No preview available
HomeMy WebLinkAboutC84-002 Colorado Department of Local Affairsf:U'�,C.f IMUTING NUMBER '--- CONTRACT THIS C NTRACT, nude this 1 St day o{__-_ Jatluar� State ►,f Culojdlu fol the use and be.;,efit of t;te I.h.pntinent (it ' ` hereinaft. r referred to as the State, and '' I'^L(3- County _ herein;tfter referred to as the con!ractor, by and between the Local Af it i rs WHEREAS. authority exists its the Law and Fundy have been budgeted, appropriated and otherwise made available and a sufficient unencumN ed balance thereof reinains ;tvailable for payment in Fund Nnmber __, G/1. !Account Number , Contract Encumbrance Numbe -.-._: and WHEREAS, required ripproval, clearance and coordination has bean aces inplished fru n and with approl rinte 1t"e:u icy: and V-11EREAS, .3 the State has received a Community Services Block Grant (CSBG from, The U.S. Department of Health and Hunan Services, Office of Community Services, under the Community Services Block Grant Act of 1981, as amended, to provide through County governments a range of services and activities directed at achieving measurable success with programs for low-income far -lilies and individuals, including thu elderly poor, as prescribed in the references Act; and WHEREAS, Congress passed CSBG appropriation legislation in October, 1983, which resulted in notification to Colorado of the .1984 CSBG allocation in November 1983. The aforementioned funds now received. by the State may be used pursuant to the CSBG Act to reimburse expenditures incurred by the State, and its co, -tractors,, commencing January 1, 19-84; and WHEREAS, the Contractor has been determined to be an eligible entity, as defined by the Art, to undertake the services desired; and 1,11HEREAS , the Contractor is capable and vii 1 l i ng to performs the services. NOW THEREFORE, it is hereby agreed that 1. .4 Area Covered. The Contractor shall perform all the necessary programs and services provided under this Contract in connection iith and respecting the following area or areas, hereinafter call the "Service Area": Eagle County 2. Scope of Services. The Contractor shall do, perform and carry out in a satisfactory and proper manner, as determined by the State and in conformance to Federal laws regarding the Community Services Block Grant Act of 1981, as amended, all work elements within the approved budget as indicated on the attached Scope of Services, which is incorporated and made a part of this Contract as if fully set forth herein, by reference as Exhibit A. 3. Certification as Ei i2j b1 e Entity. Contractor certifies hereby that it is an eligible entity under the CSBG Act of 1981, as amended,, and that it will maintain that status. Contractor shall immediately notify State if any change takes place to change this eligible entity status. 4. Time of Performance. The services of the Contractor shall soon as practicable -after the execution of this Contract and shall be such sequence as to assure completion of this Contract by ebruary 2' 305.53-01-0010 Page i of _ 5 pages *(See instruction; un revcr,c of last hsge.) commence as undertaken in 1985. • 5. CoiTrpensati�' The State agrees to pay the. *whtractor a total amount not to exceed Eleven aliousand Two Itund_ red Twenty Tnree­axid __ ..__—pcl1:',rs ($ll, 223. oo ) , which amount shall be paid by no more than weekly draw -downs based on submission of request for advance or reimbursement of actual expenditures upon. execution of this Contract. 6. Reporting. Quarterly f-i nanci al repo, is are due �vii thi n -th i rty days of the end of each quarter of funding period. Performance'reports will be*dun to the State from the Contractor within thirty (30) days after the end of each six months of the project period. The audit report is due within one hundred eighty (180) days from the termination of Contractor's fiscal year. The audit report must comply with auditing standards and reporting requirements as described under OMB Circular A-102, Attachment "P" . 7. Financial Rules. The Contractor shall follow the State of Colorado Local Government Financial Management Manual finanacial rules and procedures for accounting, reporting expenditures, budgeting and procurement, etc. Mil-111Tlum standards to be adhered to are those contained in the State of Colorado Local Government Financial Management Manual (State Auditor's Office). 