HomeMy WebLinkAboutC24-048 Miller Engineers dba Souder, Miller & AssociatesAGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
EAGLE COUNTY, COLORADO
AND
MILLER ENGINEERS, INC.
DBA SOUDER, MILLER & ASSOCIATES
THIS AGREEMENT (“Agreement”) is effective as of ________________ by and between Miller
Engineers, Inc. a New Mexico corporation d/b/a Souder, Miller & Associates (hereinafter “Consultant” or
“Contractor”) and Eagle County, Colorado, a body corporate and politic (hereinafter “County”).
RECITALS
WHEREAS, County desires to hire Contractor to provide the following engineering services: landfill
engineering, permitting and construction phase services, landfill gas design permitting and monitoring,
Title V assistance, green-house gas assistance, recycling monitoring and assistance, storm-water
management planning, leachate management design and permitting, groundwater monitoring, design and
operation (D&O) plan revisions/update, landfill survey work, financial assurance calculations, capacity
estimates, landfill life projections, household hazardous waste assistance, exploration and production
(E&P) waste assistance, and general civil design (the “Project”) at the Eagle County Landfill at 815 Ute
Creek Wolcott, CO 81655 (the “Property”); and
WHEREAS, Consultant is authorized to do business in the State of Colorado and has the time, skill,
expertise, and experience necessary to provide the Services as defined below in paragraph 1 hereof; and
WHEREAS, this Agreement shall govern the relationship between Consultant and County in connection
with the Services.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing and the following promises Consultant and
County agree as follows:
1. Services. Contractor agrees to diligently provide all services, labor, personnel and materials
necessary to perform and complete the services described in Exhibit A (“Services”) which is attached
hereto and incorporated herein by reference. The Services shall be performed in accordance with the
provisions and conditions of this Agreement.
a. Contractor agrees to furnish the Services no later than December 31, 2024 and in
accordance with the schedule established in Exhibit B. If no completion date is specified in Exhibit B,
then Contractor agrees to furnish the Services in a timely and expeditious manner consistent with the
applicable standard of care. By signing below Contractor represents that it has the expertise and
personnel necessary to properly and timely perform the Services.
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b. In the event of any conflict or inconsistency between the terms and conditions set forth in
Exhibit B and the terms and conditions set forth in this Agreement, the terms and conditions set forth in
this Agreement shall prevail.
c. Consultant agrees that it will not enter into any consulting or other arrangements with
third parties that will conflict in any manner with the Services.
2. County’s Representative. The Solid Waste and Recycling Department’s designee shall be
Contractor’s contact with respect to this Agreement and performance of the Services.
3. Term of the Agreement. This Agreement shall commence upon the date first written above, and
subject to the provisions of paragraph 12 hereof, shall continue in full force and effect through the 31st
day of December, 2024.
4. Extension or Modification. This Agreement may not be amended or supplemented, nor may any
obligations hereunder be waived, except by agreement signed by both parties. This Agreement may be
extended for up to three (3) additional one year terms upon written agreement of the parties. No additional
services or work performed by Consultant shall be the basis for additional compensation unless and until
Consultant has obtained written authorization and acknowledgement by County for such additional
services in accordance with County’s internal policies. Accordingly, no course of conduct or dealings
between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to
the Services, and no claim that County has been unjustly enriched by any additional services, whether or
not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation
payable hereunder. In the event that written authorization and acknowledgment by County for such
additional services is not timely executed and issued in strict accordance with this Agreement,
Consultant’s rights with respect to such additional services shall be deemed waived and such failure shall
result in non-payment for such additional services or work performed.
5. Compensation. County shall compensate Consultant for the performance of the Services in a sum
computed and payable as set forth in Exhibit B. The performance of the Services under this Agreement
shall not exceed $117,000. Consultant shall not be entitled to bill at overtime and/or double time rates
for work done outside of normal business hours unless specifically authorized in writing by County.
a. Payment will be made for Services satisfactorily performed within thirty (30) days of
receipt of a proper and accurate invoice from Consultant. All invoices shall include detail regarding the
hours spent, tasks performed, who performed each task and such other detail as County may request.
b. Any out-of-pocket expenses to be incurred by Consultant and reimbursed by County shall
be identified on Exhibit B. Out-of-pocket expenses will be reimbursed without any additional mark-up
thereon and are included in the not to exceed contract amount set forth above. Out-of-pocket expenses
shall not include any payment of salaries, bonuses or other compensation to personnel of Consultant.
Consultant shall not be reimbursed for expenses that are not set forth on Exhibit B unless specifically
approved in writing by County.
