HomeMy WebLinkAboutC24-270 Prowest & Associates, Inc.AGREEMENT FOR PROCUREMENT AND INSTALLATION SERVICES BETWEEN EAGLE COUNTY, COLORADO AND PROWEST & ASSOCIATES, INC. THIS AGREEMENT (“Agreement”) is effective as of _______________by and between Prowest & Associates, Inc., a Minnesota corporation (hereinafter “Contractor” or “Consultant”), and Eagle County, Colorado, a body corporate and politic (hereinafter “County”). RECITALS WHEREAS, County desires to engage Contractor to provide Parcel Fabric Data Migration for ArcGIS Pro and training (the “Project”) remotely and virtually with the County Assessor and GIS staff; and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the equipment, materials and installation services as set forth below in paragraph 1 hereof; and WHEREAS, this Agreement shall govern the relationship between Contractor and County in connection with the procurement of equipment, materials and services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the following promises Contractor and County agree as follows: 1. Services or Work. Contractor agrees to procure the materials, equipment and/or products (“Equipment”) necessary for the Project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the procurement and installation services described in Exhibit A (“Services” or “Work”) which is attached hereto and incorporated herein by reference. The Services shall be performed in accordance with the provisions and conditions of this Agreement. a. Contractor agrees to furnish the Services no later than December 31, 2025 and in accordance with the schedule established in Exhibit A. If no completion date is specified in Exhibit A, then Contractor agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care. By signing below Contractor represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 6/20/2024 2 Eagle County Procurement and Installation IT Final 8/15/2022 c. County shall have the right to inspect all Equipment. Inspection and acceptance shall not be unreasonably delayed or refused. In the event County does not accept the Equipment for any reason in its sole discretion, then Contractor shall upon County’s request and at no charge to County: i. take the Equipment back; ii. exchange the Equipment; or iii. repair the Equipment. 2. County’s Representative. The Assessor Office’s designee shall be Contractor’s contact with respect to this Agreement and performance of the Services. 3. Term of the Agreement. This Agreement shall commence upon the date first written above, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect through the 31st day of December, 2025. 4. Extension or Modification. Any amendments or modifications shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services in accordance with County’s internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor’s rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Compensation. County shall compensate Contractor for the Equipment and performance of the Services in a sum computed and payable as set forth in Exhibit A. The Equipment and performance of the Services under this Agreement shall not exceed $16,820. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. a. Payment will be made for Equipment and Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice from Contractor. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as County may request. b. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the Equipment or Services for which payment was made were not provided or performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 3 Eagle County Procurement and Installation IT Final 8/15/2022 Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. c. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. d. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 6. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the performance of any of the Services or additional services without County’s prior written consent, which may be withheld in County’s sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. Contractor shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 7. Insurance. Contractor agrees to provide and maintain at Contractor’s sole cost and expense, the following insurance coverage with limits of liability not less than those stated below: a. Types of Insurance. i. Workers’ Compensation insurance as required by law. ii. Commercial General Liability coverage to include premises and operations, personal/advertising injury, products/completed operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence and $1,000,000 aggregate limits. iii. Professional Liability (Errors and Omissions) including Cyber Liability with prior acts coverage for all deliverables, Services and additional services required hereunder, in a form and with insurer or insurers satisfactory to County, with limits of liability of not less than $2,000,000 per claim and $2,000,000 in the aggregate. The insurance shall provide coverage for (i) liability arising from theft, dissemination and/or use of confidential information stored or transmitted in electronic form; (ii) Network Security Liability arising from unauthorized access to, use of or tampering with computer systems including DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 4 Eagle County Procurement and Installation IT Final 8/15/2022 hacker attacks, inability of an authorized third party to gain access to your Software or Services including denial of access or Services unless caused by a mechanical or electrical failure; (iii) liability arising from the introduction of a computer virus into, or otherwise causing damage to, County or a third person’s computer, computer system, network or similar computer related property and the data, software and programs thereon. iv. Crime Coverage shall include employee dishonesty, forgery or alteration and computer fraud. If Consultant is physically located on County premises, third party fidelity coverage extension shall apply. The policy shall include coverage for all directors, officers and employees of the Consultant. The bond or policy shall include coverage for extended theft and mysterious disappearance. The bond or policy shall not contain a condition requiring an arrest or conversion. Limits shall be a minimum of $1,000,000 per loss. b. Other Requirements. i. The commercial general