HomeMy WebLinkAboutC23-351 Jviation, A Woolpert Company_third amendmentEGE Title VI Plan
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AMENDMENT NO. THREE (3) TO CONTRACT
DATED MAY 24, 2022
BETWEEN
JVIATION, A WOOLPERT COMPANY, LLC
AND
EAGLE COUNTY, COLORADO
The Sponsor and the Engineer agree to amend their contract for improvements to the Eagle County Regional
Airport, Gypsum, Colorado dated May 24, 2022 to add the additional services and the associated fees identified in
the Scope of Work for Eagle County Regional Airport dated, October 12, 2023, attached hereto as Exhibit A-3
and incorporated herein by this reference.
NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below,
the parties agree as follows:
The Original Contract shall be amended to include the following provisions:
FEES: The Sponsor agrees to pay the Engineer for the services relating to Title VI Plan (the “Project”) according
to the schedule under Exhibit A-3 in the following manner:
Project Management ....................................................................................................Lump sum of $4,430.00
Research and Data Collection ................................................................................. Lump sum of $11,260.00
Complaint Process .......................................................................................................Lump sum of $2,525.00
Limited English Proficiency Plan ..............................................................................Lump sum of $5,840.00
Community Participation Plan ................................................................................ Lump sum of $12,370.00
Training Program .........................................................................................................Lump sum of $3,250.00
Program Plan Documentation ................................................................................ Lump sum of $10,240.00
TOTAL ...................................................................................................................... Lump sum of $49,915.00
Method of payment shall be as follows:
The Sponsor agrees to make monthly payments based upon the work performed by the Engineer, up to
90 percent of the total cont ract. The final 10 percent of the fee shall be due and payable when the
project final documents have been completed and have been s ubmitted to the Sponsor.
All other terms and conditions of the original contract shall remain in effect.
IN WITNESS WHEREOF, the parties hereto have affixed their signatures this ___________________ day of
2023.
SPONSOR: ENGINEER:
County of Eagle, State of Colorado, by and Jviation, A Woolpert Company, LLC
through its Board of County Commissioners
By: By:
Name: Name: Eric Risner
Title: Title: Vice President
DocuSign Envelope ID: AF360B57-E41F-451D-BF76-1A421A671476
Director of Aviation
3rd
November
David Reid
Eagle County, Colorado
Airport Title VI Plan Project
October 12, 2023
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SCOPE OF WORK
FOR
EAGLE COUNTY REGIONAL AIRPORT
Airport Title VI Plan Project
Gypsum, Colorado
The County of Eagle (Sponsor), as the owner and operator of the Eagle County Regional Airport (Airport or
EGE), is required to maintain and ensure compliance with Title VI of the Civil Rights Act of 1964 and other non-
discrimination authorities. This scope of work describes the consulting services to be provided by Jviation, a
Woolpert company (Jviation), with subconsultant Daniel S. Reimer LLC (together the “Consultant Team”). The
Consultant Team will research, review, and develop, all polices, plans, and forms necessary to meet the Title
VI compliance requirements applicable to the Airport.
1.1 Project Management
Jviation will assist the Sponsor with various project management and contract administrative issues that arise
during the progress of the project, from initiation through project close-out. This effort includes miscellaneous
consultation with the Sponsor to discuss the status of the project; coordination with the project team;
preparation of contract paperwork; coordination of contract approval; maintaining the project schedule; filing
and processing of invoices; and other miscellaneous work items and coordination not captured in specific tasks
noted above. Jviation will initiate consultant services upon execution of the Contract and upon receipt of the
Notice-to-Proceed (NTP). It is anticipated that the duration of the effort will be completed in approximately six
(6) months from receipt of an NTP.
1.2 Project Coordination
Jviation will coordinate with the Sponsor to schedule meetings with Airport concessionaires, airlines and others
as needed. It is anticipated that one (1) virtual site visit will be conducted during the project for data collection
purposes and as directed by the Director of Aviation, attend virtually for one (1) public meeting at the
conclusion of the project.
DocuSign Envelope ID: AF360B57-E41F-451D-BF76-1A421A671476
Eagle County, Colorado
Airport Title VI Plan Project
October 12, 2023
Page 2 of 8
Task Product(s):
Scope of Work, project fee, schedule, and executed contract
• Scheduled monthly coordination calls
• One (1) virtual site visit
• One (1) project presentation
EGE Task Responsibilities:
Actively coordinate with Jviation on the development of the project execution plan
• Establish a project liaison to serve as Jviation’s primary point of contact throughout the project
• Participate in coordination calls, one (1) site visit, and one (1) public meeting
Jviation Task Responsibilities:
• Coordinate with EGE to establish a final scope of work, project schedule, and project fee
• Management of project deliverables
• Coordination of subconsultant
• Schedule ½ hour monthly project coordination calls
• Conduct one (1) virtual site visit
• Attend (1) public meeting virtually
2.1 Local Demographic Information
Jviation will collect local demographic data, input from local partners, service agencies, and/or non-profit
organizations to determine the extent of the required program requirements.
