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HomeMy WebLinkAboutC23-259 IGA ERWSD_Hillcrest RoundaboutDocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA Eagle County, CO 202311236
Regina O'Brien 08/14/2023
Pgs: 15 10:11:09 AM
REC: $0.00
DOC: $0.00
INTERGOVERNMENTAL AGREEMENT TO SELL AND PURCHASE PROPERTY
FOR THE HILLCREST ROUNDABOUT
BETWEEN THE EAGLE RIVER WATER AND SANITATION DISTRICT
AND
EAGLE COUNTY, COLORADO
This INTERGOVERNMENTAL AGREEMENT TO SELL AND PURCHASE
PROPERTY ("Agreement"), is executed this 8th day of August _,,2023 by and between
the EAGLE RIVER WATER & SANITATION DISTRICT, a political subdivision of the State
of Colorado, (hereinafter "ERWSD") and EAGLE COUNTY, COLOR.ADO a body corporate
and politic, by and through its Board of County Commissioners (hereinafter the "County").
(ERWSD and County being singularly referred to as "Party" and jointly referred to as
"Parties").
RECITALS
WHEREAS, ERWSD is the owner of that property located at 32001 Highway 6,
Edwards, CO 81632 (the "Property"); and
WHEREAS, the County plans to construct a roundabout at the intersection of Hillcrest
Drive and Highway 6 in Edwards (the "Project"); and
WHEREAS, the County has requested to buy from ERWSD, and ERWSD has agreed to
sell to the County, 316 square feet of the Property as shown on Exhibit A (the "Site"), attached
hereto and incorporated herein, for use by the County as right-of-way; and
WHEREAS, the County desires to use approximately 15,082 square feet of the Property
as shown on Exhibit B for a temporary construction easement ("Temporary Easement"); and
WHEREAS, the County is required by the Colorado Department of Transportation to
relocate the existing access to the Property to a location approximately 225 feet east along
Highway 6 to provide adequate spacing between the roundabout and the access to Property; and
WHEREAS, the relocation of the existing access will require the additional work to
relocate existing facilities including but not limited to the existing driveway gate, associated fence,
electrical work to relocate block heaters and motor wiring to the gate at its new location
(collectively, the "Work"); and
WHEREAS, the County will pay ERWSD for the cost of the Work, and ERWSD will
contract for the Work; and
WHEREAS, the quote to relocate the gate and associated fence from Strategic Fence &
Wall Company is $16,250.00 and is dated February 9, 2023, see Exhibit C; and
WHEREAS, the quote to perform the electrical work from Tri Phase Electric Company is
$61,331.00 and is dated February 22, 2023, see Exhibit D; and
DocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA
WHEREAS, the Work is scheduled to occur in Spring 2024, in conjunction with the start
of the Project; and
WHEREAS, the Parties anticipate ERWSD will incur an estimated $11,637 in costs for
owner management, oversight time, and self -performed labor, materials, and equipment to prepare
the Site for the Project ("Site Preparation Costs"); and
WHEREAS, the County will pay such consideration to ERWSD for acquisition of the Site,
the Temporary Easement, the Work, and the Site Preparation Costs as set forth herein; and
WHEREAS, the Parties have the legal authority to enter into this Agreement pursuant to
Article XIV, Section 18 of the Colorado Constitution and C.R.S. § 29-1-203.
NOW, THEREFORE, in consideration of the following promises, ERWSD and County
agree as follows:
1) Consideration.
a) As consideration for the sale of the Site, the County will pay to ERWSD a total of
$137,000 as outlined in the Summary of Just Compensation as follows ("Just
Compensation"):
i. $10,270 for the purchase price of the Site;
ii. $49,017 for the Temporary Easement; and
iii. $77,751 for the Work as set forth in Exhibits C and D.
iv. The compensation package was rounded to $137,000 and does not exactly
match the sum of items i through iii above per CDOT Right of Way Acquisition
Guidelines.
b) The County will also pay to ERWSD $11,637.00 for the Site Preparation Costs.
c) In the event that the total cost of the Work, exceeds the quoted amount, the County will
reimburse ERWSD for the difference. In the event that the total cost of the Work, is less
than the quoted amount, ERWSD will reimburse the County for the difference. In the
event that the total cost of the Site Preparation Costs exceeds $11,637.00, the County
will reimburse ERWSD for the difference. In the event that the total cost of the Site
Preparation Costs, is less than the quoted amount, ERWSD will reimburse the County
for the difference.
2) Temporary Easement. The County will provide ERWSD with written notice at least 30
days before it desires to begin using the Temporary Easement. In the event that the County
desires to use the Temporary Easement for more than 12 months, the County will pay to
ERWSD an additional $4,085 per month for such use, provided that the County may not use
the Temporary Easement for more than 18 months without prior written consent from
ERWSD, which consent can be withheld in ERWSD's sole discretion.
