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HomeMy WebLinkAboutC23-259 IGA ERWSD_Hillcrest RoundaboutDocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA Eagle County, CO 202311236 Regina O'Brien 08/14/2023 Pgs: 15 10:11:09 AM REC: $0.00 DOC: $0.00 INTERGOVERNMENTAL AGREEMENT TO SELL AND PURCHASE PROPERTY FOR THE HILLCREST ROUNDABOUT BETWEEN THE EAGLE RIVER WATER AND SANITATION DISTRICT AND EAGLE COUNTY, COLORADO This INTERGOVERNMENTAL AGREEMENT TO SELL AND PURCHASE PROPERTY ("Agreement"), is executed this 8th day of August _,,2023 by and between the EAGLE RIVER WATER & SANITATION DISTRICT, a political subdivision of the State of Colorado, (hereinafter "ERWSD") and EAGLE COUNTY, COLOR.ADO a body corporate and politic, by and through its Board of County Commissioners (hereinafter the "County"). (ERWSD and County being singularly referred to as "Party" and jointly referred to as "Parties"). RECITALS WHEREAS, ERWSD is the owner of that property located at 32001 Highway 6, Edwards, CO 81632 (the "Property"); and WHEREAS, the County plans to construct a roundabout at the intersection of Hillcrest Drive and Highway 6 in Edwards (the "Project"); and WHEREAS, the County has requested to buy from ERWSD, and ERWSD has agreed to sell to the County, 316 square feet of the Property as shown on Exhibit A (the "Site"), attached hereto and incorporated herein, for use by the County as right-of-way; and WHEREAS, the County desires to use approximately 15,082 square feet of the Property as shown on Exhibit B for a temporary construction easement ("Temporary Easement"); and WHEREAS, the County is required by the Colorado Department of Transportation to relocate the existing access to the Property to a location approximately 225 feet east along Highway 6 to provide adequate spacing between the roundabout and the access to Property; and WHEREAS, the relocation of the existing access will require the additional work to relocate existing facilities including but not limited to the existing driveway gate, associated fence, electrical work to relocate block heaters and motor wiring to the gate at its new location (collectively, the "Work"); and WHEREAS, the County will pay ERWSD for the cost of the Work, and ERWSD will contract for the Work; and WHEREAS, the quote to relocate the gate and associated fence from Strategic Fence & Wall Company is $16,250.00 and is dated February 9, 2023, see Exhibit C; and WHEREAS, the quote to perform the electrical work from Tri Phase Electric Company is $61,331.00 and is dated February 22, 2023, see Exhibit D; and DocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA WHEREAS, the Work is scheduled to occur in Spring 2024, in conjunction with the start of the Project; and WHEREAS, the Parties anticipate ERWSD will incur an estimated $11,637 in costs for owner management, oversight time, and self -performed labor, materials, and equipment to prepare the Site for the Project ("Site Preparation Costs"); and WHEREAS, the County will pay such consideration to ERWSD for acquisition of the Site, the Temporary Easement, the Work, and the Site Preparation Costs as set forth herein; and WHEREAS, the Parties have the legal authority to enter into this Agreement pursuant to Article XIV, Section 18 of the Colorado Constitution and C.R.S. § 29-1-203. NOW, THEREFORE, in consideration of the following promises, ERWSD and County agree as follows: 1) Consideration. a) As consideration for the sale of the Site, the County will pay to ERWSD a total of $137,000 as outlined in the Summary of Just Compensation as follows ("Just Compensation"): i. $10,270 for the purchase price of the Site; ii. $49,017 for the Temporary Easement; and iii. $77,751 for the Work as set forth in Exhibits C and D. iv. The compensation package was rounded to $137,000 and does not exactly match the sum of items i through iii above per CDOT Right of Way Acquisition Guidelines. b) The County will also pay to ERWSD $11,637.00 for the Site Preparation Costs. c) In the event that the total cost of the Work, exceeds the quoted amount, the County will reimburse ERWSD for the difference. In the event that the total cost of the Work, is less than the quoted amount, ERWSD will reimburse the County for the difference. In the event that the total cost of the Site Preparation Costs exceeds $11,637.00, the County will reimburse ERWSD for the difference. In the event that the total cost of the Site Preparation Costs, is less than the quoted amount, ERWSD will reimburse the County for the difference. 