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HomeMy WebLinkAboutC99-050 Edwards Station SIA SMA-00006M d OFF -SITE IMPROVEMENTS AGREEMENT EDWARDS STATION SMA-00006 THIS OFF -SITE IMPROVEMENTS AGREEMENT ("Agreement") made .and entered into this VWL day of A40- rC2- , 19999 by and between East West Partners, a Colorado Corporation (hereinafter "Owner") and the Board of County Commissioners of the . County of Eagle, State of Colorado (hereinafter "County"). WITNESSETH WHEREAS, the Owner, as a condition of approval of the Special Use Permit for Edwards Station (hereinafter referred to as "Project"), desires an Agreement as provided for by the Land Use Regulations of Eagle County, Colorado, 1999, as amended ("hereinafter referred to as "Land Use Regulations") Chapter II, Section 5-250; and WHEREAS, pursuant to the same authority, the Owner is- obligated to provide security or collateral sufficient in the judgment of the County to make reasonable provisions for completion of certain public improvements hereinafter described ("Improvements"); and WHEREAS, pursuant to Chapter II, Section 4-600 of the Land Use Regulations, when a proposed project is located in an area serviced by an existing County road and the County determines that the traffic generated by such development will result in safety hazards for vehicle drivers, pedestrians and/or adjacent residents, or will result in substantially increased mainte- nance costs to the County, the County is empowered to determine the amount of work necessary to bring the affected County road to acceptable standards to provide adequate safe service to present owners, to the proposed project and to other probable projects, and to require the Owner to improve its equitable portion of such road to an acceptably safe condition; and WHEREAS, the County has determined that the traffic which will be generated by the Project, along with other potential subdivisions in the area, will .result in safety hazards and substantially increased maintenance costs relative to the off -site roads; and WHEREAS, the Owner has agreed to improve the roads to an acceptably safe condition and to accommodate the incremental increase in traffic burden to the said roads resulting from the development of this Project, by the engineering, construction and completion of physical improvements to the said road as set forth in this Agreement; and aewee 1i08i1eee es:xw a s.. vi.n.. 1 of 16 P 0.00 D 0.00 N 0.00 Eagle CO NOW, THEREFORE, in consideration of the premises and the covenants and agreements herein contained to be kept and performed by the parties hereto, it is hereby understood and agreed as follows: 1. PROJECT IMPROVEMENTS. 1.1 Scope of Work. The Owner hereby agrees, at its sole cost and expense, to furnish all necessary equipment and material, and to complete all improvements to the Miller. Ranch Road as referenced in the attached Exhibit "A", and as set forth in all documents, construction drawings, designs, maps, specifications, sketches, and other materials submitted by the Owner prior to or at Special Use Permit approval and accepted by the County, and in accordance with all laws of the United States of America, State of Colorado, County of Eagle, and their respective agencies and affected governmental entities. Such performance shall include acquisition of all necessary rights -of -way, either directly or as set forth in Section 4 hereof. 1.2 Duties of Owner. For those improvements required herein, including but not limited to the reconstruction and physical improvement of that portion of any road subject to this Agreement, the Owner shall retain an engineer whose duties shall include construction staking, observation of construction for conformance to the approved plans and specifications, and mater- ials sampling, testing and inspection using the Colorado Department of Highways 1990 Field Materials Manual as a guide for frequency of sampling and testing. 1.2.1 Construction Staking. Where applicable and by way of example only, the following is a highlighting of the construction staking that will be required of the Owner: a. Roadway - horizontal and vertical control every 50 feet or every 25 feet in critical areas, specifically including: -slope staking -points of curvature -points of tangency -fillet radius points -culverts -transition points for super -elevation -finished sub -grade -finished gravel \V� b. Water. Sewer. and Other Utilities - horizontal and vertical control every 100 feet, or every 50 feet in critical areas. 