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HomeMy WebLinkAboutR24-018 Adopting a 1st Supplementary Budget for Fiscal Year 2024 DocuSign Envelope ID:DF5AA7A9-C2C5-4363-8338-948F6C89C24E Commissioner chandler-Henry moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 2024 - 018 RESOLUTION ADOPTING A 1st SUPPLEMENTARY BUDGET AND APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2024, AND AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED MONIES BETWEEN VARIOUS SPENDING AGENCIES WHEREAS, the County from time to time receives certain unanticipated revenues that were not anticipated at the time of the adoption of the 2024 budget and/or such revenues were not assured at the time of the adoption of the 2024 budget and therefore were not appropriated; and WHEREAS, the County has determined that there is an availability of unappropriated fund balances to adequately cover certain new appropriations; and WHEREAS, in view of the needs of the various offices, departments, boards, commissions, and other spending agencies, it is also necessary to transfer certain previously budgeted and appropriated monies, or to authorize the expenditure of such unanticipated or unassured revenues or unappropriated fund balances; and WHEREAS, the Board has the authority to expend such unanticipated or unassured revenues by enacting a supplementary budget and appropriation, and to transfer budgeted and appropriated revenues from one county fund to another county fund, pursuant to C.R.S. § 29-1- 109 and C.R.S. § 29-1-111; and WHEREAS, Eagle County's Finance Department has determined that such budget appropriations are in compliance with the provisions of the Colorado Constitution, Article X, Section 20, also known as "Amendment One: The Taxpayer's Bill of Rights"; and WHEREAS, notice of this proposed supplementary budget has been published in a newspaper having general circulation within the territorial limits of the County of Eagle, State of Colorado, as required by the terms of C.R.S. 29-1-106. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: THAT, the Board hereby authorizes a supplementary budget and appropriation of unanticipated revenues,unassured funds, transfers, and utilization of fund balance as described in Exhibit A attached hereto and incorporated herein by this reference. DocuSign Envelope ID:DF5AA7A9-C2C5-4363-8338-948F6C89C24E THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all action necessary to effectuate the intent of this Resolution. THAT, the Eagle County Budget Officer is hereby requested and directed to immediately transmit an original or certified copy of this Resolution to the affected spending agencies and the officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the payment of money. THAT, the Eagle County Budget Officer is hereby further requested and directed to file an original or certified copy of this Resolution with the Division of Local Governments in the Department of Local Affairs. THAT, this resolution is necessary for the public health, safety and welfare of the citizens of Eagle County, Colorado. [Remainder of page left intentionally blank] 2 DocuSign Envelope ID:DF5AA7A9-C2C5-4363-8338-948F6C89C24E MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado,at its regular meeting held the 26th day of March , 2024. (-- DocuSigned by: COUNTY OF EAGLE, STATE OF �� COLORADO, By and Through Its o. BOARD OF COUNTY COMMISSIONERS ATTEST: DocuSigned by: ,�¢¢,,� rM4fDocuSigned 'by: 1 �A�UA.A. ge1/r�t.lA. B : ^Sum, Fabo2r246o9E440.. Y 01C7D2D710C0473... Clerk to the Board of Matt Scherr County Commissioners County Commissioners Chair Do cuSigned by: J ,4. [.A4A(.1161-nAA4/A.. Jeanne McQueeney Commissioner DocuSigned by: / ',.A,N � Q OGAG01 f rCD04403... Kathy Chandler-Henry Commissioner Commissioner McQueeney seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner Scherr Aye Commissioner McQueeney Aye Commissioner Chandler-Henry Ave This resolution passed by 3/0 vote of the Board of County Commissioners of the County of Eagle, State of Colorado 3 1st Supplemental to the 2024 Budget Coversheet To: Board of County Commissioners, Elected Officials, t110-\ County Manager,and Department Heads From: Finance Department Date: 3/25/2024 EAGLE COUNTY Finance Re: 1st Supplemental to the 2024 Adopted Budget Included in this memo are the following items: -A summary of the revenues and expenditures included in this supplemental request by fund.(Bottom of this page) - New Request Summary.This sheet is a summary of all new program and project requests.(Page 2) -Carry Forward Request Summary. This sheet outlines both the revenues and expenditures being carried forward from the 2023 budget to the 2024 budget. You will note that these requests do not impact fund balance/net position calculations as we had budgeted to receive the revenue and/or incurr expenditures in 2023, so it is already included in the 2024 projected fund balance.