HomeMy WebLinkAboutC02-304 Specialized Protective Services_ECAToe CZ-3n�-"7o AGREEMENT FOR PROVISION OF AIRPORT SCREENING CHECKPOINT SECURITY IN THE EAGLE COUNTY AIRPORT TERMINAL SPECIALIZED PROTECTIVE SERVICES, LLC THIS AGREEMENT F+RR PROVISION OF SERVICES (the "Agreement") is made and entered into this 1 Z day of `November, 2002 by and between the Eagle County Air Terminal Corporation, a Colorado non-profit corporation, ("ECAT") and Specialized Protective Services, LLC (hereinafter "Contractor"). FOR GOOD AND VALUABLE CONSIDERATION the parties agree as follows: The purpose of this Agreement is to provide one security guard at the Eagle County Airport terminal security checkpoint during the times in which the security checkpoint is open. This guard will arrive at least fifteen minutes prior to its opening, remain at the checkpoint during the time it is open, and be available in the Terminal until the last departing commercial flight is airborne for 15 minutes. This service is to be provided seven (7) days a week throughout the term of this contract or as required by airline schedules. 1. TERM. This Agreement shall commence on November L, 2002 and shall end on November J_Zf, 2003 unless earlier terminated as set forth herein. At the expiration of the initial term, the Agreement may be extended for two (2) additional terms of one year with the express written consent of both parties within thirty (30) days of term expiration unless earlier terminated as set forth herein. 2. CONTRACT DOCUMENTS. The Agreement between these parties shall consist of this Agreement, the "Scope of Work" (Exhibit A), and the submitted proposal (Exhibit B) all of which are incorporated herein by this reference. A. Contractor's Obligations. Contractor shall adhere to all items listed in Scope of Work (Exhibit A). B. Compensation and Expenses, Invoicin and nd Payment. ECAT shall pay the Contractor for performance of services hereunder. Payment of invoices submitted by Contractor is contingent upon completion of each task to the satisfaction of ECAT. Invoices shall itemize specific work done to complete the task, and include receipts for all reimbursable items. Within thirty (30) days of receipt of an invoice and approval thereof as required hereunder, payment shall be made by ECAT. C. Cost for Services. Cost for services shall be $35.00 per hour. Contractor will not exceed amount of three thousand one hundred and eighty-five dollars ($3,185.00) per week without the written permission of ECAT's representative. In the event the Contractor incurs time and expenses above said amount without obtaining ECAT's written permission, ECAT shall not be required to compensate Contractor for that additional time and expense. Costs may be billed on a monthly basis and will be paid within thirty (30) days of receipt of the invoice. 3. ECAT's EXCLUSIVE OWNERSHIP OF WORK PRODUCT. All work produced pursuant to this Agreement becomes the property of ECAT, including, but not limited to, daily logs, incident reports, and time records. 4. ECAT'S OBLIGATIONS. ECAT shall administer this Agreement through its Representative. The Airport Manager or his designee will manage the project as ECAT's representative. The services provided and products delivered by the Contractor under this Agreement will be subject to review by ECAT's Representatives, or a designee, for compliance herewith. 5. TERMINATION. ECAT will make periodic inspections to review the quality and performance of the services performed by Contractor. If the work is deficient, ECAT shall notify Contractor in writing of the specific deficiencies, which notice may be given in Contractor's log(s). The Contractor shall have ten (10) working days to correct the work. If after such notice and correction period Contractor fails, in the sole opinion of ECAT, to remedy the deficiencies, ECAT shall have the right to immediately terminate this Agreement. ECAT shall not be liable for damages caused by such termination. ECAT is subject to an Airport Security Plan and to certain rules and regulations regarding Airport security. Due to changes which may occur to rules, requirements, or regulations regarding airport security, ECAT may terminate this Contract, in whole or in part, for its convenience upon providing thirty days' written notice to the Contractor. Upon such a termination, ECAT shall be liable for completed Work. 6. CUSTOMER SERVICE/TERMINATION. In rendering its services, Contractor shall comply with the highest standards of customer service to the public. Contractor shall maintain a close check over its employees to ensure the maintenance of these high standards of customer service and professionalism, the performance of such obligation to be determined at the sole discretion of ECAT. In the event that ECAT finds these standards of customer service are not being met by the Contractor, ECAT may terminate this Contract, in whole or in part, upon providing thirty (30) days' written notice to the Contractor. 7. AIRPORT SECURITY. As outlined above, the Airport Security Plan, security rules, and regulations may change from time -to -time. Contractor and all of its employees and agents shall at all times be responsible for knowing and for complying with plans, rules, and regulations as they presently exist and as they may be modified and supplemented hereafter. All persons who may work inside the Airport perimeter must submit to a Criminal History Records Check (CHRC), fingerprinting, and successfully complete a ten year employment history investigation to be performed by the Eagle County Airport Administration in conjunction with the Eagle County Sheriff's Department pursuant to the requirements of the Transportation Security Administration (TSA). Upon Airport's completion of the CHRC,fingerprinting, and acceptance of the satisfactory ten year employment history investigation, each employee will undertake Secured Identification Display Area (SIDA) training from Airport Administration and pass the Airport's SIDA test. If issued security access media, employees must have access media clearly visible above the waist at all times when working inside the Airport perimeter during commercial airline season. All employees must wear identification badges from the Contractor, access media or other airport badges, and a uniform which identifies them as employees of the Contractor. Contractor will be responsible for collecting all issued access media, badges, and proximity cards upon the termination of any of its employees. All SIDA badges and proximity cards must be returned at the end of the commercial air service season or upon their expiration. 8. PARKING. Contractor's employees shall park in the parking areas for the Terminal designated for Terminal employee parking. 