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Home My WebLink AboutC24-290 Roaring Fork School District_Early Head StartAGREEMENT FOR SERVICES BETWEEN EAGLE COUNTY, COLORADO AND THE ROARING FORK SCHOOL DISTRICT THIS AGREEMENT (“Agreement”) is effective as of the _________________ by and between Roaring Fork School District- Basalt Elementary a Colorado Public School District (hereinafter “Contractor”) and Eagle County, Colorado, a body corporate and politic (hereinafter “County”). RECITALS WHEREAS, the County, through its Department of Health and Human Services (“HHS”) works to promote the health, safety and welfare of County residents of all ages; and WHEREAS, the County uses outside providers and professionals to enhance the ability of County to promote such health, safety and welfare; and WHEREAS, County desires to hire the Consultant to perform the Services defined below in paragraph 1; and WHEREAS, Consultant is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the Services; and WHEREAS, this Agreement shall govern the relationship between Consultant and County in connection with the Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the following promises Consultant and County agree as follows: 1.Services. Consultant agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the services described in Exhibit A (“Services”) which is attached hereto and incorporated herein by reference. The Services shall be performed in accordance with the provisions and conditions of this Agreement. a. Consultant agrees to furnish the Services no later than August 1, 2024 and in accordance with the schedule established in Exhibit A. If no completion date is specified in Exhibit A, then Consultant agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care. By signing below Consultant represents that it has the expertise and personnel necessary to properly and timely perform the Services. b.In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. c. Consultant agrees that it will not enter into any consulting or other arrangements with third parties that will conflict in any manner with the Services. DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 7/1/2024 2. County’s Representative. The Human Services Department’s designee shall be Consultant’s contact with respect to this Agreement and performance of the Services. 3. Term of the Agreement. This Agreement shall commence upon the date first written above, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect through the 31st day of July, 2025 4. Extension or Modification. This Agreement may not be amended or supplemented, nor may any obligations hereunder be waived, except by agreement signed by both parties. No additional services or work performed by Consultant shall be the basis for additional compensation unless and until Consultant has obtained written authorization and acknowledgement by County for such additional services in accordance with County’s internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by County for such additional services is not timely executed and issued in strict accordance with this Agreement, Consultant’s rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Compensation. County shall compensate Consultant for the performance of the Services in a sum computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement shall not exceed $144,800. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. a. For reimbursement Contract must submit invoices quarterly. Invoices shall include a description of Services performed. If County is not satisfied with the completeness of a submitted invoice, County may request Contractor to either revise the invoice or provide additional information. Payment will be made for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as County may request. All invoices must be mailed or delivered in-person to the following address to ensure proper payment. Invoices sent by fax or e-mail will not be accepted. Eagle County Health and Human Services Business Office 550 Broadway Post Office Box 660 Eagle, CO 81631 b. Any out-of-pocket expenses to be incurred by Consultant and reimbursed by County shall be identified on Exhibit A. Out-of-pocket expenses will be reimbursed without any additional mark-up thereon and are included in the not to exceed contract amount set forth above. Out-of-pocket expenses shall not include any payment of salaries, bonuses or other compensation to personnel of Consultant. Consultant shall not be reimbursed for expenses that are not set forth on Exhibit A unless specifically approved in writing by County. DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 c. If, prior to payment of compensation or reimbursement for Services but after submission to County of a request therefore by Contractor, County reasonably determines that payment as requested would be improper because the Services were not performed as prescribed by the provisions of this Agreement, the County shall have no obligation to make such payment. If, at any time after or during the term or after termination or expiration of this Agreement, County reasonably determines that any payment theretofore paid by County to Contractor was improper because the Services for which payment was made were not performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Consultant shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. d. All funds received by Contractor under this Agreement shall be or have been expended solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes, shall be returned to County. Contractor shall provide the County with progress reports upon County’s request; or Contractor shall furnish progress reports as more specifically set forth in the attached Exhibit A. e. County will not withhold any taxes from monies paid to the Consultant hereunder and Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. f. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Consultant in respect of any period after December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 6. Sub-consultants. Consultant acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Consultant. Consultant shall not enter into any sub-consultant agreements for the performance of any of the Services or additional services without County’s prior written consent, which may be withheld in County’s sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the project. Consultant shall require each sub-consultant, as approved by County and to the extent of the Services to be performed by the sub-consultant, to be bound to Consultant by the terms of this Agreement, and to assume toward Consultant all the obligations and responsibilities which Consultant, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any sub-consultant hired by Consultant and Consultant shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and sub-consultants or sub-contractors. 7. Insurance. Consultant agrees to provide and maintain at Consultant’s sole cost and expense, the following insurance coverage with limits of liability not less than those stated below: a. Types of Insurance. i. Workers’ Compensation insurance as required by law. DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined bodily injury and property damage liability insurance, including coverage for owned, hired, and non-owned vehicles. iii. Commercial General Liability coverage to include premises and operations, personal/advertising injury, products/completed operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence and $2,000,000 aggregate limits. This policy shall be endorsed to include coverage for physical/sexual abuse and molestation. iv. Professional liability insurance with prior acts coverage for all Services required hereunder, in a form and with an insurer or insurers satisfactory to County, with limits of liability of not less than $1,000,000 per claim and $2,000,000 in the aggregate. In the event the professional liability insurance is on a claims-made basis, Consultant warrants that any retroactive date under the policy shall precede the effective date of this Agreement. Continuous coverage will be maintained during any applicable statute of limitations for the Services. v. Third party fidelity/crime coverage including coverage for theft and mysterious disappearance. The policy shall include coverage for all directors, officers, agents and employees of the Consultant. The policy shall name Eagle County and Eagle County’s clients as loss payee as their interests may appear. The policy shall not contain a condition requiring an arrest or conviction. Policies shall be endorsed to provide coverage for computer crime/fraud. b. Other Requirements. i. The automobile and commercial general liability coverage and such other coverage as indicated above shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers as additional insureds. ii. Consultant’s certificates of insurance shall include sub-consultants as additional insureds under its policies or Consultant shall furnish to County separate certificates and endorsements for each sub-consultant. All coverage(s) for sub-consultants shall be subject to the same minimum requirements identified above. Consultant and sub-consultants, if any, shall maintain the foregoing coverage in effect until the Services are completed. In addition, all such policies shall be kept in force by Consultant and its sub-consultants until the applicable statute of limitations for the Services has expired. iii. Insurance shall be placed with insurers duly licensed or authorized to do business in the State of Colorado and with an “A.M. Best” rating of not less than A-VII. iv. Consultant’s insurance coverage shall be primary and non-contributory with respect to all other available sources. Consultant’s policy shall contain a waiver of subrogation against Eagle County. v. All policies must contain an