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HomeMy WebLinkAboutC24-096 MOU_Town of Basalt - ballot boxINTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF EAGLE, THE COUNTY OF PITKIN AND THE TOWN OF BASALT REGARDING USE OF THE MAIL BALLOT DROP BOX FOR MUNICIPAL ELECTION ON APRIL 2, 2024 THIS AGREEMENT, made and entered into this day of - t , 2024, by and between the CLERK AND RECORDER FOR EAGLE COUNTY, of the StW of Colorado, whose address is 500 Broadway, Eagle, Colorado (hereinafter referred to as the "Eagle Clerk'), the CLERK AND RECORDER FOR PITKIN COUNTY, of the State of Colorado, whose address is 530 East Main Street, Suite 104, Aspen, Colorado (hereinafter referred to as the "Pitkin Clerk") and the CLERK FOR THE TOWN OF BASALT, of the State of Colorado, whose address is 101 Midland Avenue, Basalt, Colorado (hereinafter referred to as the `Basalt Clerk") (together referred to as the "Clerks") WHEREAS, the Eagle Clerk and Pitkin Clerk have installed a mutually shared mail ballot drop box outside of the offices of the Town of Basalt, located at 101 Midland Avenue, Basalt, Colorado ("drop box") to better serve its citizens; and WHEREAS, the Clerks have discussed the Basalt Clerk utilizing the drop box to better serve its citizens for elections conducted by the Town of Basalt; and WHEREAS, pursuant to 8 Code of Colorado Regulations Sec. 1505-20.4.2, all mail ballot drop- off locations must be monitored by an election official or video security surveillance recording system; and WHEREAS, the Pitkin Clerk maintains surveillance of the drop box video security surveillance recording system; and WHEREAS, the Clerks desire to enter into an Intergovernmental Agreement setting forth compatible terms and conditions for use of the mail ballot drop box located outside the Town of Basalt office; and WHEREAS, Intergovernmental Agreements are authorized and encouraged by Article XIV, Section 18 of the Colorado Constitution and COLO. REV. STAT. ยง 29-1-203. AGREEMENT: NOW THEREFORE, in consideration of the conditions contained herein, the Clerks hereto agree as follows: Page 11 County Clerk to provide the material necessary to create a copy of the Pitkin County hard drive used to record and retain all relevant video surveillance. The Basalt Clerk shall identify an individual for the Pitkin Clerk to contact should they need to obtain copies of the video surveillance outside of regularly scheduled hours. The PitkinClerk will remain the custodian of the video surveillance records created on the Pitkin County hard drive. If the records created during the Basalt Term of Use are requested by any individual or entity other than the Basalt Clerk, the Pitkin Clerk will notify the Basalt Clerk of the request prior to any response and then otherwise respond as required to the request. Any records created during the Basalt Term of Use will be kept or destroyed as otherwise prescribed under Pitkin County's records retention policy. Dama a to Proverty. The Basalt Clerk shall be responsible for repair/replacement of property damage to the mail ballot drop box should damage occur during the Basalt Term of Use. IN WITNESS WHEREOF, the Clerks hereto have executed this Agreement the day and year first above written. CLERK AND RECORDER OF THE COUNTY OF EAGLE By. le and Recorder, Eagle County CLERK AND RECORDER OF THE COUNTY OF PITKIN By: Clerk anAecorder, Pi County CLERK OF E TOWN 0 ' BASALT By: , Town of Basalt Page 13