Outdoor play areas must be safe as follows: a. Areas will be fenced, preventing the exit of children from the premises b. Children will be buckled into strollers and seats and supervised at all times c. Outdoor play is fully supervised at all times using active supervision strategies d. Establish and enforce procedures for loading and unloading children from the bus and checking to ensure no children are left on the bus. Maintenance 11. Provides for maintenance, repair, safety, and security of facilities, materials, and equipment as follows: a. Weekly check of all toys and equipment b. Remove or replace all broken toys and equipment immediately Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 23 Eagle County HHS Prof Serv Final 8/15/2022 c. Play areas are safe (i.e., no broken glass, sharp objects, standing water, etc.) d. Monitor entry into the building, e. Daily cleaning of indoor and outdoor areas f. Check for conditions that present hazards to children, plumbing, electrical, or structural g. If another party owns the facility, define the landlord's responsibilities for maintenance and responsibilities 12. Ensure that physical environments are consistent with the children's health, safety, and developmental needs as follows: a. Heating and cooling systems are safe and effective at all times b. No flammable furnishings, materials, or equipment c. Dangerous materials and potential poisons are stored in locked cabinets d. All medications (including those required by staff and volunteers) are labeled, stored under lock and key, and kept out of the reach of children e. Rooms are well-lit and provide emergency lighting (i.e., flashlights) f. Working fire extinguishers are in accessible locations, and staff is trained on their use g. The appropriate number of smoke detectors are installed and tested regularly h. Exits are visible, and evacuation routes are marked and posted i. Indoor and outdoor premises are cleaned regularly j. Paint coatings do not contain lead k. Minimizing the possibility of injury by inspection of playground equipment l. Situate equipment so that proper clearance space is available m. Electrical outlets are safety proofed n. Windows and glass doors are adapted to prevent injury to children o. Only approved water sources are used p. Toilets and handwashing facilities are adequately clean and in good repair and can be reached by children. q. Toilet and diapering areas are separate from food service and other activities. r. The handwashing sink is adjacent to the diapering table s. Clean and sanitized toilet training equipment is available for children t. Garbage and trash are stored away from children in closed containers and emptied regularly. CHILD HEALTH AND SAFETY Group Size and Ratios 1. Ratios and group size are maintained consistently a. An Early Head Start class that serves children under 36 months old must have two teachers with no more than eight children or three teachers with no more than nine Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 24 Eagle County HHS Prof Serv Final 8/15/2022 children. Each teacher must be assigned consistent, primary responsibility for at most four children to promote continuity of care for individual children. A program must minimize teacher changes throughout a child’s enrollment, whenever possible, and consider mixed-age group classes to support. HSPPS §1302.21(b) Active Supervision 1. Supervision is given at all times following the EHS Active Supervision policy. Emergency Preparedness 1. Emergency plans are made and posted clearly, including first aid procedures and phone numbers 2. The emergency contact list for each child includes parents' names and phone numbers, the emergency contact person, the child's primary health care professional, immunizations, allergies, and the parent's written consent for emergency care 3. Posted emergency evacuation plans a. Two planned exit routes b. Unannounced drills, recording the drills and the time to evacuate 4. In case of an accident or injury to a child, immediately inform the family and document the injury on an incident form 5. The program must exclude a child from the program for a short term if: a. As stated by the health department, the child has a contagious illness that could harm the child or other children, and this policy needs to be conveyed to parents at enrollment b. The child has an injury that the program cannot accommodate Health and wellbeing 1. Parents will be consulted when a health problem is suspected 2. The program shall not exclude a child currently enrolled due to a healthcare reason and: a. Must make accommodations for the child b. Ensure that parents and health care professionals supply instructions on proper care for the child c. Ensure the program has policies, staff training, and equipment to perform necessary health procedures d. Understand the child's health needs and parent's concerns, and protect the family's privacy 3. Parents must inform the program of the child's special health or safety needs and: a. Establish and enforce a policy for medication distribution and storing of medicine b. If medication is needed to be administered, such medication: i. Must be labeled and stored in a locked box ii. Such labels must be labeled by a pharmacist, with the child's first and last name, the name of the medication, the date the medicine