2) Temporary Easement. The County will provide ERWSD with written notice at least 30 days before it desires to begin using the Temporary Easement. In the event that the County desires to use the Temporary Easement for more than 12 months, the County will pay to ERWSD an additional $4,085 per month for such use, provided that the County may not use the Temporary Easement for more than 18 months without prior written consent from ERWSD, which consent can be withheld in ERWSD's sole discretion. 2 DocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA 3) Post -Construction Responsibilities. Following completion of the Work, ERWSD will inspect the gate, fence, and electrical work. Following acceptance of the Work by ERWSD, any post -construction issues will be the responsibility of ERWSD to resolve with the installation contractor(s). 4) Term of Agreement. The term of this Agreement shall be from the date of full execution by both Parties until the Work and Project have been constructed and accepted by both ERWSD and the County. 5) Notices. Any formal notice, demand or request pursuant to this Agreement shall be in writing and shall be deemed properly served, given or made, if delivered in person or sent by certified mail postage prepaid to the Parties at the addresses listed below. Each Party by notice sent pursuant to this paragraph may change the address to which further notices should be sent. To the County: Eagle County Senior Staff Engineer Attention: Rickie Davies P.O. Box 850 Eagle CO, 81631 Facsimile: 970.328.8789 Phone: 970.328.3567 With a Copy to: Eagle County Attorney 500 Broadway P.O. Box 850 Eagle, CO 81631 Facsimile: 970.3 28.8699 Phone: 970.328.8685 To ERWSD: Eagle River Water & Sanitation District Attention: Jeffrey Schneider 846 Forest Road Vail, CO 81657 Facsimile: 970.476.4089 Phone: 970.477.5415 6) Amendment. This Agreement may be amended only by a written document signed by the Parties. 7) Severability. In the event that any of the commitments or conditions of this Agreement or their application shall be held invalid as to any person, entity or circumstance by any court having competent jurisdiction, the remainder of this Agreement and the application in effect DocuSign Envelope ID: 926659D0-4F7F43FA-9B5F-D2F9D2DD79DA of its terms, covenants or conditions to such persons, entities or circumstances shall not be affected thereby. 8) Entire Agreement. This Agreement embodies the complete agreement between the Parties regarding the subject matter herein and supersedes all prior agreements and understandings, if any. 9) Section Headings. The section headings in this Agreement are inserted for convenience and are not intended to indicate completely or accurately the contents of the Sections they introduce, and shall have no bearing on the construction of the Sections they introduce. 10) No Third -Party Beneficiaries. The Parties to this Agreement do not intend to benefit any person not a party to this Agreement. 11) Venue, Jurisdiction, and Applicable Law. Any and all claims, disputes, or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed, interpreted under, and governed by the laws of the State of Colorado. 12) Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve .the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. § 24-71.3-101 to 121. 