HomeMy WebLinkAboutC02-316 CO Division of Criminal JusticeC0_;_7.-.._3/6___ 0t�
lorado Division of Criminal Justice -Revised 8/02
CG..�RADO DIVISION OF CRIMINAL JUSTICINr
DRUG CONTROL & SYSTEM IMPROVEMENT PROGRAM - 2003 APPLICATION
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CF.rTTnN T - APPT.YrANT TNTinRMATTnN
1. PROJECT TITLE: Eaglr �'punty Crime Response Team
2. APPLICANT AGENCY: Eagle County Sheriff's Office
Address: PO Box 359 (885 Chambers Avenue) City, Zip: ogle, Colorado 81631
Telephone:(970) 328-8500 Fax:( 970 ) 328-1448 E-Mail:
81 41 61 01 01 01 71 61 2
Federal Employer ID Number:
Level of government of the applicant agency (circle one). state, city/town, county Indian Tribe, District Attorney.
3. ABSTRACT TITLE: Multijurisdictional Drug Task Force 4. PROJECT DURATION: From: 07/01/03 To: 06/30/04
m/d/y m/d/y
5. SOURCE OF MATCHING FUNDS: (circle): State, _Local, or Other source(s)
o. rnigjn yL;Nw r'ulruu,4u rvn irub rnuimt-1: lI none, inaicate that mis is
a ivr-w project.
GRANT NUMBER
FEDERAL FUNDS
MATCH AMOUNT
22-DB-02-31-1
$183,020
$65,340
i i
I
I
7. IMPLEMENTING AGENCY: _ Eagle County Sheriff's Office
Address: PO Box 359 (885 Chambers Avenue) City, Zip: FOP, rnlnradn R16'11
Telephone: ( 970 ) 328-8500 -Fax:( 970 ) 328-1448 E-Mail: info@sheriff.eagle.co.us
8. PROJECT DMCTOR (include Title): Sat. Mike McWilliam
Agency Name: Eagle County Sheriff's Office
Address: PO Box 359 (885 Chambers Avenue). Eagle. Colorado 81631
Telephone:( 970 ) 328-8517 -Fax:( 970 ) 328-1448 E-Mail- mike4cheriff_f-ng1c, cn_us
9. SERVICE AREA: U.S. Congressional District (Identify by CD#): 3 d Congressional District or statewide:
Judicial District (Identify by JD#): 50' Judicial District or statewide:
Cities and/or Counties (Provide the primary city(ies) and county(ies) to be served):
Cities: Eagle, Avon, Vail AND/OR
Counties: �F.agle
Age of Target Population (check all that apply): X
All 0-12 13-17 18-24 Over 25
1
'-"�'ECTION II -PROJECT SUMMARY ,�orado Division of Criminal Justice -Revised 8/02
(Refer to Instructions)
1. PROBLEM STATEMENT
What is the problem that the project will be addressing? Briefly describe the statistics and/or information that was
gathered to illustrate the problem. (Limit one page)
The Eagle County Crime Response Team is a full time drug task force consisting of the Eagle County Sheriff's
Office, Vail Police Department, and the Avon Police Department. We began receiving Byrne Grant funding in
July of 2002. The county has had a part-time drug operation using the name High Country Drug Task Force
since 1988. We are a HIDTA (High Intensity Drug Trafficking Area) county and were funded by HIDTA from
1998 to 2000. Participating agencies are not financially able to commit officers on a full time basis without this
Byrne Grant funding.
Eagle County has approximately 1700 square miles with a year-round population of about 45,000 people. This
population swells to about 90,000 during winter and summer recreation times. Sixty miles of Interstate 70
(a major drug trafficking route through the United States) runs east / west through Eagle County and past Vail
and Beaver Creek (two of our country's major vacation resort communities).
During our seasons, there is a large influx of seasonal workers who are heavily involved with LSD, Psilocybin
Mushrooms, Marijuana, MDMA (Ecstasy), and increasingly Heroin and Methamphetamine. Infiltrating these
young party distribution networks is very time consuming.
Large populations of Mexican citizens (documented and undocumented) have moved to Eagle County to seek
employment. With them has come a large increase in powder Cocaine and Marijuana. Due to these drug
suspects speaking Spanish, these organizations have.been difficult to infiltrate.
Confidential surveys of our middle and high school students have indicated an alarming use of illegal drugs by
juveniles.
Major drug suspects have and continue to invest illegal drug revenues into Eagle County's high -end real estate.
Eagle County Regional Airport has multiple direct flights to and from drug source cities such as Los Angeles,
New York, and Miami.
We began Byrne Grant funding in July of 2002. We spent time selecting and training the three drug
investigators, leasing vehicles, and setting up an office for them to work out of. We are now up and running
and making a difference in the apprehension of drug traffickers in Eagle County. We have filed criminal drug
charges on eighteen individuals.
We are conducting an investigation of major Eagle County cocaine distributors with the Drug Enforcement
Administration (DEA). So far this investigation has resulted in the arrest of an Edwards resident in route to
Eagle County from Mexico with 120 pounds of cocaine. This is an indication of the magnitude of the drug
problem in Eagle County.
A young male in Eagle died recently of a heroin / cocaine overdose. This has resulted in community outcry and
citizens coming forward to assist with the apprehension of the distributors to this party. We hope to make
arrests soon in this investigation.