8. Responsible Administrator. The performance of the services required hereunder will be under the direct supervision of Marge Gates - , who is hereby designated as the administrator of this work program. '9. Responsible Personnel. The Contractor represents.that he has, or will securE all personnel required in performing the services under this Contract. Such personnel shall not be employees of or have any contractural relationship with the State. All of the services required hereunder will be performed by the Contractor or under his supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered under this Contract shall be subcontracted without the prior_ written approval of the State. 10. Termination of Contract for Cause. If, through any cause, the Contractor shall fail to fulfill in timely and proper manner his obligations under this Contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this Contract, the State shall thereupon have the right to terminate this Contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five (5) days before the effective date of such termination. Not withstanding the above, the Contractor shall not be relieved of liability to the State for any damages sustained by the State by virtue of any breach of the Contract by the Contractor, and the State may withhold any payment to the Contractor for the purpose of settlement until such time as the exact amount of -damage due the State from the Contractor is determined. 11. Termination for Convenience of State. The State may terminate this Contract at any time by giving written notice to the Contractor of such termination and specifyir the effective date thereof, at least fifteen (15) days before the date of such termina- tion. If the Contract is terminated by the State as provided herein, the Contractor will be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services of the Contractor covered by this Contract less payments of compensation previously made. Provided, however, that if less than sixty percent (60%) of the services covered by this Contract have been performed upon the effective date of such termination, the Contractor shall be reiinbursi (in addition to the above payment) for that portion of the actual out-of-pocket expense: (not otherwise reimbursed under this Contract) incurred by the Contractor during the Contract period which are directly attributable to the uncompleted portion of the services covered by this.Contract. Page 2 of___5 images ..... - _ 12. Liit erc'st of trrennccrs of state zlild_ f)t.11ors . No off i.e.er. , member, or empl_o} ,. of. the State and no members of its governing body, and no other public official oi: the governing, body of the locality or localities :in which the project- is situa----ed or being carried out who exercises any functions or r.esponsibilit:ies in the r_evi.c .r or approval of the undertaking or accomplishment of this Project shall participate i.ir tin}' deci.s:ion relating to this Contract. .•chic it affuct.; leis. pursona.l. . aLerc si- c>. the interest of any corporation, partnership, or association in which he is di rect:ly or :in�1_irE ct:ly interested, or which corporation, parLnorsbiip or zissoci.--it=ion his an;, personal or pecuniary interest, direct or indirect-, in Lhis Contract or the pr.ocrelis hereof. Pol.i.tical activities are prohibited under this Contract and no funds x,i.11 be used to provide transportation to the polls or other assistance in connection with elections. 13. Assi.gnability, The Contractor shall not assign any interest in this Contract, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of the State thereto. 14. Subassignments. The terms and conditions of this contract shall be made applicable in any subcontract by the Contractor to carry out any activities indicated in the Scope of Services. 15. Interest of Contractor. The Contractor covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner of degree with the performance of services required to be performed under this Contract. The Contractor further covenants that in the performance of this Contract no person having any such interest will be employed. 16. Officials not to Benefit. No member of or delegate to the Congress of the United States of America, and no resident commissioner, shall be admitted to any share or part hereof or to any benefit to arise herefrom. 