1.2.2 Testing. Where applicable and by v�ay of example only, the following is a highlighting of the acceptance testing that will be required of the Owner: a. Utility and drainage culvert trench backfiill under roadway prisms - one density test per 200 C.Y. of backfill or a minimum of one test per roadway crossing. This will require daily visits to the site by a testing laboratory when utilities or drainage culverts are being backfilled within the roadway prism. b. Embankments for roadways - one density test per 2,000 C.Y. of any additional embankment(s). c. Finished sub -grade - one density test per 250 lineal feet of roadway. d. Aggregate base course - one in -place density per 250 lineal feet of roadway, a, gradation and Atterberg Limits test per 2000 tons of aggregate base course. e. Hot Bituminous Pavement - two asphalt content, gradation and in -place density tests per day's production. f. Concrete - Curb and Gutter. Sidewalks and Bikepaths - tests for air content, slump and compressive strength per 50 C.Y. of concrete placed or minimumof one set of tests per day. 1.2.3 Notification/Road Construction. Owner or his Engineer shall notify the Eagle County Engineer for the purpose of arranging an on -site inspection no less than forty-eight (48) hours in advance of the following stages of road construction: 1) Finished subgrade 2) Finished Aggregate Base Course 3) Asphalt Placement. 4) Concrete - Curb and Gutter, Sidewalks and Bikepaths The County Engineer shall make an on -site visit within the forty-eight (48) hours notification period for the purpose of observing proof rolls on items 1) and 2) above and for general observation of construction methods being employed at these stages. Said on -site inspection by the Eagle County Engineer shall in no way abrogate the duties of the owner outlined elsewhere 3 14� in this Agreement. The owner shall provide the proof rolling by arranging for a loaded single unit truck carrying 18,000 pounds per rear axle. 1.2.4 Witnessh :;g of Water and Sewer Laterals. It is essential that the ends of these laterals be witnessed by the owner's engineer to a minimum of three divergent points and a permanent record made of the same. Copies of these records are required to be furnished to the Eagle County Engineer prior to acceptance of the improvements by the County. In addition to witnessing of the horizontal location of these laterals, a vertical witness shall be required. Horizontal witnessing shall be to property comers, fire hydrants, manholes, and other "perma- nent" features. Vertical witnessing shall be based on depth below ground and elevation based on a datum used for the subdivision. Bench marks shall be shown on witness records. 1.2.5 Test Reports. All test reports shall be consecutively numbered, with copies furnished directly to the Eagle County Engineer from the laboratory as they are reported to the Owner or its engineer. 1.2.6 Record Drawings of Improvements. Record drawings, sealed, signed and dated by a Registered Professional Engineer showing the as -constructed horizontal and vertical locations of improvements shall be submitted to the Eagle County Engineer prior to completion of the two year warranty period and the final release of Collateral by the County. 1.2.7 Affidavit of Monumentation. An Affidavit of Monumentation sealed, signed and dated by a Registered Professional Land Surveyor stating that the project has been monumented in accordance with §38-51-105, C.R.S., and Chapter II, Section 5-280.5.a (1)(a) of the Eagle County Land Use Regulations shall be provided to the Eagle County Engineer prior to til- acceptance of the improvements by the County. 1.3 Compliance with Colorado Department of Highways Access Code. Owner shall provide the County with designs in compliance with the Colorado Department of Highways Access Code for all road improvements. 1.4 Date of Completion. All improvements shall be completed prior to March 1, 2001. 1.5 Approval and Acceptance of Work. 1.5.1 Copies of all test results corresponding to work which is being inspected and any other information which may be necessary to establish the satisfactory completion of the work for which inspection is requested must be submitted prior to said inspection. All such 4 \Run,i information shall be accompanied by a letter from the Owner's engineer verifying the satisfactory completion of the work performed to date. 1.5.2 Notwithstanding Section 1.3.3 above, promptly after receiving a request for inspection and the required documentation, the County Engineer shall review the information presented and, if necessary, make an on -site inspection of the work completed. 