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HomeMy WebLinkAboutC23-185 CDPHE_Fentanyl PreventionTask Order Number: 2023-11 EAGL Page 1 of 3 Version 02.24.2022 TASK ORDER - HB22-1326 CONTRACTS ONLY State Agency State of Colorado for the use & benefit of the Department of Public Health and Environment 4300 Cherry Creek Drive South Denver CO 80246 Contractor Board of County Commissioners of Eagle County (a political subdivision of the state of Colorado) 500 Broadway Eagle CO 81631-0850 for the use and benefit of the Eagle County Public Health Agency 551 Broadway Eagle CO 81631 Master Task Order Contract Number 23 FAA 00016 Task Order Number 2023-11 EAGL Task Order Performance Beginning Date The later of the Task Order Effective Date or January 17, 2023 Task Order Maximum Amount Initial Term 1/17/2023 – 6/30/2023 $0.00 Extension Terms Year 20xx $0.00 Year 20xx $0.00 Year 20xx $0.00 Year 20xx $0.00 Total for All Years $0.00 Task Order Expiration Date June 30, 2023 Except as stated in §2.D., the total duration of this Contract, including the exercise of any options to extend, shall not exceed 5 years from its Performance Beginning Date. Pricing/Funding Price Structure: N/A Contractor Shall Invoice: N/A Funding Source: N/A Miscellaneous: Authority to enter into this Contract exists in: C.R.S. 25-1.5-101 – C.R.S. 25-1.5-113 Law Specified Vendor Statute (if any): 25-20.5-1101 Procurement Method: N/A Solicitation Number (if any): N/A State Representative Sophie Feffer, Drug User Health Coordinator, STI/HIV/VH Colorado Department of Public Health and Environment 4300 Cherry Creek Drive South Denver, CO 80246 sophie.feffer@state.co.us Contractor Representative Megan Vilece Eagle County Public Health Agency 551 Broadway Eagle CO 81631 Megan.vilece@eaglecounty.us Exhibits and Order of Precedence The following Exhibits and attachments are included with this Contract: Exhibit A Additional Provisions Exhibit B Statement of Work Contract Purpose: This project serves to increase the availability of overdose prevention tools, specifically synthetic opiate detection tools, across the state of Colorado as part of a fentanyl education and prevention campaign. DocuSign Envelope ID: D84B3923-7471-4064-BA1D-AA4E055E7309 Task Order Number: 2023-11 EAGL Page 2 of 3 Version 02.24.2022 In accordance with §4.B of the Master Task Order Contract referenced above, Contractor shall complete the following Project: 1. PROJECT DESCRIPTION Contractor shall complete the Project described in Exhibit B Statement of Work (SOW) that is attached hereto and incorporated herein (the “SOW”). All terminology used in this Task Order and the Statement of Work shall be interpreted in accordance with the Master Task Order Contract unless specifically defined differently in this Task Order. The Statement of Work is incorporated herein, made a part hereof and attached hereto as Exhibit B - Statement of Work. This Task Order Project will be funded per Colorado Revised Statutes §25-1.5-115 and §25-20.5-1101. Funding is provided to eligible entities based on the need of the entity and the availability of non-laboratory synthetic opiate detection tests as determined by the Colorado Department of Public Health and Environment. Due to this funding structure, a budget will not be attached nor incorporated into this Task Order. 2. PAYMENT The State shall pay Contractor the amounts shown on the Cover Page of this Task Order, in accordance with the requirements of the Statement of Work and the Master Task Order Contract. The State shall not make any payment for a State Fiscal Year that exceeds the Task Order Maximum Amount shown above for that State Fiscal Year. 3. PERFORMANCE PERIOD Contractor shall complete all Work on the Project described in this Task Order by the Task Order Expiration Date stated above. Contractor shall not perform any Work described in the Statement of Work prior to the Task Order Performance Beginning Date or after the Task Order Expiration Date stated above. 4. TASK ORDER EFFECTIVE DATE: The Effective Date of this Task Order is upon approval of the State Controller or January 17, 2023, whichever is later. DocuSign Envelope ID: D84B3923-7471-4064-BA1D-AA4E055E7309 Task Order Number: 2023-11 EAGL Page 3 of 3 Version 02.24.2022 THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT Each person signing this Contract represents and warrants that he or she is duly authorized to execute this Contract and to bind the Party authorizing his or her signature. CONTRACTOR Board of County Commissioners of Eagle County (a political subdivision of the state of Colorado) for the use and benefit of the Eagle County Public Health Agency ___________________________________________ By: Signature ______________________________________________ Name of Person Signing for Contractor ______________________________________________ Title of Person Signing for Contractor Date: _________________________ STATE OF COLORADO Jared S. Polis, Governor Colorado Department of Public Health and Environment Jill Hunsaker Ryan, MPH, Executive Director ______________________________________________ By: Signature _____________________________________________ Name of Executive Director Delegate _____________________________________________ Title of Executive Director Delegate Date: _________________________ In accordance with §24-30-202, C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD _____________________________________________ By: Signature _____________________________________________ Name of State Controller Delegate _____________________________________________ Title of State Controller Delegate Effective Date:_____________________________________ --Signature Page End- DocuSign Envelope ID: D84B3923-7471-4064-BA1D-AA4E055E7309 County Commissioner Kathy Chandler-Henry 2023-03-07 2023-03-14 Chief Financial Officer Jannette Scarpino Procurement & Contracts Section Director ft Lisa McGovern 2023-03-07 EXHIBIT A Task Order Contract Number: 2023-11 EAGL Page 1 of 2 ADDITIONAL PROVISIONS Original Master Task Order Contract Routing Number: 23 FAA 00016 These provisions are to be read and interpreted in conjunction with the provisions of the Contract specified above. 