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HomeMy WebLinkAboutC99-008 RNL Design6q9 , �` � st� AGREEMENT REGARDING PROVISION OF PROFESSIONAL SERVICES FOR EAGLE COUNTY MAINTENANCE SERVICE CENTER ARCHITECTURE SERVICES This Agreement Regarding Provision of Professional Services dated as of January 4, 1999, is between'the County of Eagle, State of Colorado, a body corporate and politic, by and through its Board of County Commissioners ("County"), and RNL Design, a Professional Corporation ("RNL"). A. County plans to construct a Maintenance Service Center on the west end of the Eagle County Regional Airport, within the Town of Gypsum.. County wants architectural and engineering services to prepare the final design and to administer the construction contracts. B. RNL is a corporation organized and authorized to do business in the State of Colorado, a principal of which is Richard G. Shiffer, AIA, whose expertise is in architecture and who is a licensed to act as such in the State of Colorado. C. Pursuant to its agreement dated July 27, 1998, with County, RNL has prepared a Conceptual Design for the Maintenance Service Center, dated November 10, 1998. C. RNL has submitted to County a Proposal consisting of letters dated November 17 and December 1, 1998 ("Proposal"), for performing the Work (defined in Section 1 hereof) and represented that it has the expertise and personnel necessary to properly and timely perform the Work. D. RNL and County intend by this Agreement to set forth the Scope of the responsibilities of RNL in connection with the Work and related terms and conditions to govern the relationship between RNL and County in connection with the Work. AGREEMENT Therefore, based upon the foregoing premises and the representations by RNL, for good and valuable consideration, including the promises set forth herein, the parties agree to the following: 1. Scope of the Work: RNL shall provide all labor, materials and equipment necessary to perform and complete the work described in the "Scope Of Work" attached hereto as Exhibit A and incorporated herein ("Work"). The Work tasks are further explained in the Proposal, which is incorporated herein by this reference (provided that in the event of conflict between Exhibit A and the Proposal, the contents of Exhibit A shall control). a) The Work includes all those services identified in Exhibit A attached hereto, consisting of Part 2 of AIA Document B163 (1993 ed.) (which is used pursuant to RNL's license therefor from AIA). b) The Work also includes all those services set forth in RNL's proposal documents which accompanied its proposal letter dated November 17, 1998 ("Proposal"), G:IBOBWIPIFORMSICONTRAC'IIMAINTCTR.ARC \qAPJ which are incorporated herein by this reference and which are attached hereto collectively marked as Exhibit B.. c) In the event of any conflict between the text of this Agreement document and Exhibit X attached hereto, the text of the Agreement document shall control. In the event of any conflict between Exhibit A hereto and Exhibit B hereto, shall control. d) The Work shall comply with all applicable laws and regulations including, but not limited to, Americans With Disabilities Act and local building codes. e) The Parties hereto recognize that the scope of the Work may change. When RNL believes that the scope of the Work has been changed .or that by reason of a decision of County it will be required to redo properly completed Work, RNL shall within five (5) days advise County of such belief and shall also provide a statement of the maximum additional charges for such work. RNL shall not be entitled to be paid for any such additional work unless and until County agrees in writing that the scope of the Work has changed and accepts the statement of the maximum additional charges. All Work done hereunder shall be done by or under the direction and control of an Architect qualified to practice in the State of Colorado or an Engineer registered and licensed in the State of Colorado. All plans and documents shall be approved by and bear the stamp and signature of an Architect qualified to practice in the State of Colorado or bear the seal and signature of an Engineer registered and licensed in the State of Colorado. RNL shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all designs, plans, reports, specifications, drawings and other services rendered by RNL (including its subcontractors) and shall, without additional compensation, promptly remedy and correct any errors, omissions or other deficiencies which may occur. Nothing herein is intended to or constitutes a representation by County that it will construct the proposed project *or that it will do so at a particular time. 2. Construction and Post -Construction Services: The Work as defined in Section 1 hereof includes construction and post -construction services which include, but are not limited to, the following: 1. During the Construction Phase, which shall commence upon execution of the Construction Contract by the County, RNL shall provide the following services: a. , RNL shall be a representative of the County during the Construction Phase and shall* advise .and consult with the County. RNL and the County's Representatives shall administer (review and approve) all schedule related requirements of the Construction Contract including, but not limited to: initial submittals, revisions and approval of an acceptable schedule; updating of the schedule; and submittal of all required back-up information pertaining to changes in the work or claims. RNL shall be responsible for scheduling, attending. and chairing all meetings with the construction contractor, and the County's Representatives necessary for obtaining the construction 2 G:IBOBWIPIFORMSICONTRACIRMAINTCTR.ARC contractor's compliance with the. scheduling requirements of the Contract. All communications between the Construction Contractor and the County shall be forwarded through RNL. RNL shall comply with any Project administration and/or paperwork management procedures instituted by the County. c. RNL shall be the interpreter of the Construction Contract Documents and the Judge of the performance thereunder by the Contractor. RNL shall render interpretations necessary for the proper execution or progress of the work. with reasonable promptness on written request of either the County or the.Contractor and shall render written decisions, within a reasonable time, on all. claims, disputes and other matters in question between the County and the Contractor relating to the execution or progress of the work or the. interpretation of the Contract Documents. Any such interpretation or -decision by RNL shall be subject to review and final *determination by the County in -those instances deemed necessary by the County. In the event the determination of the County is contrary to -the interpretation or decision of RNL, RNL and the Contractor shall abide by the determination of the County, provided such determination is not in violation of any codes or the normal standard of professional care. d. RNL shall at all times -have access to the work wherever it is in preparation or -progress. e. RNL shall determine the amount owing to the Contractor based on its detailed observations of the work at the site, evaluations of the Contractor's Applications for Payment, and review of the schedule as currently updated, and shall issue Certificates for Payment in such amounts as provided in the Contract Documents.. f. . The issuance of a Certificate for Payment shall constitute a representation by RNL to the County, based on RNL's detailed observations and monitoring at the site, that the work has progressed to the point indicated; that, to the best of RNL's knowledge, information and, belief, the quality of the work is in accordance with the terms and conditions of the Contract Documents (subject -to an evaluation of the work -for conformance with the Contract Documents upon Substantial Completion, to the results of any subsequent tests required by or performed under the Contract Documents, to minor deviation$ from the Contract Documents correctable prior to completion, and to any specific qualifications stated in the Certificate for Payment); and that the Contractor is entitled to payment in the amount certified. However, the issuance of a Certificate for Payment'shall not be a representation that RNL has made any examination to ascertain how. and for what purpose the Contractor has used the monies paid on account of the Contract Sum. g. . RNL shall have authority to reject work which does, not conform to the Contract Documents. Whenever, in RNL's reasonable opinion, it is necessary or advisable for the implementation of the intent of the Contract Documents, RNL will have authority to require special inspection or testing of the work in accordance with the provisions of the Contract 'Documents, whether or not such work be then fabricated, installed. or completed. However, neither RNL's authority to act -'under this section, nor any decision made by it in good faith either to exercise or not to exercise such authority, shall give .rise to any duty or responsibility of.RNL to the Contractor, any subcontractor, any of their agents or employees, or any other person performing any of the work. RNL will not be responsible. for and will'not have control or charge of the Contractor's construction means; methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the work, G:IBOBWIPIFORMSICONTRACTIMAINTCTR.ARC \%Wl 1OUIM� h. RNL shall prepare Change Orders for the County's approval and execution in accordance with the Contract Documents, and shall have authority to order, in writing, minor changes in the work not involving an adjustment to the Contract Sum or an extension of the Contract Time which aree not inconsistent with the intent of the Contract Documents. I. RNL shall review and approve or take other appropriate action upon the Contractor's submittals made in conformance with schedules agreed upon by the County, Architect and Contractor in the Contract for Construction such as Shop Drawings, Product Data, and Samples, but only for conformance with the design concept of the work and for conformance with the information given in the Contract Documents. Such action shall be taken with reasonable promptness so as to cause no delay. RNL's approval of a specific item shall not indicate approval of an assembly of which the item is a component. J.. RNL shall become familiar with and observe and monitor the progress and quality of the*work to determine if the work is proceeding in accordance with the Contract Documents and the Contractor's Project Schedule. RNL shall inform the County of the progress, quality and quantity of the work. RNL shall be responsible for advising the County of_ any observable faults, defects or nonconformities of which it has knowledge or it should reasonably have knowledge in the Project or observable nonconformities with the Contract Documents and shall give prompt written notice thereof to the County's Designated Representatives. k. RNL shall, with the County's Designated Representatives, conduct inspections to determine the dates of substantial completion and final completion of the construction, but the County's Designated Representatives shall make the final determination regarding said dates. 1. Whenever necessary, RNL shall advise and consult with the County on: (a). Any aspect of the design, materials or construction work; (b). Any Change Order, (c). Interpretation of.the Contract Documents; (d). The necessity or advisability of performing special inspections or testing of the work; (e). Written warranties and related documents provided.by the Contractor or required by the Contract Documents. M. RNL shall provide full-time, on -site construction observation as an additional service if requested by the County, as indicated in Exhibit B, not to exceed a total cost to the County of $109,434.00.for the duration of the construction. 2. During the Postconstruction Phase, which shall commence on the date of final completion and end one year from that -date, RNL shall provide the post -construction services specified in Exhibit A. 4 G:IBOBWIPIFORMSICONTRACT\MAINTCTR.ARC 3. During the Construction and Posf-construction phases, no design or specification contained in RNL's final documents shall be changed or modified without first obtaining written approval of RNL. 3. Construction Cost: RNL shall design the Project within a total estimated cost of construction in the amount of ELEVEN MILLION FIVE HUNDRED THOUSAND DOLLARS ($11,500,000), assuming a construction period commencing in Spring 1999, and completion in Spring 2000. County may increase the fixed limits in its sole discretion after approving the Schematic Design; the parties may mutually agree to increase or decrease the fixed limits not later than.the approval of the Schematic Design. if the lowest bona fide bid or negotiated proposal exceeds the fixed limit by more than ten percent (10%), County may (1) give written approval of an increase in such fixed limit, or (2)' authorize rebidding or renegotiating of the Project within a- reasonable time, or (3) abandon or terminate in accordance with Section 5, or (4) cooperate in revising the Project. scope and quality as required to reduce the construction cost to within the estimated cost of construction provided herein or such lesser amount as may be agreed to prior to soliciting bids or negotiated proposals. In the case of (4), RNL, without additional charge, shall modify the drawings and specifications as necessary to comply with the fixed limit, and providing of such service shall be the limit of the Architect's responsibility arising from the. establishment of such fixed limit. 4. RNL's Professional Level of Care: RNL shall be responsible for the completeness and accuracy of the Work, including all supporting data and other documents prepared or compiled in performance of the Work, and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the County has accepted or approved RNL's work shall not relieve RNL of any of its responsibilities. RNL and its professional consultants shall perform the Work in accordance with the terms hereof and, to the extent that specifications for the provision of professional services are not set forth, shall perform such Work in a skillful, professional and competent manner and in accordance with the standards of care, skill and diligence applicable to architects, structural, electrical, mechanical and other engineers, and other professionals, as the case may be, with respect to similar work. 5. Time of Performance and Termination: a) RNL shall commence the Work within five (5) business days after the date of this Agreement. RNL shall complete the Work in accordance with the Project Schedule attached hereto as Exhibit C and incorporated herein by this reference, provided that completion -dates for any one or more of the tasks identified in the Project Schedule may be extended by the County at its sole discretion. b) It is mutually agreed that time is of the essence in the successful completion of the Work and that such Work shall be performed diligently and without interruption at such rate of progress so as to accomplish completion within the Project Schedule. The completion dates as set forth in the Project Schedule include a reasonable time for the ,reviews and approvals required by this Agreement. Should* RNL be unreasonably delayed by the failure of any person or entity to provide the required review or approval within such reasonable time, RNL shall be entitled to an appropriate extension of time after a written request for such . 