(Page 3) -Summary of Personnel Changes.This sheet provides details of staffing changes approved in previous supplementals and recommendations of the Full Time Equivalent committee for approval by the BoCC in this request. (Page 4) - Fund Balance/Net Position Summary. The purpose of this sheet to give a high level update of projected 2024 fund balance/net position for all Eagle County funds, including the impacts of the 2024 adopted budget and all budget amendments on fund balance/net position.(Page 5) - Project Description. This sheet provides details of each program or project request.(Pages 6-10) Following is a summary of the 1st Supplemental to the 2024 Adopted Budget: Fund# Fund Name Revenues Expenditures 1001 -General Fund $ 50,278 $ 1,235,780 1110-Human Services $ - $ 5,000 1140-Offsite Road Improvements $ 1,261,806 $ 2,584,612 1151 -ECO Transit $ 4,532,620 $ 11,205,520 1160-Airport $ 11,165,026 $ 12,620,762 1170-Conservation Trust $ - $ 150,000 1180-800 MHz $ - $ 5,120 1200-Public Health $ 213,047 $ 7,518 1210-Mental Health $ - $ 100,000 1220-Lodging Tax $ - $ 368,400 1442-Open Space $ - $ 50,000 2150-Capital Improvements $ 1,261,806 $ 5,915,735 3600-Landfill $ - $ 108,739 3660-The Valley Home Store $ - $ 500,000 3670-Eagle County Housing and Development Authority $ 500,000 $ 8,398,190 3700-Fleet $ 120,500 $ 707,533 Total $ 19,105,083 $ 43,962,909 1 1st Supplemental to the 2024 Budget New Requests FundName Department Name Project/RequestNOM Total Revenue Total Expenses 1001-General Fund CBOE CBOE Software Upgrades-Automation $ - $ 43,450 Clerk&Recorder Vehicle Registration Kiosk $ - $ 19,000 Facilities Avon Annex Special Assessment $ - $ 66,396 Facilities Succession Planning $ - $ 92,551 Finance Short-Term Rental Consulting Fees $ - $ 72,000 Resiliency Shift Bike(eBike Share Program) $ 26,278 $ 19,056 Vegetation Management Seasonal Vegetation Management Employees $ 24,000 $ 36,118 1001-General Fund Total $ 50,278 $ 348,571 1110-Human Services Human Services Employment First Client Support $ - $ 5,000 1110-Human Services Total $ - $ 5,000 1140-Offsite Road Improvements Engineering Hillcrest Roundabout $ 461,581 $ 1,110,952 Project Management Improvements at Highway 131&Ute Creek $ - $ 61,000 1140-Offsite Road Improvements Total $ 461,581 $ 1,171,952 1151-ECO Transit ECO Transit ECO Transit Vehicle Storage Facility Electrification $ 1,506,620 $ 1,506,620 1151-ECO Transit Total $ 1,506,620 $ 1,506,620 1160-Airport Airport AIP 69-Taxiway B Phase 2 $ - $ 30,964 Air Traffic Control Tower 5th Controller $ - $ 80,000 Airport Apprentices $ - $ 48,000 Curb&Asphalt Repair $ - $ 50,000 1160-Airport Total $ - $ 208,964 1200-Public Health Public Health and ARPA Funding to Support Core Public Health Work $ 110,795 $ Environment Colorado Health Foundation-Campeones del Sistema $ - $ (12,326) COV1D19 ELC2.1 Funding Update $ (9,747) $ - COVID19 IMM4 Funding Update $ (3,679) $ - Environmental Health Food Safety $ 7,000 $ 4,000 National Environmental Health Association Award $ 7,500 $ 7,500 Public Health Emergency Preparedness Grant $ 92,000 $ - WIC Breastfeeding Bonus Funds $ 9,178 $ 8,344 1200-Public Heath Total $ 213,047 $ 7,518 1210-Mental Health Mental Health Mental Health Services $ - $ 100,000 1210-Mental HealthTotal $ - $ 100,000 1220-Lodging Tax Finance Lodging Tax Revenue Earmarked for Marketing $ - $ 68,400 1220-Lodging Tax Total $ - $ 68,400 1442-Open Space OSNR Brush Creek Valley Ranch Fire Mitigation $ - $ 50,000 1442-Open Space Total $ - $ 50,000 2150-Capital Improvements Engineering Hillcrest Roundabout $ 153,056 $ 306,112 2150-Capital knprovements Total $ 153,056 $ 306,112 3660-The Valley Home Store The Valley Home Store Transfer of Cash $ - $ 500,000 3660-The Valley Home Store Total $ - $ 500,000 3670-Eagle County Housing and Eagle County Housing and Transfer of Cash $ 500,000 $ - Development Authority Development Authority Housing Eagle Villas Apartments $ - $ 50,000 Eagle Villas Subordinate Loan $ - $ 6,500,000 3670-Eagle County Housing and $ 500,000 $ 6,550,000 Development Authority Total Grand Total $ 2,884•512 $ 10,82.3,137 2 I 1st Supplemental to the 2024 Budget Carry Forward Fund Name Department Name Project/Request Name Total Revenue Total Expenses 1001-General Fund Attorney ECLUR Rewrite Carryforward $ - $ 57,560 Facilities Eagle County Building Water Reduction Project $ - $ 173,697 IT Digital Accessibility Website Audit $ - $ 10,350 Dotsero Mobile Home Park $ - $ 281,250 Mitigation&Wildfire Eagle County Wildfire Assistance $ - $ 227,987 Protection Eagle Valley Wildland Collaboration $ - $ 136,365 1001-General Fund