9. INSURANCE. The Contractor shall secure and maintain for the term of its contractual relationship with ECAT such insurance policies, from companies licensed in the State of Colorado, as will protect itself, SCAT, and the County (with ECAT and the County named as additional insured) and others as specified, from claims for bodily injuries, death, personal injury or property damage, which may arise out of or result from the acts, errors or omissions of the Contractor, its employees, or agents. The following insurance coverage, at or above the limits indicated and including such endorsements as are indicated below are required: (1) Statutory Workers' Compensation: Colorado statutory minimums Commercial General Liability - ISO 1998 Form or equivalent (Eagle County and SCAT Named Additionally Insured) Each Occurrence Limit $1,000,000.00 General Aggregate Limit $2,000,000.00 Products/Completed Operations Aggregate Limit $2,000,000.00 Performance Bond $ 11,550.00 *General liability policy should be endorsed to provide aggregate limit on a per location basis. Comprehensive Form (All risks) to include (place X by applicable provisions): _X_ Premises/Operations _X_ Products/Completed Operations _X_ Contractual Liability _X_ Independent Contractors and Subcontractors _X_ Broad Form Property Damage Personal Injury (General Liability should be endorsed to include Security Companies Professional Liability Coverage or a separate policy of insurance secured for Professional Liability.) (2) Special Coverages (check as appropriate and insert amount): _X_(1) Performance Bond $11,550. (2) Professional Errors and Omissions, at $5,000,000 per occurrence. PROOF OF INSURANCE SHOULD BE SENT TO: Eagle County Airport Attn: Airport Manager P.O. Box 850 Eagle, Colorado 81631 Copies of Certificates of Insurance in a form acceptable to ECAT shall be filed with SCAT no later than ten (10) calendar days prior to commencement of operations affecting ECAT. Failure to file or maintain acceptable Certificates of Insurance with ECAT is agreed to be a material breach of any contract and grounds for rescission or termination. These Certificates of Insurance shall contain a provision that coverage afforded under the policies will not be canceled or materially altered unless at least thirty (30) calendar days prior written notice by certified mail, return receipt requested (effective upon proper mailing), has been sent to ECAT. For purposes of this provision, "materially altered" shall mean a change affecting the coverage's required herein, including a change to policy limits as set out in the then -current policy declarations page. In addition, these Certificates of Insurance shall contain the following clauses: (1) The insurance companies issuing the policy or policies hereunder shall have no recourse against the County of Eagle or the Eagle County Air Terminal Corporation for payment of any premiums or for assessments under any form of policy. (2) Any and all deductibles in the above -described insurance policies shall be assumed by and be for the amount of, and at the sole expense of the Contractor. (3) Location of operations shall be: "all operations and locations at which work for the referenced work is being done." Certificates of Insurance for all renewal policies shall be delivered to ECAT' S Representative at least fifteen (15) days prior to a policy's expiration date except for any policy expiring on the expiration date of this Agreement or thereafter. ECAT reserves the right to request and receive a copy of any policy and any policy endorsement. 10. INDEMNIFICATION. Contractor hereby agrees to release and indemnify, save harmless ECATand Eagle County, its officers, agents and employees from and against any and all loss of or damage to property, or injuries to or death of any person or persons and shall defend indemnify and save harmless ECAT and Eagle County, its officers, agents, and employees from any and all claims, damages, suits, costs, expense, liability, actions, penalties or proceedings of any kind or nature whatsoever, including worker's compensation claims, of or by anyone whomsoever, in any way resulting from or arising out of, directly or indirectly, Contractors' operations in connection herewith, or its use or occupancy of any portion of the Airport and including acts or omissions of officers, employees, representatives, suppliers, invitees, contractors, subcontractors, and agents of the Contractor; provided, that the Contractor need not release, indemnify or save harmless ECAT, Eagle County, its officers, agents and employees from damages resulting from the sole negligence of the County's and ECAT's officers, agents and employees. The minimum insurance requirements prescribed herein shall not be deemed to limit or define the obligations of Contractor hereunder. 4400� 11. REQUIRED CLAUSES. A. Disadvantaged/Minority/Women Business Enterprises. Pursuant to local, state and/or federal anti -discrimination and affirmative action programs, contractor shall meet all applicable requirements with respect to employment and subcontracting in connection with Disadvantages/Minority/Women individuals and enterprises (DME/MBE/WBE). B. Discrimination. In connection with the execution and administration of this Agreement, and any subcontracts, the Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, handicap or status as a veteran. C. Cooperation. In connection with the performance of this Agreement, the Contractor will cooperate with the County and ECAT in meeting their commitments and goals with regard to the maximum utilization of disadvantaged, minority and women business enterprises and will use its best -ffnrts to ensure that such business enterprises shall have the maximum practicable opporturiiY *r-% compete for employment and/or subcontract work, if any, under this Agreement. D. Compliance. The Contractor will furnish all necessary information an: reports and will permit access to its books, records, and accounts by Eagle County or ECAT and their agents or employees for purpose of investigation to ascertain compliance with the nondiscrimination/affirmative action provisions of any resultant contract. 12. INDEPENDENT CONTRACTOR STATUS. Contractor, and any agent, employee, or servant of Contractor shall be deemed to be an independent contractor and not an employee, agent, or servant of ECAT or Eagle County. Contractor is not required to offer services exclusively to ECAT under this Agreement. Contractor may choose to work for other individuals or entities during the term of this Agreement, provided that the basic services and deliverable products required under this Agreement are submitted in the manner and on the schedule defined under this Agreement. Contractor warrants that all work produced will conform to all applicable industry standards of care, skill and diligence in the performance of Contractor's obligations under this Agreement. Contractor shall not attempt to oversee or supervise the work or actions of any ECAT or Eagle County employee, servant or agent in the course of completing work under this Agreement. Contractor is not entitled to any Workers' Compensation benefits through ECAT or Eagle County and is responsible for payment of any federal, state, FICA and other income taxes. 