Continuing funding of our task force in 2003 and 2004 will allow us to make a real impact on illegal drug
distribution in Eagle County.
, rmdo Division of Criminal Justice -Revised 8/02
9
2. PROJECT PLAN
Briefly describe the project. (Limit - two pages)
Goals & Objectives
GOAL 1 RESPONSIBLE PERSONNEL
The goal of the Eagle County Crime Response Team is to reduce the availability Task Force Members
of illegal drugs within Eagle County.
MEASURABLE & TIME -FRAMED OBJECTIVES
Objective #1: Increase arrests for drug violations by 10% over the baseline number of arrests of 50 within twelve
months.
Objective #2: Maintain Colorado Law Enforcement Intelligence Network (CLEIN) entries equal to the number of
arrests.
GOAL 2 RESPONSIBLE PERSONNEL
The goal of the Eagle County Crime Response Team is to maintain professional Task Force Members
liaison contacts.
MEASURABLE & TIME -FRAMED OBJECTIVES
Objective #1: Maintain liaison contacts with other agencies at the rate of three contacts per month for the twelve-
month period.
GOAL 3 RESPONSIBLE PERSONNEL
The goal of the Eagle County Crime Response Team is to maintain a method Task Force Members
for receiving community concerns and information.
MEASURABLE & TIME -FRAMED OBJECTIVES
Objective #1: Followup on 100% of citizen related information. Record tips and document results.
3
3rado Division of Criminal Justice -Revised 8/02
3. PROJECT EVALUATION (Limit - one page)
What will be measured?
How will it be measured?
How will the results be analyzed?
We intend to measure the following during thisperiod of operation:
• Number of suspects arrested for drug related crimes.
• Number of suspect entries into CLEIN computer system.
• Number of liaison contacts with agencies.
• Number of citizen tips and information.
• Number and outcome of follow-up investigations on citizen information.
• Monthly meetings with area law enforcement agencies.
• Number of criminal investigations initiated and results.
• Number of court convictions obtained.
• Number of seizures and asset forfeitures.
• Types and amounts of drugs seized.
• The current availability and ease of obtaining drugs within Eagle County.
These results should lead to the outcome of more expensive and less available illegal drugs in Eagle County at
the end of this funding cycle.
Process of measurements and analysis will include:
• Basic simple mathematical equations and written statements will be used within a matrix format to
evaluate the majority of goal tasks. Court and case reviews will provide ongoing direction for better
investigations and court prosecutions. The project director and participating agencies will review all the
data for best strategy planning and practices.
4
Colorado Division of Criminal Justice -Revised 8/0;
SECTION III - COLLABORATION
(See Application Instructions)
FOR NEW APPLICATIONS (PROJECTS) ONLY.
1. Other Agencies and Organizations (Limit - one-half page)
Identify the other agencies, organizations, and planning groups that should be included in the planning and implementation of this
project.
2. PIanning (Limit one-half page)
Briefly describe the collaborative efforts/planning that have already occurred.
3. Impact (Limit one page)
Describe the impact (anticipated or that has already occurred) on any other agencies and organizations as a result of this project.
t ,Colorado Division of Criminal Justice -Revised 8/0�
SE�ON IV - CONTINUATION APPLICANTS`�r�
(See Application Instructions)
FOR CONTIIVUATIONAPPLICATIONS (PROJECTS) ONLY.
1. Project Changes (Limit one page) .
Describe significant project changes (programmatic and/or budgetary) in the new grant application.
The budget for the Eagle County Crime Response Team for 2003 / 2004 reflects the actual costs of operating the task force, as opposed
to the estimated costs for the 2002 / 2003 budget. The Avon Police Department is not participating in the 2003 / 2004 grant application
due to severe financial difficulties with the Town of Avon. We have added 50% of the salary and benefits of Project Director Mike
McWilliam to the application.
2. Plans for future funding (Limit one-half page)
Briefly describe the plan for reducing reliance on federal funding and how the project will be wholly (or partially) funded at the end of
the 48 months of funding eligibility.
Please note: Lack of a plan to fund this project after 48 months could result in denial of funding. Also, the Advisory Board looks
favorably upon projects that increase their percentage of match each year.
It is the goal of the Eagle County Crime Response Team to increase the amount of seizures of vehicles, money, and property until the
task force is self sufficient in funding. This will be difficult unless Colorado asset forfeiture laws change in the near future. We also
believe that quality performance on the part of the task force will lead to citizens expecting drug enforcement and the result could be
better funding by government entities for drug enforcement without federal funds assistance.
3. Evaluation of past progress (Limit - two pages)
Address the extent to which each of the project's goals and/or objectives were met, with supporting data included. If a specific objective
was not achieved, or only partially achieved, provide an explanation.
The following are the goals and objectives of the Eagle County Crime Response Team for the 200212003 Byrne funding cycle and
the results as of late November 2002:
GOAL 1: The goal of the Eagle County Crime Response Team is to develop intelligence resources and information gathering
into a comprehensive analysis of targeted criminal enforcement activity within Eagle County.
Objective 1: Complete intelligence training program for team members and local agencies.