endorsement affording an unqualified thirty (30) days notice of cancellation to County in the event of cancellation of coverage. vi. All insurers must be licensed or approved to do business within the State of Colorado and all policies must be written on a per occurrence basis unless otherwise provided herein. vii. Consultant’s certificate of insurance evidencing all required coverage(s) is attached hereto as Exhibit C. Upon request, Consultant shall provide a copy of the actual insurance DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 policy and/or required endorsements required under this Agreement within five (5) business days of a written request from County, and hereby authorizes Consultant’s broker, without further notice and authorization by Consultant, to immediately comply with any written request of County for a complete copy of the policy. viii. Consultant shall advise County in the event the general aggregate or other aggregate limits are reduced below the required per occurrence limit. Consultant, at its own expense, will reinstate the aggregate limits to comply with the minimum limits and shall furnish County a new certificate of insurance showing such coverage. ix. If Consultant fails to secure and maintain the insurance required by this Agreement and provide satisfactory evidence thereof to County, County shall be entitled to immediately terminate this Agreement. x. The insurance provisions of this Agreement shall survive expiration or termination hereof. xi. The parties hereto understand and agree that the County is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. xii. Consultant is not entitled to workers’ compensation benefits except as provided by the Consultant, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Consultant or some other entity. The Consultant is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Consultant shall indemnify and hold harmless County, and any of its officers, agents and employees against any losses, claims, damages or liabilities for which County may become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any performance or nonperformance by Consultant or any of its sub-consultants hereunder including claims for bodily injury or personal injury including death, or loss or damage to tangible or intangible property; and Consultant shall reimburse County for reasonable attorney fees and costs, legal and other expenses incurred by County in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against the County to the extent that County is liable to such third party for such claims without regard to the involvement of the Consultant. This paragraph shall survive expiration or termination hereof. 9. Ownership of Documents. All documents prepared by Consultant in connection with the Services shall become property of County. Consultant shall execute written assignments to County of all rights (including common law, statutory, and other rights, including copyrights) to the same as County shall from time to time request. For purposes of this paragraph, the term “documents” shall mean and include all reports, plans, studies, tape or other electronic recordings, drawings, sketches, estimates, data sheets, maps and work sheets produced, or prepared by or for Consultant (including any employee or subcontractor in connection with the performance of the Services and additional services under this Agreement). DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when sent via facsimile so long as the sending party can provide facsimile machine or other confirmation showing the date, time and receiving facsimile number for the transmission, or (v) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. COUNTY: Eagle County, Colorado Attention: Kendra Kleinschmidt, Deputy Director CFAS 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-8827 E-Mail: Kendra.Klienscmidt@eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, Co 81631 Telephone: 970-328-8685 E-Mail: atty@eaglecounty.us CONTRACTOR: Roaring Fork School District- Basalt Elementary School Name: Dr. Anna Cole Address: 400 Sopris Ave, Carbondale, CO 81623 Telephone: 970-384-6000 Email: acole@rfschools.com 11. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days’ prior written notice to the Consultant. Upon termination of this Agreement, Consultant shall immediately provide County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and shall return all County owned materials and documents. County shall pay Consultant for Services satisfactorily performed to the date of termination. 12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to 121. 14. Other Contract Requirements. a. In rendering the Services hereunder, Contractor shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision of its employees to ensure the maintenance of these high standards of customer service and professionalism are maintained. The performance of such obligation shall be determined at the sole discretion of County. In the event County finds these standards of customer service are not being met by Contractor, County may terminate this Agreement, in whole or in part, upon seven (7) days’ notice to Contractor. b. Consultant shall be responsible for the completeness and accuracy of the Services, including all supporting data or other documents prepared or compiled in performance of the Services, and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the County has accepted or approved the Services shall not relieve Consultant of any of its responsibilities. Consultant shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to Consultants performing similar services. This paragraph shall survive termination of this Agreement. c. Consultant represents and warrants that it has the expertise and personnel necessary to properly perform the Services and covenants that its professional personnel are duly licensed to perform the Services within Colorado. Specifically, during the period of this Agreement, Consultant and its professional personnel shall each be licensed as a professional counselor through the Colorado Department of Regulatory Agencies (“DORA”), shall maintain such license in good standing and shall adhere to all rules, standards, policies and laws applicable to such license, including, but not limited to, any requirements for criminal background checks. Consultant shall immediately notify the County if any state or local agency makes a substantiated finding of abuse, neglect or injurious environment against it or any of its professional personnel during the period of this Agreement. In the event of a substantiated finding as set forth herein, the County in its sole discretion may terminate this Agreement, in whole or in part, upon seven (7) days’ notice to Consultant. d. Consultant agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. e. This Agreement constitutes an agreement for performance of the Services by Consultant as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture or any other relationship between County and Consultant except that of independent contractor. Consultant shall have no authority to bind County. f. Consultant represents and warrants that at all times in the performance of the Services, Consultant shall comply with any and all applicable federal and state laws, codes, rules and regulations. g. Contractor shall comply with the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin or handicap. DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 h. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. i. Consultant shall not assign any portion of this Agreement without the prior written consent of the County. Any attempt to assign this Agreement without such consent shall be void. j. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third party. k. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. l. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. m. Consultant shall maintain for a minimum of three years, adequate financial and other records for reporting to County. Consultant shall be subject to financial audit by federal, state or county auditors or their designees. Consultant authorizes such audits and inspections of records during normal business hours, upon 48 hours’ notice to Consultant. Consultant shall fully cooperate during such audit or inspections. n. The signatories to this Agreement aver to their knowledge, no employee of the County has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Consultant has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Consultant shall not employ any person having such known interests. 