13. ASSIGNABILITY. This Agreement is not assignable by either party. 14. GOVERNING LAW AND JURISDICTION. This Agreement and all disputes arising hereunder shall be governed by the internal laws of the State of Colorado and the parties agree that venue and jurisdiction over any claim arising from this Agreement shall lie in the courts of the Fifth Judicial District of Colorado. In the event of litigation, the prevailing party shall be entitled to attorney's fees and costs. 15. SEVERABILITY. It is understood and agreed by and between the parties that if any covenant, condition or provision contained in this Agreement is held to be invalid by any court of competent jurisdiction, or otherwise appears to be invalid, such invalidity shall not affect the validity of any other covenant, condition or provision herein contained; provided however, that the invalidity of any such covenant, condition or provision does not materially prejudice either party in its respective rights and obligations contained in the remaining valid covenants, conditions and provisions of this Agreement. 16. ENTIRE AGREEMENT. This Agreement, together with all exhibits attached hereto, constitutes the entire agreement between the parties hereto and all other representations or statements heretofore made, verbal or written, are merged herein, and this Agreement may be amended only in writing, and executed by duly authorized representatives of the parties hereto. 17. NOTICE. Any written notice required by this Agreement shall be deemed delivered on the happening of any of the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with confirmation of receipt to the fax number below; or (3) within three (3) days of being sent certified first class mail, postage prepaid, return receipt requested addressed as follows: (1) To Eagle County Air Terminal: Eagle County Air Terminal Attn: Airport Manager P.O. Box 850, Eagle, Colorado 81631 Or 0219 Eldon Wilson Road, Gypsum, Colorado 81637 Phone: 970-524-8246 Fax: 970-524-8247 and Eagle County Attorney P.O. Box 850 7 Pq Eagle, CO 81631 (2) To Contractor: Specialized Protective Services Attn: David E. Meeker P.O. Box 10926 Aspen, Colorado 81612 Phone: 970-925-7810 8 IN WITNESS WHEREOF, the parties hereto have affixed their signatures this gt b"f t� o V 6—-tb P% = Vt, , 2002. EAGLE COUNTY AIR TERMINAL CORPORATION By: �"---- �!V Tom C. Stone, President CONTRACTOR By:�a✓C J David E. Meeker Specialized Protective Services EXHIBIT A SCOPE OF WORK Provide one security guard at the airport security checkpoint 7 days a week, from fifteen (15) minutes prior to check point opening until fifteen (15) minutes after the last commercial flight of the day departs. The security company and individual guards will meet all applicable State of Colorado private security licensing/certification standards. In addition, all persons who may work inside the Airport perimeter must submit to a Criminal History Records Check (CHRC), fingerprinting, and successfully complete a ten year employment history investigation to be performed by the Eagle County Airport Administration in conjunction with the Eagle County Sheriff's Department pursuant to the requirements of the Transportation Security Administration (TSA). Upon Airport's completion of the CHRC,fingerprinting, and acceptance of the satisfactory ten year employment history investigation, each employee will undertake Secured Identification Display Area (SIDA) training from Airport Administration and pass the Airport's SIDA test. If issued security access media, employees must have access media clearly visible above the waist at all times when working inside the Airport perimeter during commercial airline season The functions of the armed security guard at the security check point will be to: A. Be stationed in the immediate vicinity of the checkpoint during all hours the checkpoint is open. B. Provide an armed deterrence to criminal activity. C. Respond to situations where an individual is interfering with activities of the screening checkpoint. D. Request assistance from the Eagle County Sheriff's Office if a violation of the law occurs. E. When requested by an on -duty screener, assist in preventing prohibited items from entering the sterile area. F. Provide for the overall security of the screening checkpoint, screeners, and passengers. G. Take control of illegal items that are discovered at the checkpoint, such as firearms or explosives, detain Individual(s) presenting such items, and immediately turn over such items to the Eagle County Sheriff's Office. H. Be an accountable witness to what transpires at the checkpoint during the working day. 10 v u F:IDOCSIAgreements\ECAT Specialized Protect Services screening.wpd 11 PROPOSAL FORM Proposal Time: 5:00 p.m. Proposal Date: September 19, 2002 From: Specialized Protective Services, LLC To: THE Eagle COUNTY BOARD OF COMMISSIONERS _ clo Eddie F. Storer __— P.O. Box s5o, Eagle, Colorado 81631 or 0219 Eldon Wilson Road, Gypsum, Colorado 61637 For. Airport Security Screening Checkpoint Security Guard Eagle County Airport Security Screening Checkpoint Pursuant to a request by the Eagle County Commissioners, the undersigned proposer having examined the Contract Documents, including the site of the proposed work and being familiar with conditions surrounding the service and labor required to perform the work for the project identified r above and listed below and as detailed in the Contract Documents for the sum5ot For $ 35.00 per hour (inclusive of all fees and charges), not to exceed 33' 18 peor07 day week. Descripdon:13 hours/day x $35=$455/day x 7= $3,185 (if it exceeds it will be billed a See scope of work. It is further understood that the right is reserved by the Owner to reject any and all proposals and it is agreed that the proposals may not be withdrawn for a period of ten (10) days from specified time for receiving proposals. The undersigned agrees that upon notification of acceptance of this proposal, it will execute a Contract prepared by and in a form satisfactory to Eagle County. A sample contract is attached for review. The proposer hereby certifies: A. That this proposal is genuine and is not made in the interest of or on behalf of an undisclosed person, firm or corporation and is not submitted in conformity with any agreement of rules of any group, association, or corporation- s. That it has not directly or indirectly induced or solicited any other proposer to put in a false proposal. C. That it has not solicited orinducedanyperson,firm,orcorporationtorefrain from proposing. The Proposer acknowledges receipt of Addenda's Nos. �M Proposal Form Airport Security/Screening Page Two : T g right is reserved to waive any lnformalitles and to rejecter Proposal. (Type/Print name under all signatures) Dated this 18th day ofSeptembe2002 (Corporate sea THE PROPOSER David