5 G:IBOBWIPIFORMSICONTRACTIMAINTCTR.ARC \"Pl/ t� extension has been submitted to and approved by County's designated representative in writing. No time extension will be granted without a determination that good cause exists for such extension. Should circumstances and events reasonably permit, RNL will complete the work prior to the cumulative times set forth above. b) County may terminate this Agreement, in whole or in part, for its convenience upon providing notice to RNL.. Upon such. a termination, County shall be liable only for Work satisfactorily completed prior to the notice and for unavoidable expenses directly incurred for performance of those parts of the Work which have not been satisfactorily completed, provided that, at its sole option, County may require that RNL complete particular portions of the Work on a time and reimbursable expenses basis consistent with paragraph 4 hereof. Upon termination RNL shall deliver to County all drawings, illustrations, text, data and other documents entirely or partially completed, together with all material supplied to RNL by County. Payment will be due within thirty (30) days after RNL has delivered the last of the partially completed documents, together with any records that may be required to determine the amount due. c) Notwithstanding anything to the contrary contained in this Agreement, no charges shall be made to County nor shall any payment be made to RNL for any Work done after, December 31, 1999, without the written approval of the County in accordance with a budget adopted by the Board of County Commissioners in accordance with the provisions of Article 25 of Title 30 of the Colorado Revised Statues and the Local Government Budget Law (C.R.S §29-1-101 et seq.). In the event. funds are not, appropriated beyond 1999 clause 5b shall apply, although it is the County's intent to appropriate additional funds for work occurring beyond 1999. 6. Compensation and Payment: In consideration of its performance of the Work, RNL shall be paid a fee of $881,865.00 (not including on -site construction observation, paragraph 2.1.m.). This fee is the total amount payable to RNL for performance of the Work, including time and Direct Expenses. Direct Expenses. are direct costs inicurred in conjunction with- the project, includ'inging, telephone, facsimile, postage, delivery fees, mileage reimbursement, vehicle rental, housing, meals, entertainment, photocopies, photo reductions, film processing,- progress blue prints, check sets of construction documents including specifications at the end of each design phase (maximum 6 sets each) and miscellaneous and normal job material costs. the total payment for for the Work, and for each task identified in the Proposed Fee and Cost schedule attached hereto as Exhibit B and incorporated herein by this reference shall not exceed the - amounts set forth on Exhibit B. Services in addition to the Work, if any, shall be compensated in accordance with between. the- rate schedules set forth in Exhibit B or in .the rate schedules set forth in Exhibit D attached hereto and .incorporated herein by this reference, whichever is applicable..Prior.to performing any additional services to the Work, RNL shall submit an estimate of the probable cost and a maximum, "not -to -exceed" cost for the additional services based on those rate -schedules. No additional services shall be performed prior to execution of a written amendment to this Agreement. Payments shall be -made in accordance with the following: 6 G:IBOBWIPIFORMSICONTRACTIMAINTCTR.ARC a) RNL shall submit to County monthly invoices of the progress made and. expenses incurred during the -previous calendar month. Such invoices shall segregate the charges for work done by task, and shall describe the Work performed, including the percentage of .completion RNL contends was accomplished during the month, -and expenses incurred. Upon request, RNL shall provide County with such other supporting information as County may request. b) Progress invoices shall be made in conformance with RNL's allocation of the fee among the classes of services set forth in its Proposal. c). RNL's invoice shall be payable within thirty (30) days after submittal by RNL together with submission of any required clarification and documentation. d) RNL shall maintain comprehensive, complete and accurate records and accounts of its performance relating to this Agreement for a period of three (3) years following final payment hereunder, which period shall be extended at County's reasonable request. County shall have the right within such period to inspect such books, records and documents upon demand, with reasonable notice and at a reasonable time, for the purpose of determining, in accordance with acceptable accounting and auditing standards, compliance with the requirements of this Agreement and the law. 7. Project Management: Richard Shiffer, AIA, is designated as RNL's Project Director and Peter Einsle, AIA, is designated as RNL's Project Manager for the Work. Richard Cunningham shall be County's manager responsible for this Agreement. All correspondence between the parties. hereto regarding this project shall be between and among the project managers. Either party may designate a different project manager by notice in writing: 8. Independent Contractor: It is expressly acknowledged and understood by the parties hereto that nothing contained in'this Agreement shall result in, or be construed as establishing, an employment relationship. RNL shall be, and shall perform as, an independent contractor. No agent, subcontractor, employee, or servant of RNL shall be, or shall be deemed to be, the employee, agent or servant of County, RNL shall be solely and entirely responsible for its acts. and. for the acts of RNL's agents, employees, servants and subcontractors during the performance of this Agreement. 9. Personnel: RNL understands and hereby acknowledges that County, is relying primarily upon the expertise and personal abilities of RNL, and specifically Richard Shiffer, AIA. The County understands and accepts that' RNL will subcontract portions of the Work as follows: Planning/Maintenance & Equipment consulting to Maintenance Design Group; Mechanical, Electrical and Plumbing Engineering to Carter & Burgess; Civil Engineering and Surveying to Peak Land Consultants, Inc.; and Structural Engineering to Monroe & Newell Engineers, Inc. The tangible "deliverables" to be provided to County shall be completely reviewed by Richard Shiffer and RNL. This Agreement is conditioned upon the continuing direct personal involvement of the persons identified in this Section in the Work. Neither RNL nor its approved 7 G:IBOBWIPIFORMSICONTRACT\MAINTCTR.ARC subcontractors may assign its interest in -the Agreement or, in their subcontract, including the assignment of any rights or delegation or subcontracting of any obligations provided therein, without -the prior written consent of County, *which consent County may withhold in its sole.discretion. Unless specifically stated to the contrary in any written consent to an assignment,. no assignment will release or discharge the assignor from any duty or responsibility under the Agreement. 10. Ownership of Documents: County acknowledges that RNL's (including- its respective consultant's) plans and specifications are instruments of professional service. However, RNL's design,. all plans, specifications and all other instruments of professional services pursuant to this Agreement, in any form, and regardless of stage of completion, shall be the sole and exclusive property of the County, whether or not the project is completed. RNL shall be permitted to retain copies of all such plans, specifications and other documents, -but agrees not to use them for any other project. County agrees it will not use the plans, specifications and other documents for any other project or purpose other than for the project (including post -completion maintenance, reconstruction, expansion and remodeling) described in this Agreement. County shall have the sole and exclusive right'to assign, sell, transfer or convey any or all of its right, title and interest in and to the design and all drawings, plans, specifications and any and all other work products produced by RNL pursuant to this Agreement, subject to the same use limitation. County agrees, to the extent allowed by law, to hold harmless and indemnify RNL against all damages, claims and losses, including defense costs, which arise out of any other use by County of the plans and specifications without the written authorization of RNL. 11. County. Responsibility for Disputes: Any dispute arising as to the interpretation of this Agreement shall be resolved by the County's designated representative, and, subject to the qualification next following, it is mutually agreed that his/her decision shall be final in the matter and RNL shall abide by that decision.. Such action by the County's representative shall not preclude RNL from petitioning the District Court of Eagle County for a final determination of the issue(s), however RNL shall not cease its work under this Agreement pending that determination. 12. Insurance: - At all times during the teen of this Agreement, Contractor shall maintain the following insurance: a) Ivae of Insurance Coverage Limits b) Professional Liability $1,000,000 minimum c) Workers'. Compensation As -required by Colorado law c) All insurance required hereby shall be issued by an insurance company or companies authorized to do business in the State of Colorado. RNL shall. deliver certificates -of required insurance to the County before commencing the Work. d) Before permitting any subcontractor to perform any work under this Agreement, RNL shall either (1) require each -of his subcontractor to. procure and maintain, during the life of his subcontracts, insurance which meets the requirements for the Contractor herein, or (2) provide for .insurance of the subcontractor in Contractor's own policies in the amounts required hereinabove. 8 G:\BOBWIP\FORMS\CONTRACIRMAINTCTP-ARC \wd 140� 13. Indemnification: Within the limits allowed by law, each party hereto shall indemnify the other party for, and hold and defend the other party and its officials, boards, officers, principals and employees, harmless from all costs, claims and expenses, including reasonable attorney's fees, arising from claims of any nature whatsoever made by any person in connection with the negligent, reckless or willful acts or omissions of, or representations -by, the indemnifying party in the performance of this Agreement. This indemnification shall not apply to claims by third parties against the indemnified party to the extent that the indemnified party is liable to such third party for such claim without regard to the involvement of the indemnifying party. . Notwithstanding the foregoing, RNL acknowledges that County is relying on, and does not waive or intend to waive, the monetary limitations, or any other rights, immunities and protections provided by the Colorado Governmental Immunity Act, (C.R.S §24-10-101 et seq.), as from time -to -time amended or as otherwise available to County, its commissioners, officers and employees, all of which rights, immunities and protections County expressly retains. 14. PATENTS - COPYRIGHTS: RNL agrees to protect, defend, and save harmless the County against any demand for payment for the use of any patented or copyrighted material, process, design, article or device that may enter into the work being performed by RNL under this Agreement. 15. [There is no paragraph 15] 16. Notices: Any notice and all written communications required under this Agreement shall be given in Writing.by personal delivery, FAX or mail to the appropriate party at the following. addresses: a) RNL: Richard G. Shiffer, AIA [and/or Peter F. Einsle, AIA] RNL Design 1515 Arapahoe Street Tower 3, Suite 700 Denver, CO 80202 Tel 303-295-1717 Fax 303-292-0845 b) County: Richard Cunningham Director, Facilities Management Eagle County P.O. Box 850 Eagle, CO 81631 Tel 970-328-8700 Fax 970-328-7720 [rest of page is blank] G:\BOBWIP\FORMS\CONTRAC7NMAINTCTP-ARC With a copy to: County Attorney's Office P.O. Box 850 Eagle, CO 81631 Fax 970-328-5219 c) Notices shall be deemed given on the date of delivery; on the date a FAX is transmitted and confirmed received or, if transmitted after normal business hours, on the next business day after transmission, provided that a paper copy is mailed the same date; or three days after the date of deposit, first class postage prepaid, in an official depository of the U.S. Postal Service. d) This Agreement is managed by the Eagle County Facilities Management Department. Day-to-day issues and communications, not requiring formal, contractual notice, should be directed to that department. 17. Miscellaneous: a) RNL shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement on the basis of race, color, religion, national origin, sex, ancestry, physical handicap, sexual orientation, age, political affiliation or family responsibility. RNL shall require all consultants to agree to the provisions of this subparagraph. b) The making, execution and delivery of this Agreement by the parties hereto has not been induced by any prior or contemporaneous representation, statement, warranty or agreement as to any matter other than those herein expressed. This Agreement embodies the entire understanding and agreement of the parties, and there are no further or other agreements or understandings, written or oral, in . effect between them relatinglo the subject matter hereof. This Agreement may not be amended, including by any modification or, deletion from or addition to the scope of the Work, except by a written document of equal formality executed by both parties hereto. c) This -Agreement shall be governed by and construed in accordance with the internal laws of the. State of. Colorado, without reference to choice of law rules. The parties agree that venue in any action to enforce or interpret this Agreement shall be -in the District Court in the 5th District for the State of Colorado. d) No waiver of any breach or failure of either party to insist on strict performance of any one of the agreements, terms, conditions or covenants herein set forth, shall be deemed to imply or constitute a waiver of any other agreement term, condition, or covenant or the right thereafter to enforce any other default of such agreement. e) This Agreement does not and shall not be deemed to confer upon or grant to any third party any right enforceable at law or equity arising out of any term, covenant, or condition herein or the breach thereof. f) Subject to the prohibitions against assignment and subcontracting above, this Agreement shall be binding on and inure to the benefit of the parties hereto, and their respective successors and assigns, and shall not be deemed to be for the benefit of or enforceable by any third party. 10 G:IBOBWIPIFORMSICONTRACIIMAINTCTR.ARC 1Wsv� 18. Acknowledgment of Prior Agreement: The parties acknowledge that this Agreement'is in addition to the agreement -between them dated July 27, 1998, which is not amended or terminated by their entering into this Agreement. I!!1 [rest of page is blank; next page is signature page] Illl G:IBOBWIPIFORMSICONTRACPMAINTCTR.ARC IN WITNESS WHEREOF, the parties have executed this agreement the day and year first written above. COUNTY OF EAGLE, STATE OF of EALteCO COLORADO, By and Through Its 7 BOARD OF COUNTY COMMISSIONERS ATTEST m Cozop ADO Y� Clerk to the Board of m s E. Johnson, airrr County Commissioners RNL DESIGN, A PROFESSIONAL CORPORATION [PRINT NAME & TITLE] M 1f.Lp [PRINT NAME & TITLE] 12 G:\BOBW IPIPORMSICONTRAC'RMAINTCTR.ARC I. DESCRIPTIONS OF DESIGNATED SERVICES FOR THE AGREEMENT BETWEEN OWNER AND ARCHITECT AIA Document B163 - Part 2 The current edition of AIA Document A201, General Conditions of the Contract for Construction, is adopted by reference under the Construction Phase of this Document. Do not use with other general conditions unless this document is modified. ARTICLE 2.1 DESIGNATED SERVICES 2.1.1 shall pimevide the phases and sen,iees designated theFein aftd desefibed hefein. Unless the Fespensibil4y FeF a Piaejeet phase ­ is�pee+geal}yelleeeted-in4he Sehednle of Desiga_'_aSen,iees4&4he 9mstee-ff "a ,-seet-phases riheli-netke-a- ARTICLE 2.2 PHASES OF DESIGNATED SERVICES 2.2.1 Pre -Design Phase. The We Design Phase is the siage-t• th • pfa.