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c. If, at any time during the term or after termination or expiration of this Agreement,
County reasonably determines that any payment made by County to Consultant was improper because the
Services for which payment was made were not performed as set forth in this Agreement, then upon
written notice of such determination and request for reimbursement from County, Consultant shall
forthwith return such payment(s) to County. Upon termination or expiration of this Agreement,
unexpended funds advanced by County, if any, shall forthwith be returned to County.
d. County will not withhold any taxes from monies paid to the Consultant hereunder and
Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to
payments made pursuant to the terms of this Agreement.
e. Notwithstanding anything to the contrary contained in this Agreement, County shall have
no obligations under this Agreement after, nor shall any payments be made to Consultant in respect of any
period after December 31 of any year, without an appropriation therefor by County in accordance with a
budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the
Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the
TABOR Amendment (Colorado Constitution, Article X, Sec. 20).
6. Sub-Contractors. Consultant acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of Consultant. Consultant shall not enter into any
sub-Contractor agreements for the performance of any of the Services or additional services without
County’s prior written consent, which may be withheld in County’s sole discretion. County shall have
the right in its reasonable discretion to approve all personnel assigned to the subject Project during the
performance of this Agreement and no personnel to whom County has an objection, in its reasonable
discretion, shall be assigned to the Project. Consultant shall require each sub-Contractor, as approved by
County and to the extent of the Services to be performed by the sub-Contractor, to be bound to Consultant
by the terms of this Agreement, and to assume toward Consultant all the obligations and responsibilities
which Consultant, by this Agreement, assumes toward County. County shall have the right (but not the
obligation) to enforce the provisions of this Agreement against any sub-Contractor hired by Consultant
and Consultant shall cooperate in such process. The Consultant shall be responsible for the acts and
omissions of its agents, employees and sub-contractors.
7. Insurance. Consultant agrees to provide and maintain at Consultant’s sole cost and expense, the
following insurance coverage with limits of liability not less than those stated below:
a. Types of Insurance.
i. Workers’ Compensation insurance as required by law.
ii. Auto coverage with limits of liability not less than $1,000,000 each accident
combined bodily injury and property damage liability insurance, including coverage for owned, hired, and
non-owned vehicles.
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iii. Commercial General Liability coverage to include premises and operations,
personal/advertising injury, products/completed operations, broad form property damage with limits of
liability not less than $1,000,000 per occurrence and $2,000,000 aggregate limits.
iv. Professional Liability Insurance with prior acts coverage for all Services required
hereunder, in a form and with an insurer or insurers satisfactory to County, with limits of liability of not
less than $1,000,000 per claim and $2,000,000 in the aggregate. In the event the professional liability
insurance is on a claims-made basis, Contractor warrants that any retroactive date under the policy shall
precede the effective date of this Agreement. Continuous coverage will be maintained during any
applicable statute of limitations for the Services and Project.
b. Other Requirements.
i. The automobile, commercial general liability and pollution liability coverage
shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns,
elected officials, employees, agents and volunteers as additional insureds.
ii. Consultant’s certificates of insurance shall include subcontractors as additional
insureds under its policies or Consultant shall furnish to County separate certificates and endorsements for
each subcontractor. All coverage(s) for subcontractors shall be subject to the same minimum
requirements identified above. Consultant and subcontractors, if any, shall maintain the foregoing
coverage in effect until the Services are completed. In addition, all such policies shall be kept in force by
Consultant and its subcontractors until the applicable statute of limitations for the Project and the Services
has expired.
iii. Insurance shall be placed with insurers duly licensed or authorized to do business
in the State of Colorado and with an “A.M. Best” rating of not less than A-VII.
iv. Consultant’s insurance coverage shall be primary and non-contributory with
respect to all other available sources. Consultant’s policy shall contain a waiver of subrogation against
Eagle County.
v. All policies must contain an endorsement affording an unqualified thirty (30)
days notice of cancellation to County in the event of cancellation of coverage.
vi. All insurers must be licensed or approved to do business within the State of
Colorado and all policies must be written on a per occurrence basis unless otherwise provided herein.
vii. Consultant’s certificate of insurance evidencing all required coverage(s) is
attached hereto as Exhibit C. Upon request, Consultant shall provide a copy of the actual insurance
policy and/or required endorsements required under this Agreement within five (5) business days of a
written request from County, and hereby authorizes Consultant’s broker, without further notice or
authorization by Consultant, to immediately comply with any written request of County for a complete
copy of the policy.