liability coverage shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers as additional insureds. A certificate of insurance consistent with the foregoing requirements is attached hereto as Exhibit B. ii. Contractor’s certificates of insurance shall include subcontractors, if any as additional insureds under its policies or Contractor shall furnish to County separate certificates and endorsements for each subcontractor. iii. The insurance provisions of this Agreement shall survive expiration or termination hereof. iv. The parties hereto understand and agree that the County is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. v. Contractor is not entitled to workers’ compensation benefits except as provided by the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Contractor or some other entity. The Contractor is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Contractor shall indemnify and hold harmless County, and any of its officers, agents and employees against any losses, claims, damages or liabilities for which County may become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any performance or nonperformance by Contractor or any of its subcontractors hereunder; and Contractor shall reimburse County for reasonable attorney fees and costs, legal and other expenses incurred by County in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 5 Eagle County Procurement and Installation IT Final 8/15/2022 against the County to the extent that County is liable to such third party for such claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or termination hereof. 9.Ownership of Documents. All documents (including electronic files) and materials obtained during, purchased or prepared in the performance of the Services shall remain the property of the County and are to be delivered to County before final payment is made to Contractor or upon earlier termination of this Agreement. Further, Contractor shall execute any bill of sale or other documents required by County to transfer title of the Equipment to County. Contractor shall provide copies of any instruction or operations or care manuals and shall further provide copies of any manufacturers warranties associated with the Equipment. 10.Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. COUNTY: Eagle County, Colorado Attention: Assessor’s Office 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-8640 E-Mail: assessor@eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, Co 81631 Telephone: 970-328-8685 E-Mail: atty@eaglecounty.us CONTRACTOR: Pro-West & Associates, Inc. 8239 State 371 NW PO Box 812 Walker, MN 56484 Telephone: 320-207-6868 E-Mail: consult@prowestgis.com DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 6 Eagle County Procurement and Installation IT Final 8/15/2022 11. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days’ prior written notice to the Contractor. Upon termination of this Agreement, Contractor shall immediately provide County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and shall return all County owned materials and documents. County shall pay Contractor for Services satisfactorily performed to the date of termination. 12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to 121. 14. Other Contract Requirements and Contractor Representations. a. Contractor has familiarized itself with the intended purpose and use of the Equipment, nature and extent of the Services to be provided hereunder and the Property, and with all local conditions, federal, state and local laws, ordinances, rules and regulations that in any manner affect cost, progress, or performance of the Services. b. Contractor will make, or cause to be made, examinations, investigations, and tests as he deems necessary for the performance of the Services. c. To the extent possible, Contractor has correlated the results of such observations, examinations, investigations, tests, reports, and data with the terms and conditions of this Agreement. d. To the extent possible, Contractor has given County written notice of all conflicts, errors, or discrepancies. e. Contractor shall be responsible for completeness and accuracy of the Services and shall correct, at its sole expense, all significant errors and omissions caused by Contractor (and specifically excluding all errors and omissions caused by defects in the County’s data), in performance of the Services. The fact that the County has accepted or approved the Equipment and/or Services shall not relieve Contractor of any of its responsibilities. Contractor shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to contractors performing similar services. Contractor represents and warrants that it has the DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 7 Eagle County Procurement and Installation IT Final 8/15/2022 expertise and personnel necessary to properly perform the Services and shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision to its employees to ensure the Services are performed in accordance with this Agreement. This paragraph shall survive termination of this Agreement. f. Contractor hereby represents and warrants that the Equipment will be new and will perform the Services in a good and workmanlike manner and guarantees all Work against defects in materials or workmanship for a period of one (1) year from the date the Work is accepted by County, or such longer period as may be provided by the law or as otherwise agreed to by the parties. g. All guarantees and warranties of Equipment furnished to Contractor or any subcontractor by any manufacturer or supplier are for the benefit of County. If any manufacturer or supplier of any Equipment furnishes a guarantee or warrantee for a period longer than one (1) year, then Contractor’s guarantee or warrantee shall extend for a like period as to such Equipment. h. Contractor warrants that title to all Work and Equipment shall pass to County either by incorporation into the Property or upon receipt by Contractor of payment from County (whichever occurs first) free and clear of all liens, claims, security interests or encumbrances. Contractor further warrants that Contractor (or any other person performing Work) purchased all Equipment free and clear of all liens, claims, security interests or encumbrances. Notwithstanding the foregoing, Contractor