15. Data Security. a. Definitions: i. “County Data” means all data created by or in any way originating with County and End Users, and all information that is the output of any computer processing, or other electronic manipulation, of any information that was created by or in any way originating with County and End Users, in the course of using and configuring the Services provided under this Agreement, and includes all records relating to County’s use of Contractor Services and Protected Information. ii. “End User” means the individuals (including, but not limited to employees, authorized agents, students and volunteers of County; Third Party consultants, auditors and other independent contractors performing services for County; any governmental, accrediting or regulatory bodies lawfully requesting or requiring access to any Services; customers of County provided services; and any external users collaborating with County) authorized by County to access and use the Services provided by Contractor under this Agreement. iii. “Protected Information” includes, but is not limited to, personally-identifiable information, student records, protected health information, criminal justice information or DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 individual financial information and other data defined under C.R.S. §§ 24-72-101 et seq., and personal information that is subject to local, state or federal statute, regulatory oversight or industry standard restricting the use and disclosure of such information. The loss of such Protected Information would constitute a direct damage to the County. iv. “Security Incident” means the potentially unauthorized access by non-authorized persons to personal data or non-public data the Contractor believes could reasonably result in the use, disclosure or theft of County Data within the possession or control of the vendor. A Security Incident may or may not turn into a data breach. b. During the course of Contractor's performance of the Work, the Contractor may be required to maintain, store, process or control County Data. The Contractor represents and warrants that: i. Contractor will take all reasonable precautions to maintain all County Data in a secure environment to prevent unauthorized access, use, or disclosure, including industry- accepted firewalls, up-to-date anti-virus software, and controlled access to the physical location of the hardware containing County Data; ii. Contractor’s collection, access, use, storage, disposal and disclosure of County Data shall comply with all applicable data protection laws, as well as all other applicable regulations and directives; iii. Contractor will notify County of any Security Incident as soon as practicable, but no later than 24 hours after Contractor becomes aware of it; v. Contractor will provide information sufficient to satisfy County’s legal and regulatory notice obligations. Upon notice of a Security Incident, County shall have the authority to direct Contractor to provide notice to any potentially impacted individual or entity, at Contractor’s expense, and Contractor shall be liable for any resulting damages to County. vi. Where Contractor has been contracted to maintain, store or process personal information on behalf of the County, it shall be deemed a “Third-Party Service Provider as defined in C.R.S. § 24-73-103(1)(i), and Contractor shall maintain security procedures and practices consistent with C.R.S §§ 24-73-101 et seq.; and vii. Contractor will promptly return or destroy any County Data upon request from the County Representative. c. Contractor’s indemnification obligations identified elsewhere in this Contract shall apply to any breach of the provisions of this Paragraph. [Rest of page intentionally left blank] DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By: ______________________________ Jeff Shroll, County Manager CONTRACTOR: ROARING FORK SCHOOL DISTRICT By: _____________________________________ Print Name: ______________________________ Title: ___________________________________ DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 Anna Cole Superintendent, Roaring Fork Schools EXHIBIT A SCOPE OF SERVICES, PAYMENT & FEE SCHEDULE Description of Services: This contract is for Services provided beginning in August 1, 2024 and ending July 31, 2025. Roaring Fork School District – Basalt Elementary is defined as a Contractor for purposes of this Exhibit. Contractor will provide Early Head Start (“EHS”) child care services for up to 7 children enrolled in the Eagle County EHS program at Basalt Elementary for 5 extended days per week, in compliance with State child care licensing regulations, the most current Head Start Performance Standards and the Head Start Act. Contractor shall: 1. Share children's assessments with classroom teachers, with parent permission. 2. Organize and participate in monthly Kid talks with classroom teachers 3. Work with the Contractor to develop, implement and assess action plans for issues or concerns that arise during program monitoring and observation of the Contractor's site. 4. Offer training opportunities to Contractor's staff that care for infants and toddlers in specific issues pertaining to infants and toddlers up to age three. Program Provisions: Contractor must comply with all Head Start Performance Standards and the Head Start Reauthorization Act as defined in Exhibit B, including teacher credentials, teacher-child ratios, and group size at all times of the day. Exhibit B will be updated and replaced to reflect and assure compliance with any changes in state licensing regulations and/or Head Start Performance Standards. 1. Policies, procedures: a. Maintain a current, working Policy and Procedure manual that is distributed to EHS, b. EHS families should not provide diapers, wipes, or formula. These should be provided by the program via EHS funding. 1302.42 (e) (1) unless the family chooses otherwise. c. It is the responsibility of the Contractor to enforce the Policy and Procedures manual including health exclusions, pick-up and drop-off policies and procedures. d. Child care center director will participate in meetings with EHS staff as scheduled. e. Child care center director will contact County staff prior to denying services excluding health related issues. f. Allow County staff access to childcare sites and files during the hours of operation. This includes the EHS Manager, Supervisor, Program Coordinator, Health Coordinator, Education Coordinator, and Home visitors who will conduct classroom observations and or training. g. Maintain files on site and, as requested, provide EHS a copy of current child care license(s) for child care facilities in this agreement. h. File on site and, as requested, provide EHS with a copy of the Notice of Survey Findings from every health department visit to the Center. DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 i. File on site and, as requested, provide EHS with copies of educational credentials for all staff members working with EHS children. j. File on site and, as requested, provide EHS with a copy of stated private pay tuition rates. 2. Eligibility Determination: a. County will determine the eligibility of the children to be enrolled under this agreement and inform families of eligible children of their rights, and obligations. b. The County will also notify the Contractor when an enrolled child ages out of EHS at age three or drops from the program. Payment for individual clients will not be made after the Contractor is notified c. It is agreed that when EHS children transition out of the EHS program, that the parties will make every effort to provide a smooth transition into another early childhood program including but not limited to Head Start, Colorado Preschool Program, or Colorado Child Care Assistance Program (“CCCAP”). 3. Enrollment: a. Vacancies in EHS spots must be filled within 30 days, no spaces can be reserved for longer periods of time. b. The center and EHS will work together collaboratively to fill spaces within 30 days c. Center will provide families with an orientation, Family handbook and observation prior to the first day of care 4. Education and Child Development: a. Contractor must provide primary caregiving and continuity of care to all EHS infants and toddlers as defined in the performance standards: b. 45 CFR 1304.52(g)(4)—Grantee and delegate agencies must ensure that each teacher working exclusively with infants and toddlers has responsibility for no more than four infants and toddlers and that no more than eight infants and toddlers are placed in one group. c. 45 CFR 1304.21(0)(1)(i)— Grantee and delegate agencies' program of services for infants and toddlers must be encouraged: The development of secure relationships in out-of-home care settings for infants and toddlers by having consistent teachers over an extended period of time. Teachers must demonstrate an understanding of the child's family culture and, whenever possible, speak the child's language. d. 45 CFR 1304.21(a)(3)(ii)-Grantee and delegate agencies must support social and emotional development by: Planning for routines and transitions so that they occur in a timely, predictable and unrushed manner according to each child's needs. e. Inclusion of infants and toddlers with special needs and disabilities. f. Allow for and participate in assessments to be conducted in classrooms such as, but not limited to, Ages and Stages Developmental Questionnaire, the Infant/Toddler Environment Rating Scale, Colorado Shines ratings, EHS ongoing monitoring, and EHS annual self-assessment. Results will be shared with the EHS Manager and the EHS Education Coordinator so that information can be shared with the governing bodies and parent committees. DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 g. Staff will be involved in the development and implementation of quality improvement plans based on the results of the assessments. h. Teachers will complete individual portfolio files for each child per Teaching Strategies GOLD online system assessment system. i. Teachers will meet children's early learning needs by individualizing the curriculum for each child based on their observations and the child's developmental goals. j. At the time of transition to a new classroom or childcare site, the child's portfolio will accompany them to the new placement. k. Teachers will participate in the development of individual child goals for each child by convening two parent teacher conferences at the child care site annually and participating in two EHS home visits annually. Based on observations and assessments, all parties will contribute to a plan for the child's development. Copies of conference reports and the child's GOLD assessments will be filed in the child's portfolio on site and in the child’s, chart maintained by the EHS program. l. Notify the County of planned transitions and develop a transition plan with each family. m. Complete weekly lesson plans and document observations for quarterly checkpoints in GOLD n. Contractor must identify a research-based curriculum (HSPPS 1302.32) to be used in each classroom and inform the County which curriculum will be used. o. Children will not be required to participate in religious activities. Contractor must offer alternate developmentally appropriate activities at these times. 