13) Duly Authorized Signatories. By execution of this Agreement, the undersigned each individually represents that he or she is duly authorized to execute and deliver this Agreement on behalf of the respective Party. [Signature pages follow] 4 DocuSign Envelope ID: 926659D04F7F43FA-9B5F-D2F9D2DD79DA IN WITNESS WHEREOF, ERWSD and the County have executed this Agreement this �h day of 2023. BRIAN THOMPSON NOTARY PUBLIC - STATE OF COLORADO NOTARY ID 20224023764 MY COMMISSION EXPIRES JUN 16, 2026 STATE OF COLORADO COUNTY OF EAGLE ERWSD: Eagle River Water and Sanitation District, a quasi - municipal corporation and political subdivision of the State of Colorado By: Sirs gew.2 u. Name: IV Title: J eMeral an�ncv ss. The foregoing instrument was acknowledged before me this _ day of July, 2023, by Siri Roman, as General Manager of the Eagle River Water & Sanitation District. My commission expires:E Notary Public DocuSign Envelope ID: 926659D0-0F7F-03FA-9B5F-D2F9D2DD79DA COUNTY: County of Eagle, State of Colorado, by and through its Board of County Commissioners II Do''c/Iu5lgn by - By : Z &MI, Name: %at Vaftff4 ?er-Henry Title: Chair ATTEST: UocuSigned by: BY: ��IAa (9- I%M Clerk to the oar of County Commissioners DocuSlgn Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA Exhibit A Site 7 DocuSign Envelope ID: 926659D0-4F7F43FA-9B5F-D2F9D2DD79DA EXHIBIT A - SITE i i Revisions Colorado Department of Transportation SheetEAGLE COUNTY �FELSBURG ®G,c l tun i.nfith street EA LORADO . Room 317 500 BROADWAY STREET ( IH O LT & Cram Junction CO BISOI EAGLE, COLORADO 81531 ._.- .ULLEVµIG Phone 970-a93-B221 uoo s. FkWers Orean CWe, SRE 1680 Region 3 Right of Way DCH EACLE courm (970)328-e600 Gre.M dM1ta9..00 80111 1m1eYoe. 'co�e� 'lID5W MsT am30&2 0 �\ 817 \ x._ 4,p G 9's�yZny by ��d, RoJ! TE-1 -4U7• Calvary Chapel Veil Valley � o•4'P �r� 4b B19 30 _ Rec. 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TIETE-2:414TO701 a>ee(swto or S56'06'11 E 226.26' re'Rwy aarr Raw. e t Ree. Ab. 91M5s (Ab meter and 0ourer w Amm�riwr ryra.:neie Are/iwr atr0y me.rar/n a/nrc aorm.a.rry ,eyrroi wor ere i ux N P.O.B. TIE TABLE PARCEL 3 The a.a,U.ns ar. P.O.B. TIERWJ, TEJ: fOB TO 701 rat.d n th. TtB. c.[t..nP. am are located elmrely .Ithin e.I.Blq S44'34'51"E 441.87' vab9. right-et-..y. Cm/e 15.,A* 0'a" A W. Eeiemen/ R.r. Ma. 7SO774 rmer/An aS S oad per/a.'r A;w em/or.Fs ea'N+iw-fM+'e ✓aWy Seilelfia Lis/rs/ Ry»ro!-troy ,ar. na souse /AGkrerf a err/m9 !De/-o/-"ayl Cm/eKx 15'AbNdGm R4N/row y SE 1/e SEC770AI36, Rae. ? 7:45., R.83JY., 67BP.b1. /oe:fA:" U S. I a-'r+/M 140/11-wy/ N070 49'12"W 31.60' N52044'50"W µ 128.04' o }y pV m SCALE 1150' \C Ce &,*ya 10'L3,per CbVV. Val.S..?olnn Mrflc'R.O W. Rec. A6's. 457707 & 489091 1 � qee� 1 Foe '9j•1ar�"eri DWI f I � RW-3 TE-3 "Eagle River Water end � Santla90n District i i IJo_ Rea No. 680917 —S200 58'26"E 18.17' 1 416 rSO2'37111"W 65.47' ,�S02037'11"W 65.07' \ CmAMMe 10, RW-3 S—Yr y Serer Easemen/ Rec. bte S5945e 417 \ SSga S34036'08"E TE-3 25.14I N87043'44"W J 412 IVZ�, cen/e.Fre Zo•s 7a-y s<.w � \78.53� 4T4. . aae Mb/a Lme Earmrm( Rea DocuSlgn Envelope ID: 926659DO-4F7F-43FA 9B5F-D2F9D2DD79DA Exhibit B Temporary Easement _ DocuSign Envelope ID: 926659D0-4F7F43FA-9B5F-D2F9D2DD79DA HIBIT B - TEMPORARY EASEMENT aneat Kevlstons Right of Wa Plans Colorado Department of Transportation ° EAGLE COUNTY MUSURG ooL)cF 222 South 61h 5Vee1 COLORADO?HOLT & oq?'.•'o:1ii; Rsir PLAN SHEET Room J17 500 BROADWAY STREET •,o reject Number: Grind Juncaen CO e1501 EAGLE, COLOflADO a1631 �,• VLLEVIG o'aT L Phone: Wo-fia�-6224 6a005. 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N 128.041 7e ni"r rM.rYAn a9. a wrd eenrw4,e eo'yper Ee9, ewer N87°43'44"W 412 s mr4W ar/nee aa'.r9r-war N>Da -\'- ,we.Aksarrse - cR/wAxM' raet1r5o•,w. n wrMe9 npRyironr-r°-i. rw/°r o 48.44' N63°45'39"W82 —7is 80.05, A° >F e SE 1/4 SEC770N 36, fw Ab.n i1596e9 CM/erM' s 10'SawY Sexes ) 16 02 2 7Ae�us 4 scALs 1'=50' 745., R.93Y, 67NP5, 853 y Rea AA q. . DocuSign Envelope ID! 926659DO-4F7F-43FA-9B5F-D2F9D2DD79DA 1............. ....y.......... u. ......uy....u...... 222 S"ulh 6ih Street Raom ]1] Phone: 9]0-6"81- 22{Sal IL Region 3 Right of Way DCH 11 EAGEcoVNTY EAGLE couNry COLORADO 500 BRBABWAY STREET EAGLE. COLORAeB e1631 (e]o)aza-Bsoo �FELSBURG IHOLT a ��'wLLEViG uws.FkEbn Gm.cld.mlwo GraanWa dAflago.CG BD111 106WE9T amAaaun �ucemn. RW-3 TE-3 \ Eagle River Water and Sanitation District Rec. No. 860917 S56" 53'31"E / 7e7.19' N41" 35'49"E T.4&, SBB"57'39"E e� � I P N I 4 Bk. 670, Pg. 456 (Parcels B, C, and 0-1) I I Cn! � ?O'Eo¢e A3'ver I Surf y Serer Eosemel n!! I I G I � Nx. No. 659tJ9 I I I I 112 I � d I ��a =e, ••.