1.5.3 All said work shall be done to the reasonable satisfaction of the County Engineer and/or the County Department of Community Development, and shall not be deemed complete until approved and accepted as complete by the County. 1.6 Estimated Costs of Improvements. The estimated cost of the improvements is the sum of $72,540.00, as summarized in Exhibit "A". To secure and guarantee performance of its obligations as set forth in this Section 1, including the completion of the required improvements, the Owner hereby agrees *to provide security and collateral in the form and as set forth in Section 2, below. 2. SECURITY and COLLATERAL. 2.1 Collateral. Security and Collateral required in Section 1.7 herein, as security for the performance by Owner of its obligations under this Agreement, shall be in the total amount of $72,540.00. The Subdivider shall obtain collateral in a form acceptable to the County ("Collat- eral") prior to signing of the Special Use Permit, as specified in attached Exhibit "B". 2.2 Partial Release of Collateral. Owner may apply to the County for the release of portions of the Collateral based upon work completed in accordance with this Agreement. To make such releases, Owner shall request the County Engineer to inspect the work in order to verify satisfactory completion in accordance with plans and specifications in accordance with Section 1.6. 2.3 Final Release of Collateral/Wanrantx. Within thirty (30) days afterOwner has completed all of the work required by this Agreement and the work has been approved and accepted by the County, the entire remaining amount of the Collateral, less an amount equal to ten percent (10%) of the original Collateral, shall be released. Owner shall be responsible for the condition of the improvements for a period of two years after completion; this shall be guaran- teed either through the retention of Collateral, as set forth above, or Owner may provide a guarantee bond in an amount and in a form acceptable to the County which would be substi- tuted for the release of the entire amount of the Collateral. 5 114� NMWI/ 2.4 Substitution of Collateral. The Owner may at any time substitute the Collateral originally deposited with the County herein, for another form of collateral acceptable to the County, to guarantee the faithful completion of the improvements referred to herein and the performance of the terms of f As Agreement. At the time of substitution of collateral, an inflationary and/or deflationary factor based upon the Denver -Boulder, Colorado Consumer Price Index for All Urban Consumers, All Items (1967=100) published by the U.S. Bureau of Labor Statistics, 303-837-2467, or, alternatively, an approved construction cost index, shall be used to determine an adjusted estimated cost for all improvements as described herein, and collateral shall be submitted by the Owner in accordance therewith. 2.5 Draws. Draws against the Collateral shall only be made as directed by written Resolution of the County, stating that there has been an event of default under this Agreement and that a sum certain is required to remedy the default. Any amount drawn on the Collateral must be applied for the purpose of completing the work required by this Agreement and related expenses and costs. 2.6 Events of -Default. The following events shall be deemed "Events of Default," entitling the County to draw on the Collateral: 2.6.1 If Owner has not completed the work required by this Agreement within thirty (30) days prior to the Date of Completion set forth herein, the County may, after ten (10) working days written Notice to Owner, draw upon the Collateral an amount sufficient to complete said work and compensate the County for its reasonable costs and expenses related to said draw. 2.6.2 If the original collateral presented to the County (or any extension thereof) is due to expire and the work is not yet completed, and Owner has not provided substitute collateral or the bank's written extension to the original collateral (as it may have been previously extended), the- County shall draw on the Collateral according to the provisions set forth in this Section 2. It is Owner's responsibility, with or without notice, to ensure that the Collateral is extended, or that substitute collateral is provided in a form acceptable to the County, at least ten days prior to its expiration. 2.6.3 If the Collateral is substituted, as otherwise provided herein, this Agreement may be amended or modified in order to set forth specific Events of Default deemed necessary, in the County's sole discretion, commensurate with the type of collateral substituted. 