Total $ - $ 887,209 1140-Offsite Road Improvements Engineering Hillcrest Roundabout $ 800,225 $ 1,412,660 1140-Offsite Road Improvements Total $ 800,225 $ 1,412,660 1151-ECO Transit ECO Transit Bus Purchase $ - $ 345,000 Bus Repairs $ - $ 189,000 Gillig Electric Bus Purchase $ 1,825,000 $ 2,025,000 Hybrid Bus Purchase $ - $ 5,500,000 Lake Creek Village Bus Stop Improvements $ 1,201,000 $ 1,639,900 1151-ECO Transit Total $ 3,026,000 $ 9,698,900 1160-Airport Airport AIP 67-Master Plan $ 82,828 $ 88,239 AIP 69-Taxiway B Phase 2 ,$ 1,933,584 $ 2,004,388 AIP 70-Taxiway A Rehab $ 9,148,614 $ 9,826,718 Air Traffic Control Tower HVAC Upgrade $ - $ 51,000 Approach Procedures $ - $ 88,112 Backup Weather Observation Station $ - $ 95,000 EGE Rebrand with New Logo $ - $ 50,000 FIS Building Design $ - $ 94,605 Northside&ARFF Paving $ - $ 22,500 Snow Removal Equipment $ - $ 50,000 Title VI Civil Rights Program $ - $ 41,236 1160-Airport Total $ 11,165,026 $ 12,411,798 1170-Conservation Trust Facilities Freedom Park Spray Park $ - $ 150,000 1170-Conservation Trust Total $ - $ 150,000 1180-800 MHz 800 MHz Conventional Channel Replacement $ - $ 5,120 1180-800 MHz Total $ - $ 5,120 1220-Lodging Tax Finance Lodging Tax Revenue Earmarked for Marketing $ - $ 300,000 1220-Lodging Tax Total $ - $ 300,000 2150-Capital Improvements Eagle County Trails Eagle Valley Trail $ - $ 940,500 Engineering Hillcrest Roundabout $ 1,108,750 $ 2,217,500 Facilities 936 Chambers Improvements $ - $ 275,988 Crown Mountain Waterline $ - $ 255,515 Eagle Campus Directory $ - $ 60,000 Eagle County Building Chiller Replacement $ - $ 225,000 El Jebel Restroom Remodel $ - $ 65,000 Exhibit Hall Roof Replacement $ - $ 58,348 Geothermal Consult $ - $ 369,876 Hot Water Heater Replacements $ - $ 36,902 justice Center Heat Distribution System $ - $ 50,000 Justice Center VAV Coil Replacement $ - $ 9,300 Miller Ranch Roof Replacement $ - $ 3,447 River House Parcel Development $ - $ 82,112 Project Management Edwards Multi-Use Facility $ - $ 782,135 OCH 2nd Floor Remodel $ - $ 90,000 Resiliency Electric Vehicle Charging Stations $ - $ 88,000 2150-Capital Improvements Total $ 1,108,750 $ `5,609,623 3600-Landfill Project Management Improvements at Highway 131&Ute Creek $ - $ 2,339 Solid Waste and Recycling Landfill Facility Improvements $ - $ 106,400 3600-Landfill Total $ - $ 108,739 3670-Eagle County Housing and Eagle County Housing and CMC-Building#2 $ - $ 873,190 Development Authority Development Authority Housing Aid For ADU Loan Program $ - $ 975,000 3670-Eagle County Housing and $ - $ 1,848,190 Development Authority Total 3700-Fleet Fleet Services Fleet Vehicle Replacements $ - $ 707,533 Fleet Vehicle Sales $ 120,500 $ - 3700-Fleet Total $ 120,500 $ 707,533 Grand Total $ 16,22001 $ 33,139,772 3 1st Supplemental to the 2024 Budget Summary of Personnel Changes in-A.` 'K. s�F'.i".?+a'.s x A y q 'r c'. a ,77.717, ar^ ar^ps �,:E 43 7 h c s �,:?'�"; .� :4 t,.r -i::� e,� .:, � . tom. t.t x, Fund Budget Budget, , 4 Ad � � � i 2022 Adopted 2023 Adopted 2024 Adopted 2024 Budget 2024 Additional g Budget Amendments Cost 1001-General Fund 262.4 271.7 274.1 1.4 $ 128,669 1004-Public Trustee Fund 1.3 1.3 1.2 0.0 $ - 1100-Road and Bridge 22 21.9 24.5 0.0 $ - 1110-Human Services 65.1 68.7 69.7 0.0 $ - 1151-ECO Transit 73.9 73.9 38.2 0.0 $ - 1152-ECO Trails 2.1 2.1 3.1 0.0 $ - 1160-Airport 30.7 32.7 35.5 0.8 $ 48,000 1180-800MHz 2 2 2 0.0 $ - 1200-Public Health 51 44.1 41.5 0.0 $ - 1401-Housing Operations 12 9 10 1.0 $ - 3660-The Valley Home Store 4 4 3 0.0 $ - 1442-Open Space 4.7 4.4 4.7 0.0 $ - 3600-Landfill 12.9 13.5 13.5 0.0 $ - 3700-Fleet 16 17 19 0.0 $ - Total Full Time Equivalent 560.1 566.3 540.0 3.1 $ 176,669 Growth 49.70 6.2 -26.30 3.1 Growth% 9.70% 1.11% -4.70% 0.55% - 2024 Additional Fund Total FTE Position Change&Description Annualized Cost Cost Funding Mechanism 1001-General Fund 0.60 Vegetation Stewardship Technician $ 36,118 $ 36,118 1st Supplmental/Grant Funded 1160-Airport 0.76 Airport Apprentices* $ 115,000 $ 48,000;1st Supplemental*This commits EGE to a two year Career-Wise program.Only the costs and FTE for 2024 are included here. 1001-General Fund 0.75 Maintenance Tech V** $ 116,657 $ 92,551 1st Supplmental**Cost and FTE will only be for the overlap and training in 2024.The existing position will not be refilled after the current staff retires. 1401-Housing Operations 1.00 Homelessness Services*** $ 95,000 $ ***Orginally,this was budgeted to be a a contract with a community partner.We were unable to find a partner to perform streeet outreach work so,somone will be hired to do this work instead.Approved 2024 budget will be transfered from contract services to salary and benefits. 