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HomeMy WebLinkAboutC23-364 Roaring Fork School District_early head start1 AGREEMENT FOR SERVICES BETWEEN EAGLE COUNTY, COLORADO AND THE ROARING FORK SCHOOL DISTRICT THIS AGREEMENT (“Agreement”) is effective as of the _____________ by and between Roaring Fork School District- Basalt Elementary, a Colorado Public School District (hereinafter “Contractor”) and Eagle County, Colorado, a body corporate and politic (hereinafter “County”). RECITALS WHEREAS, the County, through its Department of Human Services (“DHS”) works to promote the health, safety and welfare of County residents of all ages; and WHEREAS, the County uses outside providers and professionals to enhance the ability of County to promote such health, safety and welfare; and WHEREAS, the County is the recipient of Early Head Start grant funds (“EHS Funding”), which the County has agreed to provide to certain partner child care sites for Early Head Start services; and (the “Property”); and WHEREAS, Contractor is authorized to operate a licensed child care site at Basalt Elementary School’s Early Childhood Education Center (the “Center”) providing Early Head Start services to eligible children in accordance with federal Early Head Start standards; and WHEREAS, County desires to provide EHS Funding to Contractor for use at the Center for provision of Services as defined below in paragraph 1 and described in further detail in Exhibits A and B; and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the Services; and WHEREAS, this Agreement shall govern the relationship between Contractor and County in connection with the services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the following promises Contractor and County agree as follows: DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 11/27/2023 2 1. Services or Work. Contractor agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the services or work described in Exhibit A (“Services” or “Work”) in accordance with the standards detailed in Exhibit B, which are attached hereto and incorporated herein by reference. The Services shall be performed in accordance with the provisions and conditions of this Agreement. a. Contractor agrees to furnish the Services in accordance with the schedule established in Exhibit A. If no completion date is specified in Exhibit A, then Contractor agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care. By signing below Contractor represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. 2. County’s Representative. The Human Services Department’s designee shall be Contractor’s contact with respect to this Agreement and performance of the Services. 3. Term of the Agreement. This Agreement shall commence upon the date first written above, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect through the 30th day of July, 2023. 4. Extension or Modification. This Agreement may be extended for up to three additional one year terms upon written agreement of the parties. Any amendments or modifications shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by County for such additional services in accordance with County’s internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by County for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor’s rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 3 5. Compensation. County shall compensate Contractor for the performance of the Services in a sum computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement shall not exceed $86,509. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. a. For reimbursement Contractor must submit invoices quarterly. Invoices shall include a description of the Services performed. If County is not satisfied with the completeness of a submitted invoice, County may request Contractor to either revise the invoice or provide additional information. Payment will be made for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice from Contractor. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as County may request. All invoices must be mailed or delivered in-person to the following address to ensure proper payment. Invoices sent by fax or e-mail will not be accepted. Eagle County Health and Human Services Business Office 550 Broadway Post Office Box 660 Eagle, CO 81631 b. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Contractor was improper because the Services for which payment was made were not performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. c. All EHS Funding received by Contractor under this Agreement shall be or have been expended solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes, shall be returned to County. Contractor shall provide the County with progress reports upon County’s request; or Contractor shall furnish progress reports as more specifically set forth in the attached Exhibit A. d. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 4 e. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 6. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the performance of any of the Services or additional services without County’s prior written consent, which may be withheld in County’s sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. Contractor shall require each subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. 7. Insurance. Contractor agrees to provide and maintain at Contractor’s sole cost and expense, the following insurance coverage with limits of liability not less than those stated below: a. Types of Insurance. i. Workers’ Compensation insurance as required by law. ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined bodily injury and property damage liability insurance, including coverage for owned, hired, and non-owned vehicles. iii. Commercial General Liability coverage to include premises and operations, personal/advertising injury, products/completed operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence and $1,000,000 aggregate DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 5 limits This policy shall be endorsed to include coverage for physical/sexual abuse and molestation. iv. Third party fidelity/crime coverage including coverage for theft and mysterious disappearance. The policy shall include coverage for all directors, officers, agents and employees of the Contractor. The policy shall name Eagle County and Eagle County’s clients as loss payee as their interests may appear. The policy shall not contain a condition requiring an arrest or conviction. Policies shall be endorsed to provide coverage for computer crime/fraud. b. Other Requirements. i. The automobile and commercial general liability coverage and as set forth above shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers as additional insureds. A certificate of insurance consistent with the foregoing requirements is attached hereto as Exhibit C. ii. Contractor’s certificates of insurance shall include subcontractors, if any as additional insureds under its policies or Contractor shall furnish to County separate certificates and endorsements for each subcontractor. iii. The insurance provisions of this Agreement shall survive expiration or termination hereof. iv. The parties hereto understand and agree that the County is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. v. Contractor is not entitled to workers’ compensation benefits except as provided by the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Contractor or some other entity. The Contractor is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Contractor shall indemnify and hold harmless County, and any of its officers, agents and employees against any losses, claims, damages or liabilities for which County may become subject to insofar as any such losses, claims, damages or liabilities arise out DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 6 of, directly or indirectly, this Agreement, or are based upon any performance or nonperformance by Contractor or any of its subcontractors hereunder; including claims for bodily injury or personal injury including death or loss or damage to tangible or intangible property; and Contractor shall reimburse County for reasonable attorney fees and costs, legal and other expenses incurred by County in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against the County to the extent that County is liable to such third party for such claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or termination hereof. 9. Ownership of Documents. All documents prepared by Consultant in connection with the Services shall become property of County. Consultant shall execute written assignments to County of all rights (including common law, statutory, and other rights, including copyrights) to the same as County shall from time to time request. For purposes of this paragraph, the term “documents” shall mean and include all reports, plans, studies, tape or other electronic recordings, drawings, sketches, estimates, data sheets, maps and work sheets produced, or prepared by or for Consultant (including any employee or subconsultant in connection with the performance of the Services and additional services under this Agreement). 