assumes all risk of loss with respect to the Equipment until the Equipment is installed and County has inspected and approved the same. i. Within a reasonable time after receipt of written notice, Contractor shall correct at its own expense, without cost to County, and without interruption to County: i. Any defects in Equipment or Services caused by the Contractor, and specifically excluding defects caused by County’s data, which existed prior to or during the period of any guarantee or warranty provided in this Agreement; and ii. Any damage to any other Work or property caused by such defects or the repairing of such defects. j. Guarantees and warranties shall not be construed to modify or limit any rights or actions County may otherwise have against Contractor in law or in equity. k. Contractor agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. l. This Agreement constitutes an agreement for performance of the Services by Contractor as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 8 Eagle County Procurement and Installation IT Final 8/15/2022 or any other relationship between County and Contractor except that of independent contractor. Contractor shall have no authority to bind County. m. Contractor represents and warrants that at all times in the performance of the Services, Contractor shall comply with any and all applicable laws, codes, rules and regulations. n. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. o. Contractor shall not assign any portion of this Agreement without the prior written consent of the County. Any attempt to assign this Agreement without such consent shall be void. p. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third party. q. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. r. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. s. The signatories to this Agreement aver to their knowledge no employee of the County has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Contractor has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Contractor shall not employ any person having such known interests. 15. Data Security. a. Definitions: i. “County Data” means all data created by or in any way originating with County and End Users, and all information that is the output of any computer processing, or other electronic manipulation, of any information that was created by or in any way originating with County and End Users, in the course of using and configuring the Services provided under this Agreement, and includes all records relating to County’s use of Contractor Services and Protected Information. ii. “End User” means the individuals (including, but not limited to employees, authorized agents, students and volunteers of County; Third Party consultants, auditors and other independent contractors performing services for County; any governmental, accrediting or regulatory bodies lawfully requesting or requiring access to any Services; customers of County provided services; and any external users collaborating with County) authorized by County to access and use the Services provided by Contractor under this Agreement. DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 9 Eagle County Procurement and Installation IT Final 8/15/2022 iii. “Protected Information” includes, but is not limited to, personally-identifiable information, student records, protected health information, criminal justice information or individual financial information and other data defined under C.R.S. §§ 24-72-101 et seq., and personal information that is subject to local, state or federal statute, regulatory oversight or industry standard restricting the use and disclosure of such information. The loss of such Protected Information would constitute a direct damage to the County. iv. “Security Incident” means the potentially unauthorized access by non-authorized persons to personal data or non-public data the Contractor believes could reasonably result in the use, disclosure or theft of County Data within the possession or control of the vendor. A Security Incident may or may not turn into a data breach. b. During the course of Contractor's performance of the Work, the Contractor may be required to maintain, store, process or control County Data. The Contractor represents and warrants that: i. Contractor will take all reasonable precautions to maintain all County Data in a secure environment to prevent unauthorized access, use, or disclosure, including industry-accepted firewalls, up-to-date anti-virus software, and controlled access to the physical location of the hardware containing County Data; ii. Contractor’s collection, access, use, storage, disposal and disclosure of County Data shall comply with all applicable data protection laws, as well as all other applicable regulations and directives; iii. Contractor will notify County of any Security Incident as soon as practicable, but no later than 24 hours after Contractor becomes aware of it; iv. Contractor will provide information sufficient to satisfy County’s legal and regulatory notice obligations. Upon notice of a Security Incident, County shall have the authority to direct Contractor to provide notice to any potentially impacted individual or entity, at Contractor’s expense, and Contractor and County shall cooperate to formulate a response. v. Where Contractor has been contracted to maintain, store or process personal information on behalf of the County, it shall be deemed a “Third-Party Service Provider as defined in C.R.S. § 24-73-103(1)(i), and Contractor shall maintain security procedures and practices consistent with C.R.S §§ 24-73-101 et seq.; and vi. Contractor will promptly return or destroy any County Data upon request from the County Representative. c. Contractor’s indemnification obligations identified elsewhere in this Contract shall apply to any breach of the provisions of this Paragraph. [REST OF PAGE INTENTIONALLY LEFT BLANK] DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 10 Eagle County Procurement and Installation IT Final 8/15/2022 IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By:______________________________ Jeff Shroll, County Manager CONSULTANT PRO-WEST & ASSOCIATES, INC. By: _____________________________________ Print Name: ______________________________ Title: ___________________________________ DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 President Kendis Scharenbroich 11 Eagle County Procurement and Installation IT Final 8/15/2022 EXHIBIT A SCOPE OF SERVICES AND EQUIPMENT, SCHEDULE, FEES DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 It’s important to know Eagle County, CO Parcel Fabric Migration – Enterprise Deployment Submitted by: Pro-West & Associates, 8239 State 371 NW, Walker, MN 56484 February 1, 2024 DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 2 Project Description Eagle County wishes to migrate their current parcel geodatabase to the latest ArcGIS Pro parcel fabric platform to take advantage of the latest technology and benefits such as efficient editing, automated parcel history preservation, and effective condominium representation. Project Details Project communication, known project challenges and recommendations are detailed in the following sections. Communication 1. Kick-off call a. Introductions b. Review project contract and scope of work c. Review source data 2. Data matrix consultation call a. 2-4 hours b. Discuss matrix and clarifying questions 3. Migration Logistics a. Ensure final sign-off on matrix b. Discuss schedule for data migration 4. Deployment assistance 5. Training a. Discuss training schedule b. Discuss training environment DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 3 Data Sources The migration requires the most current set of County data. The County previously provided data for review from which a Parcel Fabric migration can be completed. These sources need to be reviewed and discussed prior to commencing the project to ensure the best sources for each type of data is used. Data previously received is shown to the right. Those listed below would be migrated into the ArcGIS Pro parcel fabric. • PLSS features – to be discussed • Parcel features o Parcels o Subdivisions NOTES: • If the County has any additional feature data that should be considered for the parcel fabric, further discussion will be needed. • If any of the feature data is only in the form of linework, the linework may be migrated to the parcel fabric, however Pro-West does not typically convert linework into polygon features but will train County staff for that process. Data received was in a State Plane coordinate system which is recognized by Esri software so migration will not require any projection or transformation. Current coordinate system is: NAD 1983 State Plane Colorado Central FIPS 0502 (US Feet). Data Consultation Every parcel fabric project begins with a consultation and thorough analysis of the County’s current data for the creation of a Data Matrix document from which the final schema can be created. County staff and Pro- West will discuss the current state of the data and what is needed. This will ensure that the County and Pro- West have documented all current and final data schema needs thus avoiding disruption during the data migration process. Sample Data Matrix DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 4 The matrix is a document in which all current data will be noted, details defined, and process needs described. For a parcel fabric migration, there are County business needs to consider, default schema attributes in the new parcel fabric to bear in mind, as well as possible enhancements that could make parcel management more efficient. The matrix document serves as a historical account of the data that was migrated, where it migrated to and how it was accomplished. Upon final agreement of the schema for the final parcel fabric, Pro-West will then develop a geodatabase in which the Parcel Fabric data will be migrated. Recommended Enhancements to the Parcel Fabric It is common that small changes to the existing geodatabase are necessary to ensure the new ArcGIS Pro Parcel Fabric fulfills all the needs of the editors and end users. Enhancements to the standard structure would serve the purpose of accommodating the County’s business processes and maximizing editing efficiency. These enhancements can include: • Attribute field changes – the most common enhancement during a data migration is the deletion of excess fields in the current data and the addition of new fields the County requires. • Domain additions – all currently used domains will migrate with the rest of the parcel data. However, there are opportunities for the addition of new domains in the ArcGIS Pro schema. • Attribute Rule additions – there are often attributes that can be auto-populated or auto- calculated by the addition of an attribute rule to the schema. Plan for Incorporating Boundary Changes The County will stop parcel editing from the time the data is sent to Pro-West until the time the data is returned to the County. Any updates that come in during that time will need to be held until the training, during which they can be used for both training and real-time updates. DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 5 Project Methodology Parcel Fabric Migration The Parcel Fabric migration is a multi-step process including data review, loading the data into the Parcel Fabric schema developed in previous steps, and post-processing steps to ensure the final geodatabase is optimized for editing and production. Parcel Fabric Features to Migrate Pro-West plans to migrate the following features to the parcel fabric in the ArcGIS Pro platform assuming the following statements are true . . . 1. The data already exists at the County (Pro-West will not be developing data). 