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Home My WebLink AboutC23-213 Aspen Institute1 Fiscal Sponsorship and Collaboration Agreement As Between Aspen Institute Energy and Environment Program and the Roaring Fork Valley Wildfire Collaborative This Agreement is between the Aspen Institute Energy and Environment Program (“Institute” or “Fiscal Sponsor”) and the Roaring Fork Valley Wildfire Collaborative (“The Collaborative” or “RFVWC” or the “Sponsored Organization”) representing Pitkin County, Eagle County, Garfield County, Gunnison County, the City of Aspen, the Town of Snowmass Village, the Town of Basalt, the Town of Carbondale, the City of Glenwood Springs, the Town of Marble, Aspen Fire Protection District, Roaring Fork Fire Rescue Authority, Carbondale and Rural Fire Protection District, Glenwood Springs Rural Fire Protection District, Colorado State Forest Service, Colorado Parks and Wildlife, USDI, Bureau of Land Management, Colorado River Field Office, Upper Colorado River District, and the USDA, Forest Service - White River National Forest, Aspen-Sopris Ranger District, (and collectively, the “Parties”), who hereby agree to enter into a fiscal sponsorship and collaboration agreement (“Agreement”) whereby the Institute shall act as fiscal sponsor for the RFVWC as RFVWC seeks to obtain its own 501(c)3 tax exempt status while also allowing the Parties to collaborate on strategic plans and projects aimed at creating fire resilient landscapes and fire-adapted communities. It should be noted at the forefront that the Institute shall act as fiscal sponsor for new funds that originate after the execution of this Agreement and it is acknowledged herein that Eagle County (“Eagle County”), a member of the RFVWC, shall continue to act as fiscal agent for funds already generated and held by Eagle County for this same purpose prior to the execution of this Agreement. 2 Whereas, the Energy and Environment Program (“EEP”) is a program of the Aspen Institute that addresses critical energy, environmental, and climate change issues through non-partisan, non- ideological convenings and policy initiatives that seek to reverse climate change; and Whereas, RFVWC works to reduce wildfire risk by identifying, prioritizing, and implementing strategic cross-boundary plans and projects aimed at creating fire resilient landscapes and fire- adapted communities while focusing on community engagement, education, and inclusion; and Whereas, the Institute is a Colorado 501(c)(3) nonprofit organization and RFVWC is a newly formed organization, with the intent to be a registered Colorado entity that seeks to apply for and obtain its own 501(c)(3) tax exempt status. Therefore, the Parties agree to enter into this Agreement to (1) permit the Institute to act as fiscal sponsor of RFVWC until such time as RFVWC’s 501(c)(3) status is granted by the Internal Revenue Service, (2) collaborate on strategic cross-boundary plans and projects, prioritized by the RFVWC, aimed at creating fire resilient landscapes and fire-adapted communities, and (3) the Institute shall be responsible for the employment, management and daily supervision of one individual, hired with recommendation of the RFVWC, to help support the collaboration. As such, the Parties agree as follows: 1. FISCAL SPONSORSHIP, FUNDING AND EXPENSES a. The Institute is a Colorado nonprofit corporation, tax exempt under Internal Revenue Code Section 501(c)(3). The Institute’s charitable purpose and mission is to drive change through dialogue, leadership and action to help solve the most important challenges facing the United States and the world. The Institute enters into this Agreement to further this tax- exempt purpose. b. Until such time as RFVWC obtains its Internal Revenue Code Section 501(c)(3) tax-exempt status, RFVWC needs a fiscal sponsor to receive grants, tax- deductible contributions, and other revenues on its behalf for use in carrying out their objectives. RFVWC desires that the Institute serve as its fiscal sponsor for this purpose and for new funds generated under this Agreement, and the Institute is willing to do so and is committed to working with RFVWC on this collaboration. c. The following persons are authorized to represent RFVWC: 3 Chairs: Ali Hager, Rick Balentine Vice Chair: Ryan Mahoney Treasurer: Eric Lovgren Secretary: Gary Tillotsen, Mina Bolton RFVWC may change its representatives with prior written notice to the Institute. Greg Gershuny, Executive Director of the Institute’s Energy & Environment Program, or his designee, is authorized to represent the Institute for the purposes of working on this collaboration. Additionally, Dan Porterfield, President and CEO, Elliot Gerson, Executive Vice President Policies & Programs and Andrew Axlerod, Executive