was filled, the Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 25 Eagle County HHS Prof Serv Final 8/15/2022 doctor's name, the expiration date, administration, storage, and disposal instructions. iii. If over the counter, such medicine must be accompanied by a note from a doctor with instructions, including the applicable specifications from above. c. Medicine is provided in the original child-resistant container d. Medicine (including staff medicine) will be stored away from food in a locked container (in the refrigerator if required), e. Medicine will not be used after it has expired f. Medication needs to be transported; an adult will be in charge, making sure the temperature of the medication is controlled 4. A designated trained staff member or nurse administers the medication 5. Parents must fill out a form for medicine distribution, including doctor’s instructions and parent's written authorization 6. Medication forms are kept in the child's file, listing: the time and date the medicine was given, the amount, the name of the person administering the medicine, and the amount given 7. Watch for medication reactions, record, and contact parents if necessary 8. Staff knowledge of proper ways of handling medications for the safety of the children 9. Ensure that all staff and volunteers use safety precautions so that they: a. Use universal precautions b. Use proper seat belts for vehicles, strollers, car seats, high chairs, swings, and infant seat c. Keep firearms, medications, and other hazardous materials away from children d. Supervise children at all times 10. Incorporate safety practices into child and parent activities that: a. Involve the child in making and enforcing rules of safety b. Use teachable moments when someone gets hurt c. Teach children what to do in an emergency 11. Staff and volunteers must wash their hands with warm water and soap: a. After diapering or toilet use b. Before handling food, c. Whenever hands are contaminated due to blood or other bodily fluids, d. After handling animals, 12. Staff and volunteers must also wash their hands: a. Before and after administering medicine b. Before and after treating a wound c. After assisting a child in the bathroom 13. Non-porous gloves must be worn when in contact with blood or other bodily fluids 14. At all diaper changes, a clean pair of gloves must be used on each child Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 26 Eagle County HHS Prof Serv Final 8/15/2022 15. Spills of bodily fluids must be cleaned immediately with disinfectant (red bags, table, changing table) 16. When diapering a child, safety procedures must be used a. The child is safe at all times b. Diaper on a flat, elevated, nonporous surface used only for diapering c. Talk to the child while diapering d. Have access to a water source near the changing table, e. Change children at regular intervals and when needed f. Minimize the contamination risks, i.e., use gloves, wash hands between children, and sanitize the changing table 17. Portable potties must be emptied and disinfected after each use 18. Infant cribs should be placed three feet apart, and children should sleep head to foot a. No child is to sleep on an uncovered surface 19. Accessible first aid kits must be available and fully stocked 20. First aid kits must be restocked after each use and inventoried regularly. CHILD NUTRITION 1. Each center's food program must meet the nutritional needs of each child as follows: a. Programs will serve a variety of foods that consider cultural and ethnic preferences b. ECSD follows all USDA requirements, and EHS will reimburse costs for all foods not covered by one of their food programs c. Children in a full-day program must receive meals and snacks that provide 1/2 to 2/3 of the child's daily nutritional needs. d. In center-based settings, children are to receive breakfast if they do not have breakfast at home. e. Parents and community agencies must be involved in planning and evaluating the center's nutritional services. f. Infants and toddlers should receive food appropriate to their needs and feeding skills. g. Breast milk is the optimal food for infants h. Cow's milk is not recommended for children under 12 months of age i. Solid foods are introduced between four and seven months of age (after consultation with the primary health provider and parent) j. New foods are introduced one at a time, a week apart, to look for allergies k. To avoid choking hazards, centers will not serve the following foods: uncut hot dogs, uncut sausage rounds, whole grapes, hard raw vegetables and fruits uncooked, dried fruit, candy, whole nuts, pretzels, chips, popcorn, marshmallows, gum, spoonful of peanut butter, and chunks of meat. Hot dogs, sausage rounds, Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 27 Eagle County HHS Prof Serv Final 8/15/2022 and grapes must be cut lengthwise and across rounds to make pieces small enough and non-circular to prevent choking. l. Honey will not be served to children under 12 months of age m. Various food are served to broaden each child's food experience n. A small amount of new food is offered with a familiar meal o. Children are prepared for new foods through activities p. Medically-based diets or other dietary requirements are accommodated q. Staff set good examples of eating different foods