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HomeMy WebLinkAboutR24-040 Adopting a 2nd Supplementary Budget and Appropriation of ... for Fiscal Year 2024 DocuSign Envelope ID:95D52726-2CF7-40AC-8391-FA9DCFA59934 Commissioner McQueeney moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 2024 - 040 RESOLUTION ADOPTING A 2nd SUPPLEMENTARY BUDGET AND APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2024,AND AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED MONIES BETWEEN VARIOUS SPENDING AGENCIES WHEREAS, the County from time to time receives certain unanticipated revenues that were not anticipated at the time of the adoption of the 2024 budget and/or such revenues were not assured at the time of the adoption of the 2024 budget and therefore were not appropriated; and WHEREAS, the County has determined that there is an availability of unappropriated fund balances to adequately cover certain new appropriations; and WHEREAS, in view of the needs of the various offices, departments, boards, commissions, and other spending agencies, it is also necessary to transfer certain previously budgeted and appropriated monies or to authorize the expenditure of such unanticipated or unassured revenues or unappropriated fund balances; and WHEREAS, the Board has the authority to expend such unanticipated or unassured revenues by enacting a supplementary budget and appropriation, and to transfer budgeted and appropriated revenues from one county fund to another county fund, pursuant to C.R.S. § 29-1- 109 and C.R.S. § 29-1-111; and WHEREAS, Eagle County's Finance Department has determined that such budget appropriations are in compliance with the provisions of the Colorado Constitution, Article X, Section 20, also known as "Amendment One: The Taxpayer's Bill of Rights"; and WHEREAS, notice of this proposed supplementary budget has been published in a newspaper having general circulation within the territorial limits of the County of Eagle, State of Colorado, as required by the terms of C.R.S. § 29-1-106. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, the Board hereby authorizes a supplementary budget and appropriation of unanticipated revenues, unassured funds, transfers, and utilization of fund balance as described in Exhibit A attached hereto and incorporated herein by this reference. DocuSign Envelope ID:95D52726-2CF7-40AC-8391-FA9DCFA59934 THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all action necessary to effectuate the intent of this Resolution. THAT, the Eagle County Budget Officer is hereby requested and directed to immediately transmit an original or certified copy of this Resolution to the affected spending agencies and the officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the payment of money. THAT, the Eagle County Budget Officer is hereby further requested and directed to file an original or certified copy of this Resolution with the Division of Local Governments in the Department of Local Affairs. THAT,this resolution is necessary for the public health, safety and welfare of the citizens of Eagle County, Colorado. [Remainder of page left intentionally blank] 2 DocuSign Envelope ID:95D52726-2CF7-40AC-8391-FA9DCFA59934 MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the 18th day of June, 2024. f-- DocuSigned b.LOUNTY OF EAGLE, STATE OF 4 COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS �o[pAP/ ATTEST: DocuSigned by: DocuSigned by: CrelitA.A. 61115vtuA, By: Ault Sc F9D82F248898440... 01C7D2D710C0473... Clerk to the Board of Matt Scherr County Commissioners County Commissioners Chair cDocuSignedby: `J CA4AC128F8AA47A Jeanne McQueeney Commissioner DocuSigned by: ', 'A 6 661/ DCAC01f1CD04403. Kathy Chandler-Henry Commissioner Commissioner chandler-Henry seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner Scherr Aye Commissioner McQueeney Aye Commissioner Chandler-Henry Aye This resolution passed by 3/0 vote of the Board of County Commissioners of the County of Eagle, State of Colorado 3 2nd Supplemental to the 2024 Budget-DRAFT To: Board of County Commissioners, Elected Officials, County Manager,and Department Heads From: Finance Department Date: 6/13/2024 EAGLE COUNTY Finance Re: 2nd Supplemental to the 2024 Adopted Budget Included in this memo are the following items: -A summary of the revenues and expenditures included in this supplemental request by fund.