Vice President Finance and Enterprise Business Development are authorized to represent the Institute. d. As noted in the preamble, the Parties acknowledge that funds have already been raised to support the RFVWC and such funds are in the custody and control of Eagle County. As such, Eagle County shall act as the fiscal agent for such funds that pre-date this Agreement and Eagle County shall be responsible for the management, issuance and reporting requirements for such funds. Eagle County shall ensure the necessary funds (as described in paragraph 3 below) are subawarded or subgranted to the Institute with appropriate approval of the prime grantor/funders and appropriate transparency, as necessary, and under a wholly separate agreement with the Institute from this Collaborative Agreement. Upon receipt by the Institute of such funds, the Institute shall cooperate with Eagle County to assist with Eagle’s County’s reporting requirements, as required under the prime grant, if any. e. The Institute will receive and administer funds that the Institute and RFVWC will use to carry out their objectives (“Collaboration” and “Collaboration Funds”). For any and all new funds raised, the Institute shall act as fiscal sponsor. As such, the Institute will send all required acknowledgments to donors of tax-deductible contributions and will submit all required grant reports. The Institute will include 4 Collaboration Funds on all required reporting and tax returns. RFVWC will assist the Institute by providing the information and reports that the Institute requests. f. The Parties intend that funds raised for the Collaboration shall be deposited into a designated account at the Institute under the Institute’s 501(c)(3) status. All funds raised to support the Collaboration will be used exclusively for approved expenses as detailed in the budget the Parties will jointly create and will not be diverted to other uses. g. If, upon the issuance of RFVWC’s 501(c)(3) tax-exempt status, there are Collaboration Funds unobligated and unspent at the conclusion of the Agreement, the Institute shall re-grant appropriate Collaboration Funds, as permissible under the terms of the respective grant and/or upon approval of the grantor, minus a fee consistent with the Institute’s standard overhead policy attached as Appendix 1, deducted from all re-granted Collaboration Funds by the Institute, to RFVWC’s 501(c)(3) tax-exempt organization within 60 (sixty) calendar days following the final day of the Agreement terms. The re-granting fee and any fees charged by the Institute under its standard operating procedures, including the overhead policy, are subject to change based on decisions by Aspen Institute senior management and Board of Trustees. h. Programmatic Support and Administrative Fee. For the term of this Agreement (and any renewal periods agreed to by the parties), to cover programmatic support, Energy and Environment staff time and expertise to support the Collaboration and administrative support by EEP and the Institute, EEP will charge RFVWC a programmatic support and administrative fee. Given that the amount of work may evolve, the fee charged RFVWC shall calculated based on a percentage of the Collaboration Funds as follows and the remaining will be regranted to RFVWC: i. 0% on the first $200k new funds raised, 5% of the next $200-500k raised, and 2% of anything above $500k. 5 i. The Institute will maintain Collaboration Funds in one or more bank accounts and will keep and maintain accurate, complete, and separate Project records in accordance with generally accepted accounting principles. The Institute will prepare a quarterly financial statement of the Collaboration Funds and related expenses which shall be shared with RFVWC on a quarterly basis. j. At all times during the term of this Agreement, the Collaboration shall be considered a project of the Institute, albeit in collaboration with RFVWC. As such, the Board of Directors of the Aspen Institute has the final authority, consistent with its fiduciary responsibility, concerning fund solicitation and the use of funds received for the Collaboration. All policies of the Institute shall apply to the management and use of the Collaboration Funds, including applicable overhead costs. 2. ROLES AND RESPONSIBILITIES OF THE COLLABORATION a. The Institute shall have the following roles and responsibilities with regard to the Collaboration: i. Contribute EEP staff time and expertise to support the Collaboration. ii. Hire, supervise and provide related financial, human resources and administrative support and management of one employee to support the Collaboration, including but not limited to, write grant proposals, , manage/facilitate the RFVWC, coordinate and track meetings, and help streamline fuels reduction activities in the Roaring Fork and Eagle/Vail Valleys. iii. Assist in fundraising efforts and help to identify potential funders to support the RFVWC. b. RFVWC shall have the following roles and responsibilities with regard to the Collaboration: i. Provide support and direction for the Collaboration, including to help set goals and objectives, and management of the employee ii. Assist in fundraising efforts and/or to identify potential funders to support the RFVWC. 