E. Meeker, Specialized Protective Services, LLC Kelly Gamrat, Notary Public Pitkin County My commission expires 10-30-03 SIGNATURES: If the proposal is being submitted by a Corporation, the proposer should be signed by an officer, i.e. President or vice-president The signature of the otiicersigning shall be attested to by the secretary and properly sealed. If the proposal is being submitted by an individual or a partnership, the proposal shall so indicate and be properly signed. (Attach Additional Sheet For Suggested Cost Savings Alternatives) Robert C. Sraudis, Sheriff Pitkin County Sheriff's Office March 8, 2002 To Whom It May Concern, On this date, a query of NCIC and CCIC data bases concerning Mr. David E. Meeker, date of birth 11-30-54, yielded no criminal history, nor want or warrants. Sinc�erel , Robert C. Braudis Sheriff, Pitkin County lardy Field Aspen/Pitkin County Airport 09/ l 2/02 To: Whom It May Concern From: Carrington Brown c Aspen/Pitkin County Airport, Landside Operations Manager Re: Reference for Specialized Protective Services and Dave Meeker 0233 East Airport Road Aspen, Colorado 8161 1 970/ 920-z5384 FAX 970/920-5378 I have worked with Dave Meeker and Specialized Protective Services on 3 separate occasions since the September 110,2001 crisis. I first requested Mr. Meeker to provide security patrols for the airport terminal and curbside area soon after the crisis. His response was prompt and efficient. Later in 20011 again called upon him to provide security, this time for the rental car ready lot. There his employees conducted an efficient and successful automobile search program. Finally, in mid summer of 2002 I hired Mr. Meeker, after very detailed competitive process, to provide armed security guards at this airport's security check point This arrangement was made with the full concurrence of the Transportation Security Administration; Mr. Meeker's company and employees had to meet stringent guidelines for personnel hiring, training, appearance, conduct and attitude. Throughout these instances Mr. Meeker has been thoroughly responsive and professional. He takes significant care in hiring his employees and they have reflected his professional standards. At times his employees have encountered difficult persons and situations while working at this airport; to my knowledge they have handled these incidents with professionalism and patience. In summary, Mr. Meeker has done and continues to do an excellent job for this airport; I look forward to working with him in the future. U.S. DEPARTMENT OF THE INTERIOR U.S. Bureau of Reclamation Meredith >F1cld Office 22596 Eryingpan Road Basalt, Colorado 81621 To: Those Interested Parties From: Otis Canard, Meredith Field Office Supervisor Subject: Specialized Protective Services Contract This is to inform those interested and considering the services of Specialized Protective Services. During the past year of service for the Bureau of Reclamation, I can personally attest to the Integrity, Expediency, and Professionalism that this contractor has provided to the United States Government: This contactor has and is continuing to be put to the: litmus test of providing armed security at our facilities that are certified protection specialists. All requested documentation is provided in timely and concise manner. Professionalism is and has been of paramount concern at this installation. This is carried out on a 24--hour -basis with this contractor. I would recommend this contractor to both private and governmental contracts. Otis R. Canard Supervisor U.S. Bureau of Reclamation Meredith Field Office 22596 Fryi ngpan Road Basalt, Colorado 81621 OWN O RARAT .T POLICE VEPARTMENT March 12`h, 2002 To Whom It May Concern: I have known Dave Meeker for the past eight years on both a- personal and professional level. Dave's character is impeccable and he has established an excellent reputation in the private security field. He has the ability to handle a wide range of coverage from professional bodyguard services for high -profile individuals to providing quality security services for large community events. Dave and Specialized Protection Services provide highly skilled, professional, and dependable security services. I believe one of Dave's best assets is his ability to blend the security into the environment as not to bring any added attention to his security assignment. This low key approach makes every operation run smoothly. In closing, please accept my highest recommendation of Dave Meeker and Specialized Protection Services. If I can be of further assistance, please feel free to contact me at 970- 927-4316. Sincerely, Keith Ikeda Chief of Police �n Crunnl CT : RACAIT cn R 1(01 - FM1:RC1:Nry 911 - AnUINIeITA—rrfF 970-977-431(, - FAX 97n-927-4100 MARCH 2. 2002 To Whom It May Concern: 1406 Crystal Lake Road Aspen, Colorado 81611 (970)920-2999 Since September 111h, everyone in the country has been very aware of the need for Security and Safety. 1 have as you might well imagine. the need for Security for many reasons over the past few years. 1 have always looked to Mr. Meeker for whenever those times became apparent and necessary. He is always professional, on time and discreet, This is important in the entertainment industry. He is not only here to do the job, but is very good about confirming every step upon the way what we are doing. He also comes with a highly trained professional staff that I always feel is an extension of him. i would not hesitate to recommend him for any reason to anyone who might find him or herself in need of protection. Pam Temmen Warn r Bros. Aspen wl �44w"150'� ROYAL EMBASSY OF SAUDI ARABIA OFFICE OF 601 NEW HAMPSHIRE AVENUE, N. W. THE AM9ASSADOR WASH 1 N G TO N, D. C. 15 October, 1993. To Whom It May Concern The purpose of this letter is to provide a recommendation for Mr. David Meeker, who was employed as a member of the security team of His Royal Highness Prince Bandar bin Sultan bin Abdulaziz Al -Saud, the Saudi Arabian Ambassador to the United States for three years. Mr. Meeker's duties included being assigned to a Multi -National team running a state of the art security command post. His experience, communication skills and ability to interact with people from all levels of society, made him a very valued member of that team. Additionally, Mr. Meeker also had responsibilities beyond the security field. His willingness to assume responsibility and his commitment to duty earned him the respect of all the members of the security team with whom he worked. IrN i� 4 7 Taff Elliott. Personal Security Advisor. to:His Excellency, the Ambassador. at:644 Chain Bridge Road, McLean, VA 22101. MR.R-12-2002 01126P FROM:RISING HEARTS 970 876 0935 TO:19709279431 P:1'1 lbird m c01PORA(ED IS10 MROICINC BOW COURT • P.O. Box 990 • SR.T, CO 81652 PHONE, (970) 87(r0933 • Fnx: (970) 876.0935 March 12, 2002 TO WHOM IT MAY CONCERN: We have used the services provided by David Meeker's company Specialized Protective Services Inc. on numerous occasions: He and his employees have always provided exemplary service including complete documentation, logs and verbal status updates. Mr. Meeker has provided our facilities with the most comprehensive and detail -oriented service, immediate responsiveness for last minute security postings and appropriate follow-up. without hesitation, we would recommend Mr. Meeker and his organization for any security or protection matters. Should you require any additional information, please feel free to contact the writer at your convenience. Respectfully yours, *1an.Johnson jazz aspen snowmass '1) t ti'1'I NG U ISH 1•:I ) KI•:SIDEN('I•: 1t 1l►it• 11:+ wiwk BOARD OF I.