(Bottom of this page) - New Request Summary.This sheet is a summary of all new program and project requests.(Page 2) -Summary of Personnel Changes.This sheet provides details of staffing changes approved in previous supplementals and recommendations of the Full Time Equivalent committee for approval by the BoCC in this request.(Page 3) - Fund Balance/Net Position Summary. The purpose of this sheet to give a high level update of projected 2024 fund balance/net position for all Eagle County funds, including the impacts of the 2024 adopted budget and all budget amendments on fund balance/net position.(Page 4) -Project Description. This sheet provides details of each program or project request.(Pages 5-6) Following is a summary of the 2nd Supplemental to the 2024 Adopted Budget: Fund# Fund Name Revenues Expenditures 1001 -General Fund $ 38,100 $ 541,100 1110-Human Services $ 27,008 $ 48,561 1160-Airport $ - $ 264,500 1200-Public Health $ 108,954 $ 36,586 1410-Workforce Housing Rentals $ - $ 30,000 1442-Open Space $ - $ 400,000 2150-Capital Improvements $ - $ 411,300 3690-Seniors on Broadway II $ 35,000 $ 60,000 3900-E911 Authority $ - $ 18,750 3990-Golden Eagle $ 5,000 $ 10,000 Total $ 214,062 $ 1,820,797 Coversheet 1 2nd Supplemental to the 2024 Budget- DRAFT FuO None D4portmentName Project/Reque$tName • Total Revenue Total Expenses 1001-General Fund Facilities Fairgrounds Consultants $ - $ 70,000 Human Resources FTE-HR Deputy Director $ - $ 117,000 Natural Resources Bear-Proof Container Grant $ 28,100 $ 28,100 • Eagle County Public Lands Plan $ - $ 61,000 • Sheriff Inmate Support Services $ - $ 200,000 Treasurer 2023 Investment Services Invoice $ - $ 55,000 Vegetation Stewardship US Forest Service Good Neighbor Agreement $ 10,000 $ 10,000 1001-General Fund Total $ 38.100 $ $41,tO0 1110-Human Services Human Services Early Head Start $ 27,008 $ 27,008 New Printers for Human Services $ - $ 21,553 . 1110-Human Services Total $ 27,008 $ 48,561 1160-Airport Airport ARFF Back Pay Wages $ - $ 118,000 Echo House Fire Panel $ - $ 21,500 Liquid De-Ice Trailer&Materials $ - $ 125,000 1160-Airport Total $ - $ 264,500 1200-Public Health Public Health and COVID ELC2.2 Grant Award $ 35,000 $ - Environment Environmental Health State Grant $ 17,000 $ - Perinatal Care Grant Funds $ 56,954 $ 36,586 1200-Public Health Total $ 108,954 $ 36,586 1410-Workforce Housing Rentals Housing Plow Truck $ - $ 25,000 Two10 Parking Lot Maintenance $ - $ 5,000 1410-Workforce Housing Rentals Total $ - $ 30,000 1442-Open Space Open Space Open Space Trail Construction Phase 1 $ - $ 400,000 1442-Open Space Total $ - S 400,000 2150-Capital Improvements 305-Engineering South El Jebel Road Construction Project $ - $ 134,300 Airport Airport Conference Room Audio Visual Upgrade $ - $ 12,000 Facilities Miller Ranch Bridge Light Replacement $ - $ 75,000 Miller Ranch Roof Replacement $ - $ 60,000 MSC B Remote Thermal Unit Project $ - $ 40,000 The Learning Tree Roof Replacement $ - $ 50,000 Sheriff Bed Replacements at Jail $ - $ 40,000 2150-Capital Improvements Total $ $ 411,300 3690-Seniors on Broadway II Housing Plow Truck $ 35,000 $ 60,000 3690-Seniors on Broadway H Total $ 3%04* '$ 60.000 3900-E911 Authority E911 GIS Data Corrections $ - $ 18,750 3900-E911 Authority Total $ - $ 18,750 3990-Golden Eagle Housing Plow Truck $ 5,000 $ 10,000 3990-Golden Eagle Total $ $ Grand Total $ $14,142 $' 1,I1211,T94/ • • New Requests 2 2nd Supplemental to the 2024 Budget-DRAFT 2022 Adopted 2023 Adopted 2024 Adopted 2024 Budget 2024 Additional Fund Budget Budget Budget Amendments Cost 1001-General Fund 262.4 271.7 274.1 2.4 $ 245,669 1004-Public Trustee Fund 1.3 1.3 1.2 0.0 $ - 1 1100-Road and Bridge 22 21.9 24.5 0.0 $ - 1110-Human Services 65.1 68.7 69.7 0.0 $ - 1151-ECO Transit 73.9 73.9 38.2 0.0 $ - 1152-ECO Trails 2.1 2.1 3.1 