4 1st Supplemental to the 2024 Budget Fund Balance/Net Position 1st Supplemental 1st Supplemental New Catty Warmest from2023 Requests Updated Projected Projected Projected 12/31/23 Fund 2023 Adopted 12/31/24 Fund 12/31/24 Fund Balance/Net Budget Net Balance/Net Updated 2024 Balance/Net Position Revenue Position Revenue Expenses Revenue Expenses Net Revenue Position 1001-General Fund $ 43,842,727 $ (15,095,884) $ 28,746,843 $ _ - $ 887,209 $ 50,278 $ 348,571 $(15,394,177) $ 28,448,550 1004-Public Trustee Fund $ 111,769 $ (45,110) $ 66,659 $ - $ - $ - $ - $ (45,110) $ 66,659 1100-Road and Bridge $ 9,418,044 $ (1,599,648) $ 7,818,396 $ _ _ - - 5 _ $ $ - $ (1,599,648) $ 7,818,396 1110-Human Services $ 4,597,261 $ (1,156,721) $ 3,440,540 $ - $ - $ - $ 5,000 $ (1,161,721) $ 3,435,540 1140-Offsite Road Improvements $ 1,405,910 $ 538,100 $ 1,944,010 _$ 800,225 $_ 1,412,660.$ 461,581 $ 1,171,952 $ (172,271) $ 1,233,639 1151-ECOTransit $ 17,223,155 $ - $ 17,223,155 $ 3,026,0-00 $ 9,698,90.0:$ 1,506,620 $ 1,506,620 $ - $ 17,223,155 1152-ECO Trails $ 1,948,056 $ (742,007) $ 1,206,049_$ - $ - $ - $ - $ (742,007) $ 1,206,049 1160-Airport $ 15,680,040 $ (4,747,240) $ 10,932,800 S 11,165,026.$ 12,411,798'$ - $ 208,964 $ (4,956,204) $ 10,723,836 1170-Conservation Trust $ 322,667 $ - $ 322,667 $ - :$ 150,000 $ - $ - $ - $ 322,667 1180-800 MHz $ 1,965,460 $ 40,216 S 2,005,676 _$ - $ 5,120 $ - $ - $ 40,216 $ 2,005,676 1191-Emergency Reserve(TABOR) $ 2,747,427 $ - $ 2,747,427 $ - $ - ;$ - $ - $ - $ 2,747,427 1200-Public Health $ 2,985,134 $ (1,362,227) $ 1,622,907,$ - i$ - :$ 213,047 $ 7,518 $ (1,156,698) $ 1,828,436 1210-Mental Health $ 292,793 $ (75,500) $ 217,293 $ - $ - $ - $ 100,000 $ (175,500) $ 117,293 • 1220-Lodging Tax $ 2,444,595 $ (514,200) $ 1,930,395 $ - ;$ 300,000 $ - $ 68,400 $ (582,600) $ 1,861,995 1400-Housing Loans $ 200,979 $ (150,000) $ 50,979 $ - $ - $ - $ - $ (150,000) $ 50,979 1401-Housing Operations $ 2,459,996 $ (1,817,560) $ 642,436 $ - $ - $ - $ - $ (1,817,560) $ 642,436 1410-Workforce Housing Rentals $ 89,718 $ 11,709 $ 101,427 $ - $ - $ - $ - $ 11,709 $ 101,427 1442-Open Space $ 20,896,936 $ 4,361,258 $ 25,258,194 $ - $ - $ - $ 50,000 $ 4,311,258 $ 25,208,194 2150-Capital Improvements $ 23,183,197 $ (17,670,487) $ 5,512710 $ 1,108,750 $ 5,609,623 $ 153,056 $ 306,112 $(17,823,543) $ 5,359,654 3600-Landfill $ 17,113,658 $ 57,838 $ 17,171,496 $ - 5 108,739 $ - $ - $ 57,838 $ 17,171,496 3650-Eagle County Air Terminal Corp $ 28,944,474 $ (1,509,948) $ 27,434,526 $ - $ - -$ - $ - $ (1,509,948) $ 27,434,526 3660-The Valley Home Store $ 529,847 $ 132,900 $ 662,747 $ - $ - $ - $ 500,000 $ (367,100) $ 162,747 3670-Eagle County Housing and Development $ 46,834,021 $ (17,279,899) $ 29,554,122 $ - $ 1,848,190 $ 500,000 $ 6,550,000 $(23,329,899) $ 23,504,122 3690-Seniors on Broadway II $ 304,694 $ (523) $ 304,171 $ - S - $ - $ - $ (523) $ 304,171 3691-CMCBIdg2 $ 24,450 $ 494,543 $ 518,993 $ - '$ - $ - $ - $ 494,543 $ 518,993 3700-Fleet $ 16,811,313 $ (1,080,559) $ 15,730,754 $ 120,500 $ 707,533' $ - $ - $ (1,080,559) $ 15,730,754 3730-Property and Casualty Insurance $ 189,488 $ 352,569 $ 542,057 $ - $ - '$ - $ - $ 352,569 $ 542,057 3790-Health Insurance $ 1,998,212 $ - $ 1,998,212 S - $ _ - $ - $ - $ - $ 1.9,38,212 3900-E911 Authority $ 1,263,000 $ 174,399 $ 1,437,399 $ - $ - $ - $ - $ 174,399 $ 1,437,399 3990-Golden Eagle $ 187,953 $ (647) $ 187,306 $ - $ - $ - $ - $ (647) $ 187,306 Total $266,016,974 $ (58,684,628) $207,332,346 $ 16,220,501 $ 33,139,772 $ 2,884,582 $ 10,823,137 $(66,623,183) $199,393,791 • 1st Supplemental to the 2024 Budget Project Description Project/Request Name Type of Request Project/Request Brief Description 936 Chambers Improvements Carry Forward 936 Chambers was purchased in 2023 and the design and programming continues to be ongoing Aid For ADU Loan Program Carry Forward Aid For ADU Loan program contribution. AIP 67-Master Plan Carry Forward The airport master plan was started in 2023,and will be completed in 2024. AIP 69-Taxiway B Phase 2 Carry Forward AIP 69 was ready to go in 2023 but FAA funding came too late in the year for us to bid and start the project. Project is shovel ready for 2024 and a contractor has been tentatively selected. AIP 69 should be completed in 2024. New Request AIP 69 was ready to go in 2023 but FAA funding came too late in the year for us to bid and start the project.Project is shovel ready for 2024 and a contractor has been tentatively selected.AIP 69 should be completed in 2024. This is a new request because the amount remaining in the 2023 carry forward is not enough to complete the project. AIP 70-Taxiway A Rehab Carry Forward AIP 70 Taxiway A project was started in 2023,but only got to partial completion. Project will finish in 2024. Air Traffic Control Tower 5th Controller New Request The airport