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viii. Contractor shall advise County in the event the general aggregate or other
aggregate limits are reduced below the required per occurrence limit. Consultant, at its own expense, will
reinstate the aggregate limits to comply with the minimum limits and shall furnish County a new
certificate of insurance showing such coverage.
ix. If Consultant fails to secure and maintain the insurance required by this
Agreement and provide satisfactory evidence thereof to County, County shall be entitled to immediately
terminate this Agreement.
x. The insurance provisions of this Agreement shall survive expiration or
termination hereof.
xi. The parties hereto understand and agree that the County is relying on, and does
not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights,
immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time
amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected
officials, employees, agents and volunteers.
xii. Consultant is not entitled to workers’ compensation benefits except as
provided by the Consultant, nor to unemployment insurance benefits unless unemployment compensation
coverage is provided by Consultant or some other entity. The Consultant is obligated to pay all federal
and state income tax on any moneys paid pursuant to this Agreement.
8. Indemnification. The Consultant shall indemnify and hold harmless County and any of its
officers, agents and employees against any losses, claims, damages or liabilities for which County may
become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or
indirectly, this Agreement, or are based upon any performance or nonperformance by Consultant, its
employees, agents or any of its subconsultants hereunder; and Consultant shall reimburse County for
reasonable attorney fees and costs, legal and other expenses incurred by County in connection with
investigating or defending any such loss, claim, damage, liability or action. This indemnification shall
not apply to claims by third parties against the County to the extent that County is liable to such third
party for such claims without regard to the involvement of the Consultant. This paragraph shall survive
expiration or termination hereof.
9. Ownership of Documents. All documents prepared by Consultant in connection with the Services
shall become property of County. Consultant shall execute written assignments to County of all rights
(including common law, statutory, and other rights, including copyrights) to the same as County shall
from time to time request. For purposes of this paragraph, the term “documents” shall mean and include
all reports, plans, studies, tape or other electronic recordings, drawings, sketches, estimates, data sheets,
maps and work sheets produced, or prepared by or for Consultant (including any employee or
subconsultant in connection with the performance of the Services and additional services under this
Agreement).
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10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i)
personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii)
when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their
respective addresses listed below, or (iv) when transmitted via e-mail with confirmation of receipt. Either
party may change its address for purposes of this paragraph by giving five (5) days prior written notice of
such change to the other party.
COUNTY:
Eagle County Landfill
Attention: Jesse Masten
815 Ute Creek Road
Post Office Box 473
Wolcott, CO 81655
Telephone: 970-328-3472
E-Mail: jesse.masten@eaglecounty.us
With a copy to:
Eagle County Attorney
500 Broadway
Post Office Box 850
Eagle, CO 81631
Telephone: 970-328-8685
E-Mail: atty@eaglecounty.us
CONSULTANT:
Miller Engineers, Inc.
d/b/a Souder, Miller & Associates
5610 Ward Road, Suite 130
Arvada, CO 80002
Telephone: 303-239-9011
E-Mail: mike.pretti@soudermiller.com
11. Coordination. Consultant acknowledges that the development and processing of the Services for
the Project may require close coordination between various Consultants and subcontractors. Consultant
shall coordinate the Services required hereunder with the other Consultants and subcontractors that are
identified by County to Consultant from time to time, and Consultant shall immediately notify such other
Consultants or subcontractors, in writing, of any changes or revisions to Consultant’s work product that
might affect the work of others providing services for the Project and concurrently provide County with a
copy of such notification. Consultant shall not knowingly cause other Consultants or subcontractors extra
work without obtaining prior written approval from County. If such prior approval is not obtained,
Consultant shall be subject to any offset for the costs of such extra work.
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12. Termination. County may terminate this Agreement, in whole or in part, at any time and for any
reason, with or without cause, and without penalty therefor with seven (7) calendar days’ prior written
notice to the Consultant. Upon termination of this Agreement, Consultant shall immediately provide
County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and
shall return all County owned materials and documents. County shall pay Consultant for Services
satisfactorily performed to the date of termination.
13. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to
this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado,
which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and
interpreted under and shall be governed by the laws of the State of Colorado.
14. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or
more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the
same instrument. The parties approve the use of electronic signatures for execution of this Agreement.
Only the following two forms of electronic signatures shall be permitted to bind the parties to this
Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the
image of the signature of an authorized signer inserted onto PDF format documents. All documents must
be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform
Electronic Transactions Act, C.R.S. 24-71.3-101 to 121.
15. Other Contract Requirements.
a. Consultant shall be responsible for the completeness and accuracy of the Services,
including all supporting data or other documents prepared or compiled in performance of the Services,
and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the County
has accepted or approved the Services shall not relieve Consultant of any of its responsibilities.
Consultant shall perform the Services in a skillful, professional and competent manner and in accordance
with the standard of care, skill and diligence applicable to Consultants performing similar services.
Consultant represents and warrants that it has the expertise and personnel necessary to properly perform
the Services and covenants that its professional personnel are duly licensed to perform the Services within
Colorado. This paragraph shall survive termination of this Agreement.
b. Consultant agrees to work in an expeditious manner, within the sound exercise of its
judgment and professional standards, in the performance of this Agreement. Time is of the essence with
respect to this Agreement.
c. This Agreement constitutes an agreement for performance of the Services by Consultant
as an independent consultant and not as an employee of County. Nothing contained in this Agreement
shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture
or any other relationship between County and Consultant except that of independent consultant.