5. Health, Nutrition and Safety a. Share menus, health and safety checklist, and licensing reports with the County as requested. b. Provide snacks and meals to the children served under this Agreement and submit receipts for USDA reimbursement. c. Adhere to all CACFP program requirements and audits and report to the EHS grantee any issues needing corrective action. 6. Family Engagement a. Contractor must have a process for all parents to sign their children in and out in order to assure safety b. All information regarding children and families must be kept confidential. 7. Professional Development a. Contractor shall work cooperatively with Coaching and Consultation agencies as funds allow in the infant and toddler classrooms. 8. The above-listed services will be provided expeditiously to the children served under this Agreement. The legislation supporting the Early Head Start effort explicitly solicits and advocates the fullest possible cooperative and supportive approach from existing local and state agencies to enhance the efficacy of Early Head Start and its proposed measurably productive, pro-social impact on involved families. Performance Standards and the Head Start Act are located at the Early Childhood Learning and Knowledge Center: http://eclkc.ohs.acf.hhs.gov/hslc. DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 Reporting Requirements 1. Contractor shall follow the EHS Reporting Policy and procedure including a written report to the child’s guardian(s) a. Contractor will inform EHS immediately about incident related to any significant incidents affecting the health and safety of program participants, circumstances affecting the financial viability of the program, breaches of personally identifiable information, or program involvement in legal proceedings, any matter for which notification or a report to state, tribal, or local authorities is required by applicable law, including at a minimum: i. Any reports regarding agency staff or volunteer compliance with federal, state, or local laws addressing child abuse and neglect or laws governing sex offenders; ii. incidents that require classrooms or centers to be closed for any reason; iii. Legal proceedings by any party that are directly related to program operations; and, iv. All conditions required to be reported under §1304.12, including disqualification from the Child and Adult Care Food Program (CACFP) and license revocation. b. Contractor must complete the Google Form “Early Head Start Reporting Requirements” https://docs.google.com/forms/d/e/1FAIpQLScTO- d5bbN6OBuCbQLv_sDw6yGOjwvhTzgld3mZAEWabl7VWg/viewform within 24 hours of knowledge of an incident. The form asks the following questions: i. Name and email address of person completing the form ii. Date of incident iii. Name of child care provider iv. Name of the child impacted by the incident v. Narrative of the incident vi. Narrative of follow up actions vii. Narrative and documentation of incident report notifying the parents viii. If this incident has been reported to the child abuse hotline and if not why 2. DHS contractors are considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to the Colorado statewide hotline 1-844- 264-5437. Contractor must report any incidents of lack of supervision or suspected abuse or neglect within 24 hours to the EHS Leadership via the Google Form so that the EHS program can appropriately report to the Regional Head Start Offices. Maintenance and Access to Records: 1. The Contractor agrees to keep records dealing with frequency of service delivery, services provided, fiscal records, and retain all bookkeeping, records, and other documents relevant to this agreement for three years after final payment and such records must be destroyed within a reasonable timeframe after such records are no longer needed or required to be maintained. The Contractor agrees that any persons duly authorized by DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 the EHS Program (county, state or federal) shall have full access to and the right to examine any of said materials. Program Records, Controls, Reports, and Monitoring Procedures: 1. The Contractor agrees to maintain program records required by County and agrees that a program and facilities review including meetings with consumers, review of service records, review of staffing ratios, job descriptions, staff qualifications and meetings with any staff directly or indirectly involved in the provision of services may be conducted at any reasonable time by state and federal personnel and other persons duly authorized by the County. 2. The Contractor agrees to maintain program records required by the County and to complete an invoice on forms furnished by the County. Further, the Contractor agrees to make available its facilities/services to County's designees (staff, students, parents), for training or observation. 3. Regular Reports to EHS- a. Weekly: Attendance and reason absent updated in Tadpoles b. Monthly by the 5th: i. Update to staff list including new staff and staff no longer employed with reason and documentation of staff education qualifications ii. Care plans for children with special health care needs c. Quarterly (January, March, June, September): i. Completed Health and Safety Checklists for each classroom and outdoor space ii. Menu sample iii. Documentation of monitoring of curriculum individualization for all children, including individualization for children with IFSPs d. Access to program’s ongoing assessment in order to track developmental progress of children Staff Qualifications and Professional Development: 1. Individuals employed and representing the Contractor shall demonstrate the skills/qualifications required by the Federal Office of Head Start. Section 645A(h)(1) of the Head Start Act requires that “not later than September 30, 2010, all teachers providing direct services to children and families participating in Early Head Start programs located in Early Head Start centers, have a minimum of a child development associate credential (CDA), and have been trained (or have equivalent coursework) in early childhood development." 2. Contractor must make every effort to reach and sustain compliance with the requirements for infant and toddler center-based teaching staff. The first priority is to hire qualified, credentialed staff in accordance with the Head Start Act. If the program cannot recruit and hire qualified, credentialed staff, the program may hire a person who is in the process of completing their credential, has experience working with infants and toddlers, and has one of the following: a. Course work with infant and toddler content. b. Degree in a related field. c. Training with infant and toddler content. DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 3. All staff not meeting education qualifications must have a professional development plan with timelines to meet requirements in 24 months of hire or within 1 year of the spring 2021 monitoring visit. Professional development plans must be written and provided to EHS by July 30, 2021 for currently employed staff, outlining steps for staff to obtain appropriate credentials/qualifications to work in EHS classrooms. Plans must include timelines for completion in accordance with 1302.90(a)(b)(1-6)Personnel Policies- HSPPS. For staff hired after July 1, 2021 who do not meet the education qualifications, a detailed professional development plan will be provided to EHS within 30 days of hire outlining how the staff will obtain the required qualifications. a. A comparable credential for the CDA can be obtained by following the PDW IT Credential Crosswalk for Colorado PDIS 2.0 credential crosswalk along with guidance from the Division of Early Childhood outlining PDIS 2.0 equivalencies for PDIS 3.0. Staff that obtains a minimum of PDIS 3.0 Credential Level II including coursework specific to infants and toddlers which may include ECE 111 or EQIT. A Level II PDIS 3.0 or higher will be counted as meeting the educational qualifications for EHS within 24 months of hire (approved May 17, 2022). b. Staff needing to obtain education qualifications for EHS will be eligible for reimbursement for the cost of obtaining their CDA as funds are available through EHS training and technical assistance budget. c. If staff are unable to meet the education qualifications within the designated time period they will not be eligible to work in the EHS classrooms. 4. Staff must keep their CDA current with renewal every three years. 5. Every teacher must attend at least 15 hours of professional development per year. 6. Contractor must keep a copy of education qualifications for all staff working with EHS children which may include; state teaching license and CDA, an Associate’s degree, Bachelor of Arts with transcripts in staff files and provide a sample to EHS for monitoring per this agreement. 7. Contracted staff working with EHS children will review and sign a Standard of Conduct annually Payment and Fee Schedule: Contractor shall be compensated for the performance of assigned services as follows: 1. County agrees to pay to Contractor $1,700 per week per infant or toddler space, for up to 7 full-time child-care slots starting in August 2024 for 12 months. County will only compensate the Contractor for spaces being occupied by a child for County during each month. Said child care payments may not exceed $142,800 annually. 2. Contractor shall notify the County within 2 working days of a child care slot vacancy. Vacancies of such slots shall be filled within 30 days. If the child care slot is not filled within this time frame, the County will request a pro rata amount from the monthly payment for the time the child care slot remains vacant. 