and polite behaviors. Ideally, staff joins children in all meals using a family-style approach Meals 2. Applies to All EHS Children a. Wash hands before and after feeding with soap and water b. Are never forced to eat c. Provide nutritious snacks as a part of children's daily intake of food d. The Center must serve meals in a pleasant, well-lit, ventilated area, e. Food is not to be used for punishment or rewards f. Sufficient time is allowed for children to eat g. When high chairs are used for infants, security straps are used h. Young infants are held while bottle-fed and not laid down to sleep with a bottle i. Establish eye contact with infants while feeding and talking to the baby j. Providers will cut food into small pieces for young children 3. Infants a. Feed infants when they are hungry and comfort them when they are distressed. b. Feeding infants on demand is the best way to meet nutritional and emotional needs. c. Hold infants in a semi-sitting position with the head tilted forward and slightly higher than the rest of the body. d. Teachers hold bottles still and at an angle; never prop bottles with an inanimate object. e. Ensure that the liquid flows from the bottle. f. Burp the infant at a natural break in feeding and the end of the feeding g. All infant food is fed with a spoon 4. Toddlers a. Encourage toddlers to select from a variety of foods b. Milk is served at each meal c. 100% juice is served d. Meals and snacks must be scheduled but flexible to meet the needs of the children. e. Children and adults prepare meals together, clean, share conversation, and sometimes pass food among themselves. Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 28 Eagle County HHS Prof Serv Final 8/15/2022 Dental Health and Toothbrushing a. Staff promote good dental hygiene after meals b. For dental reasons, children should not carry bottles around for long periods. c. Food-related activities and leisurely mealtimes provide opportunities to develop positive attitudes. d. Food-related activities are provided. EDUCATION AND EARLY CHILDHOOD DEVELOPMENT 1. The contracted program will be required to complete for each child: a. two parent-teacher conferences each year b. two home visits per year that include classroom teachers, c. Completion of ongoing assessments of children four times per year and sharing completed assessments with parents 2. Invite parents to be involved in the program development by attending two parent-teacher conferences and two home visits per year. a. Encourage input from observations at home. b. Communicate regularly with parents through conferences, home visits, and daily reports. c. Staff communicates with families regularly, both informally as well as formally. 3. Program is arranged to meet various children's needs and strengths a. The program is developmentally, culturally, and linguistically appropriate b. A variety of supplies and planned activities for group and individual play c. Provide experiences for children to succeed d. Increase the complexity and challenge of activities as children develop, e. Identify the children's preferred ways of interacting with the environment f. Develop learning environments that are varied and interesting g. Universality is the key to organizing and planning the environment h. Balance the program with child-initiated activities and teacher-directed activities i. Provide opportunities for children to take the initiative, make meaningful choices, and learn the consequences of decision-making j. Take opportunities to extend children's thinking and interests and develop problem-solving skills k. Assist children in developing decision-making skills l. Allow children to use toilet facilities when appropriate independently m. Toilet training provides opportunities for children to learn: self-control, autonomy, and responsibility n. Milestones for toilet training include: muscle control, emotional readiness, Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 29 Eagle County HHS Prof Serv Final 8/15/2022 willingness to cooperate, and ability to communicate toilet needs 4. Support each child's learning, experimentation, inquiry, observation, play, and exploration a. Support children's cognitive development by posing problems and asking questions b. Have conversations with the children to expand their thinking and learning c. Provide opportunities for children to gain knowledge in science, social studies, creative arts, numeracy, and language d. Ensure opportunities for creative self-expression through activities such as art, music, movement, and dialogue, e. Support using art materials, engaging in rhythmic activities and music, and stimulating imagination and language through drama and other dialogues f. Encourage all language interactions g. Recognize infants' communication skills and respond to their cues h. Allow children processing time to respond and talk to each other and teachers i. Use simple, clear sentences when communicating with young children j. Speak in pleasant tones, k. Expand children's language through songs, games, poems, and stories l. Engage in dramatic play m. Model appropriate language using the EHS Planned Language Approach (see Exhibit C) n. Expand upon rather than correct children's speech o. Set a foundation for reading and mathematics p. Activities should be developmentally