2
DocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA
3) Post -Construction Responsibilities. Following completion of the Work, ERWSD will
inspect the gate, fence, and electrical work. Following acceptance of the Work by ERWSD,
any post -construction issues will be the responsibility of ERWSD to resolve with the
installation contractor(s).
4) Term of Agreement. The term of this Agreement shall be from the date of full execution by
both Parties until the Work and Project have been constructed and accepted by both ERWSD
and the County.
5) Notices. Any formal notice, demand or request pursuant to this Agreement shall be in
writing and shall be deemed properly served, given or made, if delivered in person or sent
by certified mail postage prepaid to the Parties at the addresses listed below. Each Party by
notice sent pursuant to this paragraph may change the address to which further notices
should be sent.
To the County:
Eagle County Senior Staff Engineer
Attention: Rickie Davies
P.O. Box 850
Eagle CO, 81631
Facsimile: 970.328.8789
Phone: 970.328.3567
With a Copy to:
Eagle County Attorney
500 Broadway
P.O. Box 850
Eagle, CO 81631
Facsimile: 970.3 28.8699
Phone: 970.328.8685
To ERWSD:
Eagle River Water & Sanitation District
Attention: Jeffrey Schneider
846 Forest Road
Vail, CO 81657
Facsimile: 970.476.4089
Phone: 970.477.5415
6) Amendment. This Agreement may be amended only by a written document signed by the
Parties.
7) Severability. In the event that any of the commitments or conditions of this Agreement or
their application shall be held invalid as to any person, entity or circumstance by any court
having competent jurisdiction, the remainder of this Agreement and the application in effect
DocuSign Envelope ID: 926659D0-4F7F43FA-9B5F-D2F9D2DD79DA
of its terms, covenants or conditions to such persons, entities or circumstances shall not be
affected thereby.
8) Entire Agreement. This Agreement embodies the complete agreement between the Parties
regarding the subject matter herein and supersedes all prior agreements and understandings, if
any.
9) Section Headings. The section headings in this Agreement are inserted for convenience and
are not intended to indicate completely or accurately the contents of the Sections they
introduce, and shall have no bearing on the construction of the Sections they introduce.
10) No Third -Party Beneficiaries. The Parties to this Agreement do not intend to benefit any
person not a party to this Agreement.
11) Venue, Jurisdiction, and Applicable Law. Any and all claims, disputes, or controversies
related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle
County, Colorado, which shall be the sole and exclusive forum for such litigation. This
Agreement shall be construed, interpreted under, and governed by the laws of the State of
Colorado.
12) Execution by Counterparts; Electronic Signatures. This Agreement may be executed in
two or more counterparts, each of which shall be deemed an original, but all of which shall
constitute one and the same instrument. The parties approve .the use of electronic signatures
for execution of this Agreement. Only the following two forms of electronic signatures shall
be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully
executed copy of the signature page; (ii) the image of the signature of an authorized signer
inserted onto PDF format documents. All documents must be properly notarized, if applicable.
All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act,
C.R.S. § 24-71.3-101 to 121.
13) Duly Authorized Signatories. By execution of this Agreement, the undersigned each
individually represents that he or she is duly authorized to execute and deliver this Agreement
on behalf of the respective Party.
[Signature pages follow]
4
DocuSign Envelope ID: 926659D04F7F43FA-9B5F-D2F9D2DD79DA
IN WITNESS WHEREOF, ERWSD and the County have executed this Agreement this
�h day of 2023.
BRIAN THOMPSON
NOTARY PUBLIC - STATE OF COLORADO
NOTARY ID 20224023764
MY COMMISSION EXPIRES JUN 16, 2026
STATE OF COLORADO
COUNTY OF EAGLE
ERWSD:
Eagle River Water and Sanitation District, a quasi -
municipal corporation and political subdivision of
the State of Colorado
By: Sirs gew.2 u.
Name: IV
Title: J eMeral an�ncv
ss.
The foregoing instrument was acknowledged before me this _ day of July, 2023, by Siri
Roman, as General Manager of the Eagle River Water & Sanitation District.
My commission expires:E
Notary Public
DocuSign Envelope ID: 926659D0-0F7F-03FA-9B5F-D2F9D2DD79DA
COUNTY:
County of Eagle, State of Colorado, by and
through its Board of County Commissioners
II Do''c/Iu5lgn by -
By
: Z &MI,
Name: %at Vaftff4 ?er-Henry
Title: Chair
ATTEST:
UocuSigned by:
BY: ��IAa (9- I%M
Clerk to the oar of County
Commissioners
DocuSlgn Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA
Exhibit A
Site
7
DocuSign Envelope ID: 926659D0-4F7F43FA-9B5F-D2F9D2DD79DA EXHIBIT A - SITE
i i Revisions Colorado Department of Transportation SheetEAGLE COUNTY
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Phone 970-a93-B221 uoo s. FkWers Orean CWe, SRE 1680
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Exhibit B
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_ DocuSign Envelope ID: 926659D0-4F7F43FA-9B5F-D2F9D2DD79DA HIBIT B - TEMPORARY EASEMENT
aneat Kevlstons Right of Wa Plans
Colorado Department of Transportation ° EAGLE COUNTY MUSURG ooL)cF
222 South 61h 5Vee1 COLORADO?HOLT & oq?'.•'o:1ii; Rsir PLAN SHEET
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Phone: 9]0-6"81- 22{Sal
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Region 3 Right of Way DCH 11 EAGEcoVNTY
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500 BRBABWAY STREET
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Rec. No. 860917
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CONSTRUCTION ALIGNMENT
CURVE TABLE
CURVE RADIUS DELTA LENGTH
C1
800.00,
04.4342"
66.02'
C2
100.00'
16'3T21"
29.01'
C3
100.00'
17'59'50"
31.41'
C4
800.00'
05'49'26"
81.32'
C5
1D0.00'
16'37'33"
29.02'
Rec. No. 201808274
s11r%, SEC77ON31,
7:45., R 8es , 6THPM.