3. County will compensate the Contractor for the purchase of supply items such as diapers, wipes and supplies at the rate of $250 per family. Said supply purchases may not exceed $1,000 annually. 4. County will provide funding for Contractor's staff training and/or professional development, whose expenses may not exceed $1,000 annually. Practice Based Coaching DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 is a requirement outlined in the Head Start Standards. Contractor will prioritize staff participation in Practice Based Coaching. 5. Blended CCCAP Funding a. The county will only compensate the Contractor for spaces an EHS-enrolled child occupies each month up to the CCCAP published daily tuition rate. b. The contractor will receive an EHS statement of enrollment and CCCAP status at the end of each month for review and to help inform billing expectations. c. Children enrolled in the Colorado Child Care Assistance Program (CCCAP) will first be billed to CCCAP for registration fees and daily tuition. d. EHS will pay additional fees not paid for by CCCAP, including non-covered tuition, parent fees, material fees, late fees, etc., to ensure families are not charged for any services while enrolled in EHS. e. If a manual claim to CCCAP is not paid within 90 days of the month when care was provided or if the manual claim is denied for a reason beyond what is eligible to be paid by CCCAP (see section c. above), EHS will be billed to ensure the center receives the full-daily rate for services provided. The contractor will provide documentation of the CCCAP payment denial to receive the EHS payment. f. EHS will follow tuition policies outlined in the Parent Handbook for holidays g. EHS will pay tuition for unplanned closures according to the center's policy up to four consecutive days h. The contractor must comply with all CCCAP program rules and maintain an active fiscal agreement with Eagle County. i. CCCAP authorizations for EHS-enrolled children will be on the 1st and 15th of each month 6. Cost of living adjustment (COLA) Contractor will ensure each educator/teacher/staff member who works directly with EHS children shall receive the designated COLA increase to their annual salary. COLA does not consider performance. COLA funds shall be applied as follows: a. A permanent increase to the eligible individual’s pay, no less than the required 2.35 percent; b. Individuals are eligible for COLA if they are an educator/teacher/staff member who works directly with EHS children, including current employees and unfilled vacancies subject to the provisions of Sections 653 and 640(j) of the Head Start Act; c. COLA pay increases shall be applied retroactively to the start of the FY 2024 budget period (January 1, 2024) for all eligible individuals; d. Sec. 640(j) of the Head Start Act requires that compensation of Head Start employees be improved regardless of whether the agency has the ability to improve the compensation of staff employed by the agency that does not provide Head Start services. e. Verification of permanent salary increases is required because ECDHS must maintain documentation as evidence that COLA was distributed as explained above 7. Maximum compensation under this Agreement shall not exceed $144,800 DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 EXHIBIT B HEAD START PROGRAM PERFORMANCE STANDARDS POLICIES/PROCEDURES 1) Contracted child care centers will have policies and procedures for the following: a) Suspension and Expulsion of children- Center will have a procedure for handling these circumstances that meets the HSPPS 1302.17 stating that expulsion is prohibited. b) Active Supervision- Center will have a procedure for meeting active supervision requirements, including reporting requirements c) Mandated Reporting- Center will have a procedure for handling cases of suspected child abuse and neglect i) Establish a reporting plan to utilize in case of suspected abuse ii) Train staff to identify and report abuse to proper agencies annually iii) Cooperate with enforcement agencies iv) Ensure confidentiality of the individual reporting the abuse FACILITIES 1) Classrooms and indoor spaces a) Safe, clean, attractive and spacious i) Soft areas ii) Open areas for movement iii) Clearly defined activities areas (centers) iv) Toys and materials are accessible to children on low shelves v) A variety of surfaces outdoors vi) Areas for sun and shade play vii) A variety of physical activities for outdoors viii) Outdoor activities for individual and group b) Appropriate areas for all program activities such as: i) Food preparation ii) Resting and napping areas iii) Diapering c) Classroom arrangement to promote spaces for centers, provide for interaction and prevent running and unattended children. d) Infants and toddlers must be separate from walkways and areas used by preschoolers at the same time e) 35 square feet of usable indoor space per child and 75 square feet of usable outdoor space per child f) Facilities must meet all state licensing requirements g) Adequate provisions are made for children with disabilities by, having an accessible environment, accommodations for special diets, emergency plans and appropriate space h) Provide a variety of equipment, furniture, and toys that can impact the children in the program, that is safe and durable DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 i) Materials are chosen that are developmentally appropriate for all areas of learning ii) Rotate toys to provide a variety and new experiences iii) Materials and equipment are inviting for play, child sized and allow children to make choices iv) Each infant is to have their own crib v) Walkers are not to be used vi) Provide safe, durable storage, low shelves for children's activities and high shelves for adult items vii) Toys must be made of non-toxic materials and must be sanitized regularly viii) Non-mobile infants should sleep in their own crib on a firm mattress on their back, avoiding the use of fluffy blankets and other soft materials ix) Avoiding overdressing infants during play or sleep x) Burping infants during and after feedings, and before they are put to sleep xi) Ensure the facility is free of toxins xii) Prohibit the use of tobacco, alcohol, and illegal drugs in center xiii) Pesticides applied by a licensed exterminator xiv) Remove children from areas being exterminated and ensure that children cannot touch or mouth surfaces that have been sprayed xv) Inspection and removal of any environmental health hazards only by certified or licensed contractors xvi) Maintain a smoke-free environment 2) Outdoor play areas a) Outdoor play areas will be safe i) Areas will be fenced preventing exit of children from premises ii) Children will be buckled into strollers and seats, and will be supervised at all times iii) Outdoor play is fully supervised at all times using active supervision strategies iv) Establish and enforce procedure for loading and unloading children from bus and checking to ensure no children are left on the bus 3) Maintenance a) Provides for maintenance, repair, safety and security of facilities, materials and equipment i) Weekly check of all toys and equipment ii) Remove or replace all broken toys and equipment immediately iii) Play areas are safe i.e. no broken glass, sharp objects, standing water, etc. iv) Monitor entry into the building v) Daily cleaning of indoor and outdoor areas vi) Check for conditions that present hazards to children, plumbing, electrical, or structural vii) If facility is owned by another party, define the landlord responsibilities for maintenance and responsibilities b) Insure that physical environments are consistent with the health, safety, and developmental needs of the children i) Heating and cooling systems are safe and effective at all times ii) No flammable furnishings, materials, or equipment iii) Dangerous materials and potential poisons are stored in locked cabinets DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 iv) All medications (including those required by staff and volunteers) are labeled, stored under lock and key, and kept out of the reach of children v) Rooms are well lit and provide emergency lighting i.e. Flashlights vi) Working fire extinguishers are in accessible locations and staff is trained on their use vii) Appropriate number of smoke detectors are installed and tested regularly viii) Exits are clearly visible and evacuation routes are marked and posted ix) Indoor and outdoor premises are cleaned regularly x) Paint coatings do not contain lead, are in good repair and do not have chipping or peeling paint. xi) Minimizing the possibility of injury by: inspection of playground equipment xii) Situate equipment so that proper clearance space is available xiii) Electrical outlets are safety proofed xiv) Windows and glass doors are adapted to prevent injury to children xv) Only approved sources of water are used xvi) Toilets and handwashing facilities are adequately clean and in good repair and can be reached by children. xvii) Toilet and diapering areas are separate from food service and other activities xviii) Handwashing sink is adjacent to diapering table xix) Clean and sanitized toilet training equipment is available for children xx) Garbage and trash are stored away from children in closed containers and emptied regularly CHILD HEALTH AND SAFETY 1) Group Size and Ratios a) Ratios and group size are maintained consistently i) An Early Head Start class that serves children under 36 months old has two teachers with no more than eight children, or three teachers with no more than nine children for brief periods. Each teacher is assigned consistent, primary responsibility for no more than four children to promote continuity of care for individual children. 