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. COUNTY: Eagle County, Colorado Attention: Leigh Carlson-Hernandez, EHS Manager 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-2609 E-Mail: leigh.carlson-hernandez@eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, Co 81631 DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 7 Telephone: 970-328-8685 Facsimile: 970-328-8699 E-Mail: atty@eaglecounty.us CONTRACTOR: The Roaring Fork School District- Basalt Elementary School Name: Dr. Jesus Rodriguez Address: 400 Sopris Ave, Carbondale, CO 81623 Telephone: 970-384-6000 Email: jrodriguez@rfschools.com 11. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days’ prior written notice to the Contractor. Upon termination of this Agreement, Contractor shall immediately provide County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and shall return all County owned materials and documents. County shall pay Contractor for Services satisfactorily performed to the date of termination. 12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to 121. 14. Other Contract Requirements. a. Consultant shall be responsible for the completeness and accuracy of the Services, including all supporting data or other documents prepared or compiled in performance of the Services, and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the County has accepted or approved the Services shall not relieve Consultant of any of its responsibilities. Consultant shall perform the Services in a skillful, professional and competent manner and in accordance DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 8 with the standard of care, skill and diligence applicable to Consultants performing similar services. Consultant represents and warrants that it has the expertise and personnel necessary to properly perform the Services and covenants that its professional personnel are duly licensed to perform the Services within Colorado. This paragraph shall survive termination of this Agreement. b. Consultant agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. c. This Agreement constitutes an agreement for performance of the Services by Consultant as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture or any other relationship between County and Consultant except that of independent contractor. Consultant shall have no authority to bind County. d. Consultant represents and warrants that at all times in the performance of the Services, Consultant shall comply with any and all applicable laws, codes, rules and regulations. e. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. f. Consultant shall not assign any portion of this Agreement without the prior written consent of the County. Any attempt to assign this Agreement without such consent shall be void. g. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third party. h. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. i. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. j. Consultant shall maintain for a minimum of three years, adequate financial and other records for reporting to County. Consultant shall be subject to financial audit by federal, state or county auditors or their designees. Consultant authorizes such audits and inspections of records during normal business hours, upon 48 hours’ notice to Consultant. Consultant shall fully cooperate during such audit or inspections. k. The signatories to this Agreement aver to their knowledge, no employee of the County has any personal or beneficial interest whatsoever in the Services or Property described in this DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 9 Agreement. The Consultant has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Consultant shall not employ any person having such known interests. 15. Data Security. a. Definitions: i. “County Data” means all data created by or in any way originating with County and End Users, and all information that is the output of any computer processing, or other electronic manipulation, of any information that was created by or in any way originating with County and End Users, in the course of using and configuring the Services provided under this Agreement, and includes all records relating to County’s use of Contractor Services and Protected Information. ii. “End User” means the individuals (including, but not limited to employees, authorized agents, students and volunteers of County; Third Party consultants, auditors and other independent contractors performing services for County; any governmental, accrediting or regulatory bodies lawfully requesting or requiring access to any Services; customers of County provided services; and any external users collaborating with County) authorized by County to access and use the Services provided by Contractor under this Agreement. iii. “Protected Information” includes, but is not limited to, personally-identifiable information, student records, protected health information, criminal justice information or individual financial information and other data defined under C.R.S. §§ 24-72-101 et seq., and personal information that is subject to local, state or federal statute, regulatory oversight or industry standard restricting the use and disclosure of such information. The loss of such Protected Information would constitute a direct damage to the County. iv. “Security Incident” means the potentially unauthorized access by non-authorized persons to personal data or non-public data the Contractor believes could reasonably result in the use, disclosure or theft of County Data within the possession or control of the vendor. A Security Incident may or may not turn into a data breach. b. During the course of Contractor's performance of the Work, the Contractor may be required to maintain, store, process or control County Data. The Contractor represents and warrants that: i. Contractor will take all reasonable precautions to maintain all County Data in a secure environment to prevent unauthorized access, use, or disclosure, including industry-accepted firewalls, up-to-date anti-virus software, and controlled access to the physical location of the hardware containing County Data; ii. Contractor’s collection, access, use, storage, disposal and disclosure of County Data shall comply with all applicable data protection laws, as well as all other applicable regulations and directives; iii. Contractor will notify County of any Security Incident as soon as practicable, but no later than 24 hours after Contractor becomes aware of it; iv. Contractor will provide information sufficient to satisfy County’s legal and regulatory notice obligations. Upon notice of a Security Incident, County shall have the authority to DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 10 direct Contractor to provide notice to any potentially impacted individual or entity, at Contractor’s expense, and Contractor shall be liable for any resulting damages to County. v. Where Contractor has been contracted to maintain, store or process personal information on behalf of the County, it shall be deemed a “Third-Party Service Provider as defined in C.R.S. § 24-73-103(1)(i), and Contractor shall maintain security procedures and practices consistent with C.R.S §§ 24-73-101 et seq.; and vi. Contractor will promptly return or destroy any County Data upon request from the County Representative. c. Contractor’s indemnification obligations identified elsewhere in this Contract shall apply to any breach of the provisions of this Paragraph. [Rest of page intentionally left blank] DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 11 IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGERS OFFICE By: ______________________________ Jeff Shroll, County Manager CONTRACTOR: By:________________________________ Print Name: _________________________ Title: ______________________________ DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC RFSD Chief of Student & Family Services Anna Cole 12 EXHIBIT A SCOPE OF SERVICES, PAYMENT & FEE SCHEDULE Description of Services: This contract is for Services provided beginning in August 1, 2023 and ending July 31, 2024. Contractor will provide Early Head Start child care services for up to 5 children enrolled in the Eagle County Early Head Start (“EHS”) program at Basalt Elementary School Early Childhood Center (“Center”), in compliance with State child care licensing regulations, the most current Head Start Performance Standards and the Head Start Act. These child care spaces are 5 days a week from 7:15 am-5:15 pm Contractor will: 1. Share children's assessments with classroom teachers, with parent permission. 