2.7 Costs and Expenses. Owner agrees to pay any costs and expenses, including but not limited to legal fees, which the County may incur in determining to accept collateral, in drawing upon the Collateral, or in accomplishing an extension of its expiration. M 2.8 Materials and Payment Bond. In addition to the Collateral described herein, the Owner shall provide to the County a Materials and Payment Bond to ensure that all contractors, suppliers and materialmen are paid. Such bonds shall conform with the requirements of Title 38, Article 26, Colorado Revised Statutes. Owner shall al::o retain funds from all contractors employed for improvements as required by said Article, and further shall coordinate with the County Attorney to ensure proper Notice of Final Settlement and Retention of Funds, as required. 3. INSURANCE and INDEMNIFICATION. 3.1 Indemnification. Owner shall indemnify and hold the County harmless from any and all claims made against the County by any contractor, subcontractor, materialmen, employee, independent contractor, agent or representative involved in the work necessary to comply with this Agreement, or on account of any other claims against the County because of the activities conducted in furtherance of the terms of this Agreement. This indemnification and hold harmless provision shall include any legal expenses or costs incurred by the County. 3.2 Certificates of Insurance. The Owner shall secure from any contractor or subcontrac- tor engaged in the work necessary to comply with this Agreement a Certificate of Insurance providing for liability protection in the minimum amount of $150,000 per individual and $600,000 per occurrence, naming the County as an additionally named insured. The Owner, if it serves as the contractor for the improvements. shall provide insurance in the same form and amounts as required of the general contractor. Said limits shall be adjusted to comply with any changed limits in the Colorado Governmental Immunity Act, Title 24, Article 10, Colorado Revised Statutes. 3.3 County Incurs No Liability. The County shall not, nor shall any officer or employee thereof, be liable or responsible for any accident, loss or damage happening or occurring to the improvements specified in this Agreement prior to the completion and acceptance of the same; nor shall the County, nor any officer or employee thereof, be liable for any persons or property injured or damaged by reasons of the nature of said work on the improvements, but all of said liabilities shall be and are hereby assumed by the Owner. The Owner hereby agrees to indemnify and hold harmless the County and any of its officers, agents and employees against any losses, c aims, damages or liabilities for which the County or any of its officers, agents, or employees may become subject to, insofar as any such losses, claims, damages or liabilities (or actions in respect thereof) arise out of or are based upon any performance by the Owner hereunder; and the Owner shall reimburse the County for any and all legal and other expenses incurred by the County in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnity provision shall be in addition to any other liability which the Owner may have. 7 ,qMd 4. CONDEMNATION. 4.1 Right -of -Way Acquisition. It shall be the responsibility of the Owner to secure any and all necessary land rights -of -way or easements for the construction of the required improvements, and to have them deeded to the County. The exact location of the right-of-way for the proposed improvements shall be negotiated between the Owner, property owner, and the Board; in case of the failure of the parties to agree, the Board shall determine the location of the right-of-way. 4.2 Condemnation. Should Owner be unable to secure the necessary lands, rights -of -way or easements for the improvements required by this Agreement, the Owner: a. Shall schedule a meeting with the Board to discuss the Owner's inability to secure such property, and should the Board determine that such property is required for the public health, safety and welfare, it shall assist the Owner in fulfilling its obligation under this contract, by using its power of eminent domain. b. Shall secure, after consultation with the County Attorney, an appropriate appraiser to conduct the appraisal of the property. c. After an appraisal, a good -faith offer in conformance with Colorado law shall be made to the owner of the property. d. If the offer of the County is not accepted, the County shall proceed to condemn the property. e. All expenses of said condemnation, including all legal and attorneys' fees, costs, appraisal fees, and incidental expenses, shall be paid as they are due by the Owner, it being understood that the condemnation proceeding may be prosecuted by the County Attorney or Special Counsel retained by the Board. In addition, the Owner shall pay 1) any deposit necessary for the County to secure immediate possession of the property, and/or 2) the final award to the property owner. f. The County agrees to diligently and timely pursue said condemnation in accord with the requirements of this Agreement. 