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HomeMy WebLinkAboutC23-344 CDPHE_immunizations and vaccinesDocuSign Envelope ID: D190678C-766D-4EAF-9A41-8C6B101871FA OPTION LETTER #1 State Agency: Original Contract Number: Colorado Department Of Public Health and Environment 2024*0026 4300 Cherry Creek Drive South Denver, Colorado 80246 Contractor: Option Letter Contract Number: Board of County Commissioners of Eagle County 2024*0026 Option Letter #1 (a political subdivision of the state of Colorado) 500 Broadway Eagle CO 81631-0850 for the use and benefit of the Eagle County Public Health Agency 551 Broadway Eagle CO 81631 Contract Performance Beginning Date: Current Contract Expiration Date: July 1, 2023 June 30, 2024 CONTRACT MAXIMUM AMOUNT TABLE Document Contract Federal State Funding Other Term (dates) Total Type Number Funding Amount Funding Amount Amount Original 2024*0026 $22 401.00 $$65,988.00 $0.00 07/01/2023- Contract 06/30/2024 $88,389.00 Option Letter #1 2024*0026 $3,906.00 $0.00 $0.00 11/03/2023- $3,906.00 06/30/2024 Current Contract Maximum $92,295.00 Cumulative Amount Page 1 of 3 Option Letter Contract Number: 2024*0026 Option Letter #1 Ver 27.01.20 DocuSign Envelope ID: D190678C-766D-4EAF-9A41-8C6B101871FA 1) OPTIONS A. Option to change quantity of services under the Contract 2) REQUIRED PROVISIONS: A. In accordance with Section 5Bv of the Original Master Task Order Contract referenced above, the State hereby exercises its option to increase the quantity of the services at the rates stated in the Original Task order Contract, as amended. Exhibit C, Budget. Exhibit C Budget is deleted and replaced in its entirety with Exhibit C, Budget, attached to this Option Letter, for the following reason: to add funds for immunization core services activities. B. The Parties now agree to modify Exhibit D, Federal Provisions. Exhibit D, Federal Provisions, is deleted and replaced in its entirety with the Exhibit D, Federal Provisions, attached to this Option Letter, for the following reason: to reflect changes to the federal award identification information. C. The Contract Maximum Amount table is deleted and replaced with the Current Contract Maximum Amount table shown above. 3) OPTION EFFECTIVE DATE: A. The effective date of this Option Letter is upon approval of the State Controller or November 3, 2023, whichever is later. Page 2 of 3 Option Letter Contract Number: 2024*0026 Option Letter #I Ver 27.01.20 DocuSign Envelope ID: D190678C-766D-4EAF-9A41-8C6B101871FA SIGNATURE PAGE STATE OF COLORADO In accordance with §24-30-202 C.R.S., this Option is not Jared S. Polis, Governor valid until signed and dated below by the State Controller or Colorado Department of Public Health and Environment an authorized delegate. Jill Hunsaker Ryan, MPH, Executive Director STATE CONTROLLER Robert Jaros, CPA, MBA, JD DocuSigned by: b So, hl. ,6v-c,Vln. 2EDF870A1A7D4FC... By: Signature Lisa McGovern Name of Executive Director Delegate Procurement & Contracts Section Director Title of Executive Director Delegate 2023-10-25 Date: DocuSigned by: �aln Inc {ft S (0-7t n b SCA04B14546748A... By: Signature 3annette scarpino Name of State Controller Delegate chief Financial officer Title of State Controller Delegate 2023-10-30 Option Effective Date: -- Signature Page End -- Page 3 of 3 Option Letter Contract Number: 2024*0026 Option Letter #1 Ver 27.01.20 DocuSign Envelope ID: D190678C-766D-4EAF-9A41-8C6B101871FA EXHIBIT C To Original Contract Number: 2024*0026 Original Budget Immunization Core Activities - Eagle Federal Funds $22,401 State Funds $65,988 Total Amount $88,389 Additional Funds Federal Funds —Additional $ 3,906 Total Amount $ 3,906 Revised Budget Federal Funds $26,307 State Funds $65,988 Total Amount $92,295 Option Letter Contract Number: 2024*0026 Option Letter #1 DocuSign Envelope ID: D190678C-766D-4EAF-9A41-8C6B101871FA Exhibit D Federal Provisions - CDC-RFA-IP19-1901 Immunization and Vaccines for Children For the purposes of this Exhibit only, Contractor is also identified as "Subrecipient." This Contract has been funded, in whole or in part, with an award of Federal funds. In the event of a conflict between the provisions of these Supplemental Provisions for Federal Awards, the Special Provisions, the Contract or any attachments or exhibits incorporated into and made a part of the Contract, the Supplemental Provisions for Federal Awards shall control. In the event of a conflict between the Supplemental Provisions for Federal Awards and the FFATA Supplemental Provisions (if any), the FFATA Supplemental Provisions shall control. 