2. The data is all in the same coordinate system as listed previously (only 1 coordinate system can be had in the parcel fabric). • PLSS features – to be discussed • Parcel features o Parcels o Subdivisions Loading Data to the ArcGIS Pro Platform Parcel Fabric Data Parcel data to be migrated into the parcel fabric will be used to assist in the creation of the schema for the new geodatabase. The attribute fields with their details will all be migrated to the schema to assure all the incoming data will recognize the attribute fields immediately. Additionally, the same thing will be done with the County created domains so that they are applied immediately upon data migration. The migration will use geoprocessing steps to append the data from the County’s data to the new ArcGIS Pro platform. Several steps ensure that the data is migrated, the topology is enabled, Editor Tracking is engaged. Once the data completes the initial geoprocessing steps, Pro-West will then apply any additional steps that have been discussed with the County, such as attribute field deletion, applying new domains, or any other options. Several post-processing and quality control tools are also used to evaluate and report the success of the migration. Annotation (None received, not planned at this time.) All annotation will be migrated separately from the parcel fabric data as it takes a different geoprocessing path. Stand-alone annotation will be migrated and placed in the same dataset in which the parcel fabric resides. No feature-linked annotation will be created, nor related. Any annotation that is being migrated as a part of the ArcGIS Pro process will have to be converted to ArcGIS Pro Annotation. As such, the annotation will not be able to be viewed via ArcGIS ArcMap Desktop application. Any map services that use annotation must be converted to use ArcGIS Pro. DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 6 Data Review There are no additional data requirements needed prior to the migration. To be clear, this means data will be migrated exactly as it is – no data cleanup is required prior to migration. Thus, any misalignments or errors will be migrated into the parcel fabric. There are tools in the Parcel Fabric in ArcGIS Pro to assist with data cleanup once migrated and maintenance is in ArcGIS Pro. Post-Migration Data Review Pro-West proposes conducting the following tasks after the data has been migrated to the ArcGIS Pro Parcel Fabric. The following tasks will be discussed in detail with the County. Task Notes Topology checks Utilizing the default topology rules set forth by Esri for an ArcGIS Pro parcel fabric, Pro-West will run the Validate Topology tool on the countywide set of data and report the findings to the County. Pro-West will work with the County during training to highlight . . . • why these errors were found • what can be done to resolve them NOTE: Pro-West will not be responsible for resolving topology errors found. Attribute review ArcGIS Pro Parcel Fabric can accept missing attribute information, but mis- formatted information may not migrate properly. Pro-West will advise the County regarding features that would be affected so County staff can work to correct those items before and after the migration. NOTE: Pro-West will not be responsible for resolving mis-formatted data. Quality Control Quality control is essential to Pro-West’s procedures to ensure data integrity and to limit data entry errors. Some of the procedures to be utilized include the following: • Geodatabase features such as domains are used to control how data entry may occur utilizing “drop-down” lists that create a controlled environment for data entry, thus eliminating typographical errors and inconsistency. The Parcel Fabric utilizes domains in its features to add additional information and clarity to the data therein. • Geodatabase topology will also be utilized as a quality assessment tool in the Parcel Fabric since it validates spatial rules set forth between and among certain classes of features. • In addition, Pro-West incorporates additional assessment measures to ensure a quality final product. These tools involve automated and manual analysis, both tabular and visual. • Finally, the Parcel Fabric in ArcGIS Pro involves newer quality assurance standards and technology such as Attribute and Parcel Rules. o Quality Ribbon tools to check for gaps, overlaps, and short segments. The final geodatabase will be subject to review by County staff to verify that the data was migrated successfully. The geodatabase will be supplied to the County via a file geodatabase for review. DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 7 Deployment Once the data has been migrated and initially reviewed by County staff as a file geodatabase, the County can deploy the data into the Enterprise environment. Pro-West will be available for assistance, if needed. Since this has not been discussed with the County in previous communication, the following assumptions are in place: 1. The County will be using an enterprise deployment option which means . . . • The data will reside in an enterprise geodatabase • The geodatabase WILL need a published feature service from which to edit 2. The following minimum hardware & software requirements must be in place prior to project delivery: • ArcGIS Server and Portal installed and configured • Licensed at 10.9.1 or higher • Portal needs to be federated with ArcGIS Server • Enterprise Geodatabase needs to be 10.9.1 or in sync with the Server and desktop software • SQL Server 2016 or higher • SQL Server account with access to the enterprise geodatabase • List of all portal accounts that need to have fabric editing ability • Each of your editors needs to be assigned a creator user type within the portal software • Parcel Fabric user type extension needs to be assigned to each portal account that requires parcel fabric editing ability • ArcGIS Pro software must be installed • Standard or Advanced licensing • Version 2.9.x or higher (specific versions to be reviewed and determined) NOTE: Enterprise and ArcGIS Pro sync up at specific versions. Please keep these versions in mind. DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 8 Nightly Publishing Script To enable data in the parcel fabric to be used in other applications (ArcMap) or environments, the parcel features need to be published from the parcel fabric into simple feature classes. Pro-West has developed an ETL tool that is a Python publication script and defines which features to publish from the parcel fabric and where to put them. This script automates the publishing of the most current data from the parcel fabric to other feature classes that can then be accessed by desktop and web applications without accessing the same data that is being edited.  