__off" o CONSTRUCTION ALIGNMENT CURVE TABLE CURVE RADIUS DELTA LENGTH C1 800.00, 04.4342" 66.02' C2 100.00' 16'3T21" 29.01' C3 100.00' 17'59'50" 31.41' C4 800.00' 05'49'26" 81.32' C5 1D0.00' 16'37'33" 29.02' Rec. No. 201808274 s11r%, SEC77ON31, 7:45., R 8es , 6THPM. PUTO d ."«B m . 2,972.20' WC NE q, SECTION 7, c rrIca2za;f ro y7t..:g a RWY, SEC770N6. T.5S., R.83W., 6TNP.A/. ti°,pwad"",ter. sos e r• �:, . T.55., R.BPW„ 6TNP.M. DocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA Exhibit C Estimate of Cost to Relocate the Gate and Associated Fence DocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA EXHIBIT C - ESTIMATE COST TO RELOCATE THE GATE AND ASSOCIATED FENCE STRATEGIC FENCE & WALL COMPANY P.O. BOX 9376 1 BRECKENRIDGE, CO 80424 1 PHONE (970) 547-9292 ( FAX (970) 547-9039 I N FO @ ST RATE G I C F E N C E. CO M Jeff Schneider Eagle River Water & Sanitation i schneiderna.etwsd. ore (970)445-7941 Proposal for: Gate and Fence Relocation at US 6 & Hillerest. Edwards We propose to supply and install the following, per plans dated 7/14/22 and site visit on 2/8/23: 1. Realign 64' of 6' tall galvanized chain link fence on the west side of the storage yard; 2. Remove existing 40' double cantilever gate and control assemblies and replace with 6' tall chain link fence; 3. Reinstall cantilever gates and control assemblies on the east side of the storage yard and reprogram control panels; 4. Install new exit loop and new control box steel bases (set in concrete) for relocated cantilever gates; 5. Install temporary fence panels as required to secure the yard overnight while fence panels and gates are being installed. Exclusions: 1. Make safe electrical connections at the existing cantilever gates 2. Power to the new location of cantilever gates Total: $16,250.00 It is the property owner's responsibility to establish property lines, adhere to zoning regulations, and obtain any necessary permits. ALL BIDS GOOD FOR 10 DAYS For jobs put on the Spring list, prices are subject to change. If you have any questions, feel free to contact our office at (970) 547-9292. Respectfully Submitted, Jack aville ACCEPTANCE OF PROPOSAL: The above prices, specifications, and conditions are satisfactory and are accepted. You are authorized to do the work as specified. Payment will be made upon completion. 8% interest will be charged on invoices not paid within 30 days DocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA Exhibit D Estimate of Cost of Electrical Work 10 DocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA EXHIBIT D -ESTIMATE OF COST OF ELECTRICAL WORK Tri Phase Electric Company PROPOSAL 0325 Hardscrabble Road Gypsum, CO 81637 Phone (970) 524-7135 NAME / ADDRESS Eagle River Water & Sanitation 846 Forest Road Vail, CO 81657 DATE PROPOSAL NO. 2/22/2023 5544 PROJECT Hillcrest DESCRIPTION QTY COST TOTAL Scope of Work: Site Revisions Hillcrest Relocate the (3) block heaters along the eastern fence line to the southern fence line 1. Disconnect existing conduit and conductors 2. Trench and expose existing conduit and conductors 3. Provide new conduit and wire to new receptacle panel location 4. Existing power panel to remain on east fence line 300 ft. trenching 320 ft. 2" PVC 1,280 ft. #1 alum conductors Material & Labor 38,789.00 38,789.00 Move the southern most heater in Row 1 10 ft. north to permit truck movement 1. Excavate and expose existing conduit and conductors 2. Demo existing conduit and conductors 3. Re install conduit and conductors Material & Labor 6,897.00 6,897.00 Relocate the motor wiring to new gate location with junction boxes (connection to motors by others) 1. Demo existing gate power at southwest corner of storage yard 2. Provide new power circuit from power panel on east fence line 100 ft. trenching - 2 ft. deep 100 ft. 1 " conduit 300 ft. # 10 cu conductors 50 ft. 1 " conduit between gate post with pull string Material & Labor 15,645.00 15,645.00 If you have any questions or if we can be of further assistance, please call. Thank You. TOTAL $61,331.00