2. Organize and participate in monthly Kid talks with classroom teachers 3. Work with the Center to develop, implement and assess action plans for issues or concerns that arise during program monitoring and observation of the Center’s site. 4. Offer training opportunities to Center’s staff that care for infants and toddlers in specific issues pertaining to infants and toddlers up to age three. Program Provisions: Center must comply with all Head Start Performance Standards and the Head Start Reauthorization Act as defined in Exhibit B, including teacher credentials, teacher-child ratios, and group size at all times of the day. Exhibit B may be updated and replaced to reflect and assure compliance with any changes in state licensing regulations and/or Head Start Performance Standards. 1. Policies, procedures: a. Maintain a current, working Policy and Procedure manual that is distributed to EHS, b. EHS families should not provide diapers, wipes, or formula. These should be provided by the program via EHS funding. 1302.42 (e) (1) unless the family chooses otherwise. c. It is the responsibility of the Contractor and Center to enforce the Policy and Procedures manual including health exclusions, pick-up and drop-off policies and procedures. d. Center director will participate in meetings with EHS staff as scheduled. e. Center director will contact County staff prior to denying services excluding health related issues. f. Allow County staff access to childcare sites and files during the hours of operation. This includes the EHS Manager, Supervisor, Program Coordinator, Health Coordinator, Education Coordinator, and Home visitors who will conduct classroom observations and or training. DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 13 g. Maintain files on site and, as requested, provide EHS a copy of current child care license(s) for child care facilities in this agreement. h. File on site and, as requested, provide EHS with a copy of the Notice of Survey Findings from every health department visit to the Center. i. File on site and, as requested, provide EHS with copies of educational credentials for all staff members working with EHS children. j. File on site and, as requested, provide EHS with a copy of stated private pay tuition rates. 2. Eligibility Determination: a. County will determine the eligibility of the children to be enrolled under this agreement and inform families of eligible children of their rights, and obligations. b. The County will also notify the Contractor and/or Center when an enrolled child ages out of EHS at age three or drops from the program. Payment for Services for ineligible children will not be made after the Contractor and/or Center is notified c. It is agreed that when EHS children transition out of the EHS program, that the parties will make every effort to provide a smooth transition into another early childhood program including but not limited to Head Start, Colorado Preschool Program, or Colorado Child Care Assistance Program (“CCCAP”). 3. Enrollment: a. Vacancies in EHS spots must be filled within 30 days, no spaces can be reserved for longer periods of time. b. Center and EHS will work together collaboratively to enroll within 30 days c. Center will provide families with an orientation, Family handbook and observation prior to the first day of care 4. Education and Child Development: a. Center must provide primary caregiving and continuity of care to all EHS infants and toddlers as defined in the performance standards: i. 45 CFR 1304.52(g)(4)—Grantee and delegate agencies must ensure that each teacher working exclusively with infants and toddlers has responsibility for no more than four infants and toddlers and that no more than eight infants and toddlers are placed in one group. ii. 45 CFR 1304.21(0)(1)(i)— Grantee and delegate agencies' program of services for infants and toddlers must encourage: The development of secure relationships in out-of-home care settings for infants and toddlers by having consistent teachers over an extended period of time. Teachers must demonstrate an understanding of the child's family culture and, whenever possible, speak the child's language. iii. 45 CFR 1304.21(a)(3)(ii)-Grantee and delegate agencies must support social and emotional development by: Planning for routines and DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 14 transitions so that they occur in a timely, predictable and unrushed manner according to each child's needs. b. Inclusion of infants and toddlers with special needs and disabilities. c. Allow for and participate in assessments to be conducted in classrooms such as, but not limited to, Ages and Stages Developmental Questionnaire, the Infant/Toddler Environment Rating Scale, Colorado Shines ratings, EHS ongoing monitoring, and EHS annual self-assessment. Results will be shared with the EHS Manager and the EHS Education Coordinator so that information can be shared with the governing bodies and parent committees. d. Staff will be involved in the development and implementation of quality improvement plans based on the results of the assessments. e. Teachers will complete individual portfolio files for each child per Teaching Strategies GOLD online system assessment system. f. Teachers will meet children's early learning needs by individualizing the curriculum for each child based on their observations and the child's developmental goals. g. At the time of transition to a new classroom or childcare site, the child's portfolio will accompany them to the new placement. h. Teachers will participate in the development of individual child goals for each child by convening two parent teacher conferences at the child care site annually and participating in two EHS home visits annually. Based on observations and assessments, all parties will contribute to a plan for the child's development. Copies of conference reports and the child's GOLD assessments will be filed in the child's portfolio on site and in the child’s, chart maintained by the EHS program. i. Notify the County of planned transitions and develop a transition plan with each family. j. Complete weekly lesson plans and document observations for quarterly checkpoints in GOLD k. Contractor must identify a research-based curriculum (HSPPS 1302.32) to be used in each classroom and inform the County which curriculum will be used. l. Children will not be required to participate in religious activities. Contractor must offer alternate developmentally appropriate activities at these times. 5. Health, Nutrition and Safety a. Share menus, health and safety checklist, and licensing reports with the County as requested. b. Provide snacks and meals to the children served under this Agreement and submit receipts for USDA reimbursement. c. Adhere to all CACFP program requirements and audits and report to the EHS DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 15 grantee any issues needing corrective action. 6. Family Engagement a. Center must have a process for all parents to sign their children in and out in order to assure safety b. All information regarding children and families must be kept confidential. 7. Professional Development a. Center shall work cooperatively with Coaching and Consultation agencies as EHS Funding allows in the infant and toddler classrooms. The above-listed services will be provided expeditiously to the children served under this Agreement. The legislation supporting the Early Head Start effort explicitly solicits and advocates the fullest possible cooperative and supportive approach from existing local and state agencies to enhance the efficacy of Early Head Start and its proposed measurably productive, pro-social impact on involved families. Performance Standards and the Head Start Act are located at the Early Childhood Learning and Knowledge Center: http://eclkc.ohs.acf.hhs.gov/hslc. Reporting Requirements- 1. Center shall follow the EHS Reporting Policy and procedure including a written report to the child’s guardian(s) 2. Center will inform EHS immediately about incident related to any significant incidents affecting the health and safety of program participants, circumstances affecting the financial viability of the program, breaches of personally identifiable information, or program involvement in legal proceedings, any matter for which notification or a report to state, tribal, or local authorities is required by applicable law, including at a minimum: a. (A) Any reports regarding agency staff or volunteer compliance with federal, state, or local laws addressing child abuse and neglect or laws governing sex offenders; b. (B) Incidents that require classrooms or centers to be closed for any reason; c. (C) Legal proceedings by any party that are directly related to program operations; and, d. (D) All conditions required to be reported under §1304.12, including disqualification from the Child and Adult Care Food Program (CACFP) and license revocation. 