5. GENERAL PROVISIONS. 8 Nc ! The following shall apply to all improvements, including off -site improvements, set forth in this Agreement: 5.1 Compliance with Land Use Regulations. The Own.;r shall be required to obtain all necessary permits and comply with the provisions of the Land Use Regulations, including but not limited to the Regulations for Construction within the Public Ways of Eagle County (Chapter V), as the same are in effect at the time of commencement of construction of the improvements referred to herein. 5.2 _Improvement Agreement Controls. In the event of any inconsistency or incongruity between the provisions of this Agreement and the Land Use Regulations, the provisions of this Agreement shall in all respects govern and control. 5.3 Warranties and Guarantees. There shall be a two-year correction period, or such longer period as may be prescribed by law, from the time of completion of the improvements during which time the Owner shall promptly correct or remove and replace, in accordance with the County's written instructions, defective work or materials and consequences thereof. Repair or replacement made under the two-year correction period shall bear an additional one-year correction period from the acceptance of the repair or the replacement by the Eagle County Engineer. The work shall be collateralized during the correction period in an amount and type of collateral as shall be reasonably determined by the County. The work shall be inspected, at the request of the Owner, no less than sixty (60) days prior to expiration of the one-year additional correction period, and any deficiencies shall be noted to the Owner. 5.4 Approval of Special Use Permit. The County agrees to the approval of the Special Use Permit, subject to the terms and conditions of this Agreement. 5.4.1 Special Use Permit Amendments. Where field changes or other circum- stances have caused the road, utilities, or other improvements to be constructed in locations different from those shown on the approved plans, the locations of rights -of -way, easements, lot lines, building envelopes, setback lines, or other attributes shown on the Special Use Permit shall be amended as necessary to comply with the original Special Use Permit requirements of the Eagle County Land Use Regulations 5.5 Amendment and Modification. The parties hereto mutually agree that this Agree- ment may be amended or modified from time to time, provided that such amendment or modification be in writing and signed by all parties hereto. 5.6 Assignability. This Agreement shall be enforceable against the Owner, provided, however, that in the event the Owner sells, transfers or assigns all or part of the subject Project, E the obligations of the Owner under this Agreement as to that portion of the subject Project may be assumed in writing by the purchaser of the parcel, and the Owner shall have no further obligations hereunder. It is agreed, however, that no such assumption of these obligations shall be effective unless the County gives its prior written approval to such assumption following an investigation of the financial condition of the purchaser. The Owner shall not otherwise assign, transfer, convey, pledge or otherwise dispose of this Agreement without prior written consent of the County, which consent shall not be unreasonably withheld. 5.7 Binding upon Successors. This Agreement shall inure to the benefit of and be binding upon the parties hereto, their respective successors, and assigns. 5.8 Sole Responsibility of Owner Prior to Coun , Acceptance. It is further agreed and understood that at all times prior to the completion and acceptance of the improvements set forth herein by the County, each of said improvements not accepted as complete shall be under the sole responsibility and charge of the Owner. When it is necessary to allow the general public to utilize the roadways under construction by the Owner, traffic control and warning devices shall be placed upon such roadways by the Owner in accordance with the Manual on Uniform Traffic Control Devices for Streets and Highways as prepared by the U.S. Department of Transportation, Federal Highway Administration. 