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Home My WebLink AboutC24-016 MOU_Colorado Balance of State Continuum of Care1 of 4 Appendix E: Colorado Balance of State Continuum of Care (BoS CoC) Coordinated Entry System (CES) Memorandum of Understanding (MOU) This Memorandum of Understanding (“MOU”) is made this _____ day of __________ 2024, by and between the Colorado Balance of State Continuum of Care (“CO BoS CoC”), a HUD-funded continuum of care organization, by and through the Coordinated Entry Committee, and the Eagle County, Colorado, a body corporate and politic (the “County”). I. Purpose As CO BoS COC, we work together to assist clients in finding the support they need to make their homelessness and housing insecurity rare, brief, and one-time. To do this we utilize a community-wide approach that involves individuals, agencies, and other entities at various levels of capacity and involvement. All entities participating in the regional Coordinated Entry System (CES) are asked to sign an MOU describing their commitment and involvement in the CES. II. Responsibilities As a participating entity in the CES, the County commits to the following: A. Confidentiality As part of participating in the CES, the County may have access to view, update, or modify sensitive information. The County must treat this information as confidential and not share with anyone unless specifically authorized or unless disclosure is compelled by law. Some examples of “sensitive information” include, but are not limited to: client names, nicknames, or any other identifying information, client addresses, location information or general whereabouts, social security numbers, health information like medical conditions, treatment or history, etc. All information collected, accessed, or viewed as part of the Coordinated Entry and Housing Coordination Process is to be treated as confidential in written, electronic, printed, and all other forms. Information is the shared property of the client, the other signatories of this MOU, and the entity signing this agreement and should not be released, shared or discussed without prior authorization or unless disclosure is compelled by law. This includes communication in any form with other clients, co- workers, researchers, law enforcement/courts, other outside agencies, or any other party. Unauthorized disclosure of information may result in disciplinary or legal action or may result in dismissal from the Balance of State Continuum of Care Coordinated Entry System. B. Regional Coordinated Entry System (CES) Engagement By signing this MOU, the County agrees to be added and listed as an active entity in the regional CES, committing to the duties checked below. Review the duties assigned to each role and check the role(s) that you/the signing entity can commit to. (Check all that apply) DocuSign Envelope ID: D3B450A2-2AD1-46DA-AA14-3B6CB1E1FEFB 11 January 2 of 4 ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ Market the CES to Clients - Display and distribute marketing materials for the regional CES, which can be obtained from the local Coordinated Entry (CE) Lead(s). Referral Partner Only - provide appropriate agency resources and referrals to full CES access points in the region for the populations specified above. Serve as a Diversion/Prevention Access Point and Referral Partner – Administer the Diversion and Prevention assistance tool and provide referrals to appropriate resources. ✔ Serve as a Full Access Point - Provide the Diversion and/or Prevention assistance tool and/or the Youth CO Screen, to help identify alternative options to entering the homelessness system, administer a VI-SPDAT Triage tool to assess vulnerability, and act as a referral partner to an appropriate individuals and entities should the client need services in the homelessness system. ✔ Homeless Management Information System (HMIS) Data Entry - Enter information (Diversion/Prevention, VI- SPDAT Assessments, etc.) into the HMIS System for the regional CES. (Requires BoS HMIS Lead Training) ✔ Train on Youth CO Screen / VI-SPDAT - Provide training to regional partners on these triage tools (an option primarily for individuals and entities concerned with the privacy of their clients.) ✔ Participate in Case Conferencing - Case Conferencing is a process by which the Regional CE Committee meets regularly and reviews the By-Name List of clients who are in queue for available housing resources. ✔ Housing Navigation - Provide clients with these services in the CES. ✔ Housing Retention/Case Management - Provide clients with these services in the CES. ✔ Housing Resources - Provide/Contribute in the CES process. (Furniture, food, household funds, etc.) Other (Please List): Populations Served by Signing Entity Part 1 Check all that Apply Primary Populations: Please indicate (by marking with X) all populations you primarily serve or could serve in the Coordinated Entry System (check all that apply): ✔ Adults (Singles and/or Couples 18+) ✔ Families (including children under 18) ✔ Unaccompanied Youth (Under 18, Ages 18 to 24, Youth parenting households) Populations Served by Signing Entity Part 2 Check all that Apply Special Populations: Please indicate all special populations of people experiencing homelessness you serve or could serve in the Coordinated Entry System (check all that apply): ✔ Mental Health / Substance Use ✔ Physical Health / Chronic Illness DocuSign Envelope ID: D3B450A2-2AD1-46DA-AA14-3B6CB1E1FEFB 3 of 4 ☐ Survivors of Domestic Violence / Violence ✔ Veterans ✔ People experiencing/Survivors of Human Trafficking All of the Above Other (Please list): C. Progress Tracking and Reporting The Coordinated Entry Committee tracks the progress, the functioning, and efficacy of the CES; making at least annual reports to individuals and entities through the regular communications of the BoS CoC, and during the submission and approval process for regional policies and procedures. D. Substance Use Disorder Notice (SAMHSA 42 CFR Part 2 Revised Rule) In the CO BoS CoC Coordinated Entry System, no entities operating under or following SAMHSA 42 CFR Part 2 are required or asked to disclose information regarding a client's Substance Use Disorder conditions or treatment. When this information is required to find and/or maintain housing, a client must consent to disclose information via a release of information compliant with Part 2. E. Funding & Legality The signed MOU is not a commitment of funds by individuals and entities nor does it act as a legally binding contract. F. Duration This MOU is at-will and may be modified by mutual consent of authorized individuals, including officials from Agencies and other entities. It shall become effective upon signature and will remain in effect until updated, modified or terminated by the Coordinated Entry Committee and/or the signing individual and/or entity. IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed effective as of the day and year first written above. Name (Individual / Agency / Entity): Eagle County, Colorado Address/City/ State/Zip: 500 Broadway, PO Box 850 Eagle, CO 81631 Printed Name: By: Matt Scherr Title: Chair, Board of County Commissioners Signature: Date: DocuSign Envelope ID: D3B450A2-2AD1-46DA-AA14-3B6CB1E1FEFB Kathy Chandler-Henry 1/11/2024 ________________ 4 of 4 Colorado Balance of State Continuum of Care By: Coordinated Entry Committee By: _____________________________ Its: ______________________________ DocuSign Envelope ID: D3B450A2-2AD1-46DA-AA14-3B6CB1E1FEFB