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HomeMy WebLinkAboutC81-013 Allen Gerstenberger Associates/ CONTRACT
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THIS CONTRACT, made this day of�w�'U , 1981, by and
between the County of Eagle, hereinafter referred to as the County, and Allen
Gerstenberger Associates, hereinafter referred to as the Contractor.
WHEREAS, the County has established a Criminal Justice Advisory
`/ Committee to investigate the need for new and/or improved criminal justice
programs and detention facilities for Eagle County;
WHEREAS, the Advisory Committee has determined the need for technical
consulting services and administration services to assist them in executing
their responsibilities;
WHEREAS, the County desires to engage a contractor to render certain
technical and professional services for data collection and analysis, the
evaluation of alternative sites, preparation of building programs, preparation
of funding programs, and other administrative and coordination tasks as the
Committee should from time to time deem appropriate or necessary;
WHEREFORE, the Contractor is capable and willing to perform the services;
NOW THEREFORE, IT IS HEREBY AGREED THAT
1. DEFINITION OF SCOPE: The contractor shall provide technical
consulting services and provide administration support services to Eagle
County and the Criminal Justice Advisory Committee for the following tasks:
a. Finalize the CJAC report and recommendations; this will involve
meetings with staff and the CJAC to receive comments, editing and
making corrections as necessary, and providing technical
support services to the CJAC and County staff.
b. Prepare a "summary" chapter to the final report and recom-
mendations of the CJAC; the summary chapter is intended to
provide the general public with an overview of the process,
the information collected, the conclusions, and recommendations
of the CJAC.
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2. SUBMISSION OF PROCEEDINGS, CONTRACT AND OTHER DOCUMENTS: The
Contractor shall submit to the Committee such data, reports, records, contracts and
other documents relating to the Project as the County may reasonably require. The
Contractor shall retain intact, for one year following project close-out, all
project documents, financial records, and supporting documents.
3. DOCUMENTATION OF PROJECT COSTS: All costs, charged to the Project,
including any services contributed by the Contractor or others, shall be
supported by properly executed payrolls, time records, invoices, contracts, or
vouchers evidencing in detail the nature and propriety of the charges.
4. TIME OF PERFORMANCE: This Contract is effective through December, 1981
5. FEES AND COMPENSATION: Contractor fees are based on the hours spent
on each job. Principal time is billed at $35 per hour and associates and support
personnel at $10 to $25 per hour as appropriate.
Reimbursable expenses and direct costs are in addition to the fees
for professional service and include actual expenditures made by the employees
of the Contractor necessary for the completion of the project.
Direct costs, such as printing and photography, reimbursable expenses
such as postage, mileage, phone, consultants, and xerography are billed directly and
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are invoiced at cost plus 15%. Mileage is billed at 21 1/2C per mile.
6. COMPENSATION: Maximum compensation for services outlined iii-this
contract shall not exceed $2,000.00, excluding printing costs which shall be
authorized by the County Administrator prior to the Contractor having reports or
summary reports printed.
7. PAYMENT: The Contractor shall bill the County monthly for all fees,
reimbursable expenses and direct costs incurred. If the invoice is submitted by
the 25th of the month, the County shall make payment by the 15th of the following
month.
8. PROGRESS REPORTS: The Contractor shall meet with or submit written
reports at least monthly to the Eagle County Jail Advisory Committee and/or the
County Commissioners at their request.
9. TERMINATION OF CONTRACT: This agreement may be terminated by either
party upon seven days written notice. In the event of termination, the Contractor
shall be paid compensation for services performed to termination date, including
reimbursable expenses and direct costs then due.
In that event, all finished or unfinished documents, data, studies,
surveys, and reports or other material prepared by the Contractor under this
Contract shall become the property of the County after just and equitable
compensation is received by the Contractor.
10. CHANGES: The Committee may, from time to time, require changes in the
scope of services of the Contractor to be performed hereunder. Such changes, in-
cluding any increase or decrease in the amount of the Contractor's compensation,
which are mutually agreed upon by and between the County and Contractor, shall
be incorporated in written amendments to this Contract.
11. EQUAL EMPLOYMENT OPPORTUNITY: In connection with the execution of
this Contract, the Contractor shall not discriminate against any employee or
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applicant for employment because of race, religion, color, sex, or national
origin. The Contractor shall ensure the applicants are employed without regard
to their race, religion, color, sex or national origin. Such action shall include,
but not be limited to the following: employment, upgrading, demotion, or transfer;
tiv■d recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeship.
12. INTEREST OF CONTRACTOR: The Contractor covenants that he presently
has no interest and shall not acquire any interest, direct or indirect, which
would conflict in any manner or degree with the performance of services required
to be performed under this Contract. The Contractor further covenants that in
the performance of this Contract no person having any such.interest shall be
employed.
13. FINDINGS CONFIDENTIAL: Any reports, information, data, etc., given
to or prepared or assembled by the Contractor under this Contract which the County
requests to be kept confidential shall not be made available to any individual
or organization by the Contractor without the prior written approval of the County.
14. PUBLICATION, REPRODUCTION AND USE OF MATERIAL: The County shall have
unrestricted authority to publish, disclose, distribute and otherwise use, in
whole or in part, any reports, data or other material prepared under this Contract.
15. The laws of the State of Colorado and rules and regulations issued
pursuant thereto shall be applied in the interpretation, execution and enforcement
of this Contract.
16. The signatories hereto aver that they are familiar with 18-8-301,
et seg., (Bribery and Corrupt Influences) and 18-8-401, et seq., (Abuse of Public
Office, C.R.S. 1973) as amended, and that no violation of such provisions is
present.
17. The signatories aver that to their knowledge, no County employee
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has any personal or beneficial interest whatsoever in the service or property
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described herein.
18. The Contractor as an independent Contractor, its agents and employees
will receive no benefits directly or indirectly that accrue to County employees
in the performance of this agreement.
`/ IN WITNESS WHEREOF, the parties hereto have executed this agreement on
the day first written above.
ATTEST:
;!erHthe dof
of
nty Commissioners
Allen Gerstenberger
Allen Gerstenberger Associate ,
Independent Contractor
c �j�,rp�,rn /rA-TIOm
Dale F. Grant, Chairman
Board of County Commissioners
Eagle, Colorado