appropriate, interesting, engaging, and meaningful. q. Read and discuss stories every day r. Have reading and writing material accessible every day s. Plan opportunities for children to hear stories every day t. Encourage oral traditions through storytelling u. Provide opportunities for children to reflect upon experiences v. Provide books and stories with repetitive verses, words, sounds, or pictures w. Use rhymes to help children develop an awareness of language sounds x. Show children functional uses of language (e.g., street signs, grocery lists) y. Provide objects for counting and sequencing z. Provide toys that show cause and effect aa. Plan family activities, bb. Support the use of libraries and other community resources 5. Promote each child's physical development by a. Providing sufficient time, indoor and outdoor space, equipment, materials, and adult guidance for active play and movement that support gross motor skills Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 30 Eagle County HHS Prof Serv Final 8/15/2022 b. Arrange physical space so children can roll over, crawl, sit, walk, and test new skills. c. Providing climbing structures that are challenging and give opportunities for success d. Providing padded and safe structures for exploration, e. Encouraging the use of riding, pushing, and pulling toys f. Providing time and space for developing children's fine motor skills g. Planning experiences for developing motor skills and physical activity through repetition of actions. h. Increasing the complexity of manipulative activities i. Fostering self-help skills, like buttoning, lacing, and zipping j. Providing an appropriate environment and adult guidance for children with special needs k. Adapting materials and equipment so all children can share activities l. Ensuring equipment and materials are accessible m. Assisting children in using materials n. Integrating all children and enabling them to participate in activities 6. Develop secure relationships in out-of-home care by having consistent teachers who understand the child's family structure. Children with Disabilities and Developmental Delays 1. Services, referrals, and resources for children with disabilities will be provided 2. Teachers will integrate strategies from the IFSP goals into lesson planning and individualization. 3. Ensure that children receive specialized education and support if needed 4. Enable teachers to include children with disabilities thoroughly in their program 5. Children with special needs require an environment that is responsive and inclusive 6. If a child has an IFSP, use routines and experiences to help achieve those goals 7. Participate in meetings with experts in disabilities to implement IFSP Curriculum and Planning 1. The childcare program will provide and implement an evidence-based curriculum that focuses on relationships, respect, and responsiveness. a. The curriculum meets individual needs, developmental levels, interests, temperaments, languages, cultural backgrounds, and learning styles. b. Program responsiveness to individual children is accomplished through a comprehensive curriculum. c. The curriculum is intellectually engaging and meaningful Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 31 Eagle County HHS Prof Serv Final 8/15/2022 2. Lesson planning a. Focuses on implementing intentional, purposeful, high-quality teaching practices for children, ideally with a collaborative, reflective team approach b. Designing lesson plans with a mix of child lead and adult-directed learning experiences that are based on children’s interests and needs c. Follow an ongoing teaching cycle that utilizes standards and curriculum goals, ongoing monitoring of children’s progress, designing explorations, interactions, and instruction, and facilitating and documenting learning built on a foundation of reflection, inquiry, and collaboration. 3. Individualization and Positive Interactions a. A safe and secure environment nurtures positive relationships with peers and adults. b. Provide trust and emotional security to enable children to explore the environment. c. Interact with infants and toddlers by gently holding, talking, and gesturing with them. d. Provide an emotionally secure and physically safe environment, e. Give children choices and opportunities to do things for themselves f. Provide opportunities for children to explore a variety of sensory and motor experiences g. Honor child and family values, culture, language, diversity, etc., through a strength’s based individualized lens. h. Move infants or reposition them to have a change of scenery i. Change or rotate toys to promote stimulation j. Encourage movements and playfulness k. Engage children in sensory activities l. Interact with children face to face Materials and Activities 1. Materials and activities will be age-appropriate and diverse and support ongoing developmental progress. a. Use pictures of children and their families b. Respond to children's behaviors associated with fears and needs c. Provide opportunities for children to express themselves freely d. Engage children in verbal and non-verbal communication, e. Use descriptive language during routine activities f. Support the physical development of children, including gross motor skills: grasping, pulling, pushing, crawling, walking, and climbing g. Assist children, rather than do the task, when it becomes frustrating h. Recognize developmental milestones that indicate children's changing needs for independence. Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 32 Eagle County HHS Prof Serv Final 8/15/2022 i. Allow children to play and explore objects in a safe environment j. Bring objects and activities to non-mobile children k. Provide open and accessible indoor and outdoor spaces for children to practice skills l. Create opportunities for fine motor development m. Provide activities that promote grasping, dropping, pulling, pushing, throwing, touching, and mouthing. n. Provide activities for hand-eye coordination o. Implement a curriculum consistent with Head Start Performance standards p. Ensure the curriculum is comprehensive, based on child development principles, specific goals and objectives for children's development and learning that is achievable yet challenging q. Ensuring an inclusive and developmentally appropriate curriculum r. The program is supportive of spontaneous learning opportunities s. Plan time for children's involvement in teacher-planned activities t. Plan opportunities for children to work alone or with other children u. Respond to children's interests and learning styles v. Enable children to develop emerging skills and practice existing skills w. Provide for the development of cognitive skills x. Provide environments that offer experiences that vary in complexity y. Ask questions with multiple answers to extend children's thinking z. Engage children in creative activities and problem-solving aa. Integrate aspects of health, nutrition, and mental health into activities bb. These aspects are incorporated into daily experiences: hand washing, brushing teeth, preparing food, and talking about feelings cc. Provide an environment of acceptance and respect dd. Facilitate opportunities for children to develop social skills ee. Nurture children's friendships ff. Model communication with conflict resolution techniques gg. Help children manage stressful situations hh. Provide individual space for each child ii. Use photos, drawings, and tape recordings of children and their families jj. Model respect kk. Provide children with opportunities to succeed ll. Encourage individuality and self-awareness mm. Encourage children to resolve their conflicts nn. Encourage children to do things for themselves Ongoing Monitoring of Child Development a. The program supports each child's pattern of development and learning b. Regularly and continuously observing and recording children's behaviors and Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 33 Eagle County HHS Prof Serv Final 8/15/2022 progress with a minimum of 10 observations per area (areas defined as Language, Literacy, Social Emotional, Cognitive, Physical) per child for each checkpoint. We understand that some observations can be linked up to 5 different dimensions within these areas c. Knowing each child's capabilities and modes of learning d. Include parents in ongoing assessments e. Rearranging the program environment to respond to children's developmental progress f. Develop and monitor child development and educational goals by utilizing tools such as classroom and child observations, review of ongoing monitoring and or assessments, IFSP goal review, input from family, collaboration with others, etc. SOCIAL-EMOTIONAL AND MENTAL WELL-BEING SERVICES 1. Agencies must work collaboratively with parents as follows: a. Request parental observations, information, and concerns about their child's mental health b. Staff will use positive guidance techniques such as undesirable behaviors will be discouraged or redirected; trying to anticipate potential problems to avoid them: giving the child choices that are acceptable to staff and parents; helping children learn about natural consequences; and encouraging respect for the feelings and rights of others. Corporal punishment is strictly prohibited, including but not limited to spanking with a hand or any implement, slapping, swatting, pulling hair, yanking arm, etc. c. If a child has mental health issues, design the program to be beneficial to the child, i.e., make curricula enhancements and implement practices responsive to infants and toddlers and their rapidly changing needs. d. Staff supports the social and emotional development of children i. Staff provide an environment that is responsive to children, predictable, and consistent, which strengthens a child's confidence and builds trust ii. Staff fosters children's independence iii. The staff promotes the development of self-help skills iv. Staff provides opportunities for language development v. Staff encourage self-control by setting clear, consistent limits and having realistic expectations vi. Staff uses positive techniques to assist children in developing self-control, such as modeling expected behaviors, redirecting children, and intervening to enforce consequences for unacceptable or harmful behaviors vii. Staff provides activities daily that challenge children mentally and Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 34 Eagle County HHS Prof Serv Final 8/15/2022 physically viii. Staff develops clear and consistent rules ix. Staff reinforces positive social behavior x. Staff encourages the children to learn respect for others' feelings and