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HomeMy WebLinkAboutC99-052 Allwest Systemsc.,q q - 52,- 4 7 M PURCHASE AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF COLORADO AND ALLWEST SYSTEMS, INC. This Purchase Agre ment ("Agreement") is entered into this 2-L� day of C, , 1999, by and between Eagle County, Colorado, a body politic and corporate, acting through its Board of County Commissioners ("County") and Allwest Systems, Inc. ("Allwest"). RECITALS The circumstances surrounding the making of this Agreement are as follows: A. County operates a justice center building which includes the jail and courtrooms and judges' chambers. Within the jail are control panels for operating various security devices and giving alerts of certain conditions within the jail and within the court facilities. County wants to replace the control panels with technology that requires less maintenance and is easier to learn and use; B. Because the justice center operates all day, every day, the control panel functions must be operable during the change from the existing to the new panels; C. Allwest is in the business of designing, and installing control panels such as that used by the County; D. Allwest has visited the County's justice center, has familiarized itself with the existing control panels, system wiring, and functions, and proposes their replacement; E. The parties want to set forth in this Agreement the terms and conditions by which Allwest will design and install a new control panel. TERMS AND CONDITIONS THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows: 1. PURCHASE AND SALE: Allwest sells to County, and County buys, installed replacement control panels consisting of five new ADI Membrane panels, with associated wiring,[rest of line is blank] 1 G:\BOBWIP\ALLWEST.CON File No. Interface Control Board, control/interconnect equipment cabinet, and disconnecting old wiring, and as more specifically set forth in Allwest's proposal dated January 81 1999, and its further clarification in paragraph 3 of Allwest's letter dated February 11, 1999, both of which are incorporated here as though set forth in full (hereinafter, "System") . 2. DELIVERY: Allwest will complete fully -operational installation of the System not later than 12 to 14 weeks after receipt of approved submittals from the County. 3. PAYMENT: The total purchase price for the goods and services identified in this Agreement is $47,750.00, installed. The purchase price shall be paid as follows: Against invoice upon delivery of the "Engineered Submittal Package," $11,937.50; Against invoice upon delivery to the County of the complete equipment package (as defined in the Submittal Package) to the project site, the cost of the equipment plus overhead and profit, not to exceed 50% of the total purchase price; Against upon County's acceptance of project completion and delivery of final As Built Drawings and Operation & Maintenance Manuals, the balance. 4. WARRANTY The System is warranted to be free from defects in materials and workmanship for a period of three years from the date of customer acceptance. Allwest will repair or replace, at its expense, any part of the System upon evidence of failure occurring during the warranty period. ALLWEST IS NOT RESPONSIBLE FOR CONSEQUENTIAL DAMAGES. 5. GENERAL PROVISIONS: 5.1 County enters into this Agreement in reliance on the special expertise of Allwest. Accordingly, neither party shall assign, part with, delegate, convey or sublet this Agreement, or any right or obligation pursuant to any part thereof, to any 2 File No. G:\BOBWIP\ALLWEST.CON third party without the prior written consent of the other, which consent shall not be unreasonably withheld. 5.2 Notices may be given by one party to the other by personal service, or by prepaid mail or prepaid delivery service addressed to: Allwest: Allwest Systems, Inc. 5701 N. Logan St. Denver, CO 80216 telephone: 303-293-2345 FAX: 303-293-2131 County: Facilities Management Department Eagle County P.O. Box 850 Eagle, CO 81631 telephone: 970-328-8700 FAX: 970-328-7720 Either party may change its notice names and numbers upon notice to the other. [rest of page is blank; next page is signature page] 3 G:\BOBWIP\ALLWEST.CON File No. IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date first written above. ATTEST: r'c r fnCUP A00 By: Clerk of he Board of County Commissioners [Corporate Seal] COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONER By: Johnnette Phillips, Chairman ALLWEST SYSTEMS, INC. By ��y Corporate Secre awry 4 G:\BOBWIP\ALLWEST.CON File No. r SYSTEMS, INC. January 8, 1999 Mr. Paul Gregg Eagle County Facilities Mat, 590 Broadway P.O. Box 850 Eagle, Colorado 81631- 0850 RE: CONTROL PANEL REPLACEMENT Dear Paul, Allwest Systems is pleased to offer the following Scope of Work and Proposal to replace the control panels in your facility. Proposal includes Replacing live (5) existing AML control panels with new ADI Membrane panels and installing one (1) new ADI graphic annunciator panel. The reason for replacing the control panels are: Existing control panels were constructed with contact switches and indicators that have a higher than average failure rate, a high replacement cost and long lead times for replacement parts. The high failure rate is resulting in excessive control panel down time. The facility cannot afford for the control panels to be down as these control panels are the core of the facilities security operations. The new control panels will be constructed using highly reliable membrane switches which have about four (4) times the life expectancy of the contact switches and cost about 75% less than the contact switches when replacement are necessary. 2. The current control panel design requires multiple sequencing of SlMtching to perform a single function and constant operator head movement from side to side to view and operate the multiple control panels. The new control panels will consolidate the intercom / judges duress panel into the master control panel and graphic annunciator, reducing the left to right head movement and reaching currently required by the control operator. 3. The new control panel switches and indicators will be configured on the control panels and the sequence of operation of these devices will be programmed to be more conducive to the control operation of a detention facility. The new control panels will utilize the existing headend GE PLC control system and all other existing systems support equipment. 