has had a fifth controller budgeted for the tower for many years but due to staffing shortages has not been able to fill the position,so it was removed from the 2024 budget. Our contractor, Serco,was able to find a fifth controller for us for the winter 23/24 season,necessitating adding back in the budget for the fifth controllers wages. Air Traffic Control Tower HVAC Upgrade Carry Forward The air traffic control tower underwent an HVAC upgrade in 2023. Most of the project has been completed but there are still a few outstanding items and tests that need to be done in 2024. The project will complete in 2024. Airport Apprentices New Request The Airport would like to start an apprentice program and add 2 apprentices to their budget.The apprentices would be committed to a 2 year employment period. Approach Procedures Carry Forward The Airport began the process of publishing new approach procedures in 2022,and the work really got under way in 2023. Three of the five approach procedures have been published and the final two will be finished in 2024. ARPA Funding to Support Core Public Health New Request Eagle County Public Health received funding from the Office of Public Work Health Practice,Planning and Local Partnerships under ARPA 6.1 to be used to support Core Public Health services.All funds must be expended by June 30th,2024.We have received approval from the state to use these funds towards two existing positions within Public Health. Avon Annex Special Assessment New Request There are several critical expenses in the building that need to be addressed.The HOA recently approved work to be completed over 3 years that includes structural column repairs,chiller replacement and updating the elevators and generator.The increased assessment will be spread out over 3 years and this supplemental includes ECG's 2024 assessment.This request is for the work planned to be completed in 2024.This will be added to 2024 and 2025 budgets as well. Backup Weather Observation Station Carry Forward The Airport began having issues with the automated weather observation station(AWOS)in 2022 and 2023. Because of the outages we had some flights cancel completely.Having a backup AWOS will allow commercial planes to arrive at EGE even if the tower is closed and our primary systems is not working. Brush Creek Valley Ranch Fire Mitigation New Request Work will be done on the Brush Creek Valley Ranch Open Space land in partnership with Eagle Valley Wildland Fire.The project objectives are to decrease wildland fire hazard to adjacent residences and private agricultural lands by reducing dead grass fuel loadings 80-100%immediately post-burn, improve wildlife habitat,return fire into fire-adapted grasslands as a natural disturbance,improve water flow irrigation ditches remove debris and create initial attack and ignition training opportunities for fire agencies. Bus Purchase Carry Forward In 2023 ECO Transit purchased two 2006 Gillig buses.The buses will not be delivered until 2024 so we are carry forward the expense. Bus Repairs Carry Forward One bus needs to have the engine and chassis rebuilt.The repairs will be completed in 2024. CBOE Software Upgrades-Automation New Request CBOE software upgrades to incorporate docusign into the software. This will save staff time and provide a more seamless customer experience.This opportunity to upgrade the software was presented after the 2024 budget adoption. • 6 1st Supplemental to the 2024 Budget Project Description Project/Request Name Type of Request Project/Request Brief Description I CMC-Building#2 Carry Forward The construction of Building 2 at CMC(Colorado Mountain College, 162 Miller Ranch Road)is nearing completion. There are still final bills to come in as well as punch list and warranty items to be finalized. The remaining carry forward will help with these bills. • Colorado Health Foundation-Campeones del New Request Eagle County Public Health and Environment received an award Sistema amount of$400k from the Colorado Health Foundation to cover a span of two years. Our agency spent down more than the$200k we had initially allocated during 2023 so we now need to reduce the 2024 budget by that same amount. Conventional Channel Replacement Carry Forward Carryforward of 2023 budgeted funds for replacement of radio repeaters.This project started in 2023 but will be completed in 2024. COVID19 ELC2.1 Funding Update New Request This a reimbursable grant and we billed for more expenses in 2023 than we had originally anticipated.We need to update the amount in the 2024 budget to match the funding we still have left to spend down now. COVID19 IMM4 Funding Update New Request This a reimbursable grant and we billed for more expenses in 2023 than we had originally anticipated.We