Consultant shall have no authority to bind County.
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d. Consultant represents and warrants that at all times in the performance of the Services,
Consultant shall comply with any and all applicable laws, codes, rules and regulations.
e. This Agreement contains the entire agreement between the parties with respect to the
subject matter hereof and supersedes all other agreements or understanding between the parties with
respect thereto.
f. Consultant shall not assign any portion of this Agreement without the prior written
consent of the County. Any attempt to assign this Agreement without such consent shall be void.
g. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto
and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all
rights and obligations hereunder are reserved solely for the parties, and not to any third party.
h. No failure or delay by either party in the exercise of any right hereunder shall constitute a
waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding
breach.
i. The invalidity, illegality or unenforceability of any provision of this Agreement shall not
affect the validity or enforceability of any other provision hereof.
j. Consultant shall maintain for a minimum of three years, adequate financial and other
records for reporting to County. Consultant shall be subject to financial audit by federal, state or county
auditors or their designees. Consultant authorizes such audits and inspections of records during normal
business hours, upon 48 hours’ notice to Consultant. Consultant shall fully cooperate during such audit or
inspections.
k. The signatories to this Agreement aver to their knowledge, no employee of the County
has any personal or beneficial interest whatsoever in the Services or Property described in this
Agreement. The Consultant has no beneficial interest, direct or indirect, that would conflict in any manner
or degree with the performance of the Services and Consultant shall not employ any person having such
known interests.
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IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above.
COUNTY OF EAGLE, STATE OF COLORADO,
By and Through Its COUNTY MANAGER
By: ______________________________
Jeff Shroll, County Manager
CONSULTANT
Miller Engineers, Inc.
DBA Souder, Miller & Associates
By: _____________________________________
Print Name: ______________________________
Title: ___________________________________
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Reid Allan
President
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EXHIBIT A
SCOPE OF SERVICES & SCHEDULE
Services that County may require include, but are not limited to, the following items:
1. Landfill engineering, permitting, and construction phase services.
2. Landfill gas design, permitting, and monitoring.
3. Recycling design and permitting assistance.
4. Stormwater management planning.
5. Leachate management design and permitting.
6. Design and operation (D&O) plan revision/updates.
7. Financial assurance calculations, annual and 5 year update.
8. Capacity estimates.
9. Landfill life projections.
10. Material Recovery Facility (MRF), household hazardous waste and special waste assistance.
11. Compost engineering, permitting, construction phase services, compliance, and monitoring.
12. Exploration and production waste assistance.
13. General civil design.
14. As requested, assist the County in preparing for and conducting meetings with the Colorado
Department of Public Health and Environment (CDPHE).
15. Assist the County in reviewing leachate sample results on a quarterly basis. The County will be
responsible for collecting and sending the samples off for analysis.
16. Provide annual groundwater monitoring and include two (2) sampling and reporting events. The
first test shall be completed by April 30, of each year and the second test shall be completed by
December 31, of each year. All groundwater monitoring shall comply with all applicable statutes
and regulations including, but not limited to, CDPHE rules and regulations.
17. Annual methane monitoring to include four (4) sampling and reporting events. The tests shall be
performed on a quarterly basis. Two (2) of the four (4) samplings will occur concurrently with
groundwater monitoring set forth in paragraph 19 above. All methane monitoring shall comply
with all applicable statutes and regulations including but not limited to, CDPHE rules and
regulations.
18. Annual stormwater inspections and reporting to include two (2) inspections and two (2) memos
detailing inspection results and one (1) annual report. County will be responsible for collecting
samples and shipping the samples and providing results to Consultant. Consultant will make
every effort to combine travel associated with storm water inspections with other services being
provided under this Agreement. Storm water testing shall comply with all applicable statutes and
regulations including but not limited to, CDPHE rules and regulations.
19. Prepare and submit annual topographic surveys of module 1-8 and landfill life calculations as
requested by the County.
20. Assist the County in the Title V semi-annual compliance reporting.
21. Assist the County with greenhouse gas compliance reporting.
22. Provide complete sets of approved plans, specifications, and contract documents for bidding
individual projects as required.
23. Arrange for and conduct Pre-bid Conferences as required.
24. Assist with the bid opening and processing of bid documents and make recommendations to the
County for award of contract schedules as required.
25. Administer proposed construction as requested.
26. Provide field engineering as requested.
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EXHIBIT B
FEE SCHEDULE & BUDGET
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EXHIBIT C
INSURANCE CERTIFICATE
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