+rl it.•• l I' ifil•lti 4�•illi:+in Iil+r•H•t•II r<t• r'Jrrrlt'Irt!!rr I•I:tt-e�lel TFl:ttl r ice rhtiirrrrurl ! �i'Ct51 rrtT •1:1i71�•a H�:ru��•il z Isli%aheth I.. 13s1 rha tel l i D:Lvia (•har.•+1 ('11;1 i it . CtIrmitli• h:ilhrvii lqrr•k t .errilcl (:1t +•ntvrll+l .1C>111 I'1><,v i+14• I)r�nlln J. s1:+Qe till•t)h4•Il Stient ki-i• I,t3L.vtll'cl �l'l711"\' 1 .:1 ti 1•Ft ,t%t-101 l•NX OF}:ICK) sit rdr,nrse.n, i d1(: — �tr�>.ftGYrt, r:rr%,rr-rner.�. r ilJ;r�,• r••x�,rf rr-;vn nrt�••,: /rl:: tot inwivie Dam 1,101.141 M. me (hot •I14111 I\:�Illtt r)rrlutr' :e•:..,rr� rhuuru•I May 13, 2002 To Whom It May Concern: I am writing this letter in support of David Meeker and his company, Specialized Protective Services, Inc. Specialized Protective Services provided outstanding security services to Jazz Aspen Snowmass for the past five years and will be our security provider for this summer's events. At Jazz Aspen Snowmass events, security is paramount to success. The large scale of our event also provides challenges for security. David does a superb job protecting and serving ticket -holders, staff, VIP's, and artists in an often chaotic and challenging environment. Please accept this letter as the highest recommendation for Mr. Meeker and Specialized Protective Services. He continues to provide security for Jazz Aspen Snowmass because his work is professional, thorough and trusted. If you have any questions, please feel free to contact me. Sincerely, 4�4�� lsuzlr..0 Marc Breslin Executive Vice President Jazz Aspen Snowmass - r �' I11:UI' G!/Y:1�1i(':1^ Iti/,%:L Ia I1,t'rMI rti'11 !i_•r1- 1!l!!h 6X: tl•II19.'0.91 1 I I II , ;1-1 11:1}I:)tr1 :!rh• l tl i :1<I;.•1), r•nlrrl•:1(ttt � i lij 1 %r'ii"tr .,rr,.1 t)"11 COW • `fir' `�■/ • y . ASPEN SKIING COMPANY May 13, 2002 To Whom It May Concern: It is my pleasure to write this letter of recommendation for David Meeker and Specialized Protective Services. I have had the opportunity to work with David on numerous occasions during special events here on Aspen Mountain and have found him to be professional, courteous and most importantly, effective. In the past we have utilized his group to provide security for numerous events including World Cup, 24 Hours of Aspen, and Spring Jain. The Aspen Skiing Company prides itself on our guest service. Being in the service business there is a fine line that must be observed between providing security and maintaining guest relations. I have found David's staff to be able to do both allowing for a seamless integration between special events and our day-to-day operation. It is without hesitation that I recommend Specialized Protection Services for consideration of Pitkin County Airport Security. Feel free to contact me at the number below if I can answer any questions. Sincerely, Steve Sewell Aspen Mountain Manager 970-920-0732 Post C fue Box 1248 • Aspen, CO 91612 H Y D September 15, 2002 To Whom It May Concern: Specialized Protection Services has worked with Hyde Park numerous times over the past six years, and I highly recommend their services. David Meeker has overseen the operation with the utmost professionalism, employing only respectful, responsible and highly security conscious individuals. I have always felt supremely confident and safe, in a business which certainly warrants that need, under their watch when necessary. Plea se don't hesitate to contact me for fiuther information or endorsement of this company. Sin rely, n Smith a ager �Z"1: C...-, %'.......a.- A..r --. ,,t-...... Q I A 1 .1 l(,i(,, W)< '�Q„ G-.% •- ,1)-70%, III-Z If.i, Certificate of required Insurance, described here will be in placat time of signing of contract. IN5URANCE A. In whole or in part, the Contractor shall secure and maintain for the term of its contractual relationship with the County such insurance policies, from companies licensed in the State of Colorado, as will protect itself, the County (with the County named as additional insured) and others as specified, from claims for bodily injuries, death, personal injury or property damage, which may arise out of or result from the Contractor's acts, errors or omis- sions. The following insurance coverage, at or above the limits indicated and including such endorsements as are indicated by an "X", are required: (1) statutory Workers' Compensation: Colorado statutory minimums (2) Commercial General Liability - ISO 1998 Form or equivalent (Pitkin County Named Additionally Insured Each Occurrence Limit 1--=� General Aggregate Limit g•000'000'00 Products/Completed Operations Aggregate Limit $2,000.000.00 *General liability policy should be endorsed to provide aggregate limit on a per location basis. Comprehensive Form (All risks) to include (place X by applicable provisions): ?(_ Premises/Operations Underground, Explosion & Collapse Hazard Products/Completed Operations X Contractual Liability X Independent Contractors and Subcontractors X_ Broad Form Property Damage X Personal Injury (General Liability should be endorsed to include Security Companies Professional Liability Coverage or a separate policy of insurance secured for Professional Liability.) (3) Business Auto Coverage: Combined Single Limit Liability (each accident) _N/A Coverage to include (place X by applicable provisions Any Auto All Owned Autos Hired Autos Non -Owned Autos Garage Liability (4) Special Coverages (check as appropriate and insert amount): _X_(I) Performance Bond Labor and Material Payment Bond $11,550 X (2} Professional Errors and Omissions, at $1,000,000 per occurrence. 