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Home My WebLink AboutC02-253 MOU Western Slope Learning GroupN Memorandum of Understanding Western Slope Learning Group Evaluation Project 2002 Funding Memorandum Purpose This Memorandum of Understanding describes: (a) how two-year funding from The Colorado Trust to the Western Slope Learning Group will be used for program evaluation, (b) the responsibilities of the Family Visitor Program as fiscal agent, responsibilities of the Learning Group members, (c) scope of work by the evaluator and (c) budget allocations. Term of Agreement This Memorandum of Understanding is in effect from the period of January 1, 2002 to December 31, 2002. The Colorado Trust Funding The Trust funded the Learning Group for January 2001 — December 2002 so that it can conduct program evaluation activities. The Trust recommended that the Learning Group focus its evaluation efforts on methods that could be easily replicated in a comparison county, with the expectation that additional funding for a comparison intervention might come available. The Learning Group adopted this recommendation by concentrating work on a strengths -based assessment of family benefits of home visitation, while at the same time, maintaining some flexibility with limited resources to address evaluation issues of interest to particular members. The focus of year 1 was on the development of a strengths based assessment and on strengthening the evaluation capacity of Family Visitor Program, Healthy Babies & Families/Early Head Start, and West End Family Link. The focus of Year 2 funding (2002) is on the continued development of the Parent Assets Survey and on strengthening the evaluation capacity of Great Start. Fiscal Agent The Family Visitor Program is the fiscal agent for this grant. Learning Group Member Responsibilities Members chose their own roles in this evaluation project. Their role determines their time commitment to the evaluation process and the amount of grant funds that will reimburse this effort. • Level I funded agency will commit- to conducting at least 140 pre and post assessments • Level II - conducting at least 35 pre and post assessments • Level III — Conducting at least 15 pre and or post assessments • Level IV - participating in discussions of strengths -based assessment and Learning Group meetings only IIWO, Mem�,.zdum of Understanding Western Slope Learning Group Evaluation Project 2002 The Role of the Evaluator 1. Jerome R. Evans, Ph.D., the project evaluator, first priority for the 2002 grant year will be the continued development, refinement, and implementation of the strengths -based assessment of parent capabilities -Parent Asset Survey. The final PAS will be completed and available to all Learning Group members by September 1, 2002. 2. By December 1, 2002, Dr. Evans will have assisted each Learning Group agency with the installation of a database that will enable the agency to record all PAS scores (pre and subsequent post scores). 3. By December 1, 2002, each agency will have a system in place to periodically analyze the results of the PAS data. 4. As a second priority, Dr. Evans will spend his allocated time to work on strengthening the evaluation capacity of Great Start. 5. As a third priority, Dr. Evans will act as a consultant for the members of the West Slope Learning Group regarding their local evaluation questions. 6. All disputes or questions regarding Dr. Evans time shall be directed to Saundra Swanson Fiscal agent for the Learning Group grant. Budget Allocations See attached table Budget Narrative 1. The Colorado Trust grant two-year award is $75,000. 2. Jerry Evans, PhD is the evaluator consultation for 2001 and 2002. 3. Terms of reimbursement: Programs will submit a quarterly claim to the fiscal agent for reimbursement that specifies the number of pre surveys and post Parent Asset surveys completed during the billing period. The reimbursement per family, per set of pre and post surveys is $45.00. Agencies can bill after the PRE survey is completed. Claims will be paid up to the budgeted annual maximum show in the above budget detail (no more than 50% of the budgeted amount can be reimbursed each six months). The reimbursement request, must list the family name and / or the family id number, and the survey type (pre, six month, discharge, .etc) must be accompany the request for payment. 4. In addition, a brief report from Level 1, 2 and 3 funded agencies must be included with the request for reimbursement. This report should be limited to one page and should discuss the evaluation from the agency's viewpoint. (Lessons learned, progress with evaluation plan, sustainability, etc) 5. In December 2002, any unspent monies will reimburse Learning Group agencies, based on a percentage formula, that will allocate unspent $$ for any additional survey sets above the ajaencVs contractual minimum. 6. Learning Group agencies will be expected to participate in providing written material for the Colorado Trust 2002 interim and final reports. 7. Learning Group agencies will be expected to prepare written material for, and participate in the Learning Group Celebration meeting on Monday, September 24, 2002. Page 2 of A Memndum of Understanding Western Slope Learning Group Evaluation Project 2002 Signature Page Agency Administrator's signature below shows agreement with the memorandum of understanding for the Colorado Trust 2002 West Slope Learning Group funding. Eagle County Health & Human Services agrees to participate as a Level III agency. Print Learning Group Organization Date September 10, 2002 Administrator's signature. kw �� coZvo Administrator's printed name: Michael c'al] a. Sher, C.hai=a;n Board of Gell��a issioners Agency Contact Person Jennie Wahrer Mailing Address: P . 0. Box 660. Eagle., CO 81611 Phone and Fax Number: (970) 328-8842 FAX (970) 328-8829 Email wahrer@eagle-county, com Acceptance of signed MOU by the Family Visitor Program as the fiscal agency for the Colorado Trust Learning Group grant. Date: Saundra D. Swanson Fiscal Agent West Slope Learning Group Family Visitor Program PO Box 1845 Glenwood Springs, Colorado 81602 970-945-1234 fax 970-928-8328 email: swan(@Yof net Please sign and return two copies of this MOU. One copy will be returned. Page 3 ofX-&5 v R DISTRIBUTION — Originals to: I. Contract Book 2. 3. 4. - Copies to: 1. Accounting 2. 3.