1) Federal Award Identification. a. Subrecipient: Eagle County Public Health Agency b. Subrecipient Unique Entity Identification Number: • SAM Unique Entity ID (UEI): GDBIEPFH8JR9 c. The Federal Award Identification Number (FAIN) is NH23IP922600 d. The Federal award date is 7/l/2023. e. The subaward period of performance start date is 07/01/2023 and end date is 12/31/2024. f. Federal Funds: Federal Budget Period Total Amount of Federal Funds Awarded Amount of Federal Funds Obligated to CDPHE 7/1/2023 - 12/312024 $10,279,050.00 $4,899,097.00 g. Federal award title of project or program: Immunization and Vaccines for Children. h. The name of the Federal awarding agency is: The Department of Health and Human Services — Centers for Disease Control and Prevention and the contact information for the awarding official is Hilary Oliphant, 4770 Buford Highway, Chamblee, GA 30341,770- 433-3973; the name of the pass -through entity is the State of Colorado, Department of Public Health and Environment (CDPHE), and the contact information for the CDPHE official is Heather Roth, 4300 Cherry Creek Drive South, A-3, Denver, Colorado 80246 303-692- 2289. i. The Catalog of Federal Domestic Assistance (CFDA) number is # 93.268 and the grant name is Immunization and Vaccines for Children. j. This award is not for research & development. k. Subrecipient is not required to provide matching funds. In the event the Subrecipient is required to provide matching funds, Section 8 of this Attachment applies. 1. The indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR §200.414 Indirect (F&A) costs) is pre -determined based upon the State of Colorado and CDPHE cost allocation plan. Option Letter Contract Number: 2024*0026 Option Letter #1 Page 1 of 4 Ver. 25.02.20 DocuSign Envelope ID: D190678C-766D-4EAF-9A41-8C6B101871FA 2) Subrecipient shall at all times during the term of this contract strictly adhere to the requirements under the Federal Award listed above, and all applicable federal laws, Executive Orders, and implementing regulations as they currently exist and may hereafter be amended. 3) Any additional requirements that CDPHE imposes on Subrecipient in order for CDPHE to meet its own responsibility to the Federal awarding agency, including identification of any required financial and performance reports, are stated in the Exhibits. 4) Subrecipient's approved indirect cost rate is as stated in the Exhibits. 5) Subrecipient must permit CDPHE and auditors to have access to Subrecipient's records and financial statements as necessary for CDPHE to meet the requirements of 2 CFR §200.331 Requirements for pass - through entities, §§ 200.300 Statutory and National Policy Requirements through §200.309 Period of performance, and Subpart F—Audit Requirements of this Part. 6) The appropriate terms and conditions concerning closeout of the subaward are listed in Section 16 of this Attachment. 7) Performance and Final Status. Subrecipient shall submit all financial, performance, and other reports to CDPHE no later than 45 calendar days after the period of performance end date or sooner termination of this Contract containing an evaluation and review of Subrecipient's performance and the final status of Subrecipient's obligations hereunder. 8) Matching Funds. Subrecipient shall provide matching funds as stated in the Exhibits. Subrecipient shall have raised the full amount of matching funds prior to the Effective Date and shall report to CDPHE regarding the status of such funds upon request. Subrecipient's obligation to pay all or any part of any matching funds, whether direct or contingent, only extends to funds duly and lawfully appropriated for the purposes of this Contract by the authorized representatives of the Subrecipient and paid into the Subrecipient's treasury or bank account. Subrecipient represents to CDPHE that the amount designated as matching funds has been legally appropriated for the purposes of this Contract by its authorized representatives and paid into its treasury or bank account. Subrecipient does not by this Contract irrevocably pledge present cash reserves for payments in future fiscal years, and this Contract is not intended to create a multiple -fiscal year debt of the Subrecipient. Subrecipient shall not pay or be liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except as required by Subrecipient's laws or policies. 9) Record Retention Period. The record retention period previously stated in this Contract is replaced with the record retention period prescribed in 2 CFR §200.333. 10) Single Audit Requirements. If Subrecipient expends $750,000 or more in Federal Awards during Subrecipient's fiscal year, Subrecipient shall procure or arrange for a single or program -specific audit conducted for that year in accordance with the provisions of Subpart F-Audit Requirements of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31 U.S.C. 7501-7507). 2 CFR §200.501. 