2) Active Supervision a) Supervision is given at all times following the EHS Active Supervision policy 3) Emergency Preparedness a) Emergency plans are made and posted in clear sight, including first aid procedures and emergency phone numbers b) Emergency contact list for each child including: names and phone numbers of parents, emergency contact person, child's primary health care professional, immunizations, allergies and parent's written consent for emergency care c) Posted emergency evacuation plans i) Two planned exit routes ii) Unannounced drills, recording the drills and the time it took to evacuate d) In event of accident or injury to a child, immediately inform family and document the injury on an incident form DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 4) Health and wellbeing a) Program must exclude a child from the program for a short term if: i) Child has a contagious illness as stated from the health department, that could harm the child or other children, this policy needs to be conveyed to parent at enrollment ii) Child has an injury that the program cannot accommodate b) Parents will be consulted when a health problem is suspected c) Program may not exclude a child that is currently enrolled due to a health care reason i) Must make accommodations for the child ii) Ensure that parents and health care professionals supply instructions on proper care for the child iii) Ensure program has policies, staff training, and equipment to perform necessary health procedures iv) Understand child's health needs and parent's concerns, and protect the family's privacy d) Parents must inform program of special health or safety needs of the child e) Establish and enforce a policy for medication distribution, and storing of medicine f) Medication must be labeled and stored in a locked box i) Medicine is to be labeled by a pharmacist, with the child's first and last name, name of the medication, date medicine was filled, name of the doctor, expiration date, administration, storage and disposal instructions ii) Over the counter medicine with a note from a doctor will have instructions, including the applicable specifications from above g) Medicine is provided in the original child resistant container h) Medicine (including staff medicine) will be stored away from food, in a locked container, (in the refrigerator if it is required) i) Medicine will not be used after it has expired j) Medication needs to be transported, an adult will be in charge, making sure the temperature of the medication is controlled k) A designated trained staff member or nurse administers the medication l) Parents must fill out a form for medicine distribution, including doctor’s instructions, and parent's written authorization m) Medication forms are kept in the child's file listing: the time and date medicine were given, amount, name of person administering the medicine, and the dose given n) Watch for medication reactions, record and contact parents if necessary o) Staff knowledge of proper ways of handling medications for the safety of the children p) Ensure that all staff and volunteers are trained to use safety precautions i) Use universal precautions ii) Use proper seat belts for vehicles, strollers, car seats, highchairs, swings and infant seats iii) Keep firearms, medications, and other hazardous material away from children iv) Supervise children at all times q) Incorporate safety practices into child and parent activities i) Involve the child in making and enforcing rules of safety ii) Use teachable moments when someone gets hurt DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 iii) Teach children what to do in an emergency r) Staff and volunteers must wash their hands with warm water and soap i) After diapering or toilet use ii) Before handling food iii) Whenever hands are contaminated due to blood or other bodily fluids iv) After handling animals s) Staff and volunteers must also wash their hands i) Before and after administering medicine ii) Before and after treating a wound iii) After assisting a child in the bathroom t) Non-Porous gloves must be worn when in contact with blood, or other bodily fluids i) At all diaper changes, a clean pair of gloves needs to be used on each child u) Spills of bodily fluids must be cleaned immediately with disinfectant (red bags, table, changing table) v) When diapering a child, safety procedures must be used i) Child is safe at all times ii) Diaper on a flat, elevated, nonporous surface that is used only for diapering iii) Talk to the child while diapering iv) Have access to a water source near the changing table v) Change children at regular intervals and when needed vi) Minimize the contamination risks i.e. use gloves, and wash hands between children, and sanitize the changing table w) Portable potties must be emptied and disinfected after each use x) Infant cribs should be placed three feet apart and children should sleep head to foot i) No child is to sleep on an uncovered surface y) Accessible first aid kits must be available, fully stocked z) First aid kits must be restocked after each use and inventoried on a regular basis CHILD NUTRITION 1) Each center's food program must meet the nutritional needs for each child a) Programs will serve a variety of foods which consider cultural and ethnic preferences b) CACFP will be the primary source of reimbursement for food c) Children in a full day program must receive meals and snacks that provide 1/2 to 2/3 of the child's daily nutritional needs d) In center-based settings, children are to receive breakfast if they have not had breakfast at home e) Parents and community agencies must be involved in planning and evaluating center's nutritional services f) Infants and toddlers are to receive foods appropriate to their needs and feeding skills g) Breast milk is the optimal food for infants h) Cow's milk is not recommended for children under 12 months of age i) Solid foods are introduced between four and seven months of age (after consultation with the primary health provider and parent) j) New foods are introduced one at a time, a week apart to look for allergies k) To avoid choking hazards, Contractor will not serve the following foods: hot dogs, sausage rounds, whole grapes, hard raw vegetables and fruits uncooked, dried fruit, DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 candy, whole nuts, pretzels, chips, popcorn, marshmallows, gum, spoonful of peanut butter, and chunks of meat. Hot dogs, sausage rounds and grapes must be cut lengthwise and across rounds to make pieces small enough and non-circular to prevent choking. Honey will not be served to children under 12 months of age. l) A variety of food is served to broaden each child's food experience m) A small amount of new food is offered with a familiar meal n) Children are prepared for new foods through activities o) Medically-based diets or other dietary requirements are accommodated p) Staff set good examples of eating different foods, and polite behaviors, ideally staff join children in all meals using a family style approach. 2) Meals a) All EHS Children i) Wash hands before and after feeding with soap and water ii) Are never be forced to eat iii) Nutritious snacks are part of children's daily intake of food iv) Serve meals in a pleasant, well-lit, and ventilated area v) Food is not to be used for punishment or rewards vi) Sufficient time is allowed for children to eat vii) When high chairs are used for infants, security straps are used viii) Young infants are held while being bottle fed and not laid down to sleep with a bottle ix) Establish eye contact with infants while feeding and talk to the baby x) Providers will cut food into small pieces for young children b) Infants i) Feed infants when they are hungry and comfort them when they are distressed ii) Feeding infants on demand to meet nutritional and emotional needs iii) Hold infants in a semi-sitting position with head tilted forward and slightly higher than the rest of the body iv) Teachers hold bottle still and at an angle, never prop bottles with an inanimate object v) Ensure that the liquid flows from the bottle vi) Burp the infant at a natural break in feeding and at the end of feeding vii) Infant cereal is fed with a spoon, as is all infant food c) Toddlers i) Encourage toddlers to select from a variety of foods ii) Milk is served at each meal iii) 100% juice is served iv) Meals and snacks must be scheduled, but flexible to meet the needs of the children v) Children and adults prepare meals together, cleaning, sharing conversation and sometimes pass food among themselves 3) Dental Health, and Toothbrushing a) Staff promote good dental hygiene after meals b) For dental reasons, children are not to carry bottles around for long periods of time c) Food related activities and leisurely meal times provide opportunities to develop positive attitudes DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 d) Food related activities are provided EDUCATION AND EARLY CHILDHOOD DEVELOPMENT 1) The contracted program will be required to complete for each child: a) Two parent-teacher conferences each year b) Two home visits per year that include classroom teachers c) Completion of on-going assessments of children 4 times per year and the sharing of completed assessment with parents 2) Invite parents to be involved in the program development by attending 2 parent teacher conferences and 2 home visits per year a) Encourage input from observations at home b) Communicate regularly with parents through conferences, home visits and daily reports c) Staff communicate informally as well as formally with families 3) Program is arranged to meet a variety of children's needs and strengths a) Program is developmentally, culturally and linguistically appropriate b) A variety of supplies and planned activities for group and individual play c) Provide experiences for children to succeed d) Increase