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HomeMy WebLinkAboutC99-015 MOU_Colorado Dept. of TransportationProject No. SHE C440-004 Project Code No. 12515 Description INTERSECTION SAFETY IMPROVEMENTS Location EDWARDS INTERSCETION MEMORANDUM OF UNDERSTANDING The Subject Project has been selected as a project that is to be funded, in part by federal funds. It therefore must be coordinated through the Colorado Department of Transportation (CDOT). An agreement must be executed between CDOT and the Local Agency (LA) so that the cost of the project can be properly billed and paid. Costs for ceriain activities are incurred following Feder.:] Highway Administration (FHWA) authorization of the project, but prior to execution of the CDOT/LA agreement. Those activities normally include: preparation of budget documents, project scoping, scheduling, agreement documents, and if applicable, early environmental activities. It is recognized that these pre -agreement activities are necessary to move the project along to the point where a formal agreement is executed and schedules met. It is also recognized that, generally, activities other than the ones listed above are not required prior to the agreement being executed. Project costs incurred by CDOT for project activities requested by the LA, before FHWA project authorization, will be reimbursed to CDOT at 100 percent (100%). These costs will not be eligible for Federal participation. The parties to this Memorandum of Understanding agree that the pre -agreement activities listed above are necessary to proceed with the project effectively. CDOT agrees to perform only those activities listed above prior to the execution of the agreement, and to incur no unnecessary charges to the project in the completion of those activities. The LA agrees to pay the cost incurred by CDOT for performing the listed activities in a timely matter, as billed, but should review all such billings received for reasonableness. Such appropriate incurred cost will be credited toward the project budget by the agreed match ratios included in the proper approval and agreement, when the agreement is executed and funds are authorized. In the event a formal agreement is not entered into by the LA, the LA agrees to pay 100 percent (100%) of the incurred cost of the activities executed as listed above. /These costs will not be eligible for Federal participation. // not to exceed $200.00. Section 24-16-101 et. seq., CRS 1973, as amended, and the Colorado State Fiscal Rules, Chapter 3, Section 23, mandates the allocation of project related cost, i.e., indirect cost. Indirect cost includes a proration of administrative salaries, supplies, utilities, rents, telephones, training, etc., which are not readily identified to a specific project. The pro rata is based upon the administrative hours vs. total hours per project monthly, and is applicable only to those hours relating directly to your project. To facilitate the formal project agreement, respective pre -construction and construction administration checklists have been attached for initial assignment of project development and 67NCL0 s u_)� ( construction activities. It is the intent of CDOT to cooperate with LAs and to be as flexible as possible to allow the LA to administer their Federal -aid project. These checklists allow for that flexibility and will be incorporated in the formal agreement. During project development and during construction this checklist can be revised as necessary per mutual agreement. Upon review of these chec?.lists the LA will find that there are activities that require cooperative CDOT/FHWA clearances that cannot be delegated, at this time, to the LA, i.e., funding authorization, environmental and rights -of -way clearances, and Equal Employment Opportunity/Disadvantaged Business Enterprise requirements. There are also activities that CDOT generally performs to comply with Federal Regulations that may be possible to delegate to the LA, i.e., utility, railroad, and consultant agreements, Davis -Bacon wage rates applicability, independent assurance testing and sampling, and final inspection. On the checklist, project activities that require FHWA involvement will be pre -checked under CDOT and followed by an asterisk. Project activities that must be performed by CDOT, will be. pre -checked under CDOT. Insuring that a project is included in a Transportation Improvement Plan (T.I.P.) is solely the responsibility of the LA and is pre -checked under the LA. Executing the project agreement and awarding the construction contract is the combined responsibilities of CDOT and the LA and is pre -checked under both the LA and CDOT. Project activities left blank can be performed by the LA or CDOT per LA request. B A Authorized Representative By CDOT thorized Rep esenta We Date: t Date: Z / lcf