The automated export will be performed nightly, exporting parcel data from the Parcel Fabric. The nightly process will be triggered from the Windows Scheduled Tasks control panel and will provide basic logging and email notification of the script’s actions and ultimate success or failure status. What is needed • Provide list of all feature classes to be published and provide location to be published to (including names of feature classes) o Provide Pro-West an Enterprise/SDE connection file(s) (if different enterprise geodatabases between the source feature classes and the target feature classes) ▪ User needs to be able to add features to the target feature class • Provide Pro-West the SMTP Address used at the County (used for the automated email notification portion). • Provide Pro-West a list of users that need to receive the email on whether the task succeeded or failed. • Provide Pro-West access to a machine that has either ArcGIS Server or ArcGIS Pro. • Provide Pro-West a time that the task should run on a nightly basis. Deliverables Pro-West will setup and Install the Parcel Fabric Publishing script on the server. Pro-West will host a call to walk through the configuration and troubleshooting. Remote Connection Pro-West uses Beyond Trust to facilitate remote connections. • Team members connect to a session with a custom session key and portable installer and maintain temporary access needed for the duration of the project (minutes to days). • When the project is complete, or the connection is no longer needed, Pro-West team members close the tool and it removes itself from the system – the session key is then no longer valid and if additional work is needed, team members will be provided a new key for a new connection. Optionally, Pro-West can maintain access after the initial project is complete, with authorization from the County. If the County has other protocols for remote access, it will be discussed during the consultation meeting. DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 9 Editing and Maintenance Training Pro-West uses a two-step approach to training to give editors custom training from the ground up. Esri Training First, Pro-West recommends introductory Esri training. This includes the Parcels and Land Records Management Learning Plan including the Esri online, 3-day, instructor-led course “Working with Parcel Data in ArcGIS Pro” which uses the latest software version to introduce the parcel fabric to the editors. Here, students learn the basics about the concept of the fabric, the structure of the fabric, and perform some basic edits. • Parcels and Land Records Management learning plan: https://www.esri.com/training/catalog/5f4e6d60de1e8d4c9244692f/parcels-and-land-records- management-essential-skills/ • Specific Course link: https://www.esri.com/training/catalog/5e5f25188cb2d966e64e3d5d/working- with-parcel-data-in-arcgis-pro/ • The cost for this Esri training is NOT included in the price below. If County staff require skills for introductory courses regarding ArcGIS Pro itself, please refer to these additional Esri learning plans. The cost for most of these courses is free. Where there is cost, be aware that the cost for any Esri training is NOT included in the price below . • ArcGIS Pro Fundamentals: https://www.esri.com/training/catalog/5b733d0c8659c25ea7013df9/arcgis-pro-fundamentals/ • Migrate to ArcGIS Pro: https://www.esri.com/training/catalog/5b296eb4e620ca23e65420dc/migrate-to-arcgis-pro/ Custom Pro-West Training Secondly, Pro-West provides custom training. During this hands-on training, Pro-West works with the County staff to perform actual edits with the County’s newly migrated data. The custom course is to ensure that business needs are met and that the editing staff understand the details and nuances to match these needs. Pro-West runs sessions that include topic discussion, demonstration, and exercises for the editors. Pro-West will provide a variety of editing procedures and exercises to follow such as: • What to do when the data isn’t perfect • How to complete edits that don’t fit a typical workflow model • Pitfalls to avoid when editing DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 10 A manual is provided to each student during the Pro-West training. Exercises and training topics include: • Overall understanding of the County’s geodatabase structure and schema • New Parcel Creation • Parcel Splits and Combines • Boundary Line Adjustments • New Subdivision (including Condominiums) • Creation and Maintenance of Encumbrances • Parcel Fabric quality maintenance and checks to perform • Consistency checks and Least Square Adjustments All trainees will also be provided with Pro-West’s own series of “How-To” videos including short videos for some of the common tasks editors face. All training comes with 8 hours of technical support, which can be used any time within a year of completing the Pro-West training. Pre-Training Meeting Pro-West will host a Pre-Training Meeting in which all aspects of trainee technology will be reviewed so we know the training environment is ready to go for all trainees and the Pro-West trainer. Items to be reviewed include the following: • Microsoft Teams is running for all trainees (with remote training option) • Enterprise version verification • Enterprise geodatabase version verification • Parcel Fabric version verification • Trainee ArcGIS Pro version verification • Parcel Fabric service is available and editable for each trainee • Parcel Fabric User Type Extension is assigned to each trainee • Trainees can add service to a project, create a version and make an edit (ensures all permissions are set) If the items above are not correct or are not running properly, training may need to be rescheduled to a time after a follow up meeting can verify changes have been made and all services and permissions are running properly. Training Platform Options Training can be administered in one of two options: • in-person on-site • remotely via web meetings – Pro-West works to ensure remote/online sessions are very interactive and include “seeing” each other via screen-sharing to ensure a productive experience. For those who choose the online training option, the trainees will also be provided with session recordings for future reference. DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 11 Typical Training Schedule Day Topics Covered Day 1 • Parcel Fabric Structure & Schema • Review Data Matrix • Editing Environment Settings Day 2 • Editing Environment Settings • Editing Tool review • Hands-On Exercises o Split and Merge Parcels o New Subdivision Day 3 • Con’t Hands-On Exercises o Importing CAD or other linework o Many more! Day 4 • Quality Control • Consistency Check & Least Square Adjustments • Recommendations moving forward The project is considered complete after training. DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 12 Project Assumptions Overall Project 1. The County will provide Pro-West with source data, documentation, and remote access to database systems (as necessary). This includes: a. All related GIS data b. Server access with permission to edit, store and create scheduled tasks c. Pro-West uses Beyond Trust for remote connections and will discuss this during project kick off to determine the best path for remote connections. 