6 c. Eagle County shall have the following role and responsibilities with regard to the Collaboration: i. Act as the fiscal agent for funds raised prior to the execution of this Agreement intended to support the RFVWC. ii. Provide to the Institute, via separate subaward/subgrant agreement, the previously-raised funds to cover the cost of the Institute-housed employee who will help support and manage the Collaboration. 3. INSTITUTE-HOUSED POSITION a. The Institute will select (with input and collaboration from RFVWC), employ, and supervise a person(s) to perform compensated services for the Institute and the RFVWC on the Collaboration, if any, on such terms and conditions as the Institute shall determine. The Institute shall be responsible for applicable income and payroll tax withholding. i. RFVWC will provide the Institute with the initial funding for the employee position in the amount of $159,000 which will cover the employee position for a period of twelve (12) months, after overhead and related costs have been deducted. The Institute will be responsible for hiring (with input from RFVWC), management, supervision and termination of the employee. RFVWC will assist with the setting of goals, objectives and milestones to help the Institute manage effectively the position. RFVWC and the Institute shall agree on the payment terms for the funding of the employee position with an initial payment to cover six (6) months of the employee salary provided to the Institute upon the execution of this Agreement and/or prior to the hiring of the individual for this position by the Institute. ii. See Appendix 2 for position description. 7 4. TERM AND TERMINATION a. This Agreement shall commence on the date last signed below and shall continue for an initial one-year term, subject to renewal for another one-year term OR until (i) it is terminated upon RFVWC providing written notice to the Institute that RFVWC has successfully obtained recognition of its 501(c)(3) tax-exempt status. Additionally, either Party may terminate this Agreement upon sixty (60) days written notice to the other. If the Agreement is terminated upon RFVWC’s receipt of its tax-exempt status and there are Collaboration Funds unobligated and unspent, the Institute shall re- grant said Collaboration Funds, as permissible under the terms of the respective grant and/or upon approval of the grantor to RFVWCs 501(c)(3) tax-exempt organization minus the re-grant fee described in Section 1. Paragraph g. If terminated prior to the issuance of RFVWC’s 501(c)(3) tax-exempt status, the Institute shall retain the remaining funds obtained (less any non-refundable cost commitments and/or obligated expenses) unless otherwise mutually agreed to by the Parties or required by the terms of a contribution or grant. b. This Agreement provides an initial understanding of the Parties’ strategic collaboration. The Parties agree to authorize the representatives identified in Section 1.c of this Agreement to amend the scope this Agreement to further develop the roles and responsibilities for implementation and execution of the Collaborative, as well as additional issues that may arise and/or to negotiate in good faith to a subsequent collaboration agreement, as necessary. c. Notwithstanding anything to the contrary contained in this Agreement, with the specific exception of the subaward or subcontract from Eagle County to the Institute as provided in Paragraph 3.a. above, the individual RVFWC members shall have no obligation under this Agreement, nor shall any payments be made to Institute in respect of any period after December 31 of any year, without an appropriation therefore by the County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado 8 Revised Statues, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 5. INTELLECTUAL PROPERTY AND TRADEMARKS a. The Parties agree that each Party shall remain the sole and exclusive owner of all right, title and interest in any and all pre-existing intellectual property, including, but not limited to any data, models, analysis, content, materials, resources, documents, templates, tools or frameworks owned, trademarks, logos, servicemarks, copyrights, used, owned or developed by either Party prior to or independently from this Agreement. b. In each