0.0 $ - 1160-Airport 30.7 32.7 35.5 0.8 $ 48,000 1180-800MHz 2 2 2 0.0 $ - 1200-Public Health 51 44.1 41.5 0.0 $ - 1401-Housing Operations 12 9 10 1.0 $ - 3660-The Valley Home Store 4 4 3 0.0 $ - 1442-Open Space 4.7 4.4 4.7 0.0 $ - 3600-Landfill 12.9 13.5 13.5 0.0 $ - 3700-Fleet 16 17 19 0.0 $ - Total Full Time Equivalent 560.1 566.3 540.0 4.1 $ 293,669 Growth 49.70 6.2 -26.30 4.1 Growth% 9.70% 1.11% -4.70% 0.73% 2024 Additional Fund Total FTE Position Change&Description Annualized Cost Cost Funding Mechanism 1001-General Fund 0.60 Vegetation Stewardship Technician $ 36,118 $ 36,118 1st Supplmental/Grant Funded 1160-Airport 0.76 Airport Apprentices* $ 115,000 $ 48,000 1st Supplemental*This commits EGE to a two year Career-Wise program.Only the costs and FTE for 2024 are included here. 1001-General Fund 0.75 Maintenance Tech V** $ 116,657 $ 92,551 1st Supplmental**Cost and FTE will only be for the overlap and training In 2024.The existing position wilt not be refilled after the current staff retires. 1401-Housing Operations 1.00 Homelessness Services*** $ 95,000 $ - ***Orginally,this was budgeted to be a a contract with a community partner.We were unable to find a partner to perform streeet outreach work so,somone will be hired to do this work instead.Approved 2024 budget will be transfered from contract services to salary and benefits. 1001-General Fund 1.00 Deputy Director Human Resources $ 213,000 $ 117,000 2nd Supplemental Summary of Personnel Changes 3 2nd Supplemental to the 2024 Budget- DRAFT • 2nd Supplemental Requests Updated DRAFT Audit Projected Projected 12/31/23 Fund 2024Amended 12/31/24 Fund 12/31/24 Fund Balance/Net Budget Net Balance/Net Updated 2024 Balance/Net Position Revenue Position Revenue Expenses Net Revenue Position 1001-General Fund $ 51,571,255 $ (16,281,386) $ 35,289,869 $ 38,100 $ 541,100 $ (16,784,386) $ 34,786,869 1004-Public Trustee Fund $ 175,620 $ (45,110) $ 130,510 $ - $ - $ (45,110) $ 130,510 1100-Road and Bridge $ 10,119,956 $ (1,599,648) $ 8,520,308 $ - $ - $ (1,599,648) $ 8,520,308 1110-Human Services $ 6,033,904 $ (1,161,721) $ 4,872,183 $ 27,008 $ 48,561 $ (1,183,274) $ 4,850,630 1140-Offsite Road Improvements $ 2,569,966 $ (784,706) $ 1,785,260 $ - $ - $ (784,706) $ 1,785,260 1151-ECO Transit $ 25,323,719 $ (6,672,900) $ 18,650,819 $ - $ - $ (6,672,900) $ 18,650,819 1152-ECO Trails $ 2,093,132 $ (742,007) $ 1,351,125 $ - $ - $ (742,007) $ 1,351,125 1160-Airport $ 19,596,539 $ (6,202,976) $ 13,393,563 $ - $ 264,500 $ (6,467,476) $ 13,129,063 1170-Conservation Trust $ 512,559 $ (150,000) $ 362,559 $ - $ - $ (150,000) $ 362,559 1180-800 MHz $ 2,121,242 $ 35,096 $ 2,156,338 $ - $ - $ 35,096 $ 2,156,338 1191-Emergency Reserve(TABOR) $ 3,672,427 $ - $ 3,672,427 $ - $ - $ - $ 3,672,427 1200-Public Health $ 3,513,465 $ (1,156,698) $ 2,356,767 $ 108,954 $ 36,586 $ (1,084,330) $ 2,429,135 1210-Mental Health $ 324,867 $ (175,500) $ 149,367 $ - $ - $ (175,500) $ 149,367 1220-Lodging Tax $ 3,008,046 $ (882,600) $ 2,125,446 $ - $ - $ (882,600) $ 2,125,446 1400-Housing Loans $ 306,581 $ (150,000) $ 156,581 $ - $ - $ (150,000) $ 156,581 1401-Housing Operations $ 2,020,175 $ (1,817,560) $ 202,615 $ - $ - $ (1,817,560) $ 202,615 1410-Workforce Housing Rentals $ 154,295 $ 11,709 $ 166,004 $ - $ 30,000 $ (18,291) $ 136,004 1442-Open Space $ 22,716,287 $ 4,311,258 $ 27,027,545 $ - $ 400,000 $ 3,911,258 $ 26,627,545 2150-Capital Improvements $ 28,905,058 $ (22,324,416) $ 6,580,642 $ - $ 411,300 $ (22,735,716) $ 6,169,342 3600-Landfill $ 17,797,912 $ (50,901) $ 17,747,011 $ - $ - •$ (50,901) $ 17,747,011 3650 -Eagle County Air Terminal Corp $ 28,944,474 $ (1,509,948) $ 27,434,526 $ - $ - $ (1,509,948) $ 27,434,526 3660-The Valley Home Store $ 590,010 $ (367,100) $ 222,910 $ - $ - $ (367,100) S 222,910 3670-Eagle County Housing and Development $ 72,190,397 $ (25,178,089) $ 47,012,308 $ - $ - $ (25,178,089) $ 47,012,308 3690-Seniors on Broadway II $ 109,571 $ (523) $ 109,048 $ 35,000 $ 60,000 $ (25,523) $ 84,048 3691-CMC Bldg 2 $ - $ 494,543 $ 494,543 $ - $ - $ 494,543 $ 494,543 3700-Fleet $ 17,881,122 $ (1,667,592) $ 16,213,530 $ - $ - $ (1,667,592) $ 16,213,530 3730-Property and Casualty Insurance $ 354,554 $ 352,569 $ 707,123 $ - $ - $ 352,569 $ 707,123 3790-Health Insurance $ 1,948,911 $ - $ 1,948,911 $ - $ - $ - $ 1,948,911 • 3900-E911 Authority $ 1,595,528 $ 174,399 $ 1,769,927 $ $ 18,750 $ 155,649 $ 1,751,177 3990-Golden Eagle $ 79,945 $ (647) $ 79,298 $ 5,000 $ 10,000 $ (5,647) $ 74,298 Total $326,231,517 $ (83,542,454) $242,689,063 $ 214,062 $ 1,820,797 $ (85,149,189) $241,082,328 Fund Balance/Net Position 4 2nd Supplemental to the 2024 Budget- DRAFT Project/Request Name Type of Request Project/Request Brief Description 2023 Investment Services Invoice New Request First Western Trust neglected to bill us last year for services related to bond purchases,so we need to pay it in 2024. Airport Conference Room Audio Visual New Request During the year,IT has achieved a savings of$41 k for their audio/ Upgrade visual(AN)upgrades project.It was brought to their attention the airport conference room is in need of an AN upgrade.The total estimate is$53k to complete the upgrade.IT has proposed applying the$41 k of savings to this project.They would need to increase their capital budget by$12K. ARFF Back Pay Wages New Request The Aircraft Rescue and Fire Fighting(ARFF)department was moved to a"Kelly"schedule two years ago.Their lunches were being auto-deducted but they should not have been.This is back pay for those employees. Bear-Proof Container Grant New Request Colorado Parks and Wildlife&Edwards Metro District are providing funding to purchase bear-proof containers for the community.Bear proof trash containers will be placed at several ECO transit bus stops, Spencer's Cabin and the Aspens Mobile Home Village. Bed Replacements at Jail New Request The purchase of new beds for the jail was included in the adopted 2024 budget based on a bid.Costs have increased and additional budget is required.The new beds are suicide proof. COVID ELC2.2 Grant Award New Request Eagle County Public Health has been awarded additional COVID19 Epidemiology and Laboratory Capacity(ELC)funds in 2024 for the purchase order under ELC2.2. These funds will continue to support personnel costs for existing Public Health staff that work on disease surveillance,community education,disease control,priority outbreak response,and testing activities for COVID. Eagle County Public Lands Plan New Request Amend the current contract with Fairfield and Woods to add a Public Lands Plan concurrently with the Land Use Regulation rewrite planning and public comment process.An Eagle County Public or Federal Lands Plan aims to provide natural resource coordination and policies as a comprehensive guide that outlines the county's approach to managing federal lands within Eagle County to foster consistent land use policies that strengthen our strategic goal of protecting our mountain ecosystem. Early Head Start New Request Early Head Start grant has awarded Human Services additional funds for the purpose of providing cost of living adjustments to our program contracted childcare providers. Echo House Fire Panel New Request The fire panel in the Echo House,employee housing,is at its end of life and needs to be updated. Environmental Health State Grant New Request Eagle County's annual award from Colorado's Department of Public Health and Environment will increase on July 1st 2024 resulting in an overall increase of$17k in 2024. These additional funds will be used to cover existing staff time in our Environmental Health department. Fairgrounds Consultants New Request To retain the services of consultants to develop a naming rights and advertising sponsorship program for the fairgrounds facilities and refine business plan for potential fairgrounds expansion. FTE-HR Deputy Director New Request FTE to further support ECG workforce-increase capacity on the HR team to support leading and managing culture and inclusion work and • workplace safety work. GIS Data Corrections New Request The E911 system will move to a GIS routing system and the GIS data needs to be 98%accurate.In order to prepare for this system change, e911,has