2. Pro-West will conduct all data migration tasks at Pro-West offices and will deliver the data to the County as a file geodatabase. 3. County is responsible for updating any and all applications, templates, or solutions with the migrated data sources as needed. a. Pro-West will not update any existing Data Driven Pages map creation process, map templates, online solutions, or other application files or projects. Migration & Deployment Assumptions 1. Pro-West will receive from the County all necessary data. a. All data will be in one coordinate system. Pro-West will not be conducting any coordinate system or datum projections. b. Pro-West will not generate data nor attributes unless specifically noted above. 2. Topology resolution is NOT a Pro-West task in ArcGIS Pro. 3. The County will be using an enterprise deployment option. 4. County will have all infrastructure prepared prior to project delivery. Training Assumptions 1. Training will be provided for County employees who have the skills to use ArcGIS Pro for general editing purposes such as creating a project, database navigation, connecting a database, and setting map options for labels and symbology. 2. County recognizes that Pro-West recommends the Esri introductory training course for working with parcel fabric in ArcGIS Pro and that the trainees have the basic knowledge of what a parcel fabric is prior to the custom training course. 3. The County will provide: a. Computers/laptops and peripherals for each student b. Internet access to connect with the Pro-West trainer i. A test invitation will be set up prior to the first day of training to ensure everyone is able to connect via Microsoft Teams c. Software (installed and tested by the County prior to training) i. ArcGIS Pro Standard or Advanced licensing ii. Version should be 2.9.x or most current – See Deployment for further details iii. Tested on each computer to ensure capabilities to open and edit 1. Editing access to the geodatabase located on the County server along with permissions set for each student (if a single deployment, then a copy of the file geodatabase should be given to each trainee) iv. Each student should test accessing the database prior to training to ensure capabilities exist DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 13 Project Management Project Team Pro-West Project Manager: Jennifer Ward Phone: 320-207-6860 Email: jward@prowestgis.com County Project Manager: TBD Project Schedule: Specific timeline will be discussed upon contract signing. Delivery Documentation to be delivered to the County: 1. Data Matrix document a. Including parcel fabric enhancements The data will be delivered to the County in the following manner: 1. File geodatabase containing a dataset in which is the migrated parcel fabric a. Including parcel fabric enhancements as documented in the Data Matrix Services to be delivered to the County: 1. Deployment assistance, if needed, to bring the file geodatabase deliverable into the County’s enterprise system. 2. Nightly parcel fabric publishing script set up 3. Technical Support: 8 hours of technical support is included with the project to be used within a year of the completed training. Project Risks & Mitigation 1. Enterprise geodatabase needs to be upgraded. a. Mitigation: thoroughly discuss Enterprise and ArcGIS Pro versions during project kick off to determine what version of ArcGIS Pro has the functionality needed to support County workflows. Should it be determined that an Enterprise upgrade is needed to support Fabric migration, Pro- West assumes the County will complete the upgrade and use their Block Support Hours with Pro - West for support during that transition (~2-3 hours of Pro-West time). 2. Pre-Fabric Training checklist is not completed prior to Pro-West training. a. Mitigation: Pro-West will provide a training checklist for the County during project kick off. Timeline of the checklist will be determined as the project continues. If the checklist items are not completed by the County based on the agreed upon timeframe, Pro-West will reschedule the training. 3. Additional County staff sit in during Pro-West parcel fabric training. a. Mitigation: County shall notify Pro-West 2 weeks prior to training if additional staff will be attending the training. Additional staff are more than welcome to attend, however, the focus of the training will be for those maintaining the parcels and the instructor will foc us on their needs first, as well as getting through the standard training content. If there is time remaining, Pro- West can address questions from other staff attending. DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 14 4. Stakeholders are not identified at the beginning of the project . a. Mitigation: County and Pro-West will identify stakeholders at the project kick off. If changes in stakeholders occur, they will be communicated to the stakeholders immediately to eliminate and/or minimize timeline and budget changes. 5. Stakeholders change throughout the project. a. Mitigation: Maintain the same project stakeholders throughout the project. If stakeholders do change, it is the county’s responsibility to communicate the purpose of the project to the new stakeholder or for Pro-West to communicate changes to the County. If the project changes due to a change in stakeholders, additional charges may apply and the timeline may be affected. 6. Changes to parcel schema needs or workflows occur after the project has begun. a. Mitigation: the county stakeholders and Pro-West will define data schema and workflows during the data assessment phase and changes will be agreed upon by both parties prior to migration beginning. Changes to schema/workflow needs that occur after migration has started, may result in additional costs or changes to the timeline. 