the complexity and challenge of activities as children develop e) Identify the children's preferred ways of interacting with the environment f) Develop learning environments that are varied and interesting g) Universality is the key in organizing and planning the environment h) Balance the program with child-initiated activities and teacher directed activities i) Provide opportunities for children to take initiative, make meaningful choices, and learn the consequences of decision-making j) Take opportunities to extend children's thinking, interests and develop problem solving skills k) Assist children in developing decision-making skills l) Allow children to independently use toilet facilities when appropriate m) Toilet training provides opportunities for children to learn: self-control, autonomy, and responsibility n) Milestones for toilet training include: muscle control, emotional readiness, willingness to cooperate, and ability to communicate toilet needs 4) Support each child's learning, experimentation, inquiry, observation, play and exploration a) Support children's cognitive development by posing problems and asking questions b) Have conversations with the children to expand their thinking and learning c) Provide opportunities for children to gain knowledge in areas such as science, social studies, creative arts, numeracy, and language d) Ensure opportunities for creative self-expression through activities, such as art, music, movement, and dialogue e) Support using art materials, engaging in rhythmic activities, and music, stimulate imagination and language through drama and other dialogues f) Encourage all language interactions g) Recognize infants' communication skills and respond to their cues h) Allow children processing time to respond and talk to each other and teachers DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 i) Use simple, clear sentences when communicating to young children j) Speak in pleasant tones k) Expand children's language through songs, games, poems and stories l) Engage in dramatic play m) Model appropriate language n) Expand upon rather than correct children's speech o) Set a foundation for reading and mathematics p) Activities should be developmentally appropriate, interesting, engaging and meaningful q) Read and discuss stories everyday r) Have reading and writing material accessible every day s) Plan opportunities for children to hear stories every day t) Encourage oral traditions through storytelling u) Provide opportunities for children to reflect upon experiences v) Provide books and stories with repetitive verses, words, sounds or pictures w) Use rhymes to help children develop an awareness of language sounds x) Show children functional uses of language, (ex. street signs, grocery list) y) Provide objects for counting, and sequencing z) Provide toys that show cause and effect aa) Plan family activities bb) Support the use of libraries and other community resources 5) Promote each child's physical development by: a) Providing sufficient time, indoor and outdoor space, equipment, materials, and adult guidance for active play and movement that support gross motor skills b) Arranging physical space so children have room to roll over, crawl, sit, walk, and test new skills c) Providing climbing structures that are challenging and give opportunities for success d) Providing padded and safe structures for exploration e) Encouraging the use of riding, pushing and pulling toys f) Providing time and space for the development of children's fine motor skills g) Planning experiences for developing motor skills and physical activity through repetition of actions h) Increasing the complexity of manipulative activities i) Fostering self-help skills, like buttoning, lacing, and zipping j) Providing an appropriate environment and adult guidance for children with special needs k) Adapting materials and equipment so all children can share activities l) Ensuring equipment and materials are accessible m) Assisting children in using materials n) Integrating all children and enabling them to participate in activities 6) Develop secure relationships in out of home care by having consistent teachers who understand the child's family structure Children with Disabilities and Developmental Delays 1) Services, referrals and resources for children with disabilities will be provided DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 2) Teachers will integrate strategies from the IFSP goals into lesson planning and individualization 3) Ensure that children receive specialized education and support if needed 4) Enable teachers to include children with disabilities thoroughly into their program 5) Children with special needs require an environment that is responsive and inclusive 6) If a child has an IFSP, use routines and experiences to help achieve those goals 7) Participate in meetings with experts in disabilities to implement IFSP Curriculum and Planning 1) The child care program will provide and implement an evidence-based curriculum that focuses on relationships, respect, and responsiveness a) Curriculum meets individual needs, developmental levels, interests, temperaments, languages, cultural backgrounds, and learning styles b) Program responsiveness to individual children is accomplished through comprehensive curriculum c) Curriculum is intellectually engaging and meaningful d) Implement a curriculum that is compliant with Head Start Performance standards e) Ensure the curriculum is comprehensive, based on child development principles, specific goals and objectives for children's development and learning that is achievable yet challenging f) Ensuring an inclusive and developmentally appropriate curriculum 2) Lesson planning a) Focuses on implementing intentional, purposeful, high-quality teaching practices for children ideally with a collaborative, reflective team approach b) Designing lesson plans with a mix of child lead and adult directed learning experiences which are based upon children’s interests and needs c) Follow an ongoing teaching cycle that utilizes standards and curriculum goals, ongoing monitoring of children’s progress, designing explorations, interactions and instruction, facilitating and documenting learning which is built on a foundation or reflection, inquiry and collaboration. 3) Individualization and Positive Interactions a) Safe and secure environment nurtures positive relationships with peers and adults b) Provide trust and emotional security to enable children to explore the environment c) Interact with infants and toddlers by gently holding, talking and gesturing with them d) Provide an emotionally secure and physically safe environment e) Give children choices and provide opportunities for them to do things for themselves f) Provide opportunities for children to explore a variety of sensory and motor experiences g) Honor child and family values, culture, language, diversity, etc. through a strength’s based individualized lens. h) Move infants or reposition them to have a change of scenery i) Change or rotate toys to promote stimulation j) Encourage movements and playfulness k) Engage children in sensory activities l) Interact with children face to face Materials and Activities DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 1) Materials and activities will be age appropriate, diverse and support ongoing developmental progress, the will include: a) Use pictures of children and their families b) Respond to children's behaviors associated with fears and needs c) Provide opportunities for children to express themselves freely d) Engage children in verbal and nonverbal communication e) Use descriptive language during routine activities f) Support the physical development of children including gross motor skills: grasping, pulling, pushing, crawling, walking and climbing g) Assist children, rather than do the task, when it becomes frustrating h) Recognize developmental milestones that indicate children's changing needs for independence i) Allow children to play and explore objects in a safe environment j) Bring objects and activities to non-mobile children k) Provide open and accessible indoor and outdoor space for children to practice skills l) Create opportunities for fine motor development m) Provide activities that promote grasping, dropping, pulling, pushing, throwing, touching and mouthing n) Provide activities for hand-eye coordination o) Program is supportive of spontaneous learning opportunities p) Plan time for children's involvement in teacher planned activities q) Plan opportunities for children to work alone or with other children r) Respond to children's interests and learning styles s) Enable children to develop emerging skills and practice existing skills t) Provide for the development of cognitive skills u) Provide environments that offers experiences which vary in complexity v) Ask questions that have more than one answer to extend children's thinking w) Engage children in creative activities and problem-solving x) Integrate aspects of health, nutrition, and mental health into activities y) These aspects are incorporated into daily experiences: hand washing, brushing teeth, preparing food, and talking about feelings z) Provide an environment of acceptance, and respect aa) Facilitate opportunities for children to develop social skills bb) Nurture children's friendships cc) Model communication with conflict resolution techniques dd) Help children manage stressful situations ee) Provide individual space for each child ff) Use photos, drawings and tape recordings of children and their families gg) Model respect hh) Provide children with opportunities to succeed ii) Encourage individuality and self-awareness jj) Encourage children to resolve their own conflicts kk) Encourage children to do things for themselves Ongoing Monitoring Child Development 1) Program supports