rights. xi. Staff encourages children to understand expressions of emotions and model respect for others. xii. Staff fosters positive social behaviors such as cooperating, helping, and turn-taking. xiii. Staff discuss the consequences of behaviors and redirect children xiv. Staff plans for routines and transitions so they occur timely and predictable. xv. The staff gives children notice to prepare for a change xvi. The staff allows children to participate in routines xvii. Staff minimizes waiting time in a group setting xviii. Support children's social and emotional development by providing environments encouraging self-awareness, autonomy, and self-expression. xix. Affirm each child as an individual. xx. Respond to each child's sense of pleasure in their successes xxi. Help children develop emotional security and social relationships. CULTURAL AND LINGUISTIC RESPONSIVE PRACTICES Dual Language Learners Centers will use the Eagle County EHS Planned Language Approach (see Exhibit C) to support Dual Language Learners (DLL) in the classroom. 1. Provide environments that reflect different cultures and each child's primary language, avoid activities that stereotype, and model respect and help children appreciate others. a. Provide positive communication with family members encouraging families to volunteer to increase understanding of a child's culture and home routines. b. Provide stories from children's culture. c. Provide equipment that demonstrates: gender, family, race, language, and culture. d. The program is informed by the community, cultural beliefs, and the language of those served. e. Respect children's developing skills in English and their home language 2. Staff support and respect each child's home language, culture, and family composition, in Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 35 Eagle County HHS Prof Serv Final 8/15/2022 ways that support the child's health and well-being a. Staff communicate with children in their home language b. The staff gives children a sense of acceptance by learning keywords from their home language or providing books and other materials that reflect their family's home culture PARENT, FAMILY, COMMUNITY ENGAGEMENT Families are children’s most influential teachers, advocates, and nurturers. Positive parenting and strong family engagement are central-- not supplemental-- to promoting children’s healthy development and wellness. This includes social-emotional and behavioral development; preparing children for school; seamlessly transitioning them to kindergarten; and supporting academic achievement in elementary school and beyond. Families’ engagement in children’s learning at home and early care and education programs can impact lifelong health, developmental and academic outcomes. 1. Contractors will use a strength-based approach to family engagement a. Be sensitive to parents' expectations 2. Partner with the EHS staff to implement parent committee meetings and learning opportunities for families 3. Agencies must work collaboratively with parents. a. Parents are involved in the development and implementation of a curriculum based on relationships, routines, and daily experiences. Staff discusses with parents how to strengthen nurturing and supportive environments in the home and program by smiling, comforting, and reassuring children to promote self-esteem. b. Share observations with parents about child behavior, development, and other issues c. Information on child development should be shared with parents, such as the typical development of young children, the development of individual children, recognizing and understanding behaviors expressed when children are under stress, assisting parents with separation and attachment issues, d. Discuss with parents appropriate, positive responses to their child's behaviors e. Provide children with opportunities to succeed. f. Staff communicate with parents to support children and connect the home with the program. Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 36 Eagle County HHS Prof Serv Final 8/15/2022 EXHIBIT C Planned Language Approach Policy Statement: Eagle County Early Head Start (EHS) aims to ensure children's progress in their development and learning, including English language development, supporting and respecting each child's home language to foster their well-being. EHS will provide parents of children who are Dual Language Learners (DLLs) with information in a language they understand. EHS will provide professional development activities specific to serving children who are DLLs and their families. It requires programs to train teachers on promoting early language and literacy development in children’s native languages to promote responsiveness in serving children and families who speak a language other than English. Philosophy: Eagle County Early Head Start families and staff should be met where they are to empower confidence in language and literacy through access to experiences, education, and resources in their preferred language(s). Approach: The Eagle County Early Head Start program will support children, families, and staff in five language and literacy development areas in culturally responsive and developmentally appropriate practices to build a foundation for educational success in preschool and beyond through the family partnership process. We