All three Investigators assigned to the Crime Response Team have now completed the Basic Drug Investigator Training program from the
Drug Enforcement Administration and HIDTA. We also completed an in-house training program in which intelligence gathering was a
major component. Team Members have conducted intelligence gathering training with their agency officers. This includes the Eagle
County Detention Facility. Valuable information has been gathered from inmates in the jail.
Objective 2: Establish a network of intelligence gathering responsibilities by team members, and create a standardized system of
collecting and analyzing information countywide.
Eagle County Crime Response Team Members have met with all of the law enforcement agencies in Eagle County (including federal
agencies working in Eagle County) and have coordinated our intelligence gathering capabilities. We now have a standard Intelligence
Submission Form in which agencies can submit information to the Crime Response Team for further investigation. We are now having a
monthly meeting of all Detectives and Federal Agents to share information. Sgt. McWilliam is also attending the Drug Unit
Commanders Meetings at HIDTA in Denver and passing information obtained there to Team Members.
Objective 3: Establish the entry of intelligence information into CLEIN.
Crime Response Team members have completed CCIC / NCIC training and have obtained OSN numbers with CLEIN entry and query
capabilities. We have contacted CBI for an ORI for the Eagle County Crime Response Team. CBI believes we will be obtaining that
number in November. At that time we will enter all of the CRT suspects into the CLEIN network.
.1%�Colorado Division of Criminal Justice -Revised 8/0.'
GOAL 2: To combine the following resources of agencies and. communities: equipment, school resource officers,
Sheriffs K9 Unit, District Attorneys Office, detention and street level officers, into a county -wide team
focused on the apprehension and prosecution of illegal drug activity.
Objective: To increase the number of drug related investigations, arrests, convictions, and seizures by 50% more than
completed for the year 2001.
An informal cooperation of local law enforcement agencies existed prior to July 2002. Agencies would conduct joint drug investigations as
time and resources allowed. We are now able to commit greater resources to the drug problem in Eagle County, and a corresponding
increase in the number and quality of investigations and convictions is occurring. We expect to meet this goal by the end of the 2002 / 2003
funding cycle.
Colorado Division of Criminal Justice -Revised 8/02
SECTION V - BUDGET
BUDGET TABLE: Please refer to application instructions for more detail on completing the budget tables.
1-A. PERSONNEL
(1)
Annual Full-
(2)
Annual
(3)
Sub -Total
(4)
% of Time for
(5)
TOTAL
Funding Source Breakdown
Time Salary
Fringe
This Project
Benefit
Cost
DCSIP
Cash Match
Source of Cash
Federal
Match
Portion
Detective Katie Brandrup
$51,917 +
$17,133
= $69,050
X 100 %
$ 69,050
$ 51,787
$ 17,263
Eagle County
Eagle County Sheriffs Office
Detective Craig Bettis
$49,754 +
$17,414
= $67,168
X100 %
$ 67,168
$ 50,376
$ 16,792
Town of Vail
Vail Police Department
Det. Sgt. Mike McWilliam
$64,938 +
$21,429
= $86,367
X 50 %
$ 43,184
$ 32,388
$ 10,796
Eagle County
Eagle County Sheriffs Office
+
=
X %
$
$
$
+
=
X %
$
$
$
+
=
X %
$
$
$
+
=
X %
$
$
$
TOTAL PERSONNEL COST
$ 179,402
$ 134,551
$ 44,851
I-B SUPPLIES AND OPERATING
Funding Source Breakdown
TOTAL
DCSIP Cash Match Source of C4
Federal Match
Portion
Vehicles for Task Force Officers — Three Leased Vehicles @ $700 per month X 12 Months
$ 25,200
$ 18,900
$ 6,300
Local Governments
Maintenance Fees for Leased Vehicles (Gas, Oil, Insurance, Etc) @ $200 / month X 3 Vehicles
$ 7,200
$ 5,400
$ 1,800
Local Governments
TOTAL SUPPLIES AND OPERATING COST
$ 32,400
$ 24,300
$ 8,100
Colorado Division of Criminal Justice -Revised 8/02
1-C TRAVEL Funding Source Breakdown
TOTAL
DCSIP Cash Match Source of Cash
Federal Match
Portion
None $ $ Is
TOTAL TRAVEL COST I$0
1-1) EQUIPi11ISNT
TOTAL
Funding Source Breakdown
DCSIP Cash Match Source of Cash
Federal Match
Portion
None
$
$
$
$
$
$
TOTAL EQUIPMENT COST
$ 0
$
$
1-E CONSULTANT AND PROFESSIONAL SERVICES
Funding Source Breakdown
TOTAL
DCSIP Cash Match Source of Q
Federal Match\
Portion
None
$
$
$
TOTAL CONSULTANT AND PROFESSIONAL SERVICES COST
$ 0
$
$
0
Colorado Division of Criminal Justice -Revised 8/02
1-F CONFIDENTIAL FUNDS
Funding Source Breakdown
TOTAL
DCSIP Cash Match Source of Cash
Federal Match
Portion
Purchase of Evidence
$ 15,000
$ 11,250
$ 3,750
Local Govmts
Purchase of Information
$ 51000
$ 3,750
$ 1,250
Local Govmts
$
$
$
TOTAL CONFIDENTLAL FUNDS COST
$ 20,000
$ 15,000
$ 5,000
2. BUDGET NARRATIVE: Refer to instructions. Follow the same categories and line items as in the Budget Summary. (Limit three pages)
A. Personnel:
The salary and benefits of the three investigators is based on their actual pay and benefits. The Avon Police Department is no longer
participating in the grant. We added 50% of Project Director Sgt. Mike McWilham. He is currently participating in all drug operations
but none of his salary, benefits, overtime, or vehicle costs were in the 2002 / 2003 grant.