2.2 Programs, Services, and Activities
The Consultant Team will review all airport-related services, programs, and activities to establish if they are
made readily available to and are fairly and adequately distributed among recipients without regard to race,
color, or national origin.
2.3 Limited English Proficiency (LEP)
The Consultant Team will perform the four-factor analysis required by the U.S. Department of Transportation,
Policy Guidance Concerning Recipient’s Responsibilities to Limited English Proficient (LEP) Persons, which
includes: (1) the number or proportion of LEP individuals served or encountered in the Airport’s service area;
(2) the frequency of contact between LEP individuals served or encountered in the Airport’s programs,
activities, or services; (3) the nature and importance of the program, activity, or service provided by the Airport;
and (4) the resources available to the Airport and related costs.
DocuSign Envelope ID: AF360B57-E41F-451D-BF76-1A421A671476
Eagle County, Colorado
Airport Title VI Plan Project
October 12, 2023
Page 3 of 8
2.4 Third Party Document Review
All agreements entered into by the County of Eagle on behalf of the Airport must contain current Title VI and
non-discrimination compliance language. A sampling of documents (leases, contracts, deeds, permits) will be
reviewed by the Consultant Team. Draft compliance language will be provided for each type of agreement.
Additionally, a recommended prioritization of updating agreements for each type of agreement will be
provided to the Airport.
2.5 Summary of Complaints, Investigations, and/or Lawsuits
A summary of all complaints, investigations, and lawsuits naming the County of Eagle alleging discrimination
upon the basis of race, color, or national origin over the past three years will be compiled with the assistance
of the Airport and the County Attorney.
Task Product(s):
• Summary of airport-related services compliance review
• Summary of LEP analysis
• Sample compliance language per contract type and prioritization recommendation
• Summary of any complaints, investigations, and lawsuits related to Title VI discrimination for airport-
related services
EGE Task Responsibilities:
• Provide all requested information regarding airport-related services, third party agreements, and
discrimination-based complaints, investigations, and litigation matters
• Responsible for updating of any third-party agreements; and review and comment on work product in an
expeditious manner
Jviation Task Responsibilities:
• Coordinate with EGE to ensure execution of tasks consistent with EGE’s expectations
• Execute all required tasks in a professional and expeditious manner
3.1 Complaint Tracking
The Consultant Team will assist the Airport to develop a complaint tracking system including those complaints
against the County/Airport, airlines, and concessions.
3.2 Complaint Procedures and Form
The Consultant Team will provide a recommended complaint procedure to ensure an adequate process is
conducted regarding any complaint received. In addition, a recommended complaint form to be utilized by the
Airport to document any complaints will be provided.
DocuSign Envelope ID: AF360B57-E41F-451D-BF76-1A421A671476
Eagle County, Colorado
Airport Title VI Plan Project
October 12, 2023
Page 4 of 8
3.3 Notice Requirements
The Consultant Team will work with the Airport to ensure that appropriate Title VI notices are available and/or
posted as required.
3.4 Monitoring Plan
The Consultant Team will assist the Airport in establishing a monitoring plan for complaints including those
received by Airport staff, airlines, and concessionaires.
Task Product(s):
• Documented complaint procedures and complaint form
• Posting of Title VI notices are required
• Documented monitoring plan
EGE Task Responsibilities:
Provide all information as requested
• Post required Title VI notice
• Implementation of website notice requirements
• Assist in developing a tracking system and monitor for Title VI complaints
• Review and comment on work product in an expeditious manner
Jviation Task Responsibilities:
• Coordinate with EGE to ensure execution of tasks consistent with EGE’s expectations
• Execute all required tasks in a professional and expeditious manner
4.1 LEP Analysis
Based on the four-factor analysis conducted, the Consultant Team will draft a plan for the Airport to provide
reasonable language assistance measures. This will include a review of the Airport’s Emergency Plan and other
relevant service documents.
4.2 Monitoring Plan
The Consultant Team will assist the Airport in establishing a monitoring plan to ensure updating of the LEP plan
on a regular basis.