1. Time Limit For Acceptance Of Deliverables. a. Evaluation Period. The State shall have forty-five (45) calendar days from the date a deliverable is delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables that have a different time negotiated by the State and the Contractor. b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design specifications for that particular deliverable, or is otherwise deficient, then the State shall notify the Contractor of the failure or deficiencies, in writing, within forty-five (45) calendar days of: 1) the date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or deficiency at the time of delivery; or 2) the date the State becomes aware of the failure or deficiency. The above time frame shall apply to all deliverables except for those deliverables that have a different time negotiated by the State and the Contractor in writing pursuant to the State’s fiscal rules. c. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed deliverable, the Contractor shall have a reasonable period of time, not to exceed thirty (30) calendar days, to correct the noted deficiencies. 2. Health Insurance Portability and Accountability Act (HIPAA) Business Associate Determination. The State has determined that this Contract does not constitute a Business Associate relationship under HIPAA. 3. The Contractor shall comply with the following rules and regulations when performing data collection and entry, reporting, and the implementation of activities. a. The guidelines and standards in Colorado Statutes are located on the following state of Colorado website and are incorporated and made part of this Contract by reference: https://leg.colorado.gov/agencies/office- legislative-legal-services/colorado-revised-statutes i. Colorado Revised Statute § 25-4-404 concerning HIV infection. ii. Colorado Revised Statute § 25-4-14 concerning HIV. iii. Colorado Revised Statute §18-4-412 concerning the theft of medical records. iv. Colorado Revised Statue § 25-1-520 concerning syringe access programs. v. Colorado Revised Statute § 25-1-122 named reporting of certain diseases b. The guidelines and standards from the State Board of Health are located on the following State of Colorado website and are incorporated and made part of this Contract by reference: https://www.sos.state.co.us/CCR i. Colorado State Board of Health Rules and Regulations for Epidemic and Communicable Disease Control (6 CCR 1009-1) c. The CDPHE Communicable Reportable Conditions Guidelines are located on the following State of Colorado website and are incorporated and made part of this Contract for reference: https://www.colorado.gov/pacific/cdphe/report-a-disease d. The CDPHE STI and HIV funded partner guidance and policies are identified below. These documents are incorporated and made part of this Contract for reference and are available on the following website: https://www.colorado.gov/pacific/cdphe/sti-hiv-funded-partner-policies i. Standards for HIV Prevention Services ii. Standards for HCV Prevention Services iii. Standards of Care for Prevention Services for People Who Use Drugs iv. CDPHE Section Policy on Condom Distribution Involving Minors DocuSign Envelope ID: D84B3923-7471-4064-BA1D-AA4E055E7309 EXHIBIT A Task Order Contract Number: 2023-11 EAGL Page 2 of 2 v. Reporting Requirements for HIV and Viral Hepatitis Prevention Contractors vi. Guidelines for Legal and Operational Protection of Confidential HIV and Communicable Disease Public Health Reports and Records vii. Requirements of Collaboration with the CDPHE STI/HIV Client Based Prevention Program viii. CDPHE Linkage to Care Brochure ix. Use of Incentives Guidelines DocuSign Envelope ID: D84B3923-7471-4064-BA1D-AA4E055E7309 EXHIBIT B Task Order Contract: 2023-11 EAGL Page 1 of 3 STATEMENT OF WORK To Original Master Task Order Contract Routing Number: 23 FAA 00016 These provisions are to be read and interpreted in conjunction with the provisions of the Contract specified above. I. Entity Name: Eagle County Public Health Agency (ECPH) II. Project Description: This project serves to increase the availability of overdose prevention tools, specifically synthetic opiate detection tools, across the state of Colorado as part of a fentanyl education and prevention campaign. According to CDPHE’s Drug Overdose Dashboard, we lost 1,881 Coloradans to fatal overdose - at least 912 of those deaths due to fentanyl. Colorado is seeing more fatal overdoses due to fentanyl than ever before with annual increases since 2018. Fatal overdose is preventable. These test strips will help save the lives of people who use drugs across the