B. Supplies and Operating:
We lease three vehicles for the investigators from Enterprise Leasing in Denver. Their cost is based on actual expenses. t
The maintenance costs are based on the actual costs of insurance / gasoline / oil changes / tires / and other maintenance
expenses. This is based on $200 per vehicle / per month. This cost is from the motor pools of the member agencies.
C. Travel:
All costs incurred as a result of travel will be absorbed by the respective agencies.
D. Equipment:
No funds requested under this category.
10
Colorado Division of Criminal Justice -Revised 8/02
E. Consultant / Professional Services:
No funds requested under this category.
F. Confidential Funds:
Purchase of Evidence is expected to be $15,000 based on previous experience of the purchase of drug evidence in
Eagle County (example: $1000 per ounce of Cocaine). These funds are needed due to the use of "buy / walks" where
drug evidence is purchased from the suspect and then an arrest warrant is obtained and the suspect is arrested at the
conclusion of the investigation. This is done to prevent disclosure of the identity of the undercover operators. Often
the confidential funds are not recovered at the time of the suspect's arrest.
Payment of Information is expected to be $5000 based on previous experience by the task force. These funds are used
to pay cooperating individuals to purchase drug evidence. This is for individuals that are not working off criminal charges
in exchange for their cooperation with the task force investigations.
11
u
)lorado Division of Criminal Justice -Revised 8/02
'r/
23. TOTAL PROJECT FUNDING: Please complete the following table. Provide the amounts and sources of additional funding for
this project. Do not include the request for funds or cash match that appear in the application budget (Section V, Table 11.
Fund Type
Amount
Source of Fundin
Duration Mo/Yr to Mo/Yr)
Federal
State
County Government
Municipal Government
Private
Other - please specify
TOTAL
None, other than local
Government matching funds.
4. FINANCIAL MANAGEMENT: Please complete the items below.
a. Please respond to the following questions about whether your accounting system meets the criteria for managing federal
grant funds. (These questions cover areas that will be monitored by DCJ staff during site visits or through other reporting
mechanisms. They are not intended to be all inclusive and do not substitute for the agency's responsibility to meet all
federal and state requirements for these grant funds.)
9 Yes 9 No Does your accounting system separate ALL revenues and expenditures by funding source?
9 Yes 9 No Does your system track revenues and expenditures for each grant award separately through a sub -ledger
system?
9 Yes 9 No Does your system allow expenditures to be classified by the broad budget categories listed in the approved
budget in your grant, i.e. Personnel, Supplies and Operating, Travel, Equipment and Professional Services?
9 Yes 9 No Do you reconcile sub -ledgers to your general ledger at least monthly?
9 Yes 9 No Do you mark your invoices with the grant number?
9 Yes 9 No Do you maintain time sheets, signed by the employee and supervisor for each employee paid by DCJ grant
funds?
9 Yes 9 No Do you have written financial policies and procedures in place?
9 Yes 9 No Do you have accounting internal controls in place, such as separation of duties, two signatures on certain
checks, reconciliations or other reviews?
For Continuation Applicants only.
9 Yes 9 No Do you use your accounting system data to prepare your quarterly financial reports for DCJ?
9 Yes 9 No Do you reconcile your accounting system data with your quarterly financial reports for DCJ?
If you answered "No" to any questions above, please provide an explanation on an inserted page referencing Item #4.
12
SPECIAL PROVISIONS AND C "PTIFIED ASSURANCES
Special Provisions & Certified Assurdw) must remain attached to the application.
SECTION VI - CERTIFICATIONS
CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY:
Inter -Governmental Grant
Grant to a Colorado State Agency
X Grant to a Unit of Local Government, Tribal Government, or Special District.
Grant to a Non -Profit, Private Organization (Non -Governmental)
The applicant certifies by signing that the project described in this application meets all the requirements of the applicable
governing legislation as indicated below; that all information contained in the application is correct; that there has been appropriate
coordination with affected agencies; and, that the applicant will read, understand and comply with all provisions of the governing
legislation and all other applicable federal and state laws, rules and regulations that have been or may hereafter be established.
The applicant further understands and agrees that any subgrant award received as a result of this application shall be subject
additionally to the grant conditions set forth in the Statement of Grant Award, and in the current applicable Administrative Guide
of the Division of Criminal Justice.
GOVERNING LEGISLATION FOR THIS GRANT PROGRAM:
Edward Byrne Formula Grant Program. From the United States Department of Justice, Bureau of Justice Assistance,
under federal statutory authority Title I of the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. 3701, et.
seq., as amended, and under applicable program rules and regulations established by said federal program office.
A. STANDARD STATE SPECIAL PROVISIONS
1. CONTROLLER'S APPROVAL. CRS §24-30-202 (1)
This subgrant award shall not be deemed valid until it has been approved by the Controller of the State of Colorado or such
assistant as may be designated.