7. Feedback. Various tasks will be completed throughout the project. It is the responsibility of project stakeholders to ensure that feedback is provided per the timelines agreed upon. a. Mitigation: communicate feedback/task delays to project stakeholders immediately. Project budget and/or timelines may be affected by delays. Estimated Schedule Pro-West and the County will work out the specific dates of the schedule during the kick-off meeting to ensure both parties have ample time to complete the work required. Below is an estimated schedule of the parcel fabric migration milestones to be used during that kick-off call for planning purposes. Milestone Tasks Timeframe Project Kick-Off Identify all team staff involved Identify data sources needed County to send data for review 1 day Data Consultation Pro-West identify potential issues Pro-West identify enhancement recommendations Pro-West review data and Create Data Matrix document 3 weeks Data Migration Create ArcGIS Pro data schema Migrate data to the Parcel Fabric 3 weeks Quality Control & Review Topology review Attribute review Quality control 1 week Delivery & Deployment Pro-West delivers final data to County Pro-West assists to deploy the data at the County including publishing web service for editing 1 week Training County take recommended Esri training – 3-day course Custom training with Pro-West – 4-day course 2 weeks DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 15 Cost Option 1: Custom Training Conducted Onsite Task Cost Parcel Migration $10,500 Onsite Custom Parcel Fabric Training in ArcGIS Pro (4 days) $11,020 Total $21,520 Option 2: Custom Training Conducted Online Task Cost Parcel Migration $10,500 Virtual Online Custom Parcel Fabric Training in ArcGIS Pro (4 days) $6,320 Total $16,820 If the scope, objectives, or timeline change significantly before the project is completed, we will discuss any necessary modifications to our agreed-upon fee or to the scope, objectives, or timeline of the project. Please note: • County will be invoiced monthly based on % complete. • Payment is due within 45 days of an invoice date. If payments are not received within 45 days of the invoice date, a late fee of 1.5% of the invoice amount will be charged for each 45 -day cycle that the payment is late. • 3% convenience fee will be added for payment by credit card Project Completion: The project will be completed when the Parcel fabric is deployed in the Enterprise and training has been completed. Upon project close, the parcels will be managed and maintained by the County. Post Project Support Pro-West understands that support requests and/or general support inquiries will occur after the project is completed. We welcome those inquiries and look forward to supporting you in the future! Below are common inquiries related to general support requests. 1. If there are issues with the deliverables or if clarification is needed regarding the deliverables, contact the Pro-West Project Manager listed in this scope. 2. If the Pro-West Project Manager is contacted, after the project is completed, you may be invoiced for that call or email. The Project Manager will discuss invoicing needs during the call. If you contact anyone other than the Pro-West Project Manager, after the project is completed, an invoice will be sent based on current hourly rates. 3. If the Project Manager is contacted after the project is completed, they are not available to respond, and the need is urgent (ie: the Project Manager is on vacation or is attending a workshop); contact Pro- DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 16 West’s main office number for assistance: 320-207-6868 or follow directions listed on the Project Managers out of office reply (if email is used). a. There may be an invoice sent for the support request based on current hourly rates if Technical staff are contacted directly. The Pro-West Project Manager will follow up when they are available to discuss invoicing. 4. Pro-West asks that both the Pro-West Project Manager and the Technical person be copied on emails to ensure prompt service and clarification on needs and any additional fees. If at any time there is a question about an invoice or support need, contact the Pro-West Project Manager. 5. If there are general questions about any topic related to GIS and/or Pro-West Services, contact the Pro- West Project Manager listed in this scope. You may be invoiced for that call or email. The Project Manager will discuss invoicing needs on the call. Project Signatures To proceed with the services described in this estimate, please sign and date below and return to the Pro- West Project Manager listed above. Eagle County, CO Pro-West & Associates Acceptance Signature: Signature: ____________________________Date:________ ____________________________Date:_________ Estimate valid for 90 days DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 12 Eagle County Procurement and Installation IT Final 8/15/2022 EXHIBIT B INSURANCE CERTIFICATES DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 4/30/2024 (218) 675-3454 (218) 547-4721 22543 Pro-West & Associates, Inc. PO Box 812 Walker, MN 56484 29424 A 1,000,000 BP2067931 4/3/2024 4/3/2025 100,000 5,000 1,000,000 2,000,000 2,000,000 1,000,000A A3144607 4/3/2024 4/3/2025 4,000,000A CU3134366 4/3/2024 4/3/2025 4,000,000 10,000 4,000,000 B 41WECAD2ER0 6/30/2023 6/30/2024 500,000 N 500,000 500,000 Holder is additional insured for General Liability when required by written contract. Eagle County 500 Broadway P.O. Box 850 Eagle, CO 81631 PROWEST-01 ANDJA1 First National Insurance Services P.O. Box 520 Walker, MN 56484 Janyce Andress janyce@fninorth.com Secura The Hartford SCIC Pers & Adv XX X X X X X X X X DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY Tech E&O ESL0039626214 03/02/2023 06/30/2024 Each Claim $2,000,000 General Aggregate $2,000,000A 4/30/2024 Underwriters at Lloyd's London 15642 Holmes Murphy & Associates Phillip Naples (888) 532-0835 2727 Grand Prairie Parkway Waukee Iowa, 50263 coreservice@holmesmurphy.com Pro-West & Associates Inc. 8239 State 371 NW Walker Minnesota, 56484 Eagle County 500 Broadway, PO Box 850 Eagle Colorado, 81631 Phillip Naples DocuSign Envelope ID: C7C9C5C7-D38A-4A89-982A-590A55478A61