3. Center must complete the Google Form “Early Head Start Reporting Requirements” within 24 hours of knowledge of an incident. The form asks the following questions: ○ Name and email address of person completing the form ○ Date of incident ○ Name of child care provider ○ Name of the child impacted by the incident DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 16 ○ Narrative of the incident ○ Narrative of follow up actions ○ Narrative and documentation of incident report notifying the parents ○ If this incident has been reported to the child abuse hotline and if not why 4. DHS contractors are considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to the Colorado statewide hotline 1-844- 264-5437. Center must report any incidents of lack of supervision or suspected abuse or neglect within 24 hours to the EHS Leadership via the Google Form so that the EHS program can appropriately report to the Regional Head Start Offices. Maintenance and Access to Records: Center agrees to keep records dealing with frequency of service delivery, services provided, fiscal records, and retain all bookkeeping, records, and other documents relevant to this agreement for three years after final payment and such records must be destroyed within a reasonable timeframe after such records are no longer needed or required to be maintained. Center agrees that any persons duly authorized by the EHS Program (county, state or federal) shall have full access to and the right to examine any of said materials. Program Records, Controls, Reports, and Monitoring Procedures: 1. Center agrees to maintain program records required by County and agrees that a program and facilities review including meetings with consumers, review of service records, review of staffing ratios, job descriptions, staff qualifications and meetings with any staff directly or indirectly involved in the provision of services may be conducted at any reasonable time by state and federal personnel and other persons duly authorized by the County. 2. Center agrees to maintain program records required by the County and to complete an invoice on forms furnished by the County. Further, Center agrees to make available its facilities/services to County's designees (staff, students, parents), for training or observation. 3. Regular Reports to EHS- a. Weekly: Attendance and reason absent updated b. Monthly by the 5th: i. Update to staff list including new staff and staff no longer employed with reason and documentation of staff education qualifications ii. Care plans for children with special health care needs c. Quarterly (January, March, June, September): i. Completed Health and Safety Checklists for each classroom and outdoor space ii. Menu sample DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 17 iii. Documentation of monitoring of curriculum individualization for all children, including individualization for children with IFSPs d. Access to program’s ongoing assessment in order to track developmental progress of children Staff Qualifications and Professional Development: 1. Individuals employed and representing Center shall demonstrate the skills/qualifications required by the Federal Office of Head Start. Section 645A(h)(1) of the Head Start Act requires that “not later than September 30, 2010, all teachers providing direct services to children and families participating in Early Head Start programs located in Early Head Start centers, have a minimum of a child development associate credential (CDA), and have been trained (or have equivalent coursework) in early childhood development." 2. Center must make every effort to reach and sustain compliance with the requirements for infant and toddler center-based teaching staff. The first priority is to hire qualified, credentialed staff in accordance with the Head Start Act. If the program cannot recruit and hire qualified, credentialed staff, the program may hire a person who is in the process of completing their credential, has experience working with infants and toddlers, and has one of the following: a. Course work with infant and toddler content. b. Degree in a related field. c. Training with infant and toddler content. 3. All staff not meeting education qualifications must have a professional development plan with timelines to meet requirements in 24 months of hire or within 1 year of the spring 2021 monitoring visit. Professional development plans must be written and provided to EHS by July 30, 2021 for currently employed staff, outlining steps for staff to obtain appropriate credentials/qualifications to work in EHS classrooms. Plans must include timelines for completion in accordance with 1302.90(a)(b)(1-6)Personnel Policies- HSPPS. For staff hired after July 1, 2021 who do not meet the education qualifications, a detailed professional development plan will be provided to EHS within 30 days of hire outlining how the staff will obtain the required qualifications. a. A comparable credential for the CDA can be obtained by following the PDW IT Credential Crosswalk for Colorado PDIS 2.0 credential crosswalk along with guidance from the Division of Early Childhood outlining PDIS 2.0 equivalencies for PDIS 3.0. Staff that obtains a minimum of PDIS 3.0 Credential Level II including coursework specific to infants and toddlers which may include ECE 111 or EQIT. A Level II PDIS 3.0 or higher will be counted as meeting the educational qualifications for EHS within 24 months of hire. (approved May 17, 2022) 4. Staff needing to obtain education qualifications for EHS will be eligible for reimbursement for the cost of obtaining their CDA as funds are available through EHS DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 18 training and technical assistance budget. 5. If staff are unable to meet the education qualifications within the designated time period they will not be eligible to work in the EHS classrooms. 6. Staff must keep their CDA current with renewal every three years. 7. Every teacher must attend at least 15 hours of professional development per year. 8. Center must keep a copy of education qualifications for all staff working with EHS children which may include; state teaching license and CDA, an Associates degree, Bachelor of Arts with transcripts in staff files and provide a sample to EHS for monitoring per this agreement. 9. Contracted staff working with EHS children will review and sign a Standard of Conduct annually Payment and Fee Schedule: Contractor shall be compensated for the performance of assigned services as follows: 1. County agrees to pay to Contractor a total of $15,300 per year per toddler space at the Center for up to 5 full-time child-care slots (collectively, “Slots” or individually a “Slot”) starting in August 2023 for 178 school days. Payment will be made in monthly installments; total payment for all Slots shall not exceed $76,500 annually. 2. County will only compensate the Contractor for Slots being occupied by an eligible child, as determined by County, during each month. 3. Contractor or Center shall notify the County within 2 working days of a Slot vacancy. Vacancies of such Slots shall be filled within 30 days. If the Slot is not filled within this time frame, the County will request, and Contractor shall reimburse County, a prorated amount from the monthly payment for the time the Slot remains vacant. 4. County will compensate the Contractor for the purchase of supply items such as diapers, wipes and supplies at the rate of $250 per Slot. Said supply purchases may not exceed $3,000 annually. 5. County will provide funding for Center’s staff training and/or professional development, whose expenses may not exceed $1,000 annually. Practice Based Coaching is a requirement outlined in the Head Start Standards. Center will prioritize staff participation in Practice Based Coaching. 6. Cost of living adjustment (COLA) is incorporated within this agreement from the previous year. Specifically, the COLA awarded to the staff at the Center is equal to $6,009 Contractor will ensure each educator/teacher/staff member at the Center who works directly with EHS children shall receive a minimum 5.6% increase of annual salary. COLA is provided in order to assure compliance with Head Start Performance Standards. 7. Maximum compensation under this Agreement shall not exceed $86,509. DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 19 EXHIBIT B HEAD START PROGRAM PERFORMANCE STANDARDS POLICIES/PROCEDURES Contracted child care centers will have policies and procedures for the following: 1. Suspension and Expulsion of children- Center will have a procedure for handling these circumstances that meets the HSPPS 1302.17 stating that expulsion is prohibited. 