2. FUND AVAILABILITY. CRS §24-30-202 (5.5)
Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose
being appropriated, budgeted, and otherwise made available.
3. INDEMNIFICATION.
FOR NON -INTERGOVERNMENTAL GRANTS ONLY:
a. The Subgrantee shall indemnify, save, and hold harmless the State, its employees and agents, against any and all
claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of
any act or omission by the Subgrantee, or its employees, agents, subcontractors, or assignees pursuant to the
terms of this subgrant award.
FOR INTERGOVERNMENTAL GRANTS ONLY:
b. Indemnity: To the extent required by law, the Subgrantee shall indemnify, save, and hold harmless the State
against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees
incurred as a result of any act or omission by the Subgrantee, or its employees, agents, subcontractors, or
assignees pursuant to the terms of this subgrant award.
c. No term or condition of this grant shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protection, or other provisions for the parties, of the Colorado Governmental
Immunity Act, Section 24-10-101 et seq., C.R.S. or the Federal Tort Claims Act, 28 U.S.C. 2671 et seq. as
applicable, as now or hereafter amended.
13
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions & Certified Assure must remain attached to the application.
4. INDEPENDENT CONTRACTOR. 4 CCR 801-2:
(THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES):
THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT
CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE NOR ANY AGENT, SUB-
CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF
THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES
AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE
ACKNOWLEDGES THAT THE SUBGRANTEE AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE
BENEFITS UNLESS THE SUBGRANTEE OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY
FOR OR OTHERWISE PROVIDE SUCH COVERAGE. SUBGRANTEE SHALL NOT HAVE AUTHORIZATION, EXPRESS OR
IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS, LIABILITY, OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH
HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE SHALL PROVIDE AND KEEP IN
FORCE WORKERS COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE) AND UNEMPLOYMENT COMPENSATION
INSURANCE IN THE AMOUNTS REQUIRED BY LAW. SUBGRANTEE AGENCY SHALL BE SOLELY RESPONSIBLE FOR THE
ACTS OF ITS EMPLOYEES, INDEPENDENT SUB -CONTRACTORS AND AGENTS.
5. NON-DISCRIMINATION.
The Subgrantee agrees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination and
unfair employment practices.
6. CHOICE OF LAW.
The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution,
and enforcement of this subgrant. Any provision of this subgrant, whether or not incorporated herein by reference, which provides
for arbitration by any extra judicial body or person or which is otherwise in conflict with said laws, rules, and regulations shall be
considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any
other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of
complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the
remainder of this subgrant to the extent that the subgrant is capable of execution.
At all times during the performance of this subgrant, the Subgrantee shall strictly adhere to all applicable federal and State laws,
rules, and regulations that have been or may hereafter be established.
7. VENDOR OFFSET. CRS §24-30-202 (1) & CRS §24-30-202.4
(THIS PRO VISION APPLIES TO NON -INTERGOVERNMENTAL GRANTS ONLY:)
Pursuant to CRS 24-30-202.4 (as amended), the State Controller may withhold debts owed to State agencies under the vendor
offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or
other charges specified in Article 21, Title 39, CRS; (c) unpaid loans due to the Student Loan Division of the Department of
Higher Education; (d) owed amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts
owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or
reduced to judgment as certified by the controller.
8. EMPLOYEE FINANCIAL INTEREST. CRS §24-18-201 & CRS §24-50-507
The signatories aver that to their knowledge, no employee of the State of Colorado has any personal or beneficial interest
whatsoever in the service or property described herein.
9. SOFTWARE PIRACY PROHIBITION. (Per Gov. Owens 3-13-00 E.O. #D 002 00)
No state or other public funds payable under this subgrant shall be used for the acquisition, operation or maintenance of computer
software in violation of United States copyright laws or applicable licensing restrictions. The Subgrantee hereby certifies that, for
the term of this subgrant and any extensions, the Subgrantee has in place appropriate systems and controls to prevent such
improper use of public funds. If the State determines that the Subgrantee is in violation of this paragraph, the State may exercise
any remedy available at law or equity or under this subgrant, including, without limitation, immediate termination of the Subgrant
and any remedy consistent with United States copyright laws or applicable licensing restrictions.
14
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions & Certified Assurc\� must remain attached to the application.
B. GRANT REQUIREMENTS
1. FINANCIAL & ADMINISTRATIVE MANAGEMENT
a. The Subgrantee assures that fund accounting, auditing, monitoring, evaluation procedures and such records as
necessary will be maintained to assure adequate internal fiscal controls, proper financial management, efficient
disbursement of funds received, and maintenance of required source documentation for all costs incurred. These
principles must be applied for all costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable
expenditures will be permitted.
c. The Subgrantee assures that it will comply with the provisions of the current applicable Administrative Guide of
the Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot cover
every foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with applicable state
and federal laws, rules and regulations.