instance in which the Parties create new work product during or in connection with this Collaboration (“Collaboration IP”), including but not limited to, publications, reports, content, materials, analysis, data, such Project IP shall be owned by the Institute with a world-wide, exclusive, perpetual and royalty free license provided to RFVWC for non-commercial activities. Upon RFVWC’s issuance of its 501(C)(3) exempt status, the Collaboration IP shall be owned fully by RFVWC and RFVWC shall provide a license to the Institute for its non-commercial use. Notwithstanding the foregoing, RFVWC shall remain the sole and exclusive over of any non-Collaboration IP that RFVWC may develop after the execution of this Agreement for use by RFVWC generally that is not specific to this Collaboration, including but not limited to, RFVWC logo, RFVWC trademark(s), RFVWC website, etc. c. This Agreement does not transfer any ownership rights of any kind for any intellectual property (including, but not limited to, patents, trademarks, servicemarks and copyrights) created or owned by either Party prior to execution of this Agreement or intellectual property created by RFVWC for its use in general use in non-Collaboration initiatives. The Parties shall not use, reproduce, or market any logo, trademark, servicemark or copyrighted work or material owned by the other Party without prior written approval from the other Party. 6. CONFIDENTIALITY 9 a. In the course of the Collaboration under this Agreement, a Party (“Receiving Party”) may learn about or come into possession of "Confidential Information" (as defined below) about the other Party or its affiliated organizations or individuals (“Disclosing Party”). The Institute and RFVWC agree not to disclose any Confidential Information and promise to take all reasonable precautions to prevent its unauthorized dissemination, both during the term of this Agreement and thereafter. The Receiving Party agrees to limit disclosure of any Confidential Information to only those employees and agents of the Institute or RFVWC who have a need to know the information. The Receiving Party also agrees not to use any Confidential Information for its own benefit or for the benefit of anyone other than the Disclosing Party. The Parties acknowledge that all Confidential Information is and remains the property of its owner and that no license or rights in the Confidential Information has been or is granted under this Agreement. Receiving Party agrees to return all Confidential Information to the Disclosing Party upon request. b. For purposes of this Agreement, “Confidential Information” includes, but is not limited to, all information relating to business plans, financial data and budgets, funding, donors, personnel data, employee compensation and benefits information, trade secrets, details of contracts, pricing policies, operational methods, and marketing or public relations plans or strategies related to the business or affairs of the Institute and RFVWC, and/or their affiliated organizations or individuals. “Confidential Information” also means any information that derives economic value from not being known to the general public or to others who could obtain economic value from its disclosure or use, which the owner takes reasonable efforts to protect the secrecy of, and any information that could be embarrassing or detrimental to the owner if disclosed publicly. c. The Institute acknowledges that the individual RFVWC entities are subject to open records laws. In the event a third party makes a request for information under any applicable open records act for documents or information related to this Agreement 10 which may be subject to exclusion from disclosure based on confidential information or trade secrets, the respective entity will provide the Institute with a timely opportunity to object to disclosure of such documents and information. d. Notwithstanding the foregoing, the Institute acknowledges that individual RFVWC members are subject to the Colorado Open Records Act (“CORA”) C.R.S. § 42-72-201 et seq. and that any records in their custody may be considered an “open record” for the purposes of CORA. 7. GOVERNMENTAL IMMUNITY The Parties hereto understand and agree that the members of the RFVWC which fall within the definition of “public entity” under the Colorado Governmental Immunity Act are relying on, and do not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to such public entities, their affiliated entities, successors or assigns, their elected officials, employees, agents and volunteers. 8. INSURANCE The Parties are responsible for their own insurance coverage. 9. COMMUNITY AGREEMENT. When engaging with the Institute community, RVFWC acknowledges and agrees to abide by the Institute’s Community Agreement, which may be referenced using the following link: www.aspeninstitute.org/communityagreement. 