PUTO d ."«B m . 2,972.20' WC
NE q, SECTION 7, c rrIca2za;f ro y7t..:g a RWY, SEC770N6.
T.5S., R.83W., 6TNP.A/. ti°,pwad"",ter. sos e r• �:, . T.55., R.BPW„ 6TNP.M.
DocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA
Exhibit C
Estimate of Cost to Relocate the Gate and Associated Fence
DocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA
EXHIBIT C - ESTIMATE COST TO RELOCATE THE GATE AND ASSOCIATED FENCE
STRATEGIC
FENCE & WALL COMPANY
P.O. BOX 9376 1 BRECKENRIDGE, CO 80424 1 PHONE (970) 547-9292 ( FAX (970) 547-9039
I N FO @ ST RATE G I C F E N C E. CO M
Jeff Schneider
Eagle River Water & Sanitation
i schneiderna.etwsd. ore
(970)445-7941
Proposal for: Gate and Fence Relocation at US 6 & Hillerest. Edwards
We propose to supply and install the following, per plans dated 7/14/22 and site visit on
2/8/23:
1. Realign 64' of 6' tall galvanized chain link fence on the west side of the storage yard;
2. Remove existing 40' double cantilever gate and control assemblies and replace with 6'
tall chain link fence;
3. Reinstall cantilever gates and control assemblies on the east side of the storage yard and
reprogram control panels;
4. Install new exit loop and new control box steel bases (set in concrete) for relocated
cantilever gates;
5. Install temporary fence panels as required to secure the yard overnight while fence
panels and gates are being installed.
Exclusions:
1. Make safe electrical connections at the existing cantilever gates
2. Power to the new location of cantilever gates
Total: $16,250.00
It is the property owner's responsibility to establish property lines, adhere to zoning regulations,
and obtain any necessary permits.
ALL BIDS GOOD FOR 10 DAYS
For jobs put on the Spring list, prices are subject to change.
If you have any questions, feel free to contact our office at (970) 547-9292.
Respectfully Submitted,
Jack aville
ACCEPTANCE OF PROPOSAL: The above prices, specifications, and conditions are satisfactory and are
accepted. You are authorized to do the work as specified. Payment will be made upon completion. 8% interest
will be charged on invoices not paid within 30 days
DocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA
Exhibit D
Estimate of Cost of Electrical Work
10
DocuSign Envelope ID: 926659D0-4F7F-43FA-9B5F-D2F9D2DD79DA
EXHIBIT D -ESTIMATE OF COST OF ELECTRICAL WORK
Tri Phase Electric Company PROPOSAL
0325 Hardscrabble Road
Gypsum, CO 81637
Phone (970) 524-7135
NAME / ADDRESS
Eagle River Water & Sanitation
846 Forest Road
Vail, CO 81657
DATE PROPOSAL NO.
2/22/2023 5544
PROJECT
Hillcrest
DESCRIPTION
QTY
COST
TOTAL
Scope of Work:
Site Revisions Hillcrest
Relocate the (3) block heaters along the eastern fence line to the southern fence line
1. Disconnect existing conduit and conductors
2. Trench and expose existing conduit and conductors
3. Provide new conduit and wire to new receptacle panel location
4. Existing power panel to remain on east fence line
300 ft. trenching
320 ft. 2" PVC
1,280 ft. #1 alum conductors
Material & Labor
38,789.00
38,789.00
Move the southern most heater in Row 1 10 ft. north to permit truck movement
1. Excavate and expose existing conduit and conductors
2. Demo existing conduit and conductors
3. Re install conduit and conductors
Material & Labor
6,897.00
6,897.00
Relocate the motor wiring to new gate location with junction boxes (connection to
motors by others)
1. Demo existing gate power at southwest corner of storage yard
2. Provide new power circuit from power panel on east fence line
100 ft. trenching - 2 ft. deep
100 ft. 1 " conduit
300 ft. # 10 cu conductors
50 ft. 1 " conduit between gate post with pull string
Material & Labor
15,645.00
15,645.00
If you have any questions or if we can be of further assistance, please call.
Thank You.
TOTAL $61,331.00