2. PAYMENT & REPORTING
a. The Division of Criminal Justice will pay the Subgrantee the reasonable and allowable costs of performance, in
accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total
Award Amount.
b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the
DCJ Form 3 - Cash Request Procedures, and DCJ Form 1-A - Subgrant Financial Report, which are hereby
incorporated by reference.
c. Advance payments cannot exceed 30-day operating expenses.
d. The Subgrantee assures that it shall maintain data and information to provide accurate quarterly program and
financial reports to the Division. Said reports shall be provided in such form, at such times, and containing such
data and information as the Division of Criminal Justice reasonably requires to administer the program.
e. The Subgrantee assures that quarterly financial and narrative reports shall be submitted within 30 days of the end
of each calendar quarter and shall be current and actual.
f. The Subgrantee further assures that final financial and narrative reports shall be submitted on the forms provided
by the Division of Criminal Justice within 45 days of the end date of the subgrant.
g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant
Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals
and objectives, and other modifications which do not change the total amount of the Grant Award. The
Division's requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A, 4B, 4C,
and 4D, which are hereby incorporated by reference.
h. The Division may withhold payment in the event the Subgrantee fails to comply with conditions and
certifications contained in this grant award.
3. PROCUREMENT AND CONTRACTS
a. The Subgrantee assures that open, competitive procurement procedures will be followed for all purchases under
the grant. All contracts for professional services, of any amount, and equipment purchases over five thousand
dollars (per item, with a useful life of at least one year) must receive prior approval by the Division of Criminal
Justice.
b. The Subgrantee assures that no contract or agreement will be made for execution of project activities or
provisions of services (other than purchase of supplies or standard commercial or maintenance services) that is
not incorporated in the approved application or approved in advance by the Division of Criminal Justice.
c. The Subgrantee assures that contractors/vendors who assist the Subgrantee to develop specifications,
requirements, statements of work and/or Request For Proposal for a proposed procurement shall be excluded
from bidding or submitting a proposal to compete for the award of such procurement.
d. The Subgrantee assures that where activities supported by this subgrant produce any discovery or invention,
original computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical
representation and works of any similar nature, the -following requirements apply:
i. The Division of Criminal Justice has the right to use, duplicate and disclose, the above material in
whole or in part in any manner for any purpose whatsoever and authorize others to do so.
ii. If the material or invention is copyrightable, the Subgrantee may copyright such, but the Division of
Criminal Justice reserves a perpetual, royalty -free, non-exclusive and irreversible license to practice,
reproduce, publish and use such materials in whole or in part, and authorize others to do so.
iii. When issuing statements, press releases, requests for proposals, .bid solicitations, and other published
15
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions & Certified Assure• must remain attached to the application.
documents describing projects or programs funded in whole or in part with these grant funds, all
Subgrantees must clearly:
a) State the percentage of the total cost of the program or project, which will be financed with this
grant money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase "This project was supported by grant # issued by the Colorado
Division of Criminal Justice."
e. The Subgrantee may not assign its rights or duties under this grant without the prior written consent of the
Division of Criminal Justice.
4. AUDIT, RECORD -KEEPING; AND MONITORING/INSPECTION
a. The Subgrantee assures that it will procure an audit or financial review by a CPA or licensed public accountant
incorporating the subgrant. If the agency expends more than $300,000 per year in combined federal funds, an
audit must be conducted in accordance with OMB Circular A-133 (Audits of States, Local Governments, and
non-profit organizations).
i. At such time as the audit or financial review is completed, ONE COPY OF THE REPORT,
INCLUDING THE CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO
THE DIVISION OF CRIMINAL JUSTICE for clearance.
ii. The Subgrantee accepts responsibility for the costs of a financial program audit to be performed by the
Department of Public Safety in the event that the audit report or financial review:
a) does not meet the applicable A-133 or DCJ standards;
b) is not submitted in a timely manner; or,
c) does not provide an audit response plan with corresponding corrections made sufficient to
satisfy any audit findings.
b. The Subgrantee assures that:
i. It will retain all project records, as will facilitate an effective audit, for seven years after the end of the
state fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/91, the
state FY would be July 1, 1991-June 30, 1992. The files could be destroyed after 6/30/99); except,
ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily,
then records must be retained beyond the seven-year period until such issues are resolved.
c. The Subgrantee assures that it will keep copies of all documents, correspondence, and required receipts related to
this subgrant in a separate file bearing the project title and grant number.
d. The Division may periodically request submission of supporting financial and programmatic documentation,
subcontracts, general and sub -ledgers for the purpose of monitoring compliance with the grant award via desk
review, or in preparation for an on -site monitoring visit. Routine or special on -site visits may be conducted at
the subgrant agency, and at the location of any collaborating entities, for the same purpose. Subgrantees will be
notified in advance of any on -site monitoring visit.
e. The Subgrantee assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall have
access for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the
Subgrantee and to relevant books and records of subcontractors of the Subgrantee. It is the responsibility of the
Subgrantee to notify any of its project collaborators and subcontractors of these provisions.
f. The Subgrantee assures that signatories of the application and subgrant award and personnel employed through
this subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or
meeting conducted by the Division of Criminal Justice.
5. COLORADO VICTIM RIGHTS ACT
a. The Subgrantee assures that the application signatories, all staff and all volunteers assigned to the funded project
have read and understand the rights afforded to crime victims pursuant to § 24-4.1-302.5 C.R.S., and the services
delineated pursuant to §§ 24-4.1-303 and 24-4.1-304 C.R.S., commonly known as the Victim Rights Act, and
enabling legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee against goals and performance standards required herein.