3) Aircraft Liability (4) Owner's Protective (5) Builder's Risk amount of project (6) Boiler and Machinery (7) Loss of Use Insurance (8) Pollution Liability (9) Crime, including Employee Dishonesty Coverage, or Fidelity Bond PROOF OF INSURANCE SHOULD BE SENT TO: Pitkin County C/o Carrington Brown 233 East Airport Rd., Suite A Aspen, Co 81611 Fax 970-920-5378 B. To provide evidence of the required insurance coverages, copies of Certificates of Insurance in a form acceptable to the County shall be filed with the County (through the County Representative) no later than ten (10) calendar days prior to commencement of operations affecting the County. Failure to file or maintain acceptable Certificates of Insurance with the County is agreed to be a material breach of any contract and grounds for rescission or termination. These Certificates of Insurance shall contain a provision that coverage afforded under the policies will not be canceled or materially altered unless at least thirty (30) calendar days prior written notice by certified Trail, return receipt requested (effective upon proper mailing), has been sent to the County (through the Coun" Risk Department). (For purposes of this provision, "materially altered" shall mean a change affecting the coverages required herein, including a change to policy limits as set out in the then -current policy declarations Page)• simultaneously with the Certificates of Insurance, the Contractor shall file with the CouWs Risk Department (and promptly update, as necessary) a certified statement as to claims pending against the required coverage's, reserves established on account of such claims, defense costs expended and amounts remaining on policy (!nuts. C. In addition, these Certificates of Insurance shall contain the following clauses: (1) The clause "other insurance provisions" in a policy in which the County of Pitkin holds a Certificate, shall not apply to the County of Pitkin. (2) The insurance companies issuing the policy or policies hereunder shall have no recourse against the County of Pitkin for payment of any premiums or for assessments under any form of policy. llq� SPECIALIZED PROTECTIVE SERVICES, LLC David E. Meeker, Owner Post Office Box 10926, Aspen, Colorado 81612 Phone: 970-925-7810 Cell: 970-948-7810 September 19, 2002 Mr. Eddie Storer Airport Manager Eagle County Airport P. 4. Box 850 Eagle, Colorado 81631 0219 Eldon Wilson Road Gypsum, Colorado 81637 Dear Eddie: Enclosed please find three copies of my proposal to provide armed guard security services for the Eagle County Airport. As you can see from the attached letters of recommendation, I have successfully provided armed guard services at the Aspen/Pitkin County Airport since May 2002, and have been providing similar security services Western Slope for 17 years. I have a reputation of offering professional security services in a way that meets the expectations of my clients while fitting in with community norms. Because my business is established in the Western Slope, I could start providing security services within a reasonably short period of time. All of the information required by Section III.A. of the RFP is included except for the certificate of insurance, which will be given to you before a contract is signed. If you have questions concerning the insurance that we have you may contact the Aspen Agency, the agent that handles our policy is Bev Guy at 970-925-7285. I look forward to having a working relationship with the staff at the Eagle County Airport. Sincerely, David. E. Meeker Owner SPECIALIZED PROTECTIVE SERVICES, LLC David E. Meeker, Owner Proposal to Provide Armed Security at the Eagle County Airport September 19, 2002 I. INTRODUCTION In response to a "Request for Proposals" from the Eagle County Airport, Specialized Protective Services, LLC, is pleased to submit the following proposal to provide services for airport security screening checkpoint security guard. II. SCOPE OF WORK A. Specialized Protective Services (SPS) agrees to provide one security guard at the Eagle County airport security checkpoint seven (7) days a week, from thirty (30) minutes prior to check point opening until 15 minutes after the last commercial flight of the day departs. This is anticipated to be approximately thirteen (13) hours per day, billed at $35/hour. Any extra hours of coverage requested by Eagle County will be provided and billed in quarter hour increments at the standard hourly rate of $3 5/hour. SPS will accommodate any needed changes in hours of operation as requested by Eagle County. There are no specific licensing requirements for private security companies in the state of Colorado_ However, SPS guards will meet or exceed requirements in states that do have such laws. Further, SPS guards also will be required to prove competency in less lethal weapons. A copy of current SPS business license is in the Appendix. SPS will maintain all applicable local, state and federal licenses and certifications. B. SPS will provide the following functions: • Station armed security guards in the immediate vicinity of the airport checkpoint during all hours the checkpoint is open. • Provide an armed presence with security guards to deter criminal activity. Respond to situations where an individual is interfering with activities of the screening checkpoint. Request assistance from and assist the ECSO if a violation of the law occurs. When requested by an on -duty screener, assist in preventing prohibited items from entering the sterile area. Guards will be given familiarization training in the screening process. 6N -2- • Provide for the overall security of the screening checkpoint, screeners and passengers. • Take control of illegal items that are discovered at the checkpoint, such as firearms, explosives, and immediately turn over such items to the Eagle County Sheriffs Office. • Be an accountable witness to what transpires at the checkpoint during the working day. C. SPS is prepared to commence, and have armed security guards on duty at the airport, at 7:00 AM on October 12 2002 until the end of the contract on September 30, 2003. D. SPS will bill at an hourly rate of $35 per hour, in quarter hour intervals. SPS will provide detailed billing on or by the last working day of the month. E. SPS is owned and operated by David E. Meeker, a 17-year resident of Colorado and an I 1-year resident of Eagle County with a sterling local reputation and work history. I am currently operating the services for airport security and screening checkpoint security at the Aspen/Pitkin County Airport (since May, 2002) and I am also providing 24/7 armed guard service at Ruedi reservoir since September 12, 2001 in Pitkin/Eagle County. We also work closely with Eagle County Sheriffs Office. I have also successfully worked with local law enforcement (Pitkin County Sheriffs Office, Aspen Police Department, and Snowmass Village Police) in a wide variety of other security -sensitive events. My ability to provide services in accordance with local norms has been praised by Sheriff Bob Braudis and by Director of Pitkin County Airport Land -Side Operations Carrington Brown. I have also worked closely with the State Department, Secret Service, FBI, US Marshals, US Department of Reclamation, multi- national security forces (Saudi Arabian, British, and American), numerous Fortune 500 CEOs and many high profile.private security clients. SPS has many repeat clients -- testament to my ability to provide security services that are of the highest quality of professionalism while fitting into the unique Western Slope scene. I have a reputation for reliability, integrity, honesty, and professionalism. In short, I have a track record of