need to update the amount in the 2024 budget to match the funding we still have left to spend down now. Crown Mountain Waterline Carry Forward The extension of the waterline is ongoing Curb&Asphalt Repair New Request There are multiple curbs and pavement spots that are failing around the Airport. We would like to repair as many as possible in 2024. Digital Accessibility Website Audit Carry Forward HB 21-1110 Digital Accessibility compliance activities Dotsero Mobile Home Park Carry Forward Install fiber for internet connection to the Home Project for Two Rivers and Mobile Home Park in Dotsero Eagle Campus Directory Carry Forward Exterior campus signage Eagle County Building Chiller Replacement Carry Forward Chiller replacement is expected to start in 2024 Eagle County Building Water Reduction Project Carry Forward The design is still an ongoing project Eagle County Wildfire Assistance Carry Forward The Eagle County Wildfire Assistance program provides private landowners,and collective groups of private landowners,the opportunity to apply for incentive funding in an effort to reduce wildfire risk in Eagle County communities.2023 funding remains as a result of additional state grant funding and partner contributions. Requesting funds carry forward into 2024 so that we can continue to support planned chipping projects in 2024. Eagle Valley Trail Carry Forward The Eagle Valley Trail continues to be constructed.Work was completed in 2023 and will continue into 2024. Eagle Valley Wildland Collaboration Carry Forward The Eagle Valley Wildland partnership has received national recognition as a model for community wildfire risk reduction.Eagle Valley Wildland employs four full-time firefighters and the Eagle County Wildfire Collaborative Coordinator position.Funding was largely unused in 2023 due to a US Forest Service resource assignment,state grant funding,partner contributions and different in State vs County fiscal years.Requesting funds carry forward into 2024 so that we can continue to support this project at the current level. Eagle Villas Apartments New Request Eagle Villas acquisition legal and fees. Eagle Villas Subordinate Loan New Request Subordinate Loan for acquisition of Eagle Villas Apartments ECLUR Rewrite Carryforward Carry Forward Continued work on the Eagle County Land Use regulations rewrite project. ECO Transit Vehicle Storage Facility New Request ECO Transit will renovate its vehicle storage facility at the MSC Electrification Building D(Maintenance Service Center)by implementing a geothermal heating system.The Geothermal heating system will replace its current gas-based heating source.ECO Transit was awarded a grant for$1.5M for this project,ECO Transit is responsible for a 10%match. Edwards Multi-Use Facility Carry Forward The Edwards multi-use facility is an on-going project. EGE Rebrand with New Logo Carry Forward The Airport started a project to rebrand and create a new logo in 2023. Much of the work was completed but due to the project being held up many items were not ordered in 2023. We would like to complete all purchasing for new logo items in 2024. El Jebel Restroom Remodel Carry Forward Bathroom remodel project to begin in 2024 7 1st Supplemental to the 2024 Budget Project Description Project/Request Name Type of Request Project/Request Brief Desayrtion Electric Vehicle Charging Stations Carry Forward Three additional EV charging stations(2 plugs each)are needed at the Maintenance Service Center to provide daily charging for additional fleet electric vehicles and plug-in hybrid electric vehicles.The balance of$88,000 in the Capital Improvement Fund for EV charging stations will be used for the equipment purchase and installation of these three stations. Employment First Client Support New Request Employment first program funding to support clients directly with job readiness activities.This is a recurring expense was missed in the 2024 budget. Environmental Health Food Safety New Request Environmental Health did not budget for penalty fees in 2024.Year to date,they have collected$4,000 and anticipate collecting up to $7,000.They would like to add this to their budget.Environmental Health is increasing their food safety training voucher program in 2024.Training vouchers are dispersed to local food establishments who use them to attend state online training courses.This will alleviate the cost to the vendor and enhance accessibility to these training courses. Exhibit Hall Roof Replacement Carry Forward Roof replacement began in 2023,there will be ongoing work in 2024 Facilities Succession Planning New Request Facilities has been informed that their HVAC expert will be leaving at the end of this year.They would like to hire a new staff member to train with the