The Division will provide reasonable technical assistance to the Subgrantee concerning project goals, performance
standards and subgrant requirements; however, substandard performance as determined by the Division will constitute
noncompliance with this grant award. Substandard performance may result in termination or reduction of grant award as
follows:
16
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions & Certified Assura,.. must remain attached to the application.
a. Reduction In Grant Award Amount for Cause
i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation
for reduction costs.
ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the
Subgrantee, stating the reasons for reduction, steps taken to correct the problems, and the date the
subgrant award amount will be reduced in the event problems have not been corrected to the
satisfaction of the Division.
iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee for
acceptable work or deliverables received up to the date of reduction.
iv. In the event this grant is reduced for cause, final payment to the Subgrantee may be withheld at the
discretion of the Division until completion of final Division review.
b. Termination for Convenience:
i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate.
ii. The grant may be terminated by the Division if it is in the best interest of the state of Colorado to
terminate the grant.
iii. If the grant is terminated for convenience by either the Subgrantee or the state, the Subgrantee shall be
paid the necessary and allowable costs incurred through the date of termination, but not exceeding a
prorated amount based on the number of days of project operation prior to the date of termination.
c. Termination for Cause:
i. The Division may terminate the grant for cause without compensation for termination costs.
ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee,
stating the reasons for termination, steps taken to correct the problems, and the date the subgrant will be
terminated in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee for
acceptable work or deliverables received up to the date of termination.
iv. In the event this grant is terminated for cause, final payment to the Subgrantee may be withheld at the
discretion of the Division until completion of final Division review.
d. Any equipment purchased under this grant would revert, at the option of the Division, to the Division of
Criminal Justice upon termination of the grant for any of the above reasons.
7. ORDER OF PRECEDENCE
a. Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a)
Special Provisions and Certified Assurances, (b) Statement of Grant Award; and, (c) the final approved Subgrant
Application.
C. FEDERAL CERTIFIED ASSURANCES
1. FEDERAL PUBLIC POLICY ASSURANCES
a. The Subgrantee hereby agrees that it will comply, and all of its contractors will comply with the applicable
provisions of:
i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended;
ii. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act, as appropriate;
iii. All other applicable Federal laws, orders, circulars, regulations or guidelines.
b. The Subgrantee agency hereby agrees that it will comply, and all of its contractors will comply with the
provisions of 28 CFR applicable to grants and cooperative agreements including:
i. Part 18, Administrative Review Procedure;
ii. Part 20, Criminal Justice Information Systems;
iii. Part 22, Confidentiality of Identifiable Research and Statistical Information;
iv. Part 23, Criminal Intelligence Systems Operating Policies;
v. Part 30 Intergovernmental Review of Department of Justice Programs and Activities;
vi. Part 42 Nondiscrimination/Equal Employment Opportunity Policies and Procedure;
vii. Part 61 Procedures of Implementing the National Environmental Policy Act;
viii. Part 63 Floodplain Management and Wetland Protection Procedures; and,
ix. Federal Laws or regulations applicable to Federal Assistance Programs.
17
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions & Certified Assure must remain attached to the application.
2. FINANCIAL & ADMINISTRATIVE MANAGEMENT
a. Subgrantee assures that it will comply with appropriate federal cost principles and administrative requirements
applicable to grants as follows:
i. For state, local or Indian tribal government entities;
a) OMB Circular A-87, Cost Principles for State, Local & Indian Tribal Governments
b) OMB Circular A-102, Common Rule -Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments
ii. For non-profit organizations;
a) OMB Circular A-122, Cost Principles for Non -Profit Organizations
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Nonprofit Organizations
iii. For colleges and universities;
a) OMB Circular A-21, Cost Principles for Educational Institutions
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Nonprofit Organizations
iv. For each agency spending more than $300,000 per year in federal funds from all sources;
a) OMB Circular A-133, Audits of States, Local Governments and Nonprofit Organizations
b. The Subgrantee assures that it will comply with the provisions of the Office of the Comptroller, Office of Justice
Programs OC Financial Guide for Grants, current edition. (For practical purposes, the requirements pertinent to
the management of these funds have been extracted from the above documents and are contained in the current
applicable Administrative Guide of the Division of Criminal Justice, which is hereby incorporated by reference.
However, such a guide cannot cover every foreseeable contingency, and the Subgrantee is ultimately responsible
for compliance with applicable state and federal laws, rules and regulations.)
3. NON -SUPPLANTING OF FUNDS (Governmental Agencies Only)
a. The Subgrantee certifies that any required matching funds used to pay the non-federal portion of the cost of this
subgrant are in addition to funds that would have otherwise been made available for the purposes of this project.
b. The Subgrantee certifies that federal funds made available under this grant:
i. Will not be used to supplant state or local funds;
ii. That the Subgrantee's expenditures for the purpose described in this application for the annual period
are as great as for the preceding year plus the average annual increment in such expenditures for the
past two, three, four or five years; OR
iii. Where the certification above (3bii) cannot be made, and there is a reduced or unchanged local
investment, then the Subgrantee shall give a written explanation demonstrating that the Subgrantee's
reduced or unchanged commitment would have been necessitated even if federal financial support
under this federal grant program had not been made available.