providing professional private security in a way that is sensitive to and compatible with the Western Slope and resort communities' norms and expectations of citizens and law enforcement agencies. See Appendix for letters of commendation. F. SPS takes pride in hiring guards who are experienced. All have either years of law enforcement, military or private security experience. Customer service has always been a high priority for SPS employees, most of whom have lived and worked in the Western Slope for years and have proven records of public service that reflect the expectations of Eagle County, the community and the Eagle County Sheriff's Office. A list of guards who are now employed by or will be employed by SPS (if this proposal is favorably received) will be provided upon request. '"WP/ -3- G. SPS security guards will be armed with sidearms and less lethal weapons (such as a collapsible baton, mace/pepper spray or electronic stun device) that meet Eagle County Law Enforcement criteria. Guards will meet or exceed standards outlined in "I" below. Qualifications will be administered by a certified NRA firearms instructor. Section "I" below requires lethal weapon training every 18 months and less lethal training every 24 months. SPS will provide professional company uniforms, a badge and nametag for each guard. Appropriate personal hygiene for all employees will be monitored by SPS supervisors, thus assuring a neat appearance that meets community expectations. The Airport Security Coordinator will have final approval on all standards of dress, equipment and appearance. H. SPS acknowledges and understands the physical and mental demands put upon security guards to maintain long hours of vigilance. The company therefore concurs with the requirement that no security guard will work the checkpoint more than 14 consecutive hours in any one 24- hour period. The company will have sufficient personnel to cover all shims and will have contingency plans to cover any unanticipated unavailability of any guard (for example, sickness). I. All guards will be required to pass firearms qualifications at a minimum of every 18 months and to pass less lethal weapon qualifications at a minimum of every 24 months. J. SPS screens its employees very carefully and will gladly provide name, DOB and SSN for each guard, prior to working the checkpoint, to Eagle County for a thorough criminal history check. SPS agrees that any convictions for crimes of assault, violence or theft will be grounds to preclude that particular individual from the position of security guard at the Eagle County Airport and will also preclude him/her from any employment with SPS. K. SPS understands that Eagle County reserves the right to have any security guard immediately and permanently dismissed from the checkpoint for any reason. L. Supervisors will be available by land -line, cell phone, radio and/or pager at all times a guard is on duty at the checkpoint to answer any questions or concerns that may arise. This supervisor will also be accessible to provide guidance on adherence to this scope of work and to the policies and procedures required by Eagle County, the Transportation Security Administration (TSA), and the Eagle County Air Terminal Corporation. In the unlikely event that the security guard is unable to report for duty, the SPS supervisor will immediately respond and cover the shift until such time as a replacement guard can arrive. As SPS hires only responsible and well -screened individuals, this scenario is unlikely. However, emergencies can happen; therefore the contingency plan for coverage will provide as seamless coverage as possible. M. SPS realizes that, by Federal law, normal operation of the Eagle County Airport can not proceed without a security guard on duty at the checkpoint during hours of operation. SPS understands that the Transportation Security Administration (TSA) representative will close the -4- checkpoint due to the absence of a security guard for any reason, and in that event Eagle County may penalize SPS up to $2,000 per day. SPS further understands that if any fines are levied on Eagle County by the TSA because of any incident involving failure of a guard to be on duty, Eagle County will pass that fine to SPS. N. SPS understands that that our employees will report to the Airport Security Coordinator or Airport Manager for day-to-day activities. During emergencies or other situations requiring additional assistance, the security guard on duty will contact the Eagle County Sheriffs Office via radio (which the Airport will supply) or phone. The security guard will interact with the Airport's TSA security representative on a daily basis. O. SPS will commit to a continuing close working relationship with the Airport Security Coordinator, the Airport Manager, the TSA and the Eagle County Sheriffs Office. SPS will communicate on a routine and emergency basis via radio and/or by phone as required by contract and dictated by situational common sense. Each SPS security guard on duty will interact in a positive way, with a "team" mentality, with the airport's TSA security representative. P. All SPS guards will receive training to familiarize them with checkpoint procedures, including reading, understanding and initializing checkpoint policy and procedure documents before his/her first shift at the airport. Further, SPS will foster a positive working relationship with the security screeners at the checkpoint. SPS realizes that policies and procedures evolve over time and will assure that guards will be educated in inevitable changes and amendments. In short, SPS realizes that true airport security is a team effort among the TSA representative, the Airport Security Coordinator, the checkpoint screeners, the Airport Security Officers, the private security guards, the Sheriffs Office, airline employees and the traveling public. SPS will make every effort not only to meet but also to exceed expectations regarding its part in the security cooperative effort. Q. SPS agrees to comply with all Federal, State, local and airport laws and regulations in word and in spirit. - � - 5 _ �wr✓ III. SELECTION PROCESS A. Submittals 1. Three copies of proposal attached. a. The person to whom additional selection process requests should be communicated is: David E. Meeker Certified Protection Specialist Owner/Specialized Protective Services, LLC P.O. Box 10926 Aspen, Colorado 81612 (970) 925-7810 (970) 948-7810 - cell phone b. The proposed approach is described above in part H. SCOPE OF WORK, Time Line: SPS is committed to meeting time line as outlined in RFP, with guards ready to report for duty by 7:00 a.m. on October 1, 2002. Proposed Method for compensation for services rendered: See part "B. Evaluation Criteria" below. C. Statement of Qualifications of Proposer: See part "B. List of Similar Work" below. Also see David E. Meeker's resume in Appendix. d. References: See Appendix for references e. A