been working with a subcontractor to analyze the current GIS data.Several issues were found in the data that must be corrected before the system change.The subcontractor needs 150 hours to complete this work to correct the GIS data. Inmate Support Services New Request The Eagle County jail offers many resources for inmates'mental and physical well-being.Increasing funding for medical,mental health,and crisis response services is crucial for ensuring inmates have access to the resources they need to address their needs and prepare for reintegration into society.By aligning with the recommended Colorado Jail Standards Commission,the jail will maintain high standards of care. Liquid De-Ice Trailer&Materials New Request With the Airport receiving warmer winter storms,ice on the runway is becoming a common issue. Having the ability to apply liquid de-ice will allow the Airport to get the runway open quicker during warmer temperature storms. Project Description 5 2nd Supplemental to the 2024 Budget- DRAFT Project/Request Name Type of Regerat Project/Request 844 Description I Miller Ranch Bridge Light Replacement New Request Replace 4 large and 4 small neon lighted bridge pedestal lights that are no longer working.This is required to continue to light the bridge's pedestrian pathway. Miller Ranch Roof Replacement New Request Replacement of the west elevation low slope roof.During the winter months ice builds up around the mechanical units on the roof.In the spring,the ice melts and leaks mostly into the childcare area. Additional protection mat layers will be installed at roof edge protecting from ice build up above roof overhang edges. MSC B Remote Thermal Unit Project New Request This project was approved during the 2024 budget adoption.The new scope of work encompasses additional concrete work to support the upcoming installation of an HVAC system.Additionally,upgrades to the electrical supplies,panels,and step-down transformer are included to meet the requirements of the new system. New Printers for Human Services New Request Current xerox machines are six years old and printing costs are contracted to double.Signing a new contract for two machines will be more affordable.The return on investment is just over 2 years. Open Space Trail Construction Phase 1 New Request The Adams Way connector trail and Community trail project will provide soft surface trail access to Adam's Way trail and begin a phased approach to the paved Community trail paralleling Brush Creek rd.Both trails were adopted as part of the Brush Creek Valley Ranch and Open Space management plan and will provide important trail connections while maintaining the landscape integrity of the agricultural,scenic,and habitat resources of the property. Perinatal Care Grant Funds New Request Public Health will receive grant funds from Colorado Perinatal Care Quality Collaborative(CPCQC)in 2024 to cover Perinatal Mental Health Consultation, Community Perinatal Support Groups,lactation class operating supplies,food and mileage related to the work under this grant.The funds will also be used to cover existing staff time. Plow Truck New Request In order to provide quicker snow removal to the down valley housing properties a new vehicle and plow needs to be purchased.The new vehicle will be funded by the sale of Golden Eagle's current vehicles and plow plus contributions from Seniors on Broadway and Two 10. The vehicle will be used at these down valley properties. South El Jebel Road Construction Project New Request The South El Jebel project aims to enhance the SH 82/El Jebel Rd/ Valley Rd Intersection.Engineering is considering a design to move the El Jebel Rd/W Valley Rd intersection to the RFTA parking lot, connecting it to E Valley Rd farther from the SH 82/El Jebel Rd intersection.CDOT mandates this change to prevent blocking the W Valley Rd intersection with traffic queuing at the signal. The Learning Tree Roof Replacement New Request Replace failing aged out roof. Two10 Parking Lot Maintenance New Request Resealing and repainting of parking lot spaces at Two10. • Project Description 6