16. Nondiscrimination Provision. In accordance with Sec. 677 of the Act, no person shall on the grounds of race, color, national origin, or sex be excluded from participation or be denied the benefits of, or be subjected to discrimination under, any program or activity funded in Thole or in part with funds made available under Sec. 677. Any prohibition against discrimination ou the basis of age under the Age Discrimination Act of 1975 or with regard to otherw.i.se qualified handicapped individuals as provided in Sec. 504 of the Rehabilitation Act of 1973 shall also apply to any such program or activity. Violations shall be subject to the penalties scat forth in subsection (b) and (c) of Sec. 677 and the Contractor agrees to indemnify and hold the State harmless froar. any claims or demands which may arise under this provision. 18. The Contractor understands and agrees that the Controller General of the United States of America or his authorized representative May at all times during the terms of. this Contract and for a period of five (5) years after the final payment hereunder, under take and conduct an investigation of the uses of the funds received to ensure compliance with the provisions of the Act. Contractor shall make available appropriate books, documents, papers and records for inspection, examination, copying or mechanical reproduction on or off the premises upon a reasonable request therefore. 19. This Contract is subject to and contingent upon the continuing availability of federal Funds for the purposes hereof. r. f Page . _3 of `' _ .. pages ,`i 1. This co:itract shall not be dcefiwd Valid u1161 it stlall -iJ.nprovt:d b tar; Con-ro'i;•r cdf tit:. S':!'_ c,f Cct'or,t,!u a`sist:ant as lie may designate. This piovisio a is applicalo'le to my contra-t invoNiri., alai' �i;tlfi� fti Uf ii•.4)i � fill If:�• Ss:c. Jr t FUND Ati'.1if_,:llill,ITY 2. Firc incial Oiligatitfns of the State p.iya`Yc af:cr ttic Cut fe n: fi::,al ). ;:r are Cora:i:i".cnt ujx)a► fuC".t, 1t)1* Tha'% ptlrfr,..c i•:ink:.tiirf►roil: i; t . �. bu0gc,cd an,I c)i11::rc�iti'.. mach: availoN::. 11.01ND REQUIN, 1:NIENT 3. If this contract involves the p3}•ilicni of 111orc: 111311 flit:' dC Nals f'.11- the: constnf-lioll, CI':mot;:)'?, rgaif rTl.ma lit:it il':C, or iniprovernent of any buildrnw, road, bridge, viaduct, runn a, cxvz—atioii of outer public for t'lis �itai�, t;1e cantrr;-tor b:.fore entering upon the purformance of any such work includ d in this Co nts::Ci, duly execute 4a_I delivcr to areal file with th,- ofti6al whose sign►ture appears below for the State, a good and suffici.rt Donal or oilier acceptable- su-rvty to b-- bV said olticii;l in a penal surn riot less than one-half of tn_ total amount payab!c: by the tcrnii of this contr.r_t. Such burl-4 sh-AN l- dully cxcct:tad by a qualified corporate surety, conditionled for the due and faithllil p- rforfn.-m_c of the contr.►.t, and in additi;l:t. shalt provide that if the contractor or his sut►rontractors fail to deity pay for any labor, materials, team hire. sustenance, provisioas, provendor or o:h:�r supplies used or consurn.d by such contractor or his subcontractor in perforriacace of the conzi-acteel to be dorm-, tcte surety tivii! pay the same in an ainount not exceeding the sum specified in the bond, together with interest tit the rite of eight p---r cent per annu.m. Unless such bond, when so required, is executed, delivered and filed, no claim in favor of the contractor arising under tlmis corn. -act shall bc auditcd, allow: d or paid. A certified or cashier's check or a bawk-,rtoney order ntad;: payable to the Treasurer of the Sta:c of Colorado may be accepted in Mu of a bond. MINIMU11 WAGE 4. Except as otherwise provided by law, if this contract provides for the paymwnt of more titan five thousand dollars and requires or involves the employment of laborer, or mechanics in the construction, alteration or repair of any building or other public work, (except highways, highway bridges, underpasses and highway structures of all kinds) within the geographical limits of the State, the rate of'wage for aIt laborers and mechanics employed by. the contractor or any subcontractor on the building or public wort; covered by this contract sliall be not less than the prevailing rate of wags for wort-, of a similar nature in the city, town, village or other civet subditiision of the State in which the building or other public wort, is located. Disputes respecting prevailing rates will be rest lLed as provided in 8-16-101. CRS 1973, as amended. DISCR111I ATIO1 AND AFFIRMATIVE ACTION S. The contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24-34-301, CRS 1973. as amended), and as required by Executive Order, Equal Opportunity and Affi.miatize Action, dated April 16,- 1975. Pursuant thereto, the following provisions shall he contained in all Srate contracts orsub-ronrract- Miring the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriininate against any employee