2. Active Supervision- Center will have a procedure for meeting active supervision requirements, including reporting requirements 3. Mandated Reporting- Center will have a procedure for handling cases of suspected child abuse and neglect a. Establish a reporting plan to utilize in case of suspected abuse b. Train staff to identify and report abuse to proper agencies annually c. Cooperate with enforcement agencies d. Ensure confidentiality of the individual reporting the abuse FACILITIES Classrooms and indoor spaces 1. Safe, clean, attractive and spacious a. Soft areas b. Open areas for movement c. Clearly defined activities areas (centers) d. Toys and materials are accessible to children on low shelves e. A variety of surfaces outdoors f. Areas for sun and shade play g. A variety of physical activities for outdoors h. Outdoor activities for individual and group 2. Appropriate areas for all program activities such as: a. Food preparation b. Resting and napping areas c. Diapering 3. Classroom arrangement to promote spaces for centers, provide for interaction and prevent running and unattended children. 4. Infants and toddlers must be separate from walkways and areas used by preschoolers at the same time 5. 35 square feet of usable indoor space per child and 75 square feet of usable outdoor space per child 6. Facilities must meet all state licensing requirements 7. Adequate provisions are made for children with disabilities by, having an accessible DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 20 environment, accommodations for special diets, emergency plans and appropriate space 8. Provide a variety of equipment, furniture, and toys that can impact the children in the program, that is safe and durable a. Materials are chosen that are developmentally appropriate for all areas of learning b. Rotate toys to provide a variety and new experiences c. Materials and equipment are inviting for play, child sized and allow children to make choices d. Each infant is to have their own crib e. Walkers are not to be used f. Provide safe, durable storage, low shelves for children's activities and high shelves for adult items g. Toys must be made of non-toxic materials and must be sanitized regularly h. Non-mobile infants should sleep in their own crib on a firm mattress on their back, avoiding the use of fluffy blankets and other soft materials i. Avoiding overdressing infants during play or sleep j. Burping infants during and after feedings, and before they are put to sleep 9. Ensure the facility is free of toxins a. Prohibit the use of tobacco, alcohol, and illegal drugs in center b. Pesticides applied by a licensed exterminator c. Remove children from areas being exterminated and ensure that children cannot touch or mouth surfaces that have been sprayed d. Inspection and removal of any environmental health hazards only by certified or licensed contractors e. Maintain a smoke-free environment Outdoor play areas 10. Outdoor play areas will be safe a. Areas will be fenced preventing exit of children from premises b. Children will be buckled into strollers and seats, and will be supervised at all times c. Outdoor play is fully supervised at all times using active supervision strategies d. Establish and enforce procedure for loading and unloading children from bus and checking to ensure no children are left on the bus Maintenance 11. Provides for maintenance, repair, safety and security of facilities, materials and equipment a. Weekly check of all toys and equipment b. Remove or replace all broken toys and equipment immediately c. Play areas are safe i.e. no broken glass, sharp objects, standing water, etc. d. Monitor entry into the building e. Daily cleaning of indoor and outdoor areas DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 21 f. Check for conditions that present hazards to children, plumbing, electrical, or structural g. If facility is owned by another party, define the landlord responsibilities for maintenance and responsibilities 12. Insure that physical environments are consistent with the health, safety, and developmental needs of the children a. Heating and cooling systems are safe and effective at all times b. No flammable furnishings, materials, or equipment c. Dangerous materials and potential poisons are stored in locked cabinets d. All medications (including those required by staff and volunteers) are labeled, stored under lock and key, and kept out of the reach of children e. Rooms are well lit and provide emergency lighting i.e. Flashlights f. Working fire extinguishers are in accessible locations and staff is trained on their use g. Appropriate number of smoke detectors are installed and tested regularly h. Exits are clearly visible and evacuation routes are marked and posted i. Indoor and outdoor premises are cleaned regularly j. Paint coatings do not contain lead, are in good repair and do not have chipping or peeling paint. k. Minimizing the possibility of injury by: inspection of playground equipment l. Situate equipment so that proper clearance space is available m. Electrical outlets are safety proofed n. Windows and glass doors are adapted to prevent injury to children o. Only approved sources of water are used p. Toilets and handwashing facilities are adequately clean and in good repair and can be reached by children. q. Toilet and diapering areas are separate from food service and other activities r. Handwashing sink is adjacent to diapering table s. Clean and sanitized toilet training equipment is available for children t. Garbage and trash are stored away from children in closed containers and emptied regularly CHILD HEALTH AND SAFETY Group Size and Ratios 4. Ratios and group size are maintained consistently a. An Early Head Start class that serves children under 36 months old has two teachers with no more than eight children, or three teachers with no more than nine children for brief periods. Each teacher is assigned consistent, primary responsibility for no more than four children to promote continuity of care for DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 22 individual children. Active Supervision 1. Supervision is given at all times following the EHS Active Supervision policy Emergency Preparedness 1. Emergency plans are made and posted in clear sight, including first aid procedures and emergency phone numbers 5. Emergency contact list for each child including: names and phone numbers of parents, emergency contact person, child's primary health care professional, immunizations, allergies and parent's written consent for emergency care 6. Posted emergency evacuation plans a. Two planned exit routes b. Unannounced drills, recording the drills and the time it took to evacuate 7. In event of accident or injury to a child, immediately inform family and document the injury on an incident form 8. Program must exclude a child from the program for a short term if: a. Child has a contagious illness as stated from the health department, that could harm the child or other children, this policy needs to be conveyed to parent at enrollment b. Child has an injury that the program cannot accommodate Health and wellbeing 1. Parents will be consulted when a health problem is suspected 2. Program may not exclude a child that is currently enrolled due to a health care reason a. Must make accommodations for the child b. Ensure that parents and health care professionals supply instructions on proper care for the child c. Ensure program has policies, staff training, and equipment to perform necessary health procedures d. Understand child's health needs and parent's concerns, and protect the family's privacy 3. Parents must inform program of special health or safety needs of the child a. Establish and enforce a policy for medication distribution, and storing of medicine b. Medication must be labeled and stored in a locked box i. Medicine is to be labeled by a pharmacist, with the child's first and last name, name of the medication, date medicine was filled, name of the doctor, expiration date, administration, storage and disposal instructions ii. Over the counter medicine with a note from a doctor will have instructions, including the applicable specifications from above c. Medicine is provided in the original child resistant container d. Medicine (including staff medicine) will be stored away from food, in a locked container, (in the refrigerator if it is required) DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 23 e. Medicine will not be used after it has expired f. Medication needs to be transported, an adult will be in charge, making sure the temperature of the medication is controlled 4. A designated trained staff member or nurse administers the medication 5. Parents must fill out a