current employee before they leave. FIS Building Design Carry Forward The FIS building design is substantially complete. The design portion of this project will wrap up in 2024. Fleet Vehicle Replacements Carry Forward Carry Forward funds from 2023 to 2024 budget for vehicles ordered, but not received in 2023,expected to arrive in 2024. Fleet Vehicle Sales Carry Forward Carry Forward revenue funds from 2023 to 2024 budget for vehicles not sold in 2023,expected to be sold in 2024. Freedom Park Spray Park Carry Forward Eagle County Government will contribute$150k to Mountain Rec project to refurbish the spray park at Freedom Park in Edwards,CO. Geothermal Consult Carry Forward Ongoing project for ECB and MSC Geothermal Design Gillig Electric Bus Purchase Carry Forward ECO Transit will purchase 2 Gillig electric buses for their fleet.This purchase is supported by the Colorado Department of Transportation who is funding 90%of the cost which includes a charging station. Hillcrest Roundabout Carry Forward Hillcrest Roundabout Improvements at Hwy 6 in Edwards.This project was originally budgeted to cost$3.6M but after finding contractors to complete the work,the new estimate is$5M. This work is being funded by the Offsite Road Improvement Fund,the Capital Fund and Edwards Metro District. New Request Hillcrest Roundabout Improvements at Hwy 6 in Edwards.This project was originally budgeted to cost$3.6M but after finding contractors to complete the work,the new estimate is$5M. This work is being funded by the Offsite Road Improvement Fund,the Capital Fund and Edwards Metro District. Hot Water Heater Replacements Carry Forward Replace and resize HWHs that are aging out with electric heat pump Hybrid Bus Purchase Carry Forward Carryforward of 2023 budgeted funds for the purchase of 5 hybrid buses Improvements at Highway 131 &Ute Creek Carry Forward The costs for the Highway 131 &Ute Creek Intersection project have increased and additional funds are needed for the roundabout engineering,plans and consulting fees.The original budget was $92,400 for the project and the new project estimated has increased by$61,000.The additional amount will be paid for by the Offsite Road Improvement Fund. New Request The costs for the Highway 131 &Ute Creek Intersection project have increased and additional funds are needed for the roundabout engineering,plans and consulting fees.The original budget was $92,400 for the project and the new project estimated has increased by$61,000.The additional amount will be paid for by the Offsite Road Improvement Fund. Justice Center Heat Distribution System Carry Forward Project to begin in 2024 Justice Center VAV Coil Replacement Carry Forward Project is complete and final invoice received in 2024. Lake Creek Village Bus Stop Improvements Carry Forward Carry forward grant award and related project expenditures to improve the Lake Creek bus stop and install electric charging stations. Landfill Facility Improvements Carry Forward To move the 2023 budgeted replacement of the air conditioning unit at the Landfill Scale House and baler floor replacement at the Material Recovery Facility to 2024. 8 1st Supplemental to the 2024 Budget Project Description Project/Request Name Type of Request Project/Request Brief Description , Lodging Tax Revenue Earmarked for Marketing Carry Forward As a part of the annual lodging tax,10%of funds must be used for marketing purposes and those funds are disbursed by the Lodging Tax Marketing Committee.The Lodging Tax Marketing Committee is made up of five residents,which are appointed by the Board of County Commissioners New Request As a part of the annual lodging tax,10%of funds must be used for marketing purposes and those funds are disbursed by the Lodging Tax Marketing Committee.This request takes into account the higher than budgeted lodging tax collections in 2023,maintaining 10%set aside for marketing purposes. Mental Health Services New Request The Public Health team and Mental Health Advisory Committee (MHAC)would like to increase their budget for contract work to address the communities behavioral health needs by providing more services in 2024.This request will reduce the fund balance percent to 15%of operating expenditures but will offer services directly to community members. Miller Ranch Roof Replacement Carry Forward Final touch ups to be completed in 2024 National Environmental Health Association New Request Eagle County Public Health and Environment received an award of Award $7,500 in 2024 to support training and conference costs from the National Environmental Health Association. Northside&ARFF Paving Carry Forward The Airport paved the north side of the airfield and directly behind the ARFF/Admin building in 2023. The project was substantially