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HomeMy WebLinkAboutC23-203 Colorado Emergency Management_grant hazard mitigation 700 Kipling Street, Lakewood, CO 80215 | www.colorado.gov/publicsafety Jared Polis, Governor | Stan Hilkey, Executive Director Birch Barron Director of Emergency Management Eagle County 500 Broadway St. Eagle, CO 81631 March 21, 2023 Re: 23-HMGP4498-EGL 2023 Hazard Mitigation Grant Program Grant Award Dear Mr. Barron, The Colorado Division of Homeland Security & Emergency Management (DHSEM) is pleased to inform you that your application for funding pursuant to the 2023 Hazard Mitigation Grant Program is approved in the amount of $ 100,000.00 (funding source: $90,000.00 of Federal, and $10,000.00 of Local Funds). Project funding award is based on the project description provided in the application and outlined in the following table: Category Federal Share (90%) Non-Federal Share (10% min) Total Budget (100%) Contractual $ 90,000.00 $ 0.00 $ 90,000.00 Personnel (In-kind or cash) $ 0.00 $ 10,000.00 $ 10,000.00 TOTAL GRANT AWARD $ 90,000.00 $ 10,000.00 $ 100,000.00 DHSEM will issue your grant award as a Small Dollar Grant Agreement (SDGA). The issuance of the SDGA functions like a ‘purchase order’ for RFRs in the State financial system, and does not require original signatures on a formal agreement from your approving authorities. To issue the SDGA, DHSEM must receive the Letter of Acceptance signed by an Authorized Signatory (See attached) submitted electronically to: emily.palmer@state.co.us DHSEM will issue the completed SDGA and terms and conditions for your grant award to you after receiving the above-mentioned required form. If your organization has updated or changed W-9 or banking information, new forms are required to update our financial system prior to issuing and completing the SDGA process. The period of performance for the HMGP SDGA is from 03/14/2023 to 03/15/2025. All requests for reimbursements must cover work completed, or expenditures claimed, within this period of performance as outlined in the Statement of Work. Office of Grants Management 8000 South Chester Street, Suite 575 Centennial, CO 80112 DocuSign Envelope ID: 4472DB46-7505-4026-B1B2-C043E186DBD1 700 Kipling Street, Lakewood, CO 80215 | www.colorado.gov/publicsafety Jared Polis, Governor | Stan Hilkey, Executive Director For questions regarding your SDGA or the 2023 Hazard Mitigation Grant Program, please feel free to contact Emily Palmer at (303) 656-1607 or emily.palmer@state.co.us if you have further questions regarding the agreement process. Thank you for your assistance in managing this grant award. Sincerely, Mark Thompson State Hazard Mitigation Officer Colorado Department of Public Safety Division of Homeland Security and Emergency Management CC: File Emily Palmer, DHSEM Irene Merrifield, DHSEM DocuSign Envelope ID: 4472DB46-7505-4026-B1B2-C043E186DBD1 700 Kipling Street, Lakewood, CO 80215 | www.colorado.gov/publicsafety Jared Polis, Governor | Stan Hilkey, Executive Director Letter of Acceptance March 21, 2023 23-HMGP4498-EGL Eagle County 2023 HMGP 4498 This letter serves as notification and acceptance of the Small Dollar Grant Agreement (SDGA) for the Hazard Mitigation Grant Program 4498 in the amount of $ 90,000.00 issued by the Colorado Department of Public Safety, Division of Homeland Security and Emergency Management (CDPS/DHSEM). By signing below, the agency, in accordance with acceptance, acknowledges the receipt, review and concurrence of the provided terms and conditions, scope of work, and any additional requirements identified. Additionally, the following required documents are provided for issuance of the award through the State financial system and accompany this letter of acceptance: 1. Current Request for Taxpayer Identification Number and Certification (W-9) form 2. Current Electronic Funds Transfer (EFT) form By signing and returning this letter, the undersigned holds authority to enter into, and understands and accepts all the terms and conditions outlined for the Small Dollar Grant Agreement referenced above. By (Printed Name): Title: Date: *Signature Office of Grants Management 8000 South Chester Street, Suite 575 Centennial, CO 80112 DocuSign Envelope ID: 4472DB46-7505-4026-B1B2-C043E186DBD1 Jeff Shroll 6/19/2023 County Manager