4. CERTIFICATION REGARDING LOBBYING (Subgrantees receiving $100,000 or more in total federal funds per
year. See 28 CFR Part 69.)
The prospective Subgrantee certifies, by submission of this proposal, that:
a. No federal funds received through this subgrant will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or
an employee of a member of Congress in connection with the making of any federal grant, the entering into of
any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal
grant or cooperative agreement; and,
b. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or
an employee of a member of Congress in connection with this subgrant, the prospective Subgrantee shall
complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities."
5. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY
EXCLUSION (Subgrantees receiving $100, 000 or more in total federal funds per year. See, 28 CFR Part 6.)
a. The prospective Subgrantee certifies, by submission of this proposal, that neither it nor its principals,
subcontractors or suppliers are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
6. CERTIFICATION REGARDING DRUG FREE WORKPLACE (See, 28 CFR Part 67, Subpart F.)
a. The prospective Subgrantee certifies, by submission of this proposal, that it will comply with the Drug Free
Workplace Act of 1988, as implemented at 28 CFR Part 67, Subpart F.
18
SPECIAL PROVISIONS AND C''RTIFIED ASSURANCES
Special Provisions & Certified Assure must remain attached to the application.
7. CIVIL RIGHTS COMPLIANCE (See, 28 CFR Part 42)
a. Upon award, each Subgrantee will be provided DCJ's Form 30, entitled "Certification of Compliance with
Regulations Regarding Federal Civil Rights Requirements and Equal Employment Opportunity Plans (EEOP),
and will be required to do the following:
i. The Project Director must submit the form to the Subgrantee agency's Authorized Official for this
grant;
ii. The Authorized Official must review the form in conjunction. with subgrant agency personnel
responsible for reporting civil rights findings of discrimination;
iii. The Authorized Official must accurately complete the required information and provide all information
requested;
iv. The Authorized Official must provide an original signature on the form as indicated; and,
v. The DCJ 30 Form with original signature must be returned to the .Division with the Statement of Grant
Award (SOGA).
b. Any subgrant agency findings of discrimination must be reported to the Division of Criminal Justice within 45
days of receipt of this grant award, and to the Office for Civil Rights, Office of Justice Programs, U.S.
Department of Justice.
8. NON-DISCRIMINATION
a. The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964;
Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities
Act of 1990, 42 U.S.C. 12101, et. seq. and Department of Justice Regulations on Disability Discrimination, 28
CFR Part 35 and Part 39;Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975;
the Department of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G; and
Executive Order 11246, as amended by Executive Order 11375, and their implementing regulations, 41 CFR
Part 60.1 et. seq., as applicable to construction contracts.
9. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) AND NATIONAL HISTORIC PRESERVATION ACT
(NHPA) COMPLIANCE (42 USC §§4321-4370 and 16 USC §470)
a. The Subgrantee agrees to assist the Division of Criminal Justice and the Office of Justice Programs, U.S.
Department of Justice, in complying with the National Environmental Policy Act, the National Historic
Preservation Act (NHPA) and other related federal environmental impact analyses requirements in the use of
these grant funds either directly by the Subgrantee or by a subcontractor. As long as the activity needs to be
undertaken in order to use these grant funds, this NEPA requirement first must be met whether or not the
activities listed below are being specifically funded with these grant funds. The activities covered by this special
condition are:
b. New construction;
c. Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of
Historic Places, or located within a 100-year flood plain;
d. Renovation, lease or any other proposed use of a building or facility that will either result in a change in its basic
prior use, or significantly change its size.
e. Implementation of a new program involving the use of chemicals other than chemicals that are either purchased
as an incidental component of a funded activity and traditionally used, for example, in office, household,
recreational or educational environments.
W
SPECIAL PROVISIONS AND Cr.RTIFIED ASSURANCES
Special Provisions & Certified Assur�s must remain attached to the application.
D. PROGRAM SPECIFIC REQUIREMENTS
The following program specific requirements are imposed by the Federal or State sponsoring agency concerning
special requirements of law, program requirements, and other administrative requirements which must be passed on
to subgrant award recipients. These requirements are more likely to change from year to year than the special
provisions and federal certified assurances shown above, and usually vary across offices within the Division.
1. CONFIDENTIAL FUNDS
a. The applicant assures that confidential funds used within this project will be managed in compliance with the
effective edition of OJP OC Financial Guide, Chapter 8, which the applicant certifies has been read, is
understood and by which it agrees to abide.
2. RIGHT OF PRIVACY FOR RECIPIENTS OF SERVICES AND SHARING OF INFORMATION
The prospective subgrantee certifies, by submission of this proposal, that
a. Pursuant to Section 223(a)(18) of the JJDP Act, procedures have been established to ensure that this program
will not disclose program records containing the identity of individual juveniles. Exceptions to this requirement
are: authorization by law; consent of either the juvenile or his/her legal authorized representative; or justification
that otherwise the functions of this title cannot be performed. Under no circumstances may public project
reports or findings contain names of actual juvenile service recipients.
b. Necessary information will be shared appropriately among schools, law enforcement, courts and juvenile -
serving agencies pursuant to the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g), as
amended by the Improving America's Schools Act of 1994 (IASA). FERPA allows schools to play a vital role in
a community's efforts to identify children who are at risk of delinquency and provide services