10. MISCELLANEOUS TERMS a. Assignment. Neither Party may assign, delegate or subcontract any portion of its rights, duties, or obligations under this Agreement without the prior written consent of the other Party. 11 b. Dispute Resolution. This Agreement shall be governed by the laws of the State of Colorado and venue shall be proper in the District Court of Pitkin County, Colorado. c. Entire Agreement. This Agreement is the entire agreement between the Institute and RFVWC with regard to the fiscal sponsorship and collaboration and subject matter described herein and supersedes all prior oral and written agreements and representations relating to such subject matter. This Agreement can be changed or extended only by another written agreement (or amendment) signed by both parties, and cannot be orally modified. d. No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections, or other provisions of the Colorado Governmental Immunity Act, C.R.S. § 24-10-101 et seq. e. To the extent this Agreement constitutes a multiple fiscal year debt or financial obligation of an individual RFVWC entity, it shall be subject to annual appropriation pursuant to Article X, Section 20 of the Colorado Constitution. No RFVWC entity shall have any obligation to continue this Agreement in any fiscal year in which no such appropriation is made. f. The Parties agree that the Institute, as well as its agents and employees, shall be an independent contractor and shall not be an employee, agent, or servant of the RFVWC or any individual entity party to this Agreement. The Institute is not entitled to workers’ compensation benefits from the RFVWC and is obligated to pay federal and state income tax on any money earned pursuant to this Agreement. 12 Agreed to by: ______________________________ Elliot Gerson Executive Vice President, Policy & Public Programs Aspen Institute _____________________________ Jennifer Jones Executive Vice President, Chief Financial Officer & Corporate Treasurer Aspen Institute ______________________________ Greg Gershuny Executive Director Energy & Environment Program Aspen Institute __________________________ ___________________________ ___________________________ ___________________________ __________________________ ___________________________ ___________________________ &-%%( &-%&%&-$))!## #!%*&%!%%. ((% &% &#&(&(")%!##! #%-&&'(!%)! ))!)*%*(!##!%( #%-&&'(!%)+(#!( !( ! (.!##&*)&% &+%!#&( &%* % &) !*.& #%-&&'(!%) !( ! )'%!((&**!&% !)*(!* !"#%*!% 13 _______________________ __________________________ ___________________________ ___________________________ ___________________________ ___________________________ Date May 24, 2023 Date June 20, 2023 # &+%*. &+%*. &$$!))!&%( * . %#(%(. !( & &&-!% (&%#+(#!((&**!&% !)*(!* !( ! &-%&)#* .% &%. &-%%( .&( .%!%!+(( &-%(# &** &$')&% ! &(!%&("!()+ &#&(&**&()*(,! &**&&) (*%() !' &&(!%*&( 14 Appendix I ASPEN INSTITUTE OVERHEAD POLICY STANDARD OVERHEAD The Standard overhead rate is 18%. Overhead is charged on all expenses except: ● Occupancy - Object codes 6510, 6515, 6520,6630 ● Bad Debt Expense - Object code 6650 ● In-Kind Expense - Object code 6065 ● Internal Expenses - Object codes 9xxx except 93xx ● Object codes identified below that have overhead rate reductions – 93xx and 68xx codes All programs of the institute pay overhead. Federal grant revenue is subject to NICRA rate; Federal IDC rates = 25.66% Fringe and 21.03% GB&A Internal transfers and overhead impact: ● Salary Transfers o When staff salary transfers are done between two programs that are both charged overhead you may use codes 8118 and 9118-Internal Staff Support. o When the salary is being transferred from a department that isn’t charged overhead object code 5198-Wage Allocation/Chargeback MUST be used. This ensures that the program that is supposed to pay overhead is charged overhead on all appropriate costs. Departments not charged overhead are listed below. ▪ Any code in the following Lines of Business ● 12, 20, 25, 30, 60, 65 and 70 (APPLICABLE) REDUCED OVERHEAD Charged at 4% ● 6851 – Grant Funds Disbursed o Official re-grants made from prime awards. The funder’s terms and conditions and period of performance are passed down to the sub-awardee o Sub must comply with all restrictions of prime award o Reporting is required to funder via AI o Usually limited to non-profit or individual o AI responsible to funder for use of the funds o Must be reported on AI 990 ● 6852 – Returned Grant Funds 15 o Sub recipient return of funds granted in a prior year using object code 6851 or 6853 ▪ Refunds in the same year it was awarded can be credited to 6851 or 6853 ● 6853 – Cost Reimburse/Contingent Grant