-Fam, the fifieneialAnd time and the seepe of the Projee! aFe established. 2.2.2 Site Analysis Phase. The -Site Analysis Phase44he-stege-in which site related lireitatiexs-nd Fegeirements4ef,z e Dune. et afe established. 2.2.3 Schematic Design Phase. The Schematic Design Phase is the stage in which the general scope, conceptual design, and the scale and relationship of components of the Project are established. 2.2.4 Design Development Phase. The Design Development Phase is the stage in which the size and character of the Project are further refined and described, including architectural, structural, mechanical and electrical systems, materials, and such other elements as may be appropriate. 2.2.5 Contract Documents Phase. The Contract Documents Phase is the stage in which the requirements for the Work are set forth in detail. 2.2.6 Bidding or Negotiations Phase. The Bidding or Negotiation Phase is the stage in which bids or negotiated proposals are solicited and obtained and in which contracts are awarded. 2.2.7 Contract Administration Phase. The Contract Administration Phase is the stage in which the Work is performed by one or more Contractors. 2.2.8 Post -Contract Phase. The Post -Contract Phase is the stage in which assistance in the Owner's use and occupancy of the Project is provided. 2.2.9 Sequence of Phases. The services for the above phases are generally performed in a chronological sequence following the order of phases shown in Paragraphs 2.2.1 through 2.2.8. AIA DOCUMENT B163 - OWNER -ARCHITECT AGREEMENT FOR DESIGNATED SERVICES - AIA COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B163 - 1993 User Document: AIA81211.DOC -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #8 far✓ � 2.2.9.1 Normal Sequence. - - --signed to the for-eme . a .. 4 phase under- the eempleted Sehedule ef Designated ger-N,iees ef Paf4 I to t . . . ent. &ieepi -as pemsed-under- Subpar-agr-19.2 -an-2.2.9.3, subsequent phases shall-pre4-be a a -tom -he ()waer--%r,- appr-eN,ede sinus a the Ar-eh feet' sen,ieesepFeeedifigappm-vals unfeasenably ;r�."eld When 1-TILZ1" f f PFOyided in this Agreement. 2.2.9.2 Fast Track. Upon the receipt of the Owner's written authorization for Work to commence prior to completion of the Architect's Contract Documents Phase, the Architect shall provide the services designated in an overlapping manner rather than in the normal chronological sequence in order to commence construction of site and foundation work.__fie- Hera -early . The Owner shall furnish to the Architect in a timely manner information obtained from all Contractors and prospective contractors regarding anticipated market conditions and construction cost, availability of labor, materials and equipment, and their proposed methods, sequences and time schedules for construction of the Work. Upon receipt of their proposed Work schedules, the Architect shall prepare a schedule for providing services. In the event of a conflict between the proposed Work schedules and the Architect's proposed schedule, the Architect shall inform the Owner of such conflict. 2.2.9.3 Supplemental Services. Supplemental Services may be provided, however, during a single phase or several phases and may not necessarily follow the normal chronological sequence. ARTICLE 2.3 DESCRIPTIONS OF DESIGNATED SERVICES PROJECT ADMINISTRATION AND MANAGEMENT SERVICES .01 Project Administration services consisting of administrative functions including: .01 Consultation .02 Research .03 Conferences .04 Communications .05 Travel time .06 Progress reports .07 Direction of the work of in-house architectural personnel .08 . .02 Disciplines Coordination/Document Checking consisting of: .01 Coordination between the architectural work and the work of engineering and other disciplines involved in the Project .02 Review and checking of documents prepared for the Project by the Architect and the Architect's Consultants. .03 Agency Consulting/Review/Approval services, including: .01 Agency consultations .02 Research of critical applicable regulations .03 .04 Preparation of written and graphic explanatory materials .05 Appearances on Owner's behalf at agency The services apply to applicable laws, statutes, regulations and codes of regulating entities and to reviews required of user or community groups with limited or no statutory authority but significant influence on approving agencies and individuals, including: .06 .07 Plaming beards AIA DOCUMENT B163 - OWNER -ARCHITECT AGREEMENT FOR DESIGNATED SERVICES - AIA COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.D0C -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #9 .08 County agencies .09 Regional agencies .10 Federal agencies .12 .13 .14 EaN,ifemsefital interest gFeaff. .04 Owner -Supplied Data Coordination, including: .01 Review and coordination of data furnished for the Project as a responsibility of the Owner .02 Assistance in establishing criteria .03 Assistance in obtaining data, including, where applicable, documentation of existing conditions. .05 Schedule Development/Monitoring services, including: .01 Establishment of initial schedule for Architect's services, decision -making, design, documentation, contracting and construction, based on determination of scope of Architect's services .02 Review and update of previously established schedules during subsequent phases. .06 Preliminary Estimate of the Cost of the Work, including: .01 Preparation of a preliminary estimate of the Cost of the Work -- at completion of Schematic Design. ����s.�{s�.i•:�.,:{:�:r.�.i.-�:s a�rrii••i.:•��Ti.ris.=.�i:��.s.sR:r{�:�-..i •-�i�:».�: ••ri•i �:�:a:::::.::: ��:i: .07 Presentation services consisting representatives: .01 Owner .02 Building committee(s) .03 Staff committee(s) .04 User group(s) .05 Board(s) of Directors .06 Financing entity (entities) .07 Owner's consultant(s). PRE -DESIGN SERVICES of presentations and recommendations by the Architect to the following client .08 Programming sistiftg-e€ -tee tMIA-M -a Jens . ke.€ellewing detailed .fef44*c- Pr-ajeet-. .02 .03 .04 .05 Flexibility and e*pandability .06 Speeial equipment and systems .07 Site requirements .08 studies b .09 9pem iagpr-eeedurres .10 .11 .12 P_ej - _t sehe u'._. J .09 Space Schematics/Flow Diagrams �����+��� ,.f diag atie ,,yadie and pef4inent de a lex V {{•a {•1 La{iC Vl-UliC .01 V .02 .03 Human, N-ehieular. and material flew pa#ems AIA DOCUMENT B163 - OWNER -ARCHITECT AGREEMENT FOR DESIGNATED SERVICES - AIA COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.DOC -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #10 1� .04 .05 .06 A4 jaeeeey .07 Speeial fheilifieF, and equipment .08 Flexibility and expandability. .10 Existing Facilities Surveys Bees g-e€ _ssembl_nmviewmg --.-I sapplemen4ft infematieft -feF- .01 PhetOgffiphy .02 Field measufements .03 .04 .05 .06 .07 . .11 Marketing Studies , .01 , .02 identifieatien, b peftinew date .03 .04 .05 .06 Analysis ef data .07 .08 Gempute6zed analysis and modeling .09 .10 .11 .12 Economic Feasibility Studies eeasisfieg-e€4he-pFepaFatieft-ef a$ -€eta e-1w,"alliffietrietma-of-dw- .01 .02 .03 .04 , .05 Retum en investfaent studies .06 . .13 Project Financing . .01 , supplementary drawings and deetiffiefitafieft .02 .03 arua.ti.a avri T 04 A ed sts 05 06 Pfedesign and site analysis sen,iees 07 Plafming, design, deettimentatien and bidding sef-viees 08 09 SITE DEVELOPMENT SERVICES AIA DOCUMENT B163 -OWNER-ARCHITECT AGREEMENT FOR DESIGNATED SERVICES -AIA COPYRIGHT 1993 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.D0C -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #11 �■r� .14 Site Analysis and Selection W. .01 .02 On site ebs .03 Meyement systems, tFaffie and par4eing studies .04i .05 Analysis ef deed, zoning and e4w legal FestFiefiea& .06 ' .07 , and labOF .08 Studies of eeasw-uefien maiket .09 OveFall site analysis and evaltiatien .10 .15 Site Development Planning eeAsisting-e€ -sites;-ate pFepaFfi6eff-a*d F e evaluatieft -e4 .01 Load Hfilimfieft .02 .03 .04 .05 Mevement system, .06 systeffis .07 .08 .09 Deeds, .10 1=andseape eeneepis and feEms. .16 Detailed Site Utilization Studies Bens g -of -detailed -.4* analyses, -based -en -tie $ppFeved eeneeptuall site .01 band Wilizatieft .02 .03 Faeflifies development .04 .05 , and padEing .06 Utilities systems .07 .08 .09 Vegetatien .10 .11 Eeelegieal studies .12 Deeds, .13 . .17 On -Site Utility Studies .02 Gas seMee and distfibutien .03 Water- supply and disuibutien .04 Site dr-ainage .05 .06 Pr-eeess waste -i... ter fe..t ent .07 .0s Geatml plant meehanieal systems .09 Firre system .1a Emer-geney systems .11 Seeur-ity-- . AIA DOCUMENT B163 - OWNER -ARCHITECT AGREEMENT FOR DESIGNATED SERVICES - AIA COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.D0C -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #12 . 12 Pellutien .. atFel .13 Site il..... inatien .14 Geffffaunieatiens systems. .18 Off -Site Utility Studies b .01 Genfiffnatienef 1APF44AN, size and adequaey ekifilifies sei-ving the site .02 .03 .04 Design ef eff site utility extensiens and fheilities. .19 Environmental Studies and Reports .01 , assessment andler- impaet statements .02 Eeelegieal studies .03 .04 .05 .06 .20 Zoning Processing Assistance .01 .02 Devel I- ippei4illg data .03 .04 .21 Geotechnical Engineering , ' . .01 Test i gs; .02 . .22 Site Surveying .01 Fumig-a-stin,ey*-e-keensedsun,eysf;deser-ibing4hephysieal ,.har-aeteFis es-,4egalhFaitatiens and-aai1iEty .02 , pavements and adjoining pr-epeFty and stmetffes; adjaeefif dr-ainage� rights ef way, Festiietiens, easements, eneFeaehmenfs, zening, deed mstFiefiens, beundar-ies and eenteuFs- a-Rd iftfeFfflafie eeneeming-available-Wit}-seFyiees-a-lines, publie pr-ivaie,-ahevebeiew gee, DESIGN SERVICES .23 Architectural Design/Documentation: .01 During the Schematic Design Phase, responding to program requirements and preparing: .01 Review of Owner's Program and Budget .02 Conceptual site and building plans .03 Preliminary sections and elevations .04 Preliminary selection of building systems and materials .05 Development of approximate dimensions, areas and volumes .06 Perspective sketch(es) .07 Study model(s). .02 During the Design Development Phase consisting of continued development and expansion of architectural Schematic Design Documents to establish the final scope, relationships, forms, size and appearance of the Project through: .01 Plans, sections and elevations AIA DOCUMENT B163 - OWNER -ARCHITECT AGREEMENT FOR DESIGNATED SERVICES - AIA COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.D0C--12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #13 .02 Typical consWt! lion details \fto� .03 Three-dimensional sketch(es) .04 Study model(s) .05 Final materials selection .06 Equipment Iayouts. .03 during the Contract Documents Phase consisting of preparation of Drawings based on approved Design Development Documents setting forth in detail the architectural construction requirements for the Project. .24 Structural Design/Documentation: .01 During the Schematic Design Phase consisting of recommendations regarding basic structural materials and systems, analyses, and development of conceptual design solutions for: .01 .02 Alternate structural systems. .02 During the Design Development Phase consisting of continued development of the specific structural system(s) and Schematic Design Documents in sufficient detail to establish: .01 Basic structural system and dimensions .02 Final structural design criteria .03 Foundation design criteria .04 Preliminary sizing of major structural components .05 Critical coordination clearances .06 Outline Specifications or materials lists. .03 During the Contract Documents Phase consisting of preparation of final structural engineering calculations, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the structural construction requirements for the Project. .25 Mechanical Design/Documentation: .01 During the Schematic Design Phase consisting of consideration of alternate materials, systems and equipment, and development of conceptual design solutions for: .01 Energy source(s) .02 Energy conservation .03 Heating and ventilating .04 Air conditioning .05 Plumbing .06 Fire protection -- performance specifications only .07 General space requirements Insert A: ,Q$ Comparison of HVAC systems .02 During the Design Development Phase consisting of continued development and expansion of mechanical Schematic Design Documents and development of outline Specifications or materials lists to establish: .01 Approximate equipment sizes and capacities .02 Preliminary equipment layouts .03 Required space for equipment .04 Required chases and clearances .05 Acoustical and vibration control .06 Visual impacts .07 Energy conservation measures. 03 During the Contract Documents Phase consisting of preparation of final mechanical engineering calculations, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the mechanical construction requirements for the Project. .26 Electrical Design/Documentation: AIA DOCUMENT 13163 - OWNER -ARCHITECT AGREEMENT FOR DESIGNATED SERVICES - AIA COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.000 -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #14 .01 During the Schematic�sign Phase consisting of consideration of abate systems, recommendations regarding basic electrical materials, systems and equipment, analyses, and development of conceptual solutions for: .01 Power service and distribution .02 Lighting .03 Telephones .04 Fire detection and alarms .05 Security systems -- conduit and terminations only .06 Electronic communications -- conduit and terminations only .07 Special electrical systems .08 General space requirements. .02 During the Design Development Phase consisting of continued development and expansion of electrical Schematic Design Documents and development of outline Specifications or materials lists to establish: .01 Criteria for lighting, electrical and communications systems .02 Approximate sizes and capacities of major components .03 Preliminary equipment layouts .04 Required space for equipment .05 Required chases and clearances. 