completed in 2023,but there are some outstanding items that need to be corrected in 2024. This amount is the retainage that is left to pay the contractor once the items are corrected. OCH 2nd Floor Remodel Carry Forward Project has been completed.The carry forward will cover invoices processed and the final retainage release invoice. Public Health Emergency Preparedness Grant New Request Eagle County Public Health received an additional$92k for the state fiscal year ending June 30th 2024 to support the work done under our PHEP(Public Health Emergency Preparedness)grant.These funds will be used for the ongoing personnel costs to support this work. River House Parcel Development Carry Forward This funding is to support the development of the River House parcel, including site design and community engagement efforts. Seasonal Vegetation Management Employees New Request Eagle County Government entered into an agreement to receive funding and be the lead agency for a project that will be completed by the entire Colorado River Watershed Group.This project will work to build community and ecosystem resiliency,protect drinking water sources and improve watershed health.The 2024 budget already includes most of the grant revenue and related expenditures.We would like to add seasonal staff and offsetting revenue to the budget. This project will last 3 years. Shift Bike(eBike Share Program) New Request The Shift e-bike share program(https://shift-bike.com)expanded into the Edwards area in 2023. In 2024 Eagle County included$50,000 for the program in the Resiliency Department budget,but the total cost of the five stations in Edwards will be$69,000.An increase of$19,000 is requested to expand the program. Program revenue includes$10,000 received through a CDOT grant, and a contribution of$16,000 from Edwards Metro District.Total program cost to Eagle County in 2024 is$43,000. Short-Term Rental Consulting Fees New Request We would like to sign a contract with Granicus,a company familiar with short-term rental compliance regulations.They will advice Eagle County on the ordinance creation and assist with the design of a short-term licensing program.This$72,000 request is for the consultant to help us design a program.If we opt to move forward with licensing,we will most likely add an additional$150,000 for software,an amount for staffing and revenue to offset the costs of the program in the next supplemental. Snow Removal Equipment Carry Forward In 2023,Denver International Airport(DIA)reached out to let us know they would be selling multiple broom/plow combination machines, but due to supply chain issues held on to their used machines one year longer. EGE is hopeful we can acquire two machines at the DIA surplus sale in September 2024. These machines will allow us to be much more efficient with getting our ramp cleaned and opened after a snow event. Title VI Civil Rights Program Carry Forward The Federal Aviation Administration requires that all airports receiving federal grant funding maintain a Title VI Program,as part of the grant assurances. We began the process of putting together the program in 2023 and plan to complete it 2024. 9 1st Supplemental to the 2024 Budget Project Description Project/Request Name Type of Request Project/Request Brief Description , Transfer of Cash New Request Transfer in of surplus cash from The Valley Home Store Transfer out of surplus cash to the Eagle County Housing and Development Authority Vehicle Registration Kiosk New Request The Colorado Department of Revenue in partnership with ITI and Eagle County will be installing a kiosk inside Avon City Market that will allow Eagle County vehicle owners to renew their vehicle registration at the kiosk.There is a minimum number of transactions that must occur at the kiosk so that there is no charge to Eagle County for this kiosk,however,Eagle County is not obligated to pay the fees and can work with ITI to either remove the kiosk or move it to a better location.To be in compliance with the contract and budget requirements,we are adding the total possible amount that could be owed by Eagle County to cover these costs to the budget;however,it is highly unlikely that any fees will be paid by Eagle County to ITI at any point in time. WIC Breastfeeding Bonus Funds New Request This project serves to increase lactation support services within the Colorado Special Supplemental Nutrition Program for Women,Infants and Children(WIC)program throughout the state.Eagle County will receive bonus funds to be spent by Sept 30th 2024.These funds can only be spent on training for staff to increase their lactation knowledge,it covers registration fees and travel.It also provides staff will better resources to better support WIC clients. 10