completed Proposal Form is attached. f. Certificate of Insurance. Once we are chosen as the security company to provide security services for Eagle County Airport we will have the certificate of insurance as required. We currently have insurance with the Aspen Agency, policy # HS00000232. My agents name is Bev Guy, she can be reached at 970- 925-7285. Each Occurrence Limit $1,0007000 General Aggregate Limit $2,000,000 Products/ Completed Operations Aggregate Limit $2,000,000 Performance Bond $115550.00 2. Proposer understands we may be required to supply additional information upon request, or to make additional submissions under secondary selection criteria, if necessary. - 6 - \%nr/ 3. Proposals sent to: Eddie F. Storer Airport Manager Eagle County Airport P. O. Box 850 Eagle, Colorado 81631 0219 Eldon Wilson Road Gypsum, Colorado 81637 (970) 524-8246 Phone (970) 524-8247 Fax 4. This proposal was sent in a sealed envelope and marked as required in RFP. 5. SPS understands that all proposals shall remain confidential during the RFP selection process; that the procurement file shall be opened to the public after an agreement is approved by Eagle County, except those items for which confidentiality has been requested in writing and as determined by the Eagle County Attorney to be proper. B. Evaluation Criteria Approach to Proiect 25% i. All personnel assigned by SPS to work at the Airport will have previous law enforcement, military and or private security work experience. ii. No guard will work over 10 consecutive hours in any 24-hour time period. Guards will be required to check in by phone with an SPS supervisor upon reporting to work. iii. SPS supervisors will be available by phone, cell phone and/or pager at all times during hours of airport checkpoint. List of Similar Armed Security Work performed for private and public entities on the Western Slope SPS currently holds the contract for airport security and screening checkpoint security at the Aspen/Pitkin County Airport, and SPS also currently holds the contract for 2417 armed security at Ruedi Reservoir in Pitkin/Eagle County. I have extensive experience, spanning 17 years in the Aspen, Pitkin/Eagle County areas, of conducting security in the government/public sector as well as the private sector. See my resume in the Appendix. See my resume in the Appendix for list of public (Federal, State, Local) and private clients). -7- Availability (25%) SPS has guards available to begin immediately. Estimated Costs of Services (25%) SPS will charge $35 per hour for providing armed guards Guards will be paid $17.00/hour. Other costs associated estimated at $6.77/hour. -Insurance $15)000.00 -Workmen's comp $ 3,450.00 -Performance bond $ 32500.00 -Uniforms (leather, shirt, hat, badge, firearm, less lethal weapon) $ 4,650.00 Office Overhead -Office personnel $ 3)000.00 -Office equipment $ 500.00 -Phone/Fax $ 200.00 -Attorneys fees $ 2000.00 Total $327120.00 11-000; QUALIFICATIONS OIL DAVID E. MEEKER P.O. Bog 10926 Aspen, Colorado 81612 Office: 970-925-7810 Cell: 970-948-7810 BACKGROUND • Extensive experience in all aspects of executive protection, including advance work, detail and team leadership program and personnel management. • Worked with foreign heads -of -state, multi -national corporations, celebrities, sporting events, multi -day music events. • Ability to blend security into the environment without bringing added attention to security assignment PROFESSIONAL EXPERIENCE • Owner/Operator of an executive protection company, Specialized Protective Services. Executive protection specialist responsible for domestic advances and escort protection for a wide range of clients. Aspen, Colorado. 1986 to present. • Aspen/Pitkin County Airport armed guard service. Provide federally -mandated armed guards at security checkpoint. Since May, 2002. • Ruedi Reservoir armed security guard service. 24/7 protection of dam and public water supply. Since September 12, 2001. • Estate Protection, Royal Saudi Family Compound. Responsible for security activities relating to the protection of Saudi Ambassador Prince Bandar's estate. Aspen, Colorado. 1990 to 1993. • Instructor, Recruiter/Counselor, Executive Security International. Responsible for recruiting and counseling of students/graduates for the largest private sector executive protection academy. Assistant instructor for defensive tactics, combat shooting, and defensive driving. Aspen, Colorado. 1986 to 1991. CLIENTS (Former and Present) • Federal Aviation Administration • U.S. Bureau of Reclamation, Dept. of Interior (Ruedi Dam and Reservoir) • Town of Snowmass Village • Foreign diplomats • Forstmann Little • Jazz Aspen • U.S. Comedy Arts Festival r J License Number \ 3451 ermission Is Hereby Given To".-. SPECIALIZED PROTECTIVE S - usiness L i c e n s E Year Issued 2002 Located At. - BOX 10926 ASPEN, CO 81611 To Maintain And Carry On The Following Described Business Of Miscellaneous For The Terms Of 12 Months, Being From 01/01/2002 TO 12/31/2002 In Testimony Whereof The Corporate Seal Of The City Of Aspen Is Hereunto Affixed On This Date Attest: SEAL 0 �COLORP/ May A'; City Clerk Hobert C. Braudis, Sheriff Pitkin County Sheriff's Mice September 16, 2002 To Whom It May Concern: My name is Bob Braudis. I am the elected Sheriff of Pitkin County, Colorado. I am writing to attest to the integrity, competence and professional excellence of Mr. David Meeker. I have known Mr. Meeker for nearly twenty years. During this association, I have progressively gained admiration for the manner and style in which Mr. Meeker provides security and management services to individuals and to the largest events that occur in Pitkin County and Aspen. His experience, knowledge, commitment and dedication are sterling and exceed all industry standards. I unhesitatingly recommend his individual or corporate involvement to all who may inquire. In my fourth term, I have issued only two concealed weapon permits. Mr. Meeker bears one of them after successful completion of a background investigation, polygraph examination, psychological testing and evidence of weapon proficiency. Due to the national and international appeal of our Rocky Mountain resort, Mr. Meeker has worked with foreign heads -of -state, multi -national corporations, celebrities, sporting events, large multi -day music events and many more challenges too numerous to document in this letter. This year Mr. Meeker was the successful respondent to proposals to provide private and armed security at the Aspen-Pitkin County Airport per F.A.A. mandate. In addition, Mr. Meeker's firm is providing armed security for the U.S. Bureau of Land Reclamation at Ruedi Dam and Reservoir in Pitkin County. Please consider my recommendation as sincere and don't refrain from contacting me for any additional information that you may desire. Sincerely, Robert C. Braudis Sheriff RCB/kjg (DISTRIBUTION Originals to• 1. Contract Book 2. 3. 4. Lgr Ifs to. 1. Accounting 2. 3. Q.