or .applicant for employnieni because of race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. The contractor will take affirrnativc• action to insure that applicants are employed, and t at'employees are treated during employment, %vithout regard to the above wentioned characteristics. Such action shall include, but not be Iimited to the foilowirig: employment, upgrading, dernotion, or transfer. recruit-ment or recruitment advertisings; lay-offs or terminations; rates of pay or other forms of coinpensation;and selection for training, including apprenticeship. Tlie contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth - provisions of this non-discrimination clause. (2) The contractor NYHI, in all solicitations or advertisements for employees placed by or or, behalf of the contractor, state that all qualifr-d applicants will receive consideration for ernployrnent vithout regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age: (3) The contractor will send to each labor union or representative of workers with which he has collective bargaining agreement or other contract or understanding, notice to*be provided by the contracting officer, advising the labor union or workers' representative of the contractor's coininittinent under the Executive Order, Equal Opportunity and affirmative action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor. (4) The contractor and labor unions will funiish :all infonnation and reports require d by Executive Order, EgLrd Opportunity and Affirmative Action of April 16, 1975, and by the rules, regulation; Pad Order. of the Goventor, or pursuant thereto. and will perinit access to hie bot►i;s, records, and accounts by the contracting agency and the office of the Govenior or his desionle for purposes of investigation to) ascerfain compl"s;liace Nyith such rules, regulations and orders. . (5) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor org.an4ation, or expel any such individual from membership in such labor organization or discriminate against any of its members in the full enjoyinent of work opportunity, b:catise of race, creed, color, sex, national origin, or ancestry. (6) A labor organization, or the employees or members thereof will iiot aid, :abet, incite, cornpe', or the doing of any act defined in this contract to b:: disc rii or obstruct or prevent any person from complying Nv;th tine provisions of this contract or any order i%stied thereunder; or attempt, eiih:r directly or indirectly, to coromit :any :act defined in this contract to be discriminatory. _ h , :t1 >.•30: t."i�. pal;. _--..�4.-- 0 ___� :t _ `'•'-Z:f Form G AC 02C.' (7) In the event of rite contractur s nun -compliance with the non-discrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declarr-1 ineligible for further Stale contracts in accordance vvit'. Procedures, authorized in Executive Order, Equal Opportunity and Affinnativc Action of April 16, 1975 and the ru1:s. r.:gul: tiuns, or order p:nn:nl,ptctl in oceord;iuec therrsith, and .1uit other —n, tiuu: as r.-.y !;-- imposed and remedies as may be i:ookud as provided is Esecuti.e Order, Equal Opporhinih' :c:d Affimtativc Action of April 16, 197i, or by ivlec, regaliomns, or ordt-is pi otr,ufgatul ill revvith, of az otherwise pru•,ided by law, (8) The contractor will include the provisions of p:ragraph; (i) titruu h (ft) in eve- subcontract alld sub-contmctor purchase order unless exempted hp rules, regulations, or orders issued puusuant to Ezecntive Order, Equal Opportunity and Affirmative Actin:t of April 16, 197i, so that srrch provisions will be binding upon each sub -contractor or cendar. Tire contractor will take such action with respect to axissubcontracting or purchase order as the contracting agency ntay direct, as a means of ejiforcin.g such provisions, including sanctions for non-compliance; provided, however, that in the event the contractor becomes invoked in, or is threatened with, litigation with the subcontractor of vendor as a result of such direction by the contracting agency, the contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. COLORADO LABOR PREFERENCE 6. Provisions of 8-17-101, & 102, CPS 1973 for preference of Colorado labor are applicahie to this contract if public works within the State are undertaken hereunder and are financed in whole or in part b)' State funds. GENERAL 7. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution and enforcement of this contract. Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extrajudicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing contain>_d in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in eny action at law whether by way of complaint, defense or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution. 8. The signatories hereto aver that they are familiar with 18.8-301. et seq., (Briber}' and Corrupt influences) and i8-8-401, et seq., (Abuse of Public Office), C.R.S. 1973. as amended, and that no violation of such provisions is present. 9. The signatories aver that to their knowledge. no state t•ntplovce has any personal or beneficial interest whatsoever in the service or property described herein. IN WITNESS WHEREOF, the parties hereto have executed thi. 1_,reernew on the day first above written. ST4'ffi OF COLORADO RICHARD D. LAMM. GOVERNOR' By Contractor- __ ._ _____ I - Al CUTICE DIRF CTDit.------- C- /�,UDEPARTMENT �Q l� Position u� T'— ktIfAi"/ OF .-----.----------- �Or�RrY ot_ M4Y co.mMr53r. Social Security lumber or Federal I.U. Number APPROVALS AITORNI.Y GENFRAtCD.NTROI 1.1 K a�Y :a of 1630 i'e� _5 ,.,_li is the la,t •+1 5 to t, EXHIBIT A -SCOPE. OF SERVICE'S Eacjle County will use CBBG funds to provi.dbi' the services and/or'accomplish.the programs outlined in the attached pages. The budget plan is attached. Page _ / of _ Pages HOMEMAKER - HOME HEALTH AIDE Objectives: To deliver a comprehensive homemaker - home health aide program to a wide range of persons including the elderly, families with children, the ill and disabled. To provide a service to low income families with the priority being single parent families, elderly and handicapped in need. Provide a service of temporary relief for those caring for the disabled, elderly - families children. Provide some comprehensive nutrition Education to the low income families to better utilize food stamp programs for the senior citizens. This income assistance will be coordinated through the nutriti-n sites. Provide a better coordination of supportive services to the low income families, elderly and handicapped. PROPOSED ACTIVITIES AND SERVICES 1. Elderly or children in need of protective services. 2. Children or elderly needing care in absence of parents, caregivers: 3. Families needing help in caring for the developmentally disabled, frail elderly, handicapped persons 4. View 24 hr. a clay care on a per -case basis. DIRECT SERVICE A. Housekeeping: light cleaning of the house, light laundry clothing repair, ironing, shopping etc. B. Homemaking: Child care, money management, food planning & shopping. C. Personal Care: bathing, dressing, feeding assisting with ambulation, hair washing and setting etc. HOW ACCOMPLISHED 1. Teaching: A. Demonstrating performance of tasks such as. housekeeping,.-hor erna!;ing; child care and personal tasks B. Teaching (planned i nstructi oll in mQ Lhod of housekeeping, hotnemak i ng child care, personal care and nutrition counseling etc. 2. Treatment: A. Presence and support - Psychological support by presence and being accessible. B. Therapeutic socialization - Conscious provision of acknowledgement, praise, encouragement of accomplishments. C. Therapeutic activities pre-pl anned activities designed for part- icular clients needs etc. I HOME HEALTH AGENCY I i FUNCT I OPTS f HOME MAKER HOME MAKER HOME MAKER HOME HEALTH AIDE HOME HEALTH AIDE HOME HEALTH AIDE DATA SUMMARY OF POPULATION TO BE SERVED: This program will serve two major segments of the population. The first will be senior citizens and the other will be low income parents. At the present time, Eagle County has an estimated population of 1000 senior citizens. Of those 60 are receiving Old Age Pension from the Department of Social Services. A majority of the seniors in the community have incomes of less than $1.,000 per month. The referrals to the program for low income parents will come from the Department of Social Services. At the present time, there are thirty two families receiving financial assistance from the department. However, this program will focus on young mothers with small children who are overwhelmed or need to be taught parenting skills. Most of these will come from the child protection case load. There are approximately eighty four protective service cases in Eagle County, The gui dl i nes for the program, however, will be for families with incomes below the poverty line. One of the cri teri as for referrals to this program will be that the family meet the income guideline. Overall this program will serve `� �, families. We expect that the majority of these vii l 1 be senior citizens to help them maintain a suitable living environm-ent. 4 BUDGET