03 During the Contract Documents Phase consisting of preparation of final electrical engineering calculations, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the electrical requirements for the Project. .27 Civil Design/Documentation: .01 During the Schematic Design Phase consisting of consideration of alternate materials and systems and development of conceptual design solutions for: .01 On -site utility systems -- including coordination with utility providers .02 Fire protection systems .03 Drainage systems .04 Paving. .02 During the Design Development Phase consisting of continued development and expansion of civil Schematic Design Documents and development of outline Specifications or materials lists to establish the final scope of and preliminary details for on -site and off -site civil engineering work .03 During the Contract Documents Phase consisting of preparation of final civil engineering calculations, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the civil construction requirements for the Project. .28 Landscape Design/Documentation: .01 During the Schematic Design Phase consisting of consideration of alternate materials, systems and equipment and development of conceptual design solutions for land forms, lawns and plantings based on program requirements, physical site characteristics, design objectives and environmental determinants .02 During the Design Development Phase consisting of continued development and expansion of landscape Schematic Design Documents and development of outline Specifications or materials lists to establish final scope and preliminary details for landscape work .03 During the Contract Documents Phase consisting of preparation of Drawings and Specifications based on approved Design Development Documents, setting forth in detail the landscape requirements for the Project. .29 Interior Design/Documentation: .01 During the Schematic Design Phase consisting of space allocation and utilization plans based on functional relationships, consideration of alternate materials, systems and equipment and development of conceptual design solutions for architectural, mechanical, electrical and equipment requirements in order to establish: .01 Partition locations AIA DOCUMENT B163 -OWNER-ARCHITECT AGREEMENT FOR DESIGNATED SERVICES -AIA COPYRIGHT 1993 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.D0C--12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #15 .02 Furniture a4*ipment layouts .03 Types and qualities of finishes for materials , 02 During the Design Development Phase consisting of continued development and expansion of interior Schematic Design Documents and development of outline Specifications or materials lists to establish final scope and preliminary details relative to: .01 Interior construction of the Project .02 Special interior design features .03 , fumishings and equipment seleefiefts .04 Materials, finishes and colors. 03 During the Contract Documents Phase consisting of preparation of Drawings, Specifications and other documents based on approved Design Development Documents, setting forth in detail the requirements for interior construction_ . .30 Special Design/Documentation, including: .01 Preparation and coordination of special Drawings and Specifications for obtaining bids or prices on alternate subdivisions of the Work .02 Preparation and coordination of special Drawings and Specifications for obtaining alternate bids or prices on changes in the scope of the Work .03 Preparation and coordination of Drawings, Specifications, Bidding Documents and schedules for out -of -sequence bidding or pricing of subdivisions of the Work .04 Preparation and eeeWinafien ef Drawings, .31 Materials Research/Specifications: .01 During the Schematic Design Phase consisting of: .01 Identification of potential architectural materials, systems and equipment and their criteria and quality standards consistent with the conceptual design .02 Investigation of availability and suitability of alternative architectural materials, systems and equipment .03 Coordination of similar activities of other disciplines. .02 During the Design Development Phase consisting of activities by in-house architectural personnel in .01 Presentation of proposed General and Supplementary Conditions of the Contract for Owner's approval .02 Development of architectural outline Specifications or itemized lists and brief form identification of significant architectural materials, systems and equipment, including their criteria and quality standards .03 Coordination of similar activities of other disciplines .04 Production of design manual including design criteria and outline Specifications or materials lists. .03 During the Contract Documents Phase consisting of activities of in-house architectural personnel in: .01 Assistance to the Owner in development and preparation of bidding and procurement information which describes the time, place and conditions of bidding, bidding forms, and the form(s) of Agreement between the Owner and Contractor(s) .02 Assistance to the Owner in development and preparation of the Conditions of the Contract (General, Supplementary and other Conditions) .03 Development and preparation of architectural Specifications describing materials, systems and equipment, workmanship, quality and performance criteria required for the construction of the Project .04 Coordination of the development of Specifications by other disciplines .05 Compilation of Project Manual including Conditions of the Contract, bidding and procurement information and Specifications. BIDDING OR NEGOTIATION SERVICES .32 Bidding Materials services consisting of organizing acid handling Bidding Documents for: .01 Coordination AIA DOCUMENT B163 -OWNER-ARCHITECT AGREEMENT FOR DESIGNATED SERVICES -AIA COPYRIGHT 1993 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.D0C -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #16 .02 Repredueiiee .03 Completeness review .04 .05 s .06 Retr-ieNal .07 .08 Review, repair and reassembly of returned materials. .33 Addenda services consisting of preparation and distribution of Addenda as may be required during bidding or negotiation and including supplementary Drawings, Specifications, instructions and notice(s) of changes in the bidding schedule and procedure. .34 Bidding/Negotiation services consisting of: .01 Assistance to Owner in establishing list of Bidders or proposers .02 Prequalification of Bidders or proposers .03 Participation in pre -bid conferences .04 Responses to questions from Bidders or proposers and clarifications or interpretations of the Bidding Documents .05 Attendance at bid epening{s) CM/GC interviews .06 Documentation and distribution of interview results. . .35 Analysis of Alternates/Substitutions consisting of consideration, analyses, comparisons, and recommendations relative to alternates or substitutions proposed by Bidders or proposers either prior or subsequent to receipt of Bids or proposals. .36 Special Bidding services consisting of.- .01 Attendance at bid openings, participation in negotiations. and docum- tntation of decisions for multiple contracts or phased Work .02 Technical evaluation of proposals for building systems .03 Participation in detailed evaluation procedures for building systems pr zposals. .37 Bid Evaluation services consisting of.- .01 Validation of bids or proposals .02 Participation in reviews of bids or proposals .03 Evaluation of bids or proposals .04 Recommendation on award of Contracts) .05 Participation in negotiations prior to or following decisions on award c.f the Contract(s). .38 Contract Award services consisting of: .01 Notification of Contract award(s) .02 Assistance in preparation of construction contract Agreement forms for approval by Owner .03 Preparation and distribution of sets of Contract Documents for execution by parties to the Contract(s) .04 Receipt, distribution and processing, for Owner's approval, of required certificates of insurance, bonds and similar documents .05 Preparation and distribution to Contractor(s), on behalf of the Owner, of notice(s) to proceed with the Work. CONTRACT ADMINISTRATION SERVICES .39 Submittal Services consisting of: .01 Processing of submittals, including receipt, review of, and appropriate action on Shop Drawings, Product Data, Samples and other submittals required by the Contract Documents .02 Distribution of submittals to Owner, Contractor and/or Architect's field representative as required .03 Maintenance of master file of submittals .04 Related communications. AIA DOCUMENT B163 - OWNER -ARCHITECT AGREEMENT FOR DESIGNATED SERVICES - AIA COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.D0C -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #17 .40 Observation Services consi!,"-g of visits to the site at intervals appropriate the stage of the work or as otherwise agreed by the Owner and Arcot in writing to become generally familiar *;the progress and quality of the Work completed and to determine in general if the Work when completed will be in accordance with Contract Documents; preparing related reports and communications. .41 Project Representation consisting of selection, employment and direction of- .01 Project Representative(s) whose specific duties, responsibilities and limitations of authority shall be as described in the edition of AIA Document B352 current as of the date of this Agreement or as set forth in an exhibit to be incorporated in this Agreement under Article 1.6. To be provided as an additional service if required by Owner. .42 Testing and Inspection Administration relating to independent inspection and testing agencies, consisting of: .01 Administmfien and eeer-dinatien e f field testing „d t tt, r .f t n b e,� M V' LL LLr \/VLZ .02 Recommending scope, standards, procedures and frequency of testing and inspections .03 .04 .05 .06 Review of reports on inspections and tests and notifications to Owner and Contractor(s) of observed deficiencies in the Work. .43 Supplemental Documentation services consisting of: .01 Preparation, reproduction and distribution of supplemental Drawings, Specifications and interpretations in response to requests for clarification by Contractor(s) or the Owner .02 Forwarding Owner's instructions and providing guidance to the Contractor(s) on the Owner's behalf relative to changed requirements and schedule revisions. .44 Quotation Requests/Change Orders consisting of: .01 Preparation, reproduction and distribution of Drawings and Specifications to describe Work to be added, deleted or modified .02 Review of proposals from Contractor(s) for reasonableness of quantities and costs of labor and materials .03 Review and recommendations relative to changes in time for Substantial Completion .04 Negotiations with Contractor(s) on Owner's behalf relative to costs of Work proposed to be added, deleted or modified .05 Assisting in the preparation of appropriate Modifications of the Contract(s) for Construction .06 Coordination of communications, approvals, notifications and record -keeping relative to changes in the Work. .45 Contract Cost Accounting services consisting of: .01 Maintenance of records of payments on account of the Contract Sum and all changes thereto .02 Evaluation of Applications for Payment and certification thereof .03 Review and evaluation of expense data submitted by the Contractor(s) for Work performed under cost -plus -fee arrangements. .46 Furniture, Furnishings and Equipment Installation Administration eefisistifts .01 .02 Review-e€ plaeement-a-inspeetieegquality, assembly -a f6nefie to de fe,m ine that f,m:t„_„ with the r-equir-ementsf the r t.. t D t s. .47 Interpretations and Decisions consisting of: .01 Review of claims, disputes or other matters between the Owner and Contractor relating to the execution or progress of the Work as provided in the Contract Documents .02 Rendering written decisions within a reasonable time and following the procedures as set forth in the General Conditions of the Contract for Construction, AI ... Deer ew A 20 , VM.maf a e f the date e f this A „ ee , di LL.111 AIA Peeemew euFFeiit as of } } AIA DOCUMENT 13163 - OWNER -ARCHITECT AGREEMENT FOR DESIGNATED SERVICES - AIA COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.DOC -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #18 the date ef this .+f i .48 Project Closeout services initiated upon notice from the Contractor(s) that eeWork, or a designated portion thereof which is acceptable to the Owner, is sufficiently complete, in accordance with the Contract Documents, to permit occupancy or utilization for the use for which it is intended, and consisting of .01 A detailed inspection with the Owner's representative for conformity of the Work to the Contract Documents to verify the list submitted by the Contractor(s) of items to be completed or corrected .02 Determination of the amounts to be withheld until final completion .03 Securing and receipt of consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment(s) .04 Issuance of Certificate(s) of Substantial Completion .05 Inspection(s) upon notice by the Contractor(s) that the Work is ready for final inspection and acceptance .06 Notification to Owner and Contractor(s) of deficiencies found in follow-up inspection(s), if any .07 Final inspection with the Owner's representative to verify final completion of the Work .08 Receipt and transmittal of warranties, affidavits, receipts, releases and waivers of lien or bonds indemnifying the Owner against liens .09 Securing and receipt of consent of surety or sureties, if any, to the making of final payment(s) .10 Issuance of final Certificate(s) for Payment. POST -CONTRACT SERVICES .49 Maintenance and Operational Programming services consisting of: .01 A �stasastanc-e-ia the physieal plaw and equipment .02 Affangig -few. -nd -Eel ifiswaefiee -ea-eper-afiens •-ate -e€equipment -motwith manafaetur-efls representatives .03 Assistance in review and acceptance of diepFepamtiea-e€ operations and maintenance manual(s) for the Owner's use. .50 Start -Up Assistance consisting of: 01 On -site assistance in the operation of building systems during initial occupancy_ - one on site visit for M/E/E ui ment .02 , pmeedu es .03 . .51 Record Drawing services consisting of: .01 Maldng arrangements for obtaining from Contmctor(s) information iii the form of marked -up prints, drawings and other data certified by them on changes made during performance of d to Work _02 Review of general accuracy of information submitted and certified by he Contractor(s) .03 Preparation of record drawings, based on certified information furnish id by the Contractors) -04 Transmittal of record drawings and general data, appropriately idea lifted, to the Owner and others as directed. _ Record dawings shall be submitted as sepias (one se) and electronics ly (AutoCA,D 14). .52 Warranty Review consisting bf .01 Gensultatien-ateFeeemmeadatiea4a4he Owner. g eduFatien-e€ wamn es-ia eenneetieff-*M inadequate .02 Inspection(e) prior to expiration of the warranty period(s) to ascertain adequacy of performance of materials, systems and equipment and conduct 11 month walk through. .03 In coniunction with .02, Documenting defects or deficiencies and assisting the Owner in preparing instruction to the Contractor(s) for correction of noted defects. .53 Post -Contract Evaluation consisting of a Project inspection at least one year after completion of the Work; review with appropriate supervisory, operating and maintenance personnel, and analysis of operating costs and related data for evaluation of: AIA DOCUMENT B163 - OWNER -ARCHITECT AGREEMENT FOR DESIGNATED SERVICES - AIA COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.DOC -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #19 .01 .02 The r..nefien l „ro. e fiN4 4a „f:pleafied s a and «elatiens1 ips � .03 . ARTICLE 2.4 DESCRIPTIONS OF SUPPLEMENTAL SERVICES SUPPLEMENTAL SERVICES .54 Special Studies . .01 Master -plat g -to pFe-vide design -se iEes -feiatk,e -te r- r- -and �e -aye -net- .02 Pr-eviding-speeiel-studies -the-pr-ejeet-au13-asaftalyzing-aee��al lighting As-; s;-�eee�d-ti ;eewantinieatiefis and seeer-ity systems. .55 Tenant -Related Services eensisfing of design and deeementatien sen,iees for- tenants er- potential tenants r-elatifig 4e: .01 Spaee plafming, pai4ftien ead f6mishings leeations, and f6mimfe and equipment layetAfi .03 Adaptatien ef meehanieal, eleelfieal and other- building systems te meet fenafif Heeds- .04 . .56 Special Furnishings Design sen,ieesreg-te -aftWer- e"ipmenp� .01 and deetimentatien .02 Speeifieatiens or- standards .03 Management efpmeur-ement. .04 .57 Furniture, Furnishings and Equipment Services Felating-te x -md feFniskings-Aet AL -iete4he- .01 Establishment of needs and er-iter-ia .02 , .03 .04 . .58 Special Disciplines Consultation, consisting of retaining, directing and coordinating the work of special disciplines consultants identified from the following list and as more specifically described in Article 1.6, whose specialized training, experience and knowledge relative to specific elements and features of the Project are required for the Project: .01 Aeousties .02 A udie Wisi..,1 .03 GPN4 Sehed li g .04 Gede lnteTFewien .05 .06 .07 Eeneft! .08 Cost Estimating .09 Demegmphy .10 lay .11 Eeelegy .12 BeenewAes .13 Editorial .14 >�1P-.,.mAe....4>✓..,.8late r-5 .15 Fa lee Shelters .16 Finaneial .17 Fire Protection .18 FeedSe...,iee .19 iesuFaeee- .20 Histe „ D, a ..