DocuSign Envelope ID: AF360B57-E41F-451D-BF76-1A421A671476
Eagle County, Colorado
Airport Title VI Plan Project
October 12, 2023
Page 5 of 8
Task Product(s):
• Documented Limited English Proficiency Plan
• Documented monitoring plan
EGE Task Responsibilities:
• Provide all requested information regarding airport service-related program documents
• Assist in developing a monitoring system for the Airport to monitor LEP compliance
• Provide all information as requested
• Review and comment on work product in an expeditious manner
Jviation Task Responsibilities:
• Coordinate with EGE to ensure execution of tasks consistent with EGE’s expectations
• Execute all required tasks in a professional and expeditious manner
5.1 Community Participation Plan
The Title VI Plan requires the inclusion of a Community Participation Plan (CCP) that documents methods used
by the Airport to provide information and gain input by stakeholders and communities affected by the Airport’s
projects or operations. Jviation will work with EGE to develop and document the CCP.
5.2 Monitoring Plan
The Consultant Team will assist the Airport in establishing a monitoring plan to ensure updating of the CCP plan
on a regular basis.
Task Product(s):
• Documented Community Participation Plan
EGE Task Responsibilities:
• Provide all requested information regarding existing tracking systems for airport-related services
• Review and comment on work product in an expeditious manner
Jviation Task Responsibilities:
• Coordinate with EGE to ensure execution of tasks consistent with EGE’s expectations
• Execute all required tasks in a professional and expeditious manner
DocuSign Envelope ID: AF360B57-E41F-451D-BF76-1A421A671476
Eagle County, Colorado
Airport Title VI Plan Project
October 12, 2023
Page 6 of 8
6.1 Training Program
The Title VI Plan will require annual training of all Airport employees regarding the Title VI Program, the LEP
Plan and the Community Participation Plan. A PowerPoint training presentation for use by the Airport will be
provided.
6.2 Monitoring Plan
The Consultant Team will work with the Airport to review existing tracking systems and identify a tracking
process for the Airport to ensure adequate training has been provided to all Airport employees, airline s, and
concessionaires on an ongoing basis.
Task Product(s):
• PowerPoint training presentation
• Updated existing training tracking system for Title VI training
• Documented monitoring plan
EGE Task Responsibilities:
• Provide all requested information regarding existing tracking systems for airport-related services
• Review and comment on work product in an expeditious manner
Jviation Task Responsibilities:
• Coordinate with EGE to ensure execution of tasks consistent with EGE’s expectations
• Execute all required tasks in a professional and expeditious manner
7.1 Policy Statement
The Title VI Program must be reviewed and adopted by the County Council. The Consultant Team will provide
a recommended policy and program with documentation of all essential program components.
7.2 Plan Documentation
The Consultant Team will document the following plan elements: policy statement, organizational chart;
program narrative; training summary; description of review efforts; summary of contract compliance; LEP
analysis; LEP Plan; Community Participation Plan; complaint tracking summary; complaint procedure and form;
summary of Environmental Justice analysis; and a summary of complaints, investigations or lawsuits alleging
discrimination upon the basis of race, color, or national origin during the past three years.
DocuSign Envelope ID: AF360B57-E41F-451D-BF76-1A421A671476
Eagle County, Colorado
Airport Title VI Plan Project
October 12, 2023
Page 7 of 8
7.3 Public Meeting and Adoption
The Consultant Team will provide a draft policy and program for consideration and adoption by the Eagle
County Board of County Commissioners. In additional, the Consultant Team will be available virtually to present
the project summary during a public meeting for consideration by County Commissioners. The Airport will be
responsible for the scheduling, advertising, adoption documentation, and process are required by Eagle
County.
Task Product(s):
• Policy Statement
• Title VI Plan documentation
• Program presentation
EGE Task Responsibilities:
• Coordinate scheduling the public hearing; provide all required elected officials briefing and adoption
materials
• Review and comment on work product in an expeditious manner
Jviation Task Responsibilities:
• Present a program summary for the elected officials; will provide a Title VI documented plan
• Coordinate with EGE to ensure execution of tasks consistent with EGE’s expectations
• Execute all required tasks in a professional and expeditious manner
DocuSign Envelope ID: AF360B57-E41F-451D-BF76-1A421A671476
Eagle County, Colorado
Airport Title VI Plan Project
October 12, 2023
Page 8 of 8
FEE FOR SERVICES
SUMMARY FEE PROPOSAL (LUMP SUM) Contract Hours
Total Cost
1.0 Project Management 18 $ 4,430.00
2.0 Research and Data Collection 56 $ 11,260.00
3.0 Complaint Process 9 $ 2,525.00
4.0 Limited English Proficiency Plan 21 $ 5,840.00
5.0 Community Participation Plan 46 $ 12,370.00
6.0 Training Program 12 $ 3,250.00
7.0 Program Plan Documentation 45 $ 10,240.00
Total 201 $ 49,915.00
DocuSign Envelope ID: AF360B57-E41F-451D-BF76-1A421A671476