Funds Disbursed o For use when prime awards are established with contingent funding aspects and/or when sub-award agreements are structured as cost-reimbursable/fixed rate payments. o Official re-grants made from prime awards. The funder’s terms and conditions and period of performance are passed down to the sub-awardee o Sub must comply with all restrictions of prime award o Reporting is required to funder via AI o Usually limited to non-profit or individual o AI responsible to funder for use of the funds o Must be reported on AI 990 ● 6855 - Partner Transfers o Revenue Sharing with a collaborating organization to do work toward a common objective o No formal grant agreement o Generally a fixed cost agreement ● 6856 - Prizes & Other Awards o Grant-like agreements, prizes, stipends, not from a specific prime award, nor from internal Aspen scholarship funds o Stipends or honoraria are typically at a flat amount, and are not reimbursements of specific expenses ▪ Travel reimbursements are not stipends they are program expenses charge overhead at full 18% o Awards using this account are not bound by the terms and conditions, or periods of performance like 6851 and 6853 would be ● 6857 – Chapter Payments o transfer made to ANDE Chapters, from non-grant funds ▪ Sub-grants made to chapter can still receive the 4% rate on that portion of the total payment Charged at 5% ● 6858 – Federal Regrants o Sub-grants (not subcontracts) made on federally funded projects o This rate also applies to non-federal sources of funding, that issue sub-grants associated with the federally funded activity. 16 AUTHORIZED SIGNATORIES /PROCESSES All 68xx agreements require CFO signature and an OFAC check regardless of the dollar amount. They are all saved in a directory maintained by FSU. Michael Jean should be cc’d on all awards. Programs can also be an additional signatory if they so desire. Agreements that fall under the 6851 and 6853 - Regrant definition must meet the requirements set forth in FSU guidance about grants vs contracts and cannot be consulting type arrangements. Prime award agreements must be included with the submission of 6853 agreements at the time of submission to Due Diligence Review. Aspen does not award to a sub-grantee the full amount of a prime award. The associated fee must be taken paid, as well as the program must incur direct program oversight of the award of at least 1% of the grant budget. 17 Appendix 2 POSITION DESCRIPTION Position Title: Program Manager – Roaring Fork Valley Wildfire Collaborative (RFVWC) Program/Dept. Energy and Environment Program (EEP) Hybrid: Remote and some in-person work. Must live in Eagle, Garfield, Pitkin, or adjacent counties Reports To: Assistant Director, Climate & Environment FLSA Status: Exempt The Aspen Institute is an educational and policy studies organization based in Washington, DC. Its mission is to foster leadership based on enduring values and to provide a nonpartisan venue for dealing with critical issues. The Institute has a campus in Aspen, Colorado and maintains offices in New York City and has an international network of partners. The Aspen Institute Energy and Environment Program (EEP) explores significant challenges with diverse thinkers and doers to make a more prosperous, equitable, and sustainable society for all. We address critical energy, environmental, and climate change issues through non-partisan, non-ideological convening, with the specific intent of bringing together diverse stakeholders to improve the process and progress of policy-level dialogue. This enables EEP to sit at a critical intersection in the conversation and bring together diverse groups of expert stakeholders. In addition to energy and environmental policy, which the program has been addressing for several decades, EEP is now actively and purposefully engaging in climate change policy – mitigating the effects of climate change, adapting to the inevitable impacts of climate change, and the international cooperation needed to achieve these goals. Roaring Fork Valley Wildfire Collaborative (RFVWC) is a group of stakeholders within the Roaring Fork Valley in Colorado working together to help mitigate wildfire threats through collaboration and partnerships. The Collaborative works in all aspects of mitigation planning, grants, stakeholder engagement, recovery, project guidance, and other areas within wildfire mitigation management. Stakeholders within the RFVWC include all Fire Agencies, Counties, and Municipalities within the Roaring Fork Valley, Federal and State partners, utilities partners, community leaders, wildlife experts, livestock managers, and leaders from various groups in ecosystem and watershed sustainability. CORE FUNCTION: The Program Manager- Roaring Fork Valley Wildfire