*;,,n .21 Legal .22 Li€eSa€ety .23 Leg .24 Waagement .25 Mmerids ligmdfing Maintenance lRQl .27 .28 Radiation Shielding .29 Realate .30 .31 Safiety .32 Seeielegy- .33 SeiWFeundmien .34 .35 Sp .36 T«' ffi&PadEif1g .37 T+aasper4atiefi .38 Seems` .39 n eeer-a Refentien AIA DOCUMENT 13163 -OWNER-ARCHITECT AGREEMENT FOR DESIGNATED SERVICES -AIA COPYRIGHT 1993 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.DOC -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #20 `q .59 Special Building Type Consultation, consisting of retaining, directing and oordinating the work of special building type consultants whose specialized training, experience and knowledge relative to the requirements, planning and design of the Project are required for the Project. Maintenance Design Group .60 Fine Arts and Crafts .01 n .02 Design integration .03 .04 PuFehasiag fine afts en the Owfw's .61 Graphic Design services consisting of: .01 Design and selection of interior and exterior signs and identifying symbols .02 .03 .04 .05 . .62 Renderings , e 01 Blaele and white elevation view(s) .02 .03 S}evatien views)-ift er- .04 .63 Model Construction . .02 .03 N4eder-ate seale detailed medel(s) ef stmeturre(s) designed for- the Pfajeet shewifig beth interrier- and emer-ier- design .04 .64 Still Photography .01 .02 .03 .04 .05 .06 .07 .65 Motion Pictures and Videotape . epvi__s Felating-to tafi -4 ..... �. -e€-ef-e�c1�3�-pm .66 Life Cycle Cost Analysis eensisfing-e€ assessment,-eerie-1 -of .01 A b. - .02 .03 Seleeted systems, .67 Value Analysis consisting of the review during design phases of the cost, quality and time influences of proposed building materials, systems and construction methods relative to design objectives in order to identify options for obtaining value for the Owner. AIA DOCUMENT B163 - OWNER -ARCHITECT AGREEMENT FOR DESIGNATED SERVICES -AIA COPYRIGHT 1993 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.DOC -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #21 .68 Energy Studies consisting of icial analyses of mechanical systems, fuel cr , on -site energy generation and energy conservation options for the Ov)urmp.s consideration. � .69 Quantity Surveys Fansisti}g E&- .01 A detailed Eletei:miaa -44he-.4�-ten s4e-be-wed-iFt4hePr-ejeet-te-est$blish e4msis-€efpriee- detemiinatieft by bidding or -a(, .70 Detailed Cost Estimating services consisting of: .01 Development, when the Ge e - Schematic Design Documents are approximately 100%_ 9"0 complete, of a Detailed Estimate of the Cost of the Work based on quantity take -offs and unit cost pricing of materials, labor, tools, equipment and services required for the Work plus estimates for the Contractor's supervision cost, Work required by General and Supplementary Conditions, and an allowance for a reasonable Contractor's overhead and profit; or .02 , the purpose of greater- eest eena-7el, eulminating in a Detailed Estimate of the Cost ef the Work er. detailed quaati�.,r .71 Environmental Monitoring if .01 , the prrepar-afien of related analyses and r-epei4s. .72 Expert Witness .73 Materials and Systems Testing Wig-tee-€eeffigenexts-44heeempleted-PFe3ee-t-€ef eenfeFmaii fi .01 .02 .03 N4eaiter-iag testing .04 Review, analysis and FepeFfiag of feStifig FeWits. .74 Demolition Services .01 .02 Managing the biddin&egetiatieft�aWaM pr-eeess .03 . .75 Mock -Up Services Felating-te4he eenstmeti of full size details e€ eempenents-of the 46f study-afid testingdur-ing the design phases and eensisfing ef-- .01 Design and deeomentatieft for- the r-equir-ed meek op(s) .02 .03 .04 Affangements for- testing and per-fefmanee efmeek up(s) .05 Administfatien of testing and meniteAnt, .06 . .76 Coordination of Designated Services with these -e€-HeH design ,-sue -a9 .01 .02 .03 geeielegieal impaet studies. .77 Furniture, Furnishings and Equipment Purchasing/Installation, f AIA DOCUMENT B163 - OWNER -ARCHITECT AGREEMENT FOR DESIGNATED SERVICES - AIA COPYRIGHT 1993 -THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.D0C -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #22 .01 , fiv ' hings and e . i n behalf of the Owner- 1i funds pr-e,,,ided by the Owner- .02 Reeeipt;-xnspeEtiee r-bel l€-e€- a -s€ c'.::..a� � ...the .:.r,,, .03 PFe-vidi seMees titeluding- phase of e-o,ale$liag-materials, ffiFniPar-e; -md .78 Computer Applications , plus on line eemptiIeF time ehafg.., .01 Programming .06 Detailed Pfejeef sehedeling .10 Wehanieal analysis and design .02 Eeeaemie feasibility .07 MadEet-axis .11 EleefFieal analysis and design .03 Fifianeial analysis .08 .12 .04 Site afialysis .09 .13 .05 Ceasgdefi s+_esti...,.,+ .79 Project Promotion/Public Relations relating -fa -e€-the Prt-te-he-peblie-ef identi€iedgr-eeps -and- f: .01 .02 s .03 is .04 , .80 Leasing Brochures, inelading .01 Design .03 Affanging feF and fflaifftffig pff0due6ea. .81 Pre -Contract Administration/Management, .0I ether .02 Pr-epar-i updating-aed-mim Detailed-Pf:ejeet Sehedule, i, identifying errifieal and leng lead items .03 , phase_ .04 , .05 Assistif}g 44* ref 4a mlafiye feasibility -of metheds -e€ exeeiating 4he WeEk;-metheds -e€ ejee deliN,eipy; _w,milability -of mateFials -aed -lab or-, 4ime -€ef me t; -afid deliver-y, -and- 06 Assisfing-theme-ie -Elie- et ed�€-€e�-�e�e.�, O_Ab.e ... e- .82 Extended Bidding services, consisting of: .01 Developing Bidders' interest in Project and establishing bidding schedules .02 Receiving and analyzing bids and recommend Owner's acceptance or rejection of bids .03 Advising the Owner on acceptance of Contractors .04 Conducting pre -award conferences. .93 Extended Contract Admintstration !Management, consisting of: .01 Assisting Owner in obudning building permits .02 AIA DOCUMENT B 163 - OWNER -ARCHITECT AGREEMENT FOR DESIGNATED SERVICES - AIA COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.D0C -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #23 .03 per-* detailed -I-Jc-showing-Lei"trtetor;-ir--long -lead -itcmi-m 's- .04$srnairtg-ta-sehic,►e7��-ef-£tie�ors-Fltr'off->lep-tee}-iiapleties-of-� .05 Scheduling and conducting periodic project meetings with the Owner, Contractor and Subcontractors .c6 Assisting Owner in maintaining cost accounting records .07 Moo staining -a -daily -ft -inc! conditions -at -site -Md.-job -pne Press, -petiedie Y indieegn, 'pereenmge -e .08 pange C-enbeeters .09 Maintaining and periodically update a record of all significant chans es made during construction; maintain record copies of Contract Documents; maintaining samples and lay -out draw. ngs at the job site. AIA DOCUMENT B163 - OWNER -ARCHITECT AGREEMENT FOR DESIGNATED SERVICES - AIA COPYRIGHT 1993 - THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006-5292.; Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. This document was electronically produced with permission of the AIA and can be reproduced without violation until the date of expiration as noted below. Electronic Format B 163 - 1993 User Document: AIA81211.D0C -- 12/14/1998. AIA License Number 100549, which expires on 12/7/1999 -- Page #24 December 14, 1998 RNL Mr. Richard Cunningham Eagle County Facilities Management P.O. Box 850 590 Broadway Eagle, Colorado 81631-0850 Re: Eagle County Maintenance Service Center _ Dear Rich, Per our negotiation meeting of December 9,1998, we have modified our scope and fees to add an independent cost estimate at the end of the schematic design phase. With this addition it is our understanding that the County and RNL Design have concluded negotiations and are in agreement regarding the scope of work and fees for RNL Design to prepare the final design of the Eagle County Maintenance Service Center. The fees outlined are for schematic design through construction administration. Our total fees for schematic design through construction administration will therefore be as follows: RNL Design (Architecture) $432,300 RNL Design (Interiors) $7,700 RNL Design (Landscape) $22,735 MDG (Maintenance Consultant) $73,950 Peak Land Consultants (Civil) $20,000 Monroe Newell (Structural) $783,400 Carter + Burgess (Mechanical/Process Piping, Electrical) $240,500 Architectural Resource Consultants (Schematic Design Estimate) $6,280 Total Team Fee $881,865 The above fee includes labor and reimbursable expenses for RNL Design and our consultant team, but does not include any costs associated with the production of any documents for the contractor's use. In addition to the above stated fees, the following are presented as optional services as requested. These items will only be included in our contract if authorized by you in writing. • Cost Estimate at the end of Design Development (ARC) $7,605 • General Contractors Estimate Validation (ARC) $4,120 • Cost for full time construction observation by RNL Design (includes additional labor and expenses) $109,434 If you have any questions, please feel free to contact me. Sincerel , Peter F. Einsle, AIA Project Manager g:\job\8409\rc81201.doc RNL December 24, 1998 ' Mr. Richard Cunningham Eagle County Facilities Management P.O. Box 850 590 Broadway Eagle, Colorado 81631-0850 Re: Eagle County Maintenance Service Center Attachment to Scope & Fee letter of December 14, 1998 Dear Rich, L, u:>ctll)e a,, As shown in our scope and fee letter of December 14, 1998, RNL Design proposes to furnish full time construction observation for the above referenced project as an additional service at a cost of $109,434. The scope of the additional work will include having our Construction Administrator at the site for a daily site observation five days per week for the full construction period, assuming a 12 month construction period. The Construction Administrator will be assigned to the project and will "office" at the site 40 hours per week throughout the construction period. The County will need to provide an office space at the site for our staff person's use. In addition to the daily site observations, all scope items as enumerated in the basic scope of work will also be provided, including shop drawing and submittal review, review of Contractor's pay applications, responding to RFIs and other clarifications, review of change order requests, attendance at and participation in construction coordination meetings, and in general overseeing the construction work for the County. The compensation shall be a lump sum in the amount shown, and includes labor and expenses in connection with the additional full time work. Fees and expenses are as follows: Labor: 888 additional hours @ average $74.27/ hour = $65,950 Expenses: Mileage 52 trips = 13,700 mi @ $0.32/mi = 4,384 Lodging 12 months @ $1800 / month = 21,600 Per Diem 365 days @ $30/day = 10,950 Telephone, Fax, Postage 12 months @ $300 / month = 3,600 Miscellaneous Printing 12 months @ $200 / month — 2,400 Miscellaneous Office Expenses = 550 Total compensation, expressed as a lump sum, is $109,434 If you have any questions, please feel free to contact me. Sincerely, Peter F. Einsle, AIA Project Manager g:\job\8409\rc81224.doc TEAM FEES $11,500,000 Construction Cost Schematic Des Devel Const Doc ConstAdm Architectural Design RNL Design 3.76% $432,300 $64,845 $108,075 $172,920 $86,460 Interior Design RNL Design 0.07% $7,700 $1,155 $1,925 $3,080 $1,540 Civil Engineering Peak 0.17% $20,000 $3,000 $5,000 $8,000 $4,000 Structural Engineering Monroe Newell 0.68%' $78,400 $11,760 $19,600 $31,360 $15,680 Mechanical/Electrical/Process Engineering C+B 2.09% $240.500 $36,075 $60,125 $96,200 $48,100 Landscape Architecture RNL Design 0.20% $22,735 $3,686 $7,710 $7,141 $4,198 Maintenance Consulting MDG 0.64% $73,950 $19,832 $22,333 $19,150 $12,635 Cost Estimating ARC 0.05% $6,280 $6,280 TOTAL FEE 7.67% $881,865 $140,353 $224,768 $337,851 $172,613 c Page 1 1"No/ EXHIBIT B SCOPE OF WORK between the Eagle County and RNL Design Eagle County Maintenance Service Center The Scope of Work to be performed by the Architect consists of providing the Basic Services as described herein, and includes architecture, maintenance / equipment consulting, civil, structural, mechanical, and electrical engineering, and landscape architecture. Scope of the Project The project scope will include approximately 106,000 s.f. of buildings and canopies to be constructed on a site of approximately fifteen (15) acres located along Cooley Mesa Road in Eagle, Colorado. The project is as shown in the Conceptual Design package as prepared and submitted by RNL Design on November 10, 1998. Specifically, the facilities to be designed include the following buildings of the approximate square footage as shown: Administration Building 8,961 s.f. Operations Building 7,634 s.f. Vehicle Maintenance Building 26,823 s.f. Heated Bus Storage Building 23,978 s.f. Heated Road & Bridge Vehicle Storage Building 13,484 s.f. Road & Bridge Covered Storage 12,803 s.f. Road & Bridge Cinder Storage Dome 8,200 s.f. Fuel and Wash Building 4,300 s.f. TOTAL AREA 106,183 s.f. The construction budget is estimated at approximately $11.5 million for all buildings and site construction. The design will be completed as one project, with the General Contractor being selected by the County on a CM/GC basis. It is anticipated that the site and foundation work will be prepared for an early bidding and construction start. It is anticipated that construction will commence in the Spring, 1999 and be complete by Spring, 2000. BASIC SERVICES Basic Services shall include, but not be limited to, providing the following: Pre -Design Services Pre -design services including programming, master planning and concept design were completed under a Phase 1 contract, and will be used as a basis for the final design. Schematic Design The schematic design will be based upon the approved Conceptual Design submitted to the County on November 10, 1998. The Architect will develop the design into schematic drawings in order to establish the overall building size and character. In addition, the basic engineering systems will be integrated into the project. The work which will be included in the Schematic Design package will include, but not be limited to: Eagle County Maintenance Service Center Scope of Work Revised Dec. 14, 1998 Pace I '44516i • Site Plan • Preliminary Grading Plan • Preliminary Utility Plan • Preliminary Landscape Plan • Building Floor Plans • Building Elevations • Building Sections • Roof Framing Plan • Preliminary HVAC Plan • Preliminary Lighting Plan • Maintenance Equipment Plan • Cost Estimate In addition, the Architect will assist the County in selecting a Construction Manager / General Contractor and will work with the CM/GC to prepare an estimate of probable construction cost based upon the Schematic Design documents. In addition, the Architect will also submit the necessary documents to the Gypsum Planning Department for their review and approval. Design Development During this phase of the project the Architect will define in detail the various components of the project. Dimensions will be tied down, and building details refined. Additionally, the first set of specifications will be prepared for the project, and interior and exterior materials and colors selected. Specific drawings and work will include, but not be limited to: • Site Plan • Grading Plan • Drainage Plan • Utility Plan • Landscape Plan • Planting Schedule • Building Floor Plans • Roof Plans • Reflected Ceiling Plans • Building Elevations • Building Sections • Wall Sections • Interior Elevations • Foundation Plans • Roof Framing Plans • HVAC Plans • Equipment Schedules • Plumbing Plans • Electrical Site Plan • Lighting Plans • Power Plans • Equipment Layout Plan Additional work to be performed during this phase will include: • Building Materials Sample Board Eagle County Maintenance Service Center Scope of Work Revised Dec. 14, 1998 Page 2 • Interior Color and Material Board • Preliminary Specifications for all components of the Project • Updated Maintenance Equipment List • Maintenance Equipment Cut Sheets / Brochure Manual • Final Drainage Report This work including the drawings, specification and other material will be submitted to the Owner for review. Other items of.work listed above will be reviewed with the Owner at various stages during the phase. Construction Documents The final phase of design will result in the preparation of the construction drawings and specification which will then be used for competitive sub -contractor bidding. Drawings to be prepared will include, but not be limited to: • General Project Information • Site Layout Plan • Grading Plans • Drainage Plans • Site Details • Utility Plans • Utility Details • Architectural Site Plan • Landscape Plan • Irrigation Plan • Planting Schedules and Details • Building Floor Plans • Roof Plans • Reflected Ceiling Plans • Building Elevations • Building Sections • Wall Sections • Building Details • Door Schedules • Door Details • Window Elevations • Window Details • Enlarged Plans - Restrooms, Locker Rooms, etc. • Interior Finish Plans / Room Finish Schedule • Interior Elevations • Millwork Details • Structural Notes • Foundation Plans • Roof Framing Plans • Floor Framing Plans - if multi -storied • Foundation Schedules and Details • Framing Schedules and Details • HVAC Plans • Mechanical Piping Plans • Piping Details and Sections • Mechanical Room Plan • Legends, Equipment Schedules Eagle County Maintenance Service Center Scope of Work Revised Dec. 14, 1998 Vage 3 • Plumbing Plans • Plumbing Isometrics, Details and Fixtures • Electrical Site Plan • One -Line Diagram • Lighting Plans • Power Plans • Panel Schedules • Equipment Layout Plan In addition, a complete Project Manual will be prepared which will include: • General Conditions of the Contract • Supplemental Conditions • Technical Specifications - 16 Division CSI format The entire Construction Document package including drawings and project manual will be submitted to the Owner for review and approval. Sub -contractor Permitting The Architect will make the Construction Documents available to the CM/GC for submission to the Building Department for permit review and approval, and will make all necessary revisions to the documents in order to receive approval from the Building Department. The actual cost of all permits and other development or review fees are not included in this Scope of Work however, and will be required to be paid by the Owner. The Architect will assist the CM/GC in bidding the project competitively, which will include, but not be limited to the following: • Answer questions of the bidders • Issue clarifications and addenda as required The estimated reimbursable expenses include printing 35 sets of Construction Documents which will be made available to the CM/GC for the bidding. Construction Administration The Architect will provide construction administration services to the Owner during the course of the construction. For purposes of this Scope of Work a 12-month construction period has been assumed. Specific work will include, but not be limited to: Construction site visits, which will average approximately one visit per week by the Architect, to be timed to occur at the appropriate stages of the construction, and in conjunction with the Contractor's on -site construction meetings. Following each site visit, a field observation report will be prepared and distributed noting the progress of the work and any observed deficiencies which must be corrected. In addition, each of the Architect's consultants (maintenance, civil, structural, mechanical, electrical, landscape) will make site visits at the appropriate stages of construction for their particular disciplines and will file field observation reports as well. Eagle County Maintenance Service Center Scope of Work Revised Dec. 14, 1998 Page 4 11 J • Participate in regularly schedules construction coordination meetings in conjunction with the General Contractor. Each of the Architect's consultant's will also attend coordination meetings at the appropriate stages of construction for their particular disciplines. • Provide normal and reasonable interpretations and clarifications to the General Contractor, including responding to normal and reasonable Requests for Information (RFIs). • Review shop drawings and submittals, which will include receiving, reviewing, and taking appropriate action on all submittals made by the General Contractor including shop drawings, material samples, mix designs, product brochures and literature, etc. • Review all the General Contractor's pay requests, change orders, field orders, claims for additional time and other such data and take appropriate action on behalf of the Owner. • Conduct a "punch list" walk-thru prior to signing -off on the Certificate of Substantial Completion for each of the buildings. The "punch list" will identify all work items which must be corrected or completed. END OF SCOPE OF WORK RGS:\g\job\8409\exhibitA.doc Eagle County Maintenance Service Center Scope of Work Revised Dec. 14, 1998 Page 5 Eagle County Vehicle Maintenan*Facility Final. Civil Engineering Fee Proposal (CO $ CA) Peak Civil Engineering, Inc. December 21,1998 Phase 3 & 4 Civil Services * Design'Phase 3 4 Item Notes Site Plan $ 10000 Grading Plan $ 1,750 Roadway Widening Plans Cooley Mesa Rd. widening $ 3,000 Water and Sewer Plans includes plan and profile $ 1,250 Shallow Utility Plan plan only $ 500 Final Drainage Study $ 1,750 Erosion Control Plan for construction $ 500 Design Team Meetings onsite with owner and designers $ 1,500 Construction Documents specifications for Project Manual $ 11000 Quantity Estimates for civil related items $ 750 Value Engineering with GC assumes minor re -design only $ 1.000 Surveying Control 2 benchmarks and project control $ 500 Bid Review for civil related items $ 750 Materials Submittal Review $ 750 Construction Meetings assumed 10 meetings onsite $ 2,000 Field Engineering and Review includes change order review $ 2,000 Subtotals $ 14,000 $ 6,000 Phase 3 S 4 Total t $ 20,000 Design Phase 3 - Construction Document Phase 4 - Construction Administration These services are assumed to be in addition to the already approved Phase 2.1 items. *' See attached sheet for items specifically included or excluded from above listed work items. PEAK LAND CONSULTANTS, INC. PEAK LAND SURVEYING. INC. / PEAK CIVIL ENGMRING, INC. - 970.47&8644 - FAX 9704764616 9 1000 LIONS RIDGE LOOP - VAIL. CO 81657 llgw / Eagle County, Vehicle Maip' Facility Final Civil -It ngbweiring Fee Propoul, (CD & CA) Peak Civil Engineering, Inc. December 21,1998 Inclusions / Exclusions for Fee Proposal The items listed below are specifically included or excluded from the fee proposal: Inclusions ■ Coordination with each respective utility company during utility design. • Coordination with Town of Gypsum and other review agencies regarding design issues included in the fee proposal. • Exhibits needed for the planning process that directly relate to the civil items included in the fee proposal. • Travel time and expense to and from the project location for the items listed in the fee proposal. • Setting of two project benchmarks and providing control points for construction. Exclusions • Legal descriptions and exhibits required for easements. ■ Traffic study related items for the widening of Cooley Mesa Road and the access design. ■ Travel time and expense to and from meetings not taking place in Eagle County. ■ Design of traffic improvements at other locations (Valley Road - Cooley Mesa intersection for example). ■ Additional field locating (surveying) or construction staking. PEAK LAND CONSULTANTS. INC. PEAK LAND SURVEYING, INC. / PEAK CIVIL ENGWEERNG. INC. • 97a476.8644 • FAX 970476-8616 • 1000 LIONS RM LOOP 9 VAIL. CO 81657 1vll� '�Wv/ Monroe & Newell Enain&ct s�, Tnc A Proposal for the Prevision of Structural Engineering Professional Services (3/96 Revision) Between RN L Dunign 1225 171" St., Suite 1700 Denver, CC) 80202 and Monroe &c Newell Engineers, Inc. 1660 17'" Street Suite 101 Denver, CO 80202 Dated December 21, 1998 For Fuglo County Service Center Location Gypsum, CO 1. Scope of Services: We propose to do the structural engineering for the referenced project including design, shop drawing Review and site observations as described below: A. Design - Included in our engineering services will he design calculations and construction documents. rn the preparation of desiglt and construction documents, we will work closely with your off is a liar consultation and coordination of our structural drawings with architectural, mechanical, and electrical designs. B. Shop Drawing Review -After tho contract has been let And material orders have been placed, we will review shop drawings invelvi»i structural work, which are forwt�rcied to US. C. Site Observations - During construction, we will provide consultation services for structural questions, and we will make periodic observations to the site to observe the general progress of setructural construction. Approximatcly, twelve (l2) site observations are included in the fee arrangement below. Such observations will not be either continUOLLS or exhaustive and we assume no responsibility for failure ul'the contractor to complete the structural portions of the project in accordance with - applicable plans and specifications and sound workmanship. We must be notified when critical stnictural work has been completed and he allowed sulticient time to observe uncovered work to make our observations. 2. Client Responsibilities: We shall he supplied with the appropriate drawings including architectural, mechanical, electrical, civil and site, and landscape in a timely manner as required for us to complete each phase of our design and documents. We also need a project design schedule including dates for our required completion of each project phase. We aced to be advised an all schedule revisions, We need to receive, liar our files, certification frotn the soils engineer that the foundation system, as constsnicted, bears on proper soil as defined ill Tile soil. report. We shall be entitled to rely upon the accuracy and sufficiency of all %coils reports, rec on'imendntions, inspections, designs, certifications, Test results, and the like provided by others liar the project and we msusne no responsibility fiir the some. Doc-21-98 09:24A M & N-Uenvav \W&1V lqwf r ui At the conclusion of the design phase, we also need a filial set ol'Contract. Documents (specifications and drawings) to complete our services. 3. Fee: We will provide the aforementioned engineered services for a total fee of. Seventy L-ight'l'housand Four Ilia» Bred Dollars ($78,400.00). Of this total fee 70,400.00 will be for professional services and $2,000.00 will be reserved for reintbursables. 4. Basis of Fee: The design report issued on November 10, 1998. 5. Reimbursable BupeeFes: Actual out-of-pocket expenses incurred for reproductions, out of town travel expenses, long distance toil charges and the like will be billed at otu' cost talus ten percent. Fees for additional services beyond those rtientioned above will be charged tit our standard hourly rates. 6. Payment Schedule: Statements for our services will be submitted monthly based upon the percentage of our completion. Payments are due on the 25th day following the: end of the month of the statement date. i f payment is not so made, Interest will be payable on the; unpaid balance at the rate of eighteen percent (l 80/0) per annum from the statement date and until paid. i f collection efforts are undertaken or suit is filed to recover mnnics duc, you agree to pay all costs of collection, including reasonable attorney's fees. 7. Contract Term: The f'cc arrangement fixed in this contract is based upon the completion of the engineerinMr g design and construction documents phase of our services within six (6) months and the construction observation phase within twelve ( 12) months thereafter. In the event, however, that we arc required, by reason of any delays or interruptions, to extend the period ol'our services beyond those dates, nur fees will be increased by tin amount to be negotiated. The amount of our fue defies not allow for a "fast track" construction, but il'such arrangement is required, our fee will likewise be re -negotiated or adjusted. If you are in agreement with tho: above, please return a cnpy Signed by your authorized representative for our files, and we will be available: to proceed as required. The above will then govern our arrangements unless otherwise modified in writing;. Submitted by, MONROE & NEWELL FNGUNFF.RS, INC. Peter D. Monroe P.E. V Principal Accepted by: Title: Dec-21-98 09:24A M 8 N-Donvor Mr moe & Newell Migivtierrs, Inc. HOURLY RATE SCTTFDIJT.F. Principal $110.00 Project Enginccr $80.00 Enginccr $65.00 Enginccr 11 $55.00 Technician $50.00 Clcrical $35.00 1 January 1998 P.Oz Denver. Ccik)rukf Vail. Coloratkr I66o Sev v n rcvnth tit. - Suitt: IO1 + ltrnvt r. Co 80202 & (30.,) 623-•1c):_'7 • VAX ( 303 ) 623— 602 CAD Carter Burgess .,�nsukanrs in ?'�cccn. ., cryinexina, F,rciuteaure, `Aanage nen±, and Related Services Proposal for Professional Engineering Services November 13, 1998 (Revised November 30,1998) Mr. Richard G. Shiffer RNL Design 1515 Arapahoe Street Tower 3, Suite 700 Denver, Colorado 80202 RE: Eagle County Maintenance Facility, Revised Fee Proposal Dear Dick: Thank you for the opportunity to propose our mechanical, electrical, plumbing and fire protection engineering services to you on the subject project. The following is our revised fee proposal to reduce the design and construction administration services at the Owner's request per our conversation with Peter Einsle, RNL Design, on November 24, 1998. The fee proposal has been modified to reduce the scope of the fire protection engineering services, and limit the number of design meetings, construction observations and attendance at construction meetings, and to eliminate the punch list follow up visit If additional meetings or construction site visits are requested or required by RNL Design or the Owner they will be considered additional services and will be billed at our hourly rates. We will also require written requests to attend the meetings or perform additonal construction observations or punch list follow up visits prior to the services being performed Project Description The project for which Carter & Burgess, Inc., will provide professional services will be a new multiple building vehicle maintenance and storage facility for Eagle County, Colorado. The facility consists of the following buildings: Administration Building 8,961 sf Operations Building 7,634 sf Maintenance Building 26,823 sf Heated Bus Storage Building 23,978 sf Heated Vehicle Storage Building 13,484 sf Covered Storage Building 12,803 sf Cinder Dome 8,200 sf Wash & Fuel Facility 4,300 sf Total Square Footage 106,183 sf �It F. Sheet Mull Denver � iomcic �0202 Mr. Richard G. Shy -2- ,w$,� November 13, 1998 (Revised November 30,1998) The project's estimate of probable construction cost is approximately $11.5 million. The project design phase has a projected duration of five months and the construction phase is projected at twelve months. Scope of Professional Services Carter & Burgess, Inc.'s scope of professional services will include mechanical engineering, electrical engineering, plumbing engineering, and fire protection engineering design and construction administration services for the above facility. Mechanical engineering design