form for medicine distribution, including doctor’s instructions, and parent's written authorization 6. Medication forms are kept in the child's file listing: the time and date medicine was given, amount, name of person administering the medicine, and the dose given 7. Watch for medication reactions, record and contact parents if necessary 8. Staff knowledge of proper ways of handling medications for the safety of the children 9. Ensure that all staff and volunteers are trained to use safety precautions a. Use universal precautions b. Use proper seat belts for vehicles, strollers, car seats, highchairs, swings and infant seats c. Keep firearms, medications, and other hazardous material away from children d. Supervise children at all times 10. Incorporate safety practices into child and parent activities a. Involve the child in making and enforcing rules of safety b. Use teachable moments when someone gets hurt c. Teach children what to do in an emergency 11. Staff and volunteers must wash their hands with warm water and soap a. After diapering or toilet use b. Before handling food c. Whenever hands are contaminated due to blood or other bodily fluids d. After handling animals 12. Staff and volunteers must also wash their hands a. Before and after administering medicine b. Before and after treating a wound c. After assisting a child in the bathroom 13. Non-Porous gloves must be worn when in contact with blood, or other bodily fluids a. At all diaper changes, a clean pair of gloves needs to be used on each child 14. Spills of bodily fluids must be cleaned immediately with disinfectant (red bags, table, changing table) 15. When diapering a child, safety procedures must be used a. Child is safe at all times b. Diaper on a flat, elevated, nonporous surface that is used only for diapering c. Talk to the child while diapering d. Have access to a water source near the changing table e. Change children at regular intervals and when needed f. Minimize the contamination risks i.e. use gloves, and wash hands between DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 24 children, and sanitize the changing table 16. Portable potties must be emptied and disinfected after each use 17. Infant cribs should be placed three feet apart and children should sleep head to foot a. No child is to sleep on an uncovered surface 18. Accessible first aid kits must be available, fully stocked 19. First aid kits must be restocked after each use and inventoried on a regular basis CHILD NUTRITION 1. Each center's food program must meet the nutritional needs for each child a. Programs will serve a variety of foods which consider cultural and ethnic preferences b. Child and Adult Care Food Program (CACFP) will be the primary source of reimbursement for food c. Children in a full day program must receive meals and snacks that provide 1/2 to 2/3 of the child's daily nutritional needs d. In center-based settings, children are to receive breakfast if they have not had breakfast at home e. Parents and community agencies must be involved in planning and evaluating center's nutritional services f. Infants and toddlers are to receive foods appropriate to their needs and feeding skills g. Breast milk is the optimal food for infants h. Cow's milk is not recommended for children under 12 months of age i. Solid foods are introduced between four and seven months of age (after consultation with the primary health provider and parent) j. New foods are introduced one at a time, a week apart to look for allergies k. To avoid choking hazards, Center will not serve the following foods: hot dogs, sausage rounds, whole grapes, hard raw vegetables and fruits uncooked, dried fruit, candy, whole nuts, pretzels, chips, popcorn, marshmallows, gum, spoonfuls of peanut butter, and chunks of meat. Hot dogs, sausage rounds and grapes must be cut lengthwise and across rounds to make pieces small enough and non- circular to prevent choking. Honey will not be served to children under 12 months of age. l. A variety of food is served to broaden each child's food experience m. A small amount of new food is offered with a familiar meal n. Children are prepared for new foods through activities o. Medically-based diets or other dietary requirements are accommodated p. Staff set good examples of eating different foods, and polite behaviors, ideally staff join children in all meals using a family style approach. DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 25 Meals 2. All EHS Children a. Wash hands before and after feeding with soap and water b. Are never be forced to eat c. Nutritious snacks are part of children's daily intake of food d. Serve meals in a pleasant, well-lit, and ventilated area e. Food is not to be used for punishment or rewards f. Sufficient time is allowed for children to eat g. When high chairs are used for infants, security straps are used h. Young infants are held while being bottle fed and not laid down to sleep with a bottle i. Establish eye contact with infants while feeding and talk to the baby j. Providers will cut food into small pieces for young children 3. Infants a. Feed infants when they are hungry and comfort them when they are distressed b. Feeding infants on demand to meet nutritional and emotional needs c. Hold infants in a semi-sitting position with head tilted forward and slightly higher than the rest of the body d. Teachers hold bottle still and at an angle, never prop bottles with an inanimate object e. Ensure that the liquid flows from the bottle f. Burp the infant at a natural break in feeding and at the end of feeding g. Infant cereal is fed with a spoon, as is all infant food 4. Toddlers a. Encourage toddlers to select from a variety of foods b. Milk is served at each meal c. 100% juice is served d. Meals and snacks must be scheduled, but flexible to meet the needs of the children e. Children and adults prepare meals together, cleaning, sharing conversation and sometimes pass food among themselves Dental Health, and Toothbrushing f. Staff promote good dental hygiene after meals g. For dental reasons, children are not to carry bottles around for long periods of time h. Food related activities and leisurely meal times provide opportunities to develop positive attitudes i. Food related activities are provided EDUCATION AND EARLY CHILDHOOD DEVELOPMENT DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 26 1. The contracted program will be required to complete for each child: a. Two parent-teacher conferences each year b. Two home visits per year that include classroom teachers c. Completion of on-going assessments of children 4 times per year and the sharing of completed assessment with parents 2. Invite parents to be involved in the program development by attending 2 parent teacher conferences and 2 home visits per year a. Encourage input from observations at home b. Communicate regularly with parents through conferences, home visits and daily reports c. Staff communicate informally as well as formally with families 3. Program is arranged to meet a variety of children's needs and strengths a. Program is developmentally, culturally and linguistically appropriate b. A variety of supplies and planned activities for group and individual play c. Provide experiences for children to succeed d. Increase the complexity and challenge of activities as children develop e. Identify the children's preferred ways of interacting with the environment f. Develop learning environments that are varied and interesting g. Universality is the key in organizing and planning the environment h. Balance the program with child-initiated activities and teacher directed activities i. Provide opportunities for children to take initiative, make meaningful choices, and learn the consequences of decision-making j. Take opportunities to extend children's thinking, interests and develop problem solving skills k. Assist children in developing decision-making skills l. Allow children to independently use toilet facilities when appropriate m. Toilet training provides opportunities for children to learn: self-control, autonomy, and responsibility n. Milestones for toilet training include: muscle control, emotional readiness, willingness to cooperate, and ability to communicate toilet needs 4. Support each child's learning, experimentation, inquiry, observation, play and exploration a. Support children's cognitive development by posing problems and asking questions b. Have conversations with the children to expand their thinking and learning c. Provide opportunities for children to gain knowledge in areas such as science, social studies, creative arts, numeracy, and language d. Ensure opportunities for creative self-expression through activities, such as art, music, movement, and dialogue e. Support using art materials, engaging in rhythmic activities, and music, stimulate