state because if fentanyl is detected, then people can use that information to make informed decisions about their drug use. This project is funded by HB22- 1326 Fentanyl Accountability and Prevention Act through appropriation for non- laboratory synthetic opiate detection tests pursuant to section 25-1.5-115.3 (1), C.R.S.. CDPHE has defined eligibility as any local public health department in the state of Colorado. Definitions: 1. CDC – Centers for Disease Control and Prevention 2. CDPHE – Colorado Department of Public Health and Environment 3. ECPH – Eagle County Public Health Agency 4. FDA – Food and Drug Administration 5. Fentanyl Test Strips - synthetic opiate detection tool 6. HIV – Human Immunodeficiency Viruses 7. LPHA - Local Public Health Agency 8. Priority Populations - People at risk of fatal overdoses. 9. REDCap – Research Electronic Data Capture: a secure web application for data collection 10. Service Area – Eagle County 11. STI – Sexually Transmitted Infection 12. VH – Viral Hepatitis IV. Work Plan Goal #1: Provide high-quality HIV, STI, and VH prevention services to increase the priority population's access to testing, education, and treatment, and reduce the acquisition of HIV/STI/VH throughout Colorado in order to disrupt health inequities. Objective #1: No later than the expiration date of the Contract, improve access to overdose prevention tools for the priority population in the service area. Primary Activity #1 The Contractor shall distribute fentanyl test strips to the priority population within the service area. Sub-Activities #1 1. The Contractor shall distribute fentanyl tests strips to the following: a. Agencies that serve people at risk of an opiate overdose. b. Individuals at risk of an opiate overdose. 2. The Contractor shall request technical assistance as needed. 3. The Contractor shall distribute instructions and education in tandem with the fentanyl test strips. DocuSign Envelope ID: D84B3923-7471-4064-BA1D-AA4E055E7309 EXHIBIT B Task Order Contract: 2023-11 EAGL Page 2 of 3 4. The Contractor shall record the number of test strips distributed into the quarterly progress report. Standards and Requirements 1. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the Contract term. The Contractor shall monitor documents and website content for updates and comply with all updates. 2. CDPHE will provide fentanyl test strips at no cost to the Contractor. a. Contractor shall place an order using the Fentanyl Test Strip Order Form. This document is incorporated and made part of this Contract by reference and is available at https://docs.google.com/forms/d/e/1FAIpQLScq- nwT_3J39Waiz_TJJCMVaadqIDJnSONHvj6AyNB74hnfng/viewform. b. After placing an order, the strips will be shipped directly from the vendor. c. Test strip orders must be received by the Contractor by the Contract expiration date. d. The contact for this project is cdphe_sthv_contractmonitoring@state.co.us. e. Contractor shall provide a signed copy of the invoice upon arrival to the Drug User Health Coordinator. 3. CDPHE will send a Contact Form to the Contractor to complete which will indicate who will receive the CDPHE REDCap quarterly survey form. a. The Contractor shall report the number of test strips distributed in aggregate per quarter, by county. 4. CDPHE’s Drug User Health Coordinator will provide support for fentanyl test strip distribution via: a. Trainings b. Technical assistance upon request c. Repository of best practices available at https://drive.google.com/drive/folders/1pHzeL_4YP- ojeQLi8QRYKg3Gie18QX9P 5. Any educational materials created internally must be in line with National Harm Reduction Coalition’s harm reduction principles and guidance for fentanyl test strips This document is incorporated and made part of this Contract by reference, and is available at https://harmreduction.org/about-us/principles-of-harm-reduction. Expected Results of Activity(s) 1. Increased access to risk reduction materials for individuals at high-risk of opiate overdose. 2. Increased service engagement with people who use drugs. Measurement of Expected Results 1. Data contained in quarterly progress reports. 2. Reports from data contained in REDCap or other databases as designated by CDPHE. Completion Date Deliverables 1. The Contractor shall submit a quarterly progress report utilizing the CDPHE REDCap quarterly survey form via email to CDPHE. No later than 30 calendar days following the last day of each quarter. V. Monitoring: CDPHE’s monitoring of this Contract for compliance with performance requirements will be conducted throughout the Contract period by the CDPHE Contract Monitor. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable. The Contractor’s performance will be evaluated at set intervals and communicated to the Contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the Contract. DocuSign Envelope ID: D84B3923-7471-4064-BA1D-AA4E055E7309 EXHIBIT B Task Order Contract: 2023-11 EAGL Page 3 of 3 VI. Resolution of Non-Compliance: The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue. Within 30 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and time line for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the time line, the Contractor shall email a request to the CDPHE Contract Monitor and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of this Contract. DocuSign Envelope ID: D84B3923-7471-4064-BA1D-AA4E055E7309