5701 N. Logan St. * Denver, Colorado 8OZ16 • (303) 293-Z345 • Fax: (303) 293-2131 20/20 99L-ON 8L:ZL 66, LL/LO L£L226Z£02 SW3ISAS 1S31,111V19 The new control panels will be designed to tic into the existing system. 41hcre required because of sequence of operation modifications, the Allwest Systems AS14CO-16 Interface Control Board will be incorporated into the system, this' equipment is specifically designed to interface all types of control panels with PLC and/or relay logic control systems. As your facility must remain operational during the panel *replacemept, it is our intent to approach the prolcct as follows: 1. Provide a complete engineered submittal package showing all indieatar and switch positions, wiring terminations and sequence of operations. This package, will be reviewed by your designated personnel and modified if necessary to meet your requircnients, and resubmitted for your final approval. NOTE: You (the owner) have the final decision as to how the new control panels are to be configured. 2. Install new wiring under the computer floor in parallel with the existing wrong to the control panels. The wiring will be fabricated using multi -conductor connectors for quick connect applications. 3. Install a new control/uitcrconncct equipment cabinet if requi.-ed. The actual need and placement of this cabinet will be decided upon during the submittal stage. 4. Tnstall new control panels. 5. Disconnect all oldlexisting wiring nut used lmm equipment rack to dw old control panel locations. NOTE: It is Allwest Systems intent to use the existing wiring from ft booking control and visitation panels. The Detention center maintenance personnel shall big responsible Car any additional wiring if required and the installation of same for these two (2) panels. All the new equipment will be constructed using quick connect style connpctors and fully factory tested for proper operation prior to shipment and installation. This will make the replacement a simple " plugin" operation and keep the facility down time to a minimum. PROPOSAL: S 47,750.00 Thank you for the opportunity to offer this proposal, please contract Rosa Thenhaus or myself if you have any questions or require additional information. Sif. ly Gray Director of Marketing Integrated Systems Division 5'I01 N. Logan St. • Denv!_i, C:010"Acin 80216 • (3030 293 2345 • fax: (303) Z93-2 1 31' £0/ £0 99 L . ON S L = Z L 66 , L L/ LO L£ LZ£6Z£0£ SW31S11S 1S3M11V13 • I f SYSTEMS, INC. February 11,1999 Mr. Paul Gregg Eagle County Facilities Management 590 Broadway P.O. Box $50 Eagle, Colorado 81631- 0850 RE: Contract for the Control Panel replacements. Dear Paul, I have rdviewed the drab of the contract and the following items listed under the "TERMS AND CONDITIONS" need to be addressed. 1. Paragraph No. 2 "Delivery". States that the project will be completed by July 1, 1999. As there is a lot of on -site Pre -Engineering and testing that has to be done before Allwest Systems can begin the submittal engineering and drawing process, and as the County needs to approve the engineered submittal package prior to Allwest beginning production on the panels. This paragraph needs to be obanged to "Installation to be complete and fully operational within 12 to 14 weeks of receipt of approved submittals from the County". 2. Paragraph No. 3 "Payment". On this project Allwest Systems is providing "Architectural" and `engineering" services to the County and Allwest Systems will incur expenses up -front on, this project in the inspection of the existing systems, .e valuation, engineering and preparation of the required submittal drawings. The following is a preferred and "industry standard" method of payment for a project of this nature. a. Upon delivery of the "Engineered Submittal Package" Allwest Systems will bill the County Twenty five percent (25%) of the contract value. b. Upon delivery of the "complete" equipment package (this equipment is defined by the Submittal Package) to the project site, Allwest Systems will bill the County for the cost of the equipment plus overhead and profit nce c. The balaof the Contract will be billed upon project completion and acceptance by the Owner and delivery of final As Built Drawings and Operation & Maintenance Manuals. 3. For clarification the following new Control Panels are included in the Allwest Systems Proposal: ,, Control Panel 1: This new panel combines the existing Master Control Panel and the existing Intercom/Monitoring panel into one panel that will be installed in the existing control console where the current Master Control Panel is located. 5701 N. Logan St. • Denver. Colorado 80216 • (303) Z93-2345 • Fax: (303) 293-2131 E/Z *HDva ZE50Z6ZE06 DX1 sYM.LBas 19aU11v VV : 91 (nx.L) 66 . t t s33 P 1 Page 2 -- Eagle County Jail Control NOW RePlw=ent Contract Control Panel Z: This new panel will replace the existing Housing Module Alarm Panel and be installed in the same location as the existing panel. This panel is located in the overhead control console. Control Panel 3: This new panel will be a Graphic Floor Plan Map of the facility with LED indication depicting the relative location of specific security devices that are controlled and monitored by the new Master Control Panel. This panel will be installed in the overhead control console directly above the Master Control Panel. . Control Panel 4: This new panel will replace the existing Booking Control Panel and will be installed in the same location as the existing panel. Control panel S: This new panel will replace the existing Visitation Control Panel and will be installed in the same location as the existing panel. Thank you for the sty to review the contract prior to format issuance so that these issues could be addressed up -front instead of later. I have nig with our operations department personnel and have scheduled a time slot so that we can get started on the project right away. We are looking forward to completing this project so that Allwest systems will have another Colorado facility that we can (with your approval) invite other facility owners and operators to visit and see first hand the high degree of quality work that Allwest Systems provides. If you have any questions or need to meet to discuss the contract issues, please give me a call. Sincerely Jim Gray Director of Marketing Integrated Systems Division 5701 N. Logan St. • Denver. Colorado 807.16 • (303) 293-2.345 • Fax: (303) 293-2131 3650Z6Z606 OKI SX31BAS 183l411V fit,:91 (nH.L) 66. It '833 7�j DISTRIBUTION Originals to: 1. ontra ggook 2 3. ^ 4. LW CS Gies to: 1. Accourtine 2. 3. 4.