services will be limited to and will include HVAC system design for the Administration Building and Operations Building; heating and ventilation for the Maintenance Building, Heated Bus Storage Building, Heated Vehicle Storage Building and Wash & Fuel Facility; and heating at the Cinder Dome. Special systems will include vehicle exhaust system in the Maintenance Building, and paint booth make-up and exhaust systems in the Maintenance Building. Mechanical engineering design services will include (11) eleven design meetings at RNL Design's Denver office. Electrical engineering design services will be limited to and will include lighting and power distribution in each building, site lighting, site power, and low voltage power (600 volts or less) distribution throughout the project site. Communication system design will include conduit systems for Owner furnished telephone system, conduit system for Owner furnished data system, public address system and intercom system. Electrical engineering design services will include (11) eleven design meetings at RNL. Design's Denver office. Plumbing engineering design services will be limited to and will include domestic water, hot water, heating water, sanitary sewer, roof drainage, and process piping for the vehicle maintenance area. Process piping system design will include a compressed air system for the bus storage area and grease/oil system, coolant feed system and compressed air system for the maintenance area The fueling system design will include the fueling stations, fuel pumps and fuel storage areas. Plumbing engineering design services will include (5) five design meetings at RNL Design's Denver office. The fire protection engineering design services will be limited to and will irntc _ include performance spec ftwations for non -required fire sprinkler systems and performance specftations for fire alarm systems. RNL Design willprovide Carter and Burgess code analysis information, water service size, water pressure size and water flow rates for the water service to the site. Fire protection engineering design services do not include participation in any design meetings. s CZ Carter Burgess Mr. Richard G. Shi4- -3- November 13, 1998 1%� ' evised November 30,1998) Construction administration services will be limited to and will include review of shop drawings, preparation of supplementary instructions, responses to requests for information, construction observation visits and reports, attendance at periodic construction meetings, engineering support services, and one (1) final "punch list" observation and report, visit per mechanical engineer, electrical engineer, plumbing engineer, and fire protection engineer. Construction administration services will include (8) eight visits to the project site for mechanical engineering construction observations and construction meetings, (8) eight visits to the project site for electrical engineering construction observations and construction meetings, (4) four visits to the project site for plumbing engineering construction observations and construction meetings, and -2 one (1) visits to the project site for fire protection engineering construction observations and construction meetings. Additional services work will not be done without prior approval. Additional services would include, but not be limited to, attendance at project design meetings beyond those indicated above, visits to the project site to attend construction meetings or perform construction observations beyond those indicated above, and `punch list" follow-up visits. Project Scope Change Authorization forms will be used for documenting additional services. In the event that additional services beyond this summary become required, we will utilize the attached current hourly rate schedule and submit a Project Scope Change Authorization form. Engineer's Compensation We propose to provide mechanical, electrical, plumbing, and fire protection engineering services for a lump sum fee of $254,00 $240,500. For labor plus reimbursable expenses as follows. Mechanical Schematic Design Phase $ 129000 Electrical Schematic Design Phase $ 149500 Plumbing Schematic Design Phase $ 109000 Fire Protection Schematic Design Phase $ 1,000 Subtotal - Schematic Design Phase $ 379500 Mechanical Design Development Phase $ 181,500 Electrical Design Development Phase $ 22,000 Plumbing Design Development Phase $ 159000 Fire Protection Design Development Phase $ 1,000 Subtotal - Design Development Phase $ 56,500 Mechanical Construction Document Phase $ 309500 Electrical Construction Document Phase $ 375,000 Plumbing Construction Document Phase $ 25,000 Fire Protection Construction Document Phase $ 2,000 Subtotal - Construction Document Phase $ 94,500 C Carter Burgess Mr. Richard G. Shif' - -4- November 13, 1998 wised November 30,1998) Mechanical Construction Phase Electrical Construction Phase Plumbing Construction Phase Fire Protection Construction Phase - Subtotal - Construction Phase $ Project -related Reimbursable Expenses Punch List Follow -Up Phase Reimbursable Expenses $ 15,000 $ 18,000 $ 12,000 $ 2,000 47,000 $ 5,000 Hourly Project -related expenses included in the above fee include trips to the job site, long distance telephone calls, facsimile transmissions, computer time, CAD plotter time, reproduction of tracings and specifications for in-house coordination, express mail and messenger service. Reimbursable project -related expenses would include transportation and subsistence for special trips outside the metropolitan Denver area, CAD service bureau charges, 'reproduction of tracings and speci, jicadons for bidding or construction, and the services of subconsultants not identified in the Engineering Services and Scope of Work Summary. Other reimbursable project related expenses will be billed at 1.10 times actual cost Invoices Invoices for services and for reimbursable costs will be submitted monthly. Invoices for the base fee plus additional services will be based on percent of project completion basis. Hourly billings will be based on hourly rates for the personnel engaged in the work at the rates in effect at the time the services are performed. Reimbursable expenses will be invoiced as they are incurred. Client agrees to review invoices upon receipt and to notify Carter & Burgess, Inc., immediately of any irregularities or errors which would preclude prompt payment. We would ask you to agree that failure to notify Carter & Burgess, Inc., of irregularities or errors in any invoice within ten days of receipt will constitute acceptance of that invoice for payment in full. CZ Carter r Burgess Mr. Richard G. Shir' - -5- November 13, 1998 � '-�evised November 30,1998) Payment Payments are due and payable upon receipt of our invoice. Amounts unpaid after 30 from the date that you receive payment from Owner shall bear interest at the rate of 1-1/2% per month. If payment is not received when due, Carter & Burgess, Inc., shall be entitled to all reasonable costs of collection including attorney's fees. In rec of the risks, rewards, and benefits of the project, the risks have been allocated that to the fullest ex ed in the prime agreement, RNL D es to limit Carter & Burgess, Inc.'s liability to RNL Desi c on Contractors and Subcontractors on the project, due to Carter & Bur a negligen or omissions, such that the total aggregate liabili er & Burgess, Inc. to all those named sh n d the total fee for s n ered on this project. Acceptance of Proposal This proposal is valid for acceptance for 30 days from the date submitted and thereafter is subject to revisions, withdrawal or renegotiation. Within the 30 day acceptance period, or thereafter, this proposal shall be deemed to be accepted by Client upon any of the following events: a. Execution of agreement with signed copy retuned to Carter & Burgess, Inc., b. Written or verbal request for Carter & Burgess, Inc., to commence work on any part of the scope of work. or services, c. Payment of Carter & Burgess, Inc., invoice for services whether in whole or in part. If this proposal meets with your satisfaction, please include this proposal as an attachment to your Standard Agreement. We appreciate your continued interest in Carter & Burgess, Inc. Very truly yours, Carter & Burgess, Inc. /A�ge Lance A. Stewart, P.E. Project Manager enclosure CZ Carter Burgess eM� Carter Burgess DENVER OFFICE BILLING RATE SCHEDULE 1998 Title Billing Rate Per Hour Project Manager $115.00 Senior Engineers $95.00 Engineers $75.00 Designers $65.00 Draftspersons $60.00 Administrative $50.00 Carter & Burgess, Inc. 216 161h Sheet Mull Denver, Colorcido 80202 13031 820.5240 EAGLE COUNTY MAINTENANCE SEP- ':E CENTER FEE WORKSHEET--Landscape Architectuhwervices RNL DESIGN 11/30/98 Hours Rate Total SCHEMATIC DESIGN Revise Site Plan 8 $65 $520 Planning Submittal Coordination 40 $65 $2,600 Meetings/Proj. Management 4 $79 $3i6 Schematic Design Sub -total 52 $3,436 DESIGN DEVELOPMENT General Notes, etc. 4 $65 $ 26o Grading Review 8 $79 $ 632 Layout/Materials 8 $79 $ 632 Planting Plans 12 $65 $ 78o Details 4 $65 $ 26o Specifications 8 $79 $ 632 Cost Estimate Review 4 $79 $ 3i6 CADD support 6o $50 $ 3,000 Consultant Coordination 4 $79 $ 3i6 OC Redline Pickup 4 $79 $ 316 Project Management 4 $79 $ 3i6 Design Development Submittal Subtotal 120 $ 7,46o CONSTRUCTION DOCUMENTS General Notes, etc. 4 $50 $ 200 Fine Grading Plans 8 $65 $ 520 Layout and Construction Plans 8 $65 $ 520 Planting Plans 8 $65 $ 520 Details 8 $65 $ 520 Specifications 8 $79 $ 632 Cost Estimate Review 4 $79 $ 316 CADD support 40 $50 $ 2,000 Consultant Coordination 8 $79 $ 632 OC Redline Pickup 4 $79 $ 3i6 Project Management 8 $79 $ 632 Construction Document Submittal Subtotal 108 $ 6,8o8 CONSTRUCTION ADMINISTRATION RFI Correspondence 12 $79 $ 948 Submittals/Sample Review 6 $65 $ 390 CADD support 8 $50 $ 400 (2) Site Visits—(1) Nursery visit (varies, depending on location) 18 $65 $ 1,170 Field Reports/Punch Lists/Correspondence 16 $65 $ 1,040 Construction Administration Subtotal 6o $ 3,948 SUB -TOTAL --LANDSCAPE ARCHITECTURE $ 21,652 Reimbursables (5% of fee total) $1,o83 TOTAL - LANDSCAPE ARCHITECTURE $ 22,735 cAmarc%pmposa11ZAGVMFEE.)d3 lqw� Eagle County Maintenance Service Center Eagle County Eagle, Colorado Scope of Work 30 November 1998 Maintenance Design Group Task A: Schematic Design Objective: To ensure that the functional requirements, including circulation and proximity relationships, are appropriately addressed in the Schematic Design. Work Elements: Equipment Programming • Update preliminary equipment list. • Update preliminary cost estimate for maintenance equipment. • Review Preliminary Maintenance Equipment List with County. Facilities • Coordinate operational and equipment related functional requirements for building systems and components including architectural, structural, mechanical, electrical, plumbing, and human engineering_ • Review architectural/engineering design for functional response to program equipment. • Participate in team meetings as required. Deliverables: • Updated Equipment List (including existing equipment). • Sketches and technical memos as necessary. Estimated Travel: Two 2 day trips. TASK B: Design Development Objective: To ensure that the requirements for maintenance operations and equipment are appropriately addressed in Design Development. Eagle county Maintenance service center 1 Maintenance Design Group Eagle County Scope of Work Eagle, Colorado 30 November 199E Work Elements; Equipment • Develop initial maintenance equipment layouts which provide an efficient, cost effective, safe industrial work flow through the facility. Include workstation layouts and materials handling storeroom layouts. Update maintenance equipment list to be consistent with equipment layouts and facility design. Equipment to be listed by functional area within each department, alphabetically by description and numerically by equipment identifier. Equipment list includes information regarding description, quantity, price, dimensions, procurement strategies, specification responsibility, and discipline coordination . Update maintenance equipment cost estimate. • Assemble cutsheets on maintenance equipment to be specified by MDG (approximately 40 items). • Review equipment list, cutsheets, and layout with client to ensure that all maintenance requirements have been addressed. Develop Discipline Coordination drawing(s) based on information developed with the client. These will be drawn on a separate level on the equipment layout drawing and will include locations of air, electrical, and water outlets not required for eql ipment; vehicle exhaust system outlets; drains; special grating; and overhead door contra Develop a discipline coordination matrix to assure coordination of MDG specified equipment requirements with architectural, structural, mechanical, plumbing, and electrical disciplines. Develop draft specifications for approximately 40 maintenance equipment items. Coordinate with architecturallengineering specifications. These draft specifications are to be reviewed by the various design team disciplines during the construction document phase to ensure coordination between equipment and utility requirements_ Note that the following items a� included as maintenance equipment items but could be addressed as required: compressed air system components (%e., compressor, dryer, hose reels, filter, regulator, lubricator), lubrication system components (Le., pumps, tanks, hose reels), fuel system components (i.e., storage tanks, monitoring systems, pumps, dispensers). Facilities • Coordinate operational and equipment related functional requirements for building systems and components including architectural, structural, mechanical, electrical, plumbing, and human engineering. Eagle county Maintenance service center Z Maintenance Design Group Scope of Work Eagle County 30 November 1998 Eagle. Colorado \cow Llw� • Review architectural/engineering design for functional response to program equipment. • Participate in team meetings'as required. Deliverables: • Preliminary Maintenance Equipment Layout Drawings. • Updated Maintenance Equipment Ust. • Maintenance Equipment Brochure and Cutsheet Manual. Discipline Coordination Drawings_ • Discipline Coordination Schedule Draft Specifications. Estimated Travel: One 2 day trip. TASK C: Construction Documents Objective: To ensure that the functional and equipment requirements are appropriately addressed in the Contract Documents. Work Elements: Equipment • Prepare maintenance equipment layout drawings on CADD background provided by the architect. All functional areas identified in the equipment list to be included. • Finalize specifications for approximately 40 equipment items. • Develop final cost estimate for equipment. Facilities • Coordinate operational and equipment related functional requirements for building systems and components including architectural, structural, mechanical, electrical, plumbing, and human engineering. • Review architecturallengineering design for functional response to program equipment. • Participate in team meetings as required. Eagle county Maintenance Service Center 3 Maintenance Design Group Eagle County Scope of Work Eagle. Colorado 39 November 1998 ivv� Deliverables: • Equipment layout drawings, originals. • Equipment specifications, originals. • Final cost estimate for tools and equipment. Estimated Travel: Two 2 day trips. TASK D: Construction Objective: To ensure that the facility and equipment is built and installed properly as specified. Work Elements: • Monitor installation, checkout and testing of equipment specified. • Review construction shop drawings for equipment interface. • Make three on -site reviews during construction and final punch -out. Deliverables: Written clarification of design and specification intent as necessary. Estimated