imagination and language through drama and other dialogues DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 27 f. Encourage all language interactions g. Recognize infants' communication skills and respond to their cues h. Allow children processing time to respond and talk to each other and teachers i. Use simple, clear sentences when communicating to young children j. Speak in pleasant tones k. Expand children's language through songs, games, poems and stories l. Engage in dramatic play m. Model appropriate language n. Expand upon rather than correct children's speech o. Set a foundation for reading and mathematics p. Activities should be developmentally appropriate, interesting, engaging and meaningful q. Read and discuss stories everyday r. Have reading and writing material accessible every day s. Plan opportunities for children to hear stories every day t. Encourage oral traditions through storytelling u. Provide opportunities for children to reflect upon experiences v. Provide books and stories with repetitive verses, words, sounds or pictures w. Use rhymes to help children develop an awareness of language sounds x. Show children functional uses of language, (ex. street signs, grocery list) y. Provide objects for counting, and sequencing z. Provide toys that show cause and effect aa. Plan family activities bb. Support the use of libraries and other community resources 5. Promote each child's physical development by: a. Providing sufficient time, indoor and outdoor space, equipment, materials, and adult guidance for active play and movement that support gross motor skills b. Arranging physical space so children have room to roll over, crawl, sit, walk, and test new skills c. Providing climbing structures that are challenging and give opportunities for success d. Providing padded and safe structures for exploration e. Encouraging the use of riding, pushing and pulling toys f. Providing time and space for the development of children's fine motor skills g. Planning experiences for developing motor skills and physical activity through repetition of actions h. Increasing the complexity of manipulative activities i. Fostering self-help skills, like buttoning, lacing, and zipping j. Providing an appropriate environment and adult guidance for children with special needs DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 28 k. Adapting materials and equipment so all children can share activities l. Ensuring equipment and materials are accessible m. Assisting children in using materials n. Integrating all children and enabling them to participate in activities 6. Develop secure relationships in out of home care by having consistent teachers who understand the child's family structure Children with Disabilities and Developmental Delays 1. Services, referrals and resources for children with disabilities will be provided 2. Teachers will integrate strategies from the IFSP goals into lesson planning and individualization 3. Ensure that children receive specialized education and support if needed 4. Enable teachers to include children with disabilities thoroughly into their program 5. Children with special needs require an environment that is responsive and inclusive 6. If a child has an IFSP, use routines and experiences to help achieve those goals 7. Participate in meetings with experts in disabilities to implement IFSP Curriculum and Planning 1. The child care program will provide and implement an evidence-based curriculum that focuses on relationships, respect, and responsiveness a. Curriculum meets individual needs, developmental levels, interests, temperaments, languages, cultural backgrounds, and learning styles b. Program responsiveness to individual children is accomplished through comprehensive curriculum c. Curriculum is intellectually engaging and meaningful d. Implement a curriculum that is compliant with Head Start Performance standards e. Ensure the curriculum is comprehensive, based on child development principles, specific goals and objectives for children's development and learning that is achievable yet challenging f. Ensuring an inclusive and developmentally appropriate curriculum 2. Lesson planning a. Focuses on implementing intentional, purposeful, high-quality teaching practices for children ideally with a collaborative, reflective team approach b. Designing lesson plans with a mix of child lead and adult directed learning experiences which are based upon children’s interests and needs c. Follow an ongoing teaching cycle that utilizes standards and curriculum goals, ongoing monitoring of children’s progress, designing explorations, interactions and instruction, facilitating and documenting learning which is built on a foundation or reflection, inquiry and collaboration. 3. Individualization and Positive Interactions DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 29 a. Safe and secure environment nurtures positive relationships with peers and adults b. Provide trust and emotional security to enable children to explore the environment c. Interact with infants and toddlers by gently holding, talking and gesturing with them d. Provide an emotionally secure and physically safe environment e. Give children choices and provide opportunities for them to do things for themselves f. Provide opportunities for children to explore a variety of sensory and motor experiences g. Honor child and family values, culture, language, diversity, etc. through a strength’s based individualized lens. h. Move infants or reposition them to have a change of scenery i. Change or rotate toys to promote stimulation j. Encourage movements and playfulness k. Engage children in sensory activities l. Interact with children face to face Materials and Activities 1. Materials and activities will be age appropriate, diverse and support ongoing developmental progress, the will include: a. Use pictures of children and their families b. Respond to children's behaviors associated with fears and needs c. Provide opportunities for children to express themselves freely d. Engage children in verbal and nonverbal communication e. Use descriptive language during routine activities f. Support the physical development of children including gross motor skills: grasping, pulling, pushing, crawling, walking and climbing g. Assist children, rather than do the task, when it becomes frustrating h. Recognize developmental milestones that indicate children's changing needs for independence i. Allow children to play and explore objects in a safe environment j. Bring objects and activities to non-mobile children k. Provide open and accessible indoor and outdoor space for children to practice skills l. Create opportunities for fine motor development m. Provide activities that promote grasping, dropping, pulling, pushing, throwing, touching and mouthing n. Provide activities for hand-eye coordination o. Program is supportive of spontaneous learning opportunities p. Plan time for children's involvement in teacher planned activities q. Plan opportunities for children to work alone or with other children DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 30 r. Respond to children's interests and learning styles s. Enable children to develop emerging skills and practice existing skills t. Provide for the development of cognitive skills u. Provide environments that offers experiences which vary in complexity v. Ask questions that have more than one answer to extend children's thinking w. Engage children in creative activities and problem-solving x. Integrate aspects of health, nutrition, and mental health into activities y. These aspects are incorporated into daily experiences: hand washing, brushing teeth, preparing food, and talking about feelings z. Provide an environment of acceptance, and respect aa. Facilitate opportunities for children to develop social skills bb. Nurture children's friendships cc. Model communication with conflict resolution techniques dd. Help children manage stressful situations ee. Provide individual space for each child ff. Use photos, drawings and tape recordings of children and their families gg. Model respect hh. Provide children with opportunities to succeed ii. Encourage individuality and self-awareness jj. Encourage children to resolve their own conflicts kk. Encourage children to do things for themselves Ongoing Monitoring Child Development ll. Program supports each child's individual pattern of development and learning mm. Regularly and continuously observing and recording children's behaviors and progress nn. Knowing each child's capabilities and modes of learning oo. Include parents in ongoing assessments pp. Rearranging the program environment to respond to children's developmental progress qq. Develop and monitor child development and educational goals by utilizing tools such as classroom and child observations, review