Collaborative, under the general supervision of the Assistant Director, Climate & Environment of the Aspen Institute’s Energy & Environment Program, in close coordination with the Chair and other key leadership members of the RFVWC, will provide overall administrative, managerial, and fundraising support to the RFVWC. In doing so, the RFVWC Manager will play a vital role in the management and coordination of activities of the RFVWC, exercising strong 1 critical thinking, organizational skills, and the ability to develop and maintain accurate records for programs and projects of the RFVWC. It is expected that the Program Manager- Roaring Fork Valley Wildfire Collaborative will complete all tasks assigned in a timely manner while maintaining deadlines. Qualified candidates must demonstrate impeccable attention to detail, superior organizational skills, and exceptional verbal and written communication skills. Please note that this is a non-permanent position tied to the work of the RVFWC and is expected to last for a period of 12 months but may be extended beyond based on available funding. The Program Manager- Roaring Fork Valley Wildfire Collaborative with supervision and direction of the Assistant Director, Climate & Environment, will: ● Coordinate RFVWC working groups in the accomplishment of project objectives through: ● Project management and task tracking; ● Ensuring appropriate administration of grants and overall project funding; ● Coordinating with RFVWC Policy Group to prioritize projects and funding; ● Coordinate and support virtual and in-person meetings and webinars by: ● Scheduling calls with partners; ● Hosting/facilitating virtual and in-person meetings; ● Managing webinar recordings and taking meeting notes; ● Coordinating additional meeting logistics as needed; ● Research, write, and administer capacity-building grants. This includes: ● In coordination with the leadership of RFVWC and the Assistant Director, Climate & Environment, EEP, work to secure grant funding, managing and tracking grant revenue and expenditure, and completing grant reporting; ● Building relationships with granting entities and exploring opportunities for private funding through donors; ● Manage RFVWC documents by: ● Organizing and managing an online resource library; ● Maintaining contact and committee lists; ● Filing and maintaining documents and records; ● Performing other data entry; ● Monitoring and maintaining financial information; ● Respond to partner inquiries and/or requests; ● Provide General Support, including: ● Coordinating personal and partner travel logistics; ● Providing other program assistance as assigned JOB REQUIREMENTS: ● 3-5 years of experience, project/program management experience preferred; ● A strong ability and desire to learn a new subject matter; willingness to develop an understanding of wildfire mitigation best practices and programs; 2 ● Ability to successfully manage many tasks simultaneously, master workflow details, and self- prioritize; ● Experience working with professionals as well as volunteers; ● Strong financial management skills, including budget preparation, analysis, and reporting; ● Fundraising and grant writing experience a plus; ● Demonstrated ability to oversee and/or collaborate with elected officials, agency executives and their staffs, the public, other boards, and governing bodies; ● Excellent enthusiastic communication and presentation skills; ● A commitment to diversity, equity, and inclusion; ● Dynamic problem-solving, facilitation & mediation skills; ● Demonstrated initiative and pride in one’s work; ● Strong writing and research skills; ● Must be able to read, write and speak the English language proficiently; Spanish language proficiency also desirable, but not required ● Ability to track and maintain various schedules; ● Excellent time management skills; ● Ability to fulfill the essential functions of the position as described. Any combination of relevant work experience that demonstrates this ability will be considered. While not required, previous experience in forestry/ fuels management, wildland fire mitigation, and community risk reduction are desirable; ● The willingness and ability to work in-person and remotely; ● Ability to live in Eagle, Garfield, Pitkin, or adjacent counties Salary Range: $85,000-$100,000 Please note that this is a non-permanent position, for a period of 12-months, tied to the work of the Roaring Fork Valley Wildfire Collaborative but may be extended beyond based on available funding. The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave. The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against. Individuals needing an accommodation to complete the job application can contact HRSupport@aspeninstitute.org or call (202) 736-1074.