5.9 No Rights to Third Parties. This Agreement does not and shall not be deemed to confer upon or grant to any third party any right to claim damages or to bring any lawsuit, action or other proceedings against either the County or its officers, employees or agents because of any breach hereof or because of any terms, covenants, agreements or conditions contained herein. 5.10 Notice. Notice required pursuant to the terms of this Agreement shall be deemed given on the day that the same is placed in the United States Mails, postage prepaid, certified or registered mail, return receipt requested. H H 10 ..i IN WITNESS WHEREOF, the parties hereto have executed this Agreement this _@SL day of -MD A A.i% 11999. COUNTY OF EAGLE, STATE OF COLORADO, °Y By and Through Its ATTEST: �,` BOARD OF COUNTY COMMISSIONERS —dAoA— COlOP AO° Clerk to the Board 6f County Commissioners By: FJohnnette Phillips, Cairman ddress for giving notice: P.O. Box 850 Eagle, CO 81631 (970)328-8685 SUBDIVIDER: East West Partners, A Colorado Corporation By: Chuck Madison Partner, East West Partners Address for giving notice: 100 E. Thomas Place Drawer 2770 Avon, Colorado 81620 (970)845-9200 11 STATE OF COLORADO ) SS County of ) The foregoing was acknowledged before me this ti day of�Jwaj,,19999 by Q Inuc� Q A i soQ WITNESS my hand and official seal. My commission expires Q ` 1 �• r 0 p� Notary Public G:'KAW\C-UPVISIA.ED2 12 ,*MvJ February 5, 1999 Mr. Scott Hunn Eagle County Building Post Office Box 179 Eagle, Colorado 81631 East West Partners RE: Edwards Station Landscape Plan. Dear Scott, RECEIVED FEB S 1999 . EAGLE COUNT NT COMMUNITY 19EVELOPME The following is a revised estimate for the landscape portion of the Edwards Station SIA. This estimate supercedes the earlier one that I based on your preliminary sketch. This week, I hired Design Workshop to review your sketch and to adhere in their design, to the intent of yours. You will note that our tree and shrub count has increased as we have added some landscaping in the right-of-way, (we have a landscape agreement with CDOT). This estimate includes labor. Labor & Description Quantity $/Unit Material Native Seed, Tack 34,848 $ 0.20 63,970 Shrub 284 $ 20.00 5,680 Evergreen (12) 35 Evergreen (4-6) 34 Aspen 44 Specimen Aspen 15 Subtotal Trees 128 $ 650.00 22,750 $ 300.00 10,200 $ 191.38 8,421 $ 577.50 8,663 $509033 Sprinkler System 40,000 $ 0.50 Subtotal Landscape County Collateral Requirement TOTAL LANDSCAPE COLLATERAL REQUIREMENT: 20.000 $822682.82 125% $103,354 Edwards Station — Landscape &IagiAPST THOMAS PLACE ■ P.O. DRAWER 2770 • AVON. COLORADO 81620 Page ill PHONE 970.845.9200 FAX a; 0,645.7 205 Another change to the plan is the replacement of sod with natural seed. Due to the new regulation's increased requirement for shrubs and trees, Design Workshop felt that the few opportunities for sod on the site had diminished. Additionally, we are confident that the replacement of sod more closely brings the landscape plan in conformance with the County's goals of xeriscaping wherever possible. As discussed earlier, our other SIA items are as follows: Fair Share of Miller Ranch Road (Under Separate L.O.C. Agreement) $723,540.00 Pedestrian Path 5-777.80 Subtotal — Other SIA Items $78,317.80 TOTAL PROJECT SIA REQUIREMENTS: S181..671.80 Again, please forward these estimates as soon as possible to County Attorney for preparation of the SIA. Please call me if you have any questions. Very truly yours, Bry on c: Terri Bernath Paul Clarkson bz- IT Edwards Station — Landscape & SIA Page #2 MEMORANDUM EAGLE COUNTY ENGINEERING TO: Kathy Walter, Attorney's Office r FROM: Jerry Brasher, Project Engineer DATE: February 12, 1999 _ _- RE: Edwards Station SIA Estimates FILE: SMA-00006 Attached you will find the estimates for the two SIA's requested for the above proposed development. Engineering has reviewed the estimates and found them acceptable. If you have any questions please contact the Engineering Department or Terri Bernath in Community Development. SIA #1 - On -site Pedestrian Path $ 5,777.80 Landscaping $103,354.82 $109,132.62 SIA #2 - Off -site Miller Ranch Road Improvements cc: George Roussos, County Engineer Chrono File $72,540.00 EXHIBIT 8 j:j.i: ..'AVO,CO.�8�620;;==L;,�=:���-:u�J--u2rrr-L`�.��;. :;��{.:a;��--�,�J:_ '�;:_,��i;.K: .j,�;i�,j1._�t� ..$�t.*fr•kir�-/154u.w 1 { {; } i:�: ]` :, , �,t �,, . ���j,,�1., �,,'�1: .1{ �y' J'18% 99.: �rtr�:l, .00123 i,t.;,li' >~��;: >Rt iJ,F :�►7 7 f !'j'' , 1 Yw -�, t- .d.�'i:t rr1J• c .tsj ��1 Q. �t `! .!' 4' -�,'t. : �t•r{ ii tl. ;i It. i:f{• rf i ~ ,�. i ��FF- ,, ,• : � ter;} �: }:'"�' i;.-liit, •�!) 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