of ongoing monitoring and or assessments, IFSP goal review, input from family, collaboration with others etc. SOCIAL EMOTIONAL AND MENTAL WELLBEING SERVICES 1. Agencies must work collaboratively with parents a. Request parental observations, information, and concerns about their child's mental health b. Staff will use positive guidance techniques: undesirable behaviors will be discouraged or redirected, anticipation of potential problems, giving the child choices that are acceptable to staff and parents, helping children learn about DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 31 natural consequences, and encouraging respect for the feelings and right of others NEVER USE CORPORAL PUNISHMENT, such as spanking with hand or any implement, slapping, swatting, pulling hair, yanking arm, etc. c. If a child has mental health issues, design the program to be beneficial to the child i.e. make curricula enhancements, implement practices responsive to infants and toddlers and their rapidly changing needs. d. Staff support the social and emotional development of children i. Staff provide an environment that is responsive to children, predictable and consistent, which strengthens a child's confidence and builds trust ii. Staff fosters children's independence iii. Staff promotes the development of self-help skills iv. Staff provide opportunities for language development v. Staff encourage self-control by setting clear, consistent limits and having realistic expectations vi. Staff use positive techniques to assist children to develop self-control, such as modeling expected behaviors, redirecting children, and intervening to enforce consequences for unacceptable or harmful behaviors vii. Staff provide activities daily that challenges children mentally and physically viii. Staff develop clear, and consistent rules ix. Staff reinforce positive social behavior x. Staff encourage the children to learn respect for others feelings and rights xi. Staff encourage children to understand expressions of emotions model respect of others xii. Staff foster positive social behaviors such as cooperating, helping, and turn-taking xiii. Staff discuss the consequences of behaviors and redirect children xiv. Staff plans for routines and transitions so they occur timely and predictable. xv. Staff give children notice to prepare for a change xvi. Staff allow children to participate in routines xvii. Staff minimize waiting time in group setting xviii. Support the social and emotional development of children by providing environments that encourage self-awareness, autonomy and self- expression xix. Affirm each child as an individual xx. Respond to each child's sense of pleasure in their successes xxi. Help children develop emotional security and social relationships CULTURAL AND LINGUISTIC RESPONSIVE PRACTICES DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 32 1. Provide environments that reflect different cultures, each child's primary language, avoid activities that stereotype, and model respect and help children appreciate others a. Provide positive communication with family members encouraging families to volunteer to increase understanding of a child's culture and home routines b. Provide stories from children's own culture c. Provide equipment that demonstrate: gender, family, race, language, and culture d. Program is informed by the community, cultural beliefs, and the language of those being served e. Respect children's developing skills in English and in their home language Dual Language Learners Centers will use the Eagle County EHS Planned Language Approach to support Dual Language Learners (DLL) in the classroom. 1. Provide environments that reflect different cultures and each child's primary language, avoid activities that stereotype, and model respect and help children appreciate others. a. Provide positive communication with family members encouraging families to volunteer to increase understanding of a child's culture and home routines. b. Provide stories from children's culture. c. Provide equipment that demonstrates: gender, family, race, language, and culture. d. The program is informed by the community, cultural beliefs, and the language of those served. e. Respect children's developing skills in English and their home language 2. Staff support and respect each child's home language, culture, and family composition, in ways that support the child's health and well-being a. Staff communicate with children in their home language b. The staff gives children a sense of acceptance by learning keywords from their home language or providing books and other materials that reflect their family's home culture PARENT, FAMILY, COMMUNITY ENGAGEMENT Families are children’s first, longest lasting, and most important teachers, advocates, and nurturers. Positive parenting and strong family engagement is central-- not supplemental-- to promoting children’s healthy development and wellness. This includes social-emotional and behavioral development; preparing children for school; seamlessly transitioning them to kindergarten; and supporting academic achievement in elementary school and beyond. Families’ engagement in children’s learning at home and in early care and education programs can impact lifelong health, developmental and academic outcomes. 1. Center will use a strength-based approach to family engagement a. Be sensitive to parent's expectations 2. Partner with the EHS staff to implement parent committee meetings and learning DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 33 opportunities for families, 3. Agencies must work collaboratively with parents a. Parents are involved in the program: assist in the development and implementation of curricula, part of which is based on relationships, routines, and daily experiences b. Staff discuss with parents how to strengthen nurturing and supportive environments, in the home and program by: smiling, comforting, and reassuring children to promote self-esteem. c. Share observations with parents about child behavior, development, and other issues d. Information on child development should be shared with parents such as: typical development of young children, development of individual children, recognizing and understanding behaviors expressed when children are under stress, assisting parents with separation and attachment issues e. Discuss with parents appropriate, positive response to their child's behaviors f. Provide children with opportunities to succeed g. Staff talk with parents about child rearing practices to support the child and bridge the gap between home and the program DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC 34 EXHIBIT C Insurance Certificate DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC Certificate of Coverage ) 303.722.2600 : www.csdsip.org * 6857 South Spruce Street Centennial, CO 80112 Toll-Free: 800.332.3556 Fax: 303.722.7888 : @CSDSIP THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICY BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER, AUTHORIZED REPRESENTATIVE, AND THE CERTIFICATE HOLDER. 09/25/2023 Member:ROARING FORK SCHOOL DISTRICT RE-1 Nathan MarkhamAttention: Mailing Address:400 Sopris Avenue Carbondale, CO 81623 Policy Number:2301-23-00158 Policy Period:07/01/2023 to 07/01/2024 THIS IS TO CERTIFY THAT THE COVERAGES LISTED BELOW HAVE BEEN ISSUED TO THE MEMBER ABOVE FOR THE POLICY PERIOD INDICATED . NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE COVERAGES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS, DEFINITIONS AND CONDITIONS OF SAID COVERAGE FORMS. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Coverages Limits/Deductibles School Entity Liability Coverage Occurrence Form Each Occurrence, School Leaders Wrongful Act & Employment Wrongful Act $3,000,000 $15,000,000Annual Aggregate Limit Medical Expense (Per Person/ Per Accident)$1,000/$10,000 School Auto Coverage Limit Per Accident $2,000,000Any Auto, Hired and Non-Owned Limit Per Person $5,000Medical Payments Auto Physical Damage Coverage Auto Physical Damage Deductible $1,000 Property Coverage Special Form Building/Business Personal Property Limit $420,175,167 $500,000Property Damage To Premises Rented To You Description of Operations/Locations/Vehicles/Special Items As respects to the Member contracting with Eagle County Head Start for the current school year, but only as respects to the insured's negligence. Cancellation: SHOULD THE ABOVE DESCRIBED POLICY BE CANCELLED BEFORE THE EXPIRATION DATE, WE WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Authorized Representative Certificate Holder: Attn: Leigh Carlson-Hernandez Email: leigh.carlson-hernandez@eaglecounty.us-1 Eagle Department of Human Services - Early Head Start 0020 Eagle County Drive, Suite E El Jebel, CO 81623 DocuSign Envelope ID: 91FB84CE-B2BB-4B92-B9F9-7D9546F60CAC