each child's individual pattern of development and learning DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 2) Regularly and continuously observing and recording children's behaviors and progress in Teaching Strategies Gold platform with a minimum of 10 observations per area (areas defined as Language, Literacy, Social Emotional, Cognitive, Physical) per child for each checkpoint. We understand that some observations can be linked up to 5 different dimensions within these areas 3) Knowing each child's capabilities and modes of learning 4) Include parents in ongoing assessments 5) Rearranging the program environment to respond to children's developmental progress 6) Develop and monitor child development and educational goals by utilizing tools such as classroom and child observations, review of ongoing monitoring and or assessments, IFSP goal review, input from family, collaboration with others etc. SOCIAL EMOTIONAL AND MENTAL WELLBEING SERVICES 1) Agencies must work collaboratively with parents a) Request parental observations, information, and concerns about their child's mental health b) Staff will use positive guidance techniques: undesirable behaviors will be discouraged or redirected, anticipation of potential problems, giving the child choices that are acceptable to staff and parents, helping children learn about natural consequences, and encouraging respect for the feelings and right of others NEVER USE CORPORAL PUNISHMENT, such as spanking with hand or any implement, slapping, swatting, pulling hair, yanking arm, etc. c) If a child has mental health issues, design the program to be beneficial to the child i.e. make curricula enhancements, implement practices responsive to infants and toddlers and their rapidly changing needs. d) Staff support the social and emotional development of children i) Staff provide an environment that is responsive to children, predictable and consistent, which strengthens a child's confidence and builds trust ii) Staff fosters children's independence iii) Staff promotes the development of self-help skills iv) Staff provide opportunities for language development v) Staff encourage self-control by setting clear, consistent limits and having realistic expectations vi) Staff use positive techniques to assist children to develop self-control, such as modeling expected behaviors, redirecting children, and intervening to enforce consequences for unacceptable or harmful behaviors vii) Staff provide activities daily that challenges children mentally and physically viii) Staff develop clear, and consistent rules ix) Staff reinforce positive social behavior x) Staff encourage the children to learn respect for others feelings and rights xi) Staff encourage children to understand expressions of emotions model respect of others xii) Staff foster positive social behaviors such as cooperating, helping, and turn-taking xiii) Staff discuss the consequences of behaviors and redirect children xiv) Staff plans for routines and transitions so they occur timely and predictable. DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 xv) Staff give children notice to prepare for a change xvi) Staff allow children to participate in routines xvii) Staff minimize waiting time in group setting xviii) Support the social and emotional development of children by providing environments that encourage self-awareness, autonomy and self-expression xix) Affirm each child as an individual xx) Respond to each child's sense of pleasure in their successes xxi) Help children develop emotional security and social relationships CULTURAL AND LINGUISTIC RESPONSIVE PRACTICES Nurturing Environments: Provide environments that reflect different cultures, each child's primary language, avoid activities that stereotype, and model respect and help children appreciate others 1) Provide positive communication with family members encouraging families to volunteer to increase understanding of a child's culture and home routines 2) Provide stories from children's own culture 3) Provide equipment that demonstrate: gender, family, race, language, and culture 4) Program is informed by the community, cultural beliefs, and the language of those being served 5) Respect children's developing skills in English and in their home language Dual Language Learners 1) Centers will use the Eagle County EHS Planned Language Approach (see Exhibit C) to support Dual Language Learners (DLL) in the classroom. 2) Provide environments that reflect different cultures and each child's primary language, avoid activities that stereotype, and model respect and help children appreciate others. a) Provide positive communication with family members encouraging families to volunteer to increase understanding of a child's culture and home routines. b) Provide stories from children's culture. c) Provide equipment that demonstrates: gender, family, race, language, and culture. d) The program is informed by the community, cultural beliefs, and the language of those served. e) Respect children's developing skills in English and their home language 3) Staff support and respect each child's home language, culture, and family composition, in ways that support the child's health and well-being a) Staff communicate with children in their home language b) The staff gives children a sense of acceptance by learning keywords from their home language or providing books and other materials that reflect their family's home culture PARENT, FAMILY, COMMUNITY ENGAGEMENT Families are children’s first, longest lasting, and most important teachers, advocates, and nurturers. Positive parenting and strong family engagement is central-- not supplemental-- to promoting children’s healthy development and wellness. This includes social-emotional and behavioral development; preparing children for school; seamlessly transitioning them to DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 kindergarten; and supporting academic achievement in elementary school and beyond. Families’ engagement in children’s learning at home and in early care and education programs can impact lifelong health, developmental and academic outcomes. 1) Contractors will use a strength-based approach to family engagement 2) Be sensitive to parent's expectations 3) Partner with the EHS staff to implement parent committee meetings and learning opportunities for families, 4) Agencies must work collaboratively with parents 5) Parents are involved in the program: assist in the development and implementation of curricula, part of which is based on relationships, routines, and daily experiences 6) Staff discuss with parents how to strengthen nurturing and supportive environments, in the home and program by: smiling, comforting, and reassuring children to promote self-esteem. a) Share observations with parents about child behavior, development, and other issues b) Information on child development should be shared with parents such as: typical development of young children, development of individual children, recognizing and understanding behaviors expressed when children are under stress, assisting parents with separation and attachment issues c) Discuss with parents appropriate, positive response to their child's behaviors d) Provide children with opportunities to succeed e) Staff talk with parents about child rearing practices to support the child and bridge the gap between home and the program DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 EXHIBIT C Insurance Certificate DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82 Certificate of Coverage ) 303.722.2600 : www.csdsip.org * 6857 South Spruce Street Centennial, CO 80112 Toll-Free: 800.332.3556 Fax: 303.722.7888 : @CSDSIP THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICY BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER, AUTHORIZED REPRESENTATIVE, AND THE CERTIFICATE HOLDER. 01/17/2024 Member:ROARING FORK SCHOOL DISTRICT RE-1 Nathan MarkhamAttention: Mailing Address:400 Sopris Avenue Carbondale, CO 81623 Policy Number:2301-23-00158 Policy Period:07/01/2023 to 07/01/2024 THIS IS TO CERTIFY THAT THE COVERAGES LISTED BELOW HAVE BEEN ISSUED TO THE MEMBER ABOVE FOR THE POLICY PERIOD INDICATED . NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE COVERAGES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, DEFINITIONS AND CONDITIONS OF SAID COVERAGE FORMS. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Coverages Limits/Deductibles School Entity Liability Coverage Occurrence Form Each Occurrence, School Leaders Wrongful Act & Employment Wrongful Act $3,000,000 $15,000,000Annual Aggregate Limit Medical Expense (Per Person/ Per Accident)$1,000/$10,000 School Auto Coverage Limit Per Accident $2,000,000Any Auto, Hired and Non-Owned Limit Per Person $5,000Medical Payments Auto Physical Damage Coverage Auto Physical Damage Deductible $1,000 Property Coverage Special Form Building/Business Personal Property Limit $420,175,167 $500,000Property Damage To Premises Rented To You Description of Operations/Locations/Vehicles/Special Items Certificate Holder has been included as an Additional Insured on the Member's School Entity Liability Coverage for "bodily injury", "personal injury" or "property damage" caused by the Member's negligence if required by written contract or agreement subject to the policy terms and conditions with respect to the funding for the Early Head Start toddlers that attend Roaring Fork School District's Early Childhood Program. Cancellation: SHOULD THE ABOVE DESCRIBED POLICY BE CANCELLED BEFORE THE EXPIRATION DATE, WE WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Authorized Representative Certificate Holder: Attn: Jessica Halminski & Sam Markovitz Email: jessica.halminski@eaglecounty.us & sam.markovitz@eaglecounty.us Eagle County 20 Eagle County Drive El Jebel, CO 81623 DocuSign Envelope ID: F39AD15E-A701-4FBE-9D12-D0FCD74F5E82