11) Contract Provisions. Subrecipient shall comply with and shall include all of the following applicable provisions in all subcontracts entered into by it pursuant to this Contract: a. Office of Management and Budget Circulars and The Common Rule for Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, as applicable; b. when required by Federal program legislation, the "Davis -Bacon Act", as amended (40 U.S.C. 3141-3148) as supplemented by Department of Labor Regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"); Option Letter Contract Number: 2024*0026 Option Letter #1 Page 2 of 4 Ver. 25.02.20 DocuSign Envelope ID: D190678C-766D-4EAF-9A41-8C6B101871FA c. when required by Federal program legislation, the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building of Public Work Financed in Whole or in Part by Loans or Grants from the United States"). d. 42 U.S.C. 6101 et sue, 42 U.S.C. 2000d, 29 U.S.C. 794 (regarding discrimination); e. the "Americans with Disabilities Act" (Public Law 101-336; 42 U.S.C. 12101, 12102, 12111 - 12117, 12131 - 12134, 12141 - 12150, 12161 - 12165, 12181 - 12189, 12201 - 12213 and 47 U.S.C. 225 and 47 U.S.C. 611); f. when applicable, the Contractor shall comply with the provisions of the "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments" (Common Rule); g. The Federal Funding Accountability and Transparency Act of 2006 (Public Law 109-282), as amended by §6062 of Public Law 110-252, including without limitation all data reporting requirements required there under. This Act is also referred to as FFATA. h. Contractor shall comply with the provisions of Section 601 of Title VI of the Civil Rights Act of 1964, as amended. i. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 comply with the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity: (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor. j. where applicable, Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). k. if the Federal award meets the definition of "funding agreement" under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into an agreement with a small business firm or nonprofit organization, comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 1. the Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. m. if applicable, comply with the mandatory standards and policies on energy efficiency contained within the State of Colorado's energy conservation plan issued in compliance with the Energy Policy and Conservation Act, 42 U.S.C. 6201. n. the Contractor and all principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; the Contractor and all principals shall comply with all applicable regulations pursuant to Executive Order 12549 (3 CFR Part 1986 Comp., p. 189) and Executive Order 12689 (3 CFR Part 1989 Comp., p. 235), Debarment and Suspension; and, o. the Contractor shall comply where applicable, the Byrd Anti -Lobbying Amendment (31 U.S.C. 1352). Option Letter Contract Number: 2024*0026 Option Letter #1 Page 3 of 4 Ver. 25.02.20 DocuSign Envelope ID: D190678C-766D-4EAF-9A41-8C6B101871FA 12) Compliance. Subrecipient shall comply with all applicable provisions of The Office of Management and Budget Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), including but not limited to these Supplemental Provisions for Federal Awards. Any revisions to such provisions automatically shall become a part of these Supplemental Provisions, without the necessity of either party executing any further instrument. CDPHE may provide written notification to Subrecipient of such revisions, but such notice shall not be a condition precedent to the effectiveness of such revisions. 13) Procurement Procedures. Subrecipient shall use its own documented procurement procedures which reflect applicable State, local, and Tribal laws and regulations, provided that the procurements conform to applicable Federal law and the standards identified in the Uniform Guidance, including without limitation, §§200.318 through 200.326 thereof. 14) Certifications. Unless prohibited by Federal statutes or regulations, CDPHE may require Subrecipient to submit certifications and representations required by Federal statutes or regulations on an annual basis (2 CFR §200.208). Submission may be required more frequently if Subrecipient fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to CDPHE at the end of the Contract that the project or activity was completed or the level of effort was expended. 2 CFR §200.201(b)(3). If the required level of activity or effort was not carried out, the amount of the Contract must be adjusted. 15) Event of Default. Failure to comply with the Uniform Guidance or these Supplemental Provisions for Federal Awards shall constitute an event of default under the Contract pursuant to 2 CFR §200.339 and CDPHE may terminate the Contract in accordance with the provisions in the Contract. 16) Close- Out. Subrecipient shall close out this Contract within 45 days after the End Date. Contract close out entails submission to CDPHE by Subrecipient of all documentation defined as a deliverable in this Contract, and Subrecipient's final reimbursement request. If the project has not been closed by the Federal awarding agency within 1 year and 45 days after the End Date due to Subrecipient's failure to submit required documentation that CDPHE has requested from Subrecipient, then Subrecipient may be prohibited from applying for new Federal awards through the State until such documentation has been submitted and accepted. 17) Erroneous Payments. The closeout of a Federal award does not affect the right of the Federal awarding agency or CDPHE to disallow costs and recover funds on the basis of a later audit or other review. Any cost disallowance recovery is to be made within the record retention period. EXHIBIT END Option Letter Contract Number: 2024*0026 Option Letter #1 Page 4 of 4 Ver. 25.02.20