will use language background knowledge to design activities and child language learning goals that include; exposure to activities and opportunities to promote alphabet knowledge, early writing skills, book and print knowledge, phonological awareness, and oral language and vocabulary. Classroom language models Contracted childcare partners at the Family Learning Center and Eagle County Schools (Eagle Valley Elementary School, Edwards Early Learning Center) and Basalt Elementary Early Childhood program will Select a Classroom Language Model for each classroom using research-based practices that support bilingualism and biliteracy. Classrooms will use a responsive classroom language model approach that can include one of the following: ● English with Home Language Support ● Dual/Multi-Language ● Home Language as a Foundation for English Development ● English Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 37 Eagle County HHS Prof Serv Final 8/15/2022 To learn more, see the Classroom Models resource on the ECKLC website Home Language Support ● Eagle County EHS seeks bilingual and bicultural applicants for Home Visitors and Family Advocate positions. ● EHS staff will gather family background information about the home language, including the number of languages spoken if languages are being learned simultaneously or sequentially, home and English language experiences, and the child's and family's characteristics. To learn more, see Gathering and Using Language Information... on the ECKLC website ● The program will provide culturally and linguistically appropriate materials in the classroom and for the home-based program ● Teachers and Home Visitors working with families to support the child’s home language will provide the following: ○ Interpretation if needed ○ Translation of documents and communication materials ○ English and second language labels in the classroom Strategies to Support Dual Language Learners (DLL) ● Eagle County EHS staff and contracted child care providers will support DLL by: ○ Providing a welcoming environment ○ Including children’s language and culture in classroom activities and home visits ○ Using bilingual books and materials to support learning ○ Meeting parents where they are utilizing developmental parenting skills To learn more, see the Supporting Emergent Bilingual Children Checklist on the ECKLC website Research All infants and toddlers need a safe, healthy, engaging, and secure environment to develop social attachments and physical and intellectual abilities and build positive self- identities and trust in others (Lally & White-Tennant, 2004). Social interactions and relationships are the foundation for language, cognitive, and social-emotional development (Bowlby, 1969; Bronfenbrenner, 1979; Erikson, 1965; Vygotsky, 1978). The family’s culture also plays a significant role in adult-child interactions. A family’s culture dramatically influences the personal work of raising very young children. Many aspects of infant/toddler care and adult interactions vary significantly among cultures. (National Academy of Sciences, p. 168) Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 38 Eagle County HHS Prof Serv Final 8/15/2022 EXHIBIT D Insurance Certificate Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9 Certificate of Coverage ) 303.722.2600 : www.csdsip.org * 6857 South Spruce Street Centennial, CO 80112 Toll-Free: 800.332.3556 Fax: 303.722.7888 : @CSDSIP THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICY BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER, AUTHORIZED REPRESENTATIVE, AND THE CERTIFICATE HOLDER. 09/22/2023 Member:EAGLE COUNTY SCHOOL DISTRICT RE-50 Sandra FarrellAttention: Mailing Address:PO BOX 740 EAGLE, CO 81631 Policy Number:1950-23-00096 Policy Period:07/01/2023 to 07/01/2024 THIS IS TO CERTIFY THAT THE COVERAGES LISTED BELOW HAVE BEEN ISSUED TO THE MEMBER ABOVE FOR THE POLICY PERIOD INDICATED . NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE COVERAGES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, DEFINITIONS AND CONDITIONS OF SAID COVERAGE FORMS. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Coverages Limits/Deductibles School Entity Liability Coverage Occurrence Form Each Occurrence, School Leaders Wrongful Act & Employment Wrongful Act $2,000,000 $15,000,000Annual Aggregate Limit Medical Expense (Per Person/ Per Accident)$1,000/$10,000 School Auto Coverage Limit Per Accident $2,000,000Any Auto, Hired and Non-Owned Limit Per Person $5,000Medical Payments Auto Physical Damage Coverage Auto Physical Damage Deductible $2,500 Property Coverage Special Form Building/Business Personal Property Limit $531,078,523 $500,000Property Damage To Premises Rented To You Description of Operations/Locations/Vehicles/Special Items As respects to the Early Head Start program, but only as respects to the insured's negligence. Cancellation: SHOULD THE ABOVE DESCRIBED POLICY BE CANCELLED BEFORE THE EXPIRATION DATE, WE WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Authorized Representative Certificate Holder: Attn: Leigh Carlson-Hernandez Email: leigh.carlson-hernandez@eaglecounty.us Eagle County Department of Human Services Early Head Start 551 Broadway St Eagle, CO 81631 DocuSign Envelope ID: 96C5392B-1536-48CD-852B-3382E2755351Docusign Envelope ID: C8D10AAD-B172-4F0C-9197-F59A50CA27A9