Travel: Two 2 day trips. Eagle County Maintenance Service Center 4 Main%nance Design Group Eagle County Scope of Work Eagle, Colorado 30 !November 1998 IVANIP/ Eagle County Maintenance Service Center Eagle County Eagle, Colorado LABOR Task A: Schematic Design Project Staff Hours Rate Faculty Design Pdncipal 50 $120.00 S Facility Design Manager 0 $ 95.00 S Facility Design Specialist 0 $ 78,00 3 Facility Planner 140 S 67.00 $ Technical do $ 49.00 $ Word Prwassing 40 S 47.00 S Task A; Labor Subtotal 270 S Task B: Design Development Project Staff Hours Rate Facility Design Principal 40 $120.00 $ Facility Design Manager 30 $ 95.00 S Facility Design Specialist 0 $ 78.00 3 Facility Planner 140 S 67.00 a Technical 60 S d9.00 $ Word Processing 40 $ 47.00 $ Task B: Labor Subtotal 310 5 Task C: Construction Documents Project Staff Hours Rats Facility Design Principal 40 S 120.00 5 Facility Design Manager 30 $ 95.00 $ Facility Design Specialist 0 S 78.00 $ Faculty Planner 120 3 67.00 $ Technical 20 $ 48.00 S Woad Processing 40 $ 47.00 $ Task c: Labor Subtotal 250 S Task D: Construction Project Staff Hours Rate Faclity Design Principal 20 $ 120.00 $ Facility Design Manager 0 $ 96.00 S Facility Design Specialist 0 S 70.00 S Facility Planner 110 $ 67.00 S Technical 0 $ 49.00 S Word Processing d0 $ d7.00 $ Task D: labor SubtDtal 170 $ TOTAL LABOR 1,QQo $ GRAND TOTAL - LABOR AND EXPENSES S Work EffortfPee Proposal Maintenance Design Group 11 November 98 EXPENSES Total item cty. Unit Cost Total 8,000,00 - Mileage 2 roundb*R st $ 48 $ 96.00 - Per diem 2 days at $ 125 S 250.00 9.380.00 Car rental 0 days at 5 SS $ - 1.960.00 Phanelpostsgs/printirlO NP9 $ 200.00 1.e80.00 Hanging 10% 3 54.60 19.220.00 Task A: Expenses Subtotal $ 600.60 Total Item Cty. Unit cost Total 4,800.00 2,850.00 Mileage 1 roundttips at $ 413 $ 48.00 - Per them 2 days at $ 125 $ 2S0.00 9.330.00 Car rardal 0 days at S 55 $ - 2.940.00 Phcrwpostagafpdridnalpaddria $ 150.00 1,880.00 Handling 10% $ 44.80 21,830.00 Task B: Expenses Subtotal $ d92.80 Total Item QW. Unit Cost Total 4.e00.00 2,850.00 Mileage 2 reundtrips at $ 48 $ 99.00 - Per dear 2 days at 5 125 3 250.00 8.040,00 Gar rentaf 0 days at $ 55 $ - 900.00 Phonelpostagelpristingfparking 3 200.00 1,850.00 Handling 10go 3 54.60 1B,550.00 Task C: Expenses Subtotal S 600.60 Total Itern aty. Unit Cost Total 2,400.00 - Mileage 2 roundtrips at $ 46 S 96.00 Per diem 4 days at $ 125 $ 500.00 7,370.00 Car rental 0 days at $ SS S - - �/ PhoWpogta9g/PPark}ng $ 300.00 1.880.00 Handling 10% $ 59.60 11,650im Task D: Espemes Subtotal S 985.60 71.270.00 TOTAL EAPENSES* $ 2.679.60 73,949.60 *Expenses will be billed only as incurred plus noted handling, ArchitecturaC : 'Resource: Consuitan s, nc:.::: 1319 Spruce Streets suite•200 ■ Boulder, Co oosO2 • :(303) 443-OM s Fas .(303j 4484808 ' Mr: Peter Einsle ... _ . :... _..... cem • . De ber 14,1998 .RNL Design 1515 Arapahoe Street Tower 3, Suite 700 :.... Denver, C4 ' 80202 _..... Dear.Peter. Architectural' Resource.Consultants; .I.nc..(ARC). is- pleased �to •be considered• -to •provide . project control services' ..during : preconstruction for The , Eagle.. County ''Vehicle Maintenance Facility project.currently:undbt.design:---:_ : -- Project control. sces providedby ARC :are: invaluable tools .for: insuring both ari on -time and- under .budget project completion" :As:.this . ro'ect.bea�s marl similaiities_tci ro'ects P �1 Y- ... .. P � ARC has successful) V . com leted • in�•the : past, A is certain our firm will'-benefit-•substantiall Y P P Y - y.. • from our involvement.... The proposal -for ARC'S services is as follows:....... 1...The. project .sha{I consist: of: the:::scope::shown in - and•:reasonably.1hferable • from -the .information .provided to date', • but . assumes • no more than ; #wo design. altematives --per-..-., - estimate.....• •.:..... ........ ... ,....., ., , . , . , ., ... ..... _ ..... .2. Schematic `Construction Cost Estimate This estimate.. will• be. a schematic construction cost estimate ' for the, project.. Please note'the followin • A. This estimate will require twelve business days #o complete: :.' ..: _..• :: B:. The design information. is• assumed'to.•be approximately.-1.O%'to ..15%: complet-for e —this this estimate. _ C. ARC ...will , -require :'seven . sets of all - .design .,information for this .work: Additions! sheets -may be •requested:as the need. arises..- '. - -. ' ' . . D: ARC wilF incorporate -the • construction. -cost estirnate--into' an•'ovet; ll. owners* budget-_. for the Project..-... 998 Mr. Peter Einsle. December 14; 1 ANL Design Page 2 of 5 3. Design Develgpment Cost~ Estima#e 6 This estimate. will be a schematic construction;.cost estimate -for the project. Please note 'the following: A. This estimate with require •sixteen. -business da�ys:td complete: ....... .: . . B. The design]hfotmatlbnisassuned.to'be approximately. 50% to 60% complete for. this.estimate.. C. ' ARC. Will* require seven•: setv.•of. all- design : information for this* work: Additional sheets may be requested*.as the need arises.. 4. General Contractor's Estiinate.Validation The submittal•will-be-an analysis of the-hfoiination provided•to date•foe-the project. Please note the following: .-A.- ARC. will'.analyze all. .of Ahe .constriction cost Information .provided .by -the .general contractor' • •and...•prepare- a'... -report •commenting on the reasonableness, appropriateness of- the level of detail, and. -adherence to standard- . industry.• estimating. practice, as .well as --compatibility .With- -the . standards -of the American .Society.of Professional Estimators.- B. It 'is Importarit••to note. no: new•..detalled. construction•.cost , estimating: -will be provided at this aevel of effort• other th6h :that.described above, .and .as might be required -to validate unit costs.provided.by.the general contractor... 5. -Please...note .. none.. -of the above: •fees••• shown . -include- the cost of reimbursable expenses. 'Reimbursable. expenses•.include.' printing..costs, long distance- telephone :.. charges, film and processing, travel -e enses; parking, milea e, and shipping -costs, ... 9 P 9 .. -expenses; P 9 g and will be -billed at cost plus .10%.. 6. Sixteen buMhe' ss,day's.notice-shquid be*given.to ARC' ''by the client .prior to the.desired initiation of for any of the•servibes above. The. completion date for these services shall . be mutually acceptable to both the client and ARC. Mr. Peter •Einsle.. December Page S. RNL Design 3 of ei -supplied.•to' • .... • • . • 7.. •ARC - has .assumed' two' copies- of, each... document: •submitted•.will..b the.... . . . . .client: • The labor to prepare -more -than two copies' -will be. -billed in addition to the.fees shown above. •8. The -fees -in• this proposal assurme-that .non;- ixed :furnishings and equipment! including, but not limited. -to office' .furnishings, cornmon.:area• -furnishings, kitchen equipment, _-recreational/ la round equipment'... corn' utpr "e ui ••ment, tele/data cabling, .sound . P Y9P q• P • systems,, theatrical lighting;' other • audio-visual: 'equipment, etc..,will .b& .included• in the construction cost. estimate. as budgets .provided.to ARC -by the owner/design. team, or will be excluded from -the cost estimate. - 9. • Formal' value'..engine'enng 'and life -cycle .-cost..analysis; 'scheduling; , overall owner's budget preparation, general contractor. • or .-subcontractor selection, general • or subcontractor contract ..negotiations,.. bid: solicitation, bid • • analysis, bid award 'recommendations, guaranteed maximum.•-pnee validation, cash flow reports, labor reports, project control services. -du ring'•construction;.. change order analysis, claims management, and expert witness testimony', -although- frequently provided as services - . by ARC, are not included as part of the -fees -in this proposal. -10. The -time necessary to -schedule -the'- cost of design alternatives,, phasing 'or multiple bid packages -is not included in this proposal. they, shall be . ... �••11. In. the •event the services excluded...above' are; requested' by :the''client, y,:. lus .reimbursable-expenses..Fifteen.:b billed at ARC's standard. hourly•tates, .p days notice shall be* given ARC by the. client prior.. to . the . initiation of any services ' excluded • above, • and the"' completion date Jor these services shall - .be . mutually acceptable to both the client and* ARC. 'antlold mand all12.The client agrees"to-indemniy;;,defend, A actions, causes. -of action, --fines," costir--and/or: claims '-arising out of or in.' any• way.. relating to -this pm*t.not the result of gross negligence or willful misconduct by ARC. 13. Hazardous material -abatement• is specifically. excluded from.ARC's scope'of'work. 14.The meetings'with'the.:design tears.and/6r-6wner.•in •Denver'necessary'to.accomplish each task shown above. are included' .in.•this .proposal. Additional meeting time and -travel time will be billed at ARC's standard rates. 15•.Work'. at •'public• right-of-way, traffic. sigrialization • *v4ork; . and' all -other off -site- work are.- specifically -excluded from ARC's scope -of work: 16.This agreement may be terminated for.the,following reasons: Mr. Peter Einsle ' • . • • • .. • • • . • • •• •Qecember 14, 1B • ,• . -RNL Design Page :17. ARC .fails to� perform its ,worts as outlined above; or fails••to• submit work in accordance with. industry• standards. timely. fashion to ARC for services rendere Wader. 18. Payment is not made in." a . • .. agreement.. 19. The -project. is suspended•.or abandoned.by the owner for the •owner's convenience.' ' 20. Precedent to' any termination; the••.•party..•contemplating. 'such action. -shall 'notify ' the . other -in writing of specific. reason- -for -the •: impending: terminations •• -in the eveht•of 17.A or 17.B above, fifteen business. days••�shali:•be••allowed•from the -date• of notification for the notified party to correct the indicated •non-compliance with the agreement, which event shall preclude -such termination.... - 21. In the 'event termination occurs through no fault of.ARC* :ARC shall be .entitled to all :. costs • of completed to .the. date. of..the •notice of •terminaation and all work scheduled for twenty business days thereafter. 22:.In.. the event the. •Owner; suspends•• the• .project :.for...-the-Ovmer's convenience, this'.' agreement may.. also. be suspended for :a :like period . of. -time. In the .event'• of a suspension .greater than .90. days, the•fees in -this proposal shall be.equitably. adjusted upon resumption of the work. , ... 23. ARC •shall expect •payment •within..1.5.•: days' of : the- •subthiss'ion• •of each- involce; ••In .the .. ' event an . unpaid balance is"outstanding ..at -the: •end • of:1:5 days; .it shall be assessed a 2% percent service charge,. as shall •the' balance .due -every 15 days thereafter. ARC shall be entitled • to. the' costs of .'collecting.- any..'overdue .fees, to include,.. but • not be..--.*.. limited. to standard.. . hotirly personnel ••.rates; .travel ••time, long'. distance. charges, reasonable . attorneys ••fees; :arid: ;other expenses.:.: All.: payments made by the client shall be ; first applied to outstanding -•interest. 'and• service charges, and the 'balance' applied to the fees. 24. The .client agrees to- indemnify; . defend; ,And*.hbld•.ARC' harmless against any- and all actions, causes of action, fines,. costs• •and/or. claims •arising • out of -or in • any ' way relating to this project not the result -of -gross -negligence or willful misconduct- by ARC. 25.The•fees•6nd.duratiori's shown in.this proposal••are.valid for thirty days -Peter,--if you --have''aihy questions' or -comments concerning, the' above items;. -please'- call me. If they.. are acceptable without further.-rh6dificatiori, please sign where•• indicated below and FAX it back to' (303) 443-1508'. 98 -Page scam e • RNL Design :. ... Thank you for your consideVatiori on'this:unique- and••excitirig -project. • Sincerely, .'� • � •• � � • • •• • • • • ••� ' � .. .. .. .... � . .... .....' .. • -' Peter Mr. Christop r Squadra Mr. Einsle .Via:- .... Fax (303) 292-OW US Mail Susan• Johnson'. • � . cc: � -� Elizabeth-�Bailey • . ' • • � . • � • •• • :. � - . � � . ' .. • ..� . • '. ' � � • .:. •. � � � � ' PU N✓' 7 t:AGLE ( Proposed Project Schedule 1998 1999 Eagle County Transp Maint Facility Eagle. Colorado Jule I Ady A t Soot Oct av Doc m Feb Ma a IN 2? ni a is to "1 2 +e +7 24 2+ 7 "121;1 2s 0 12 +7 ml 2 f of 22b 7 141 211 22 • 1 it is n + a 11ZZ , y Notre to prataad PHASE 1 PRE-0ESION Tut 1.1 Plowswm+kg Oriamame Mewing Progn,eww+9 Cherraae Sossm I trvww ttN Stag $nv—" Eriong Facmes & Epuipr++erd 0evebp P►etrro+ry Draft Spou Hoeft Damns t Evugw+ard kma" Pmprt pmbvwmy Space Hotels PmWam Ravens Spw Hoeft Pmlram wo Clot Raves and Finaiso Spate Needs P,ogram Task 1.2 Design Cdteds Oavebp Gesga Cain Pfewe OMR Orion CrUm 0otuw,rt Task 1.3 Site Investigation & Andysis Prapre TopoW ph,c I emwWW Survey Prapan Pmwmwy Soft twetopahan Preprs Pkass 1 Eaysorr W" Msasww,t Prows Utd bur Ae *m Prepare Orasuge Sb.ay + Task 1.4 Ske Master Ptarink+g C610a Site Oats I Analyze Site Mast" PIN-W Oesgw chaneao Retiree / Prepore Preamr m Ieaslar Plow pram mam- Flew tt CUM & Review Task 1.5 Concopt Design Onsite Dog" Cha nMW Prom@ Coecepawl Oesign Rafa+e 00690 pmme P►ebw" Bbd" Revww Concept Orownp w0+ Card PHASE 2A PLANNING & SUBMITTAL Prspw Sin Cid Engataanny waves Propre C.or+tapb,al larrostspt Plan Prepro Traft Stufy Prepre Gypsum PjmwA g Subn%aal . by &aw SubnetN Rwnww Pared Cona¢t 0690/ed Soft AnNytr FUTAL OESiON & CONSTRUCTION Aomm Schemrit Design Noose to Proceed Repo Schemata O*,W Orwvn9s Issue CWGC RFP . a C&mq CMIGC Proptsr POW Asset Carty weh CMIGC Aarrw & tr+tervwws ChOGC SehmeeW 0rtgn COM Estimate Revrw Prepa we Cunt Ooaign Oavelo, e„ i Propre 00 oraww9s 0«.ap "w Engweersg Options wM CLVGC PWme oudm Speeftebas Rer EQugnwrt CuWm" wish Ckm • by MOO Pnowe Wmm Fvmtw a colors P-P— Upd@Md Cost Ea mme Review P,oject with CSmN I Esbblsh GW Consuucdm aoawnrda Proven Sin & Fawdatlon Drawwgs & Span Suture S&* I Fwtdaeows tar Pernw, Prep— Fs+ai ConiOucoew Ooctar+errt. PnpreSpod ketsem Subwd Ptar Psrrrmg Review P,orp weh Croat Roves Documwds as Rpwred Sub4orrtracjw BWdtnq & Consouacm aid SdAmawk & Founfadaa Bid Ganrai COMMKUM Skewrk & Fow+daboet A—srsaWStaa90pusi eud"V canstruc0on subs+a+o.i cowpimbm (Adma. art) Move -in Masud Bus Sbr"Wmaimnante carom ct m SubsuntrN Corrple0on Hevo.w .w.w+oe-o.prUWh8"1 ■1. IUNTY MAINTENANCE SERVICE CENTER sw Oct EXHIBIT v 1999 Standard Billing Rates R1VL Design Effective January 1, 1999 to December 31, 1999 Senior Principal 150.00 Principal 135.00 Associate Principal 120.00 Senior Project Manager 110.00 Project Manager 102.00 Senior Project Manager - Interiors 102.00 Project Manager - Interiors 76.00 Sr. Project Coordinator 88.00 Project Coordinator 1 66.00 Project Coordinator 2 78.00 Construction Administration 1 78.00 Construction Administration 2 105.00 Specifications 88.00 Studio Designer 1 74.00 Studio Designer 2 88.00 Studio Designer 3 105.00 Planner 1 54.00 Planner 2 68.00 Architect 66.00 Landscape Project Manager 82.00 Project Coord. - Landscape 68.00 Landscape Architect 1 46.00 Landscape Architect 2 54.00 Landscape Architect 3 62.00 Intern Architect 1 46.00 Intern Architect 2 54.00 Intern Architect 3 62.00 Interior Designer 1 44.00 Interior Designer 2 52.00 Interior Designer 3 60.00 Engineering Manager 120.00 Senior Engineer 102.00 Engineer 3 85.00 Engineer 2 75.00 Engineer 1 70.00 Intern Engineer 1 44.00 Intern Engineer 2 54.00 Graphic Artist / Designer 2 58.00 Graphic Artist / Designer 3 72.00 Draftsman / Cadd Operator 50.00 Support Staff Manager 83.00 Administrative Assistant 48.00 Support Staff 45.00 Intern - School 32.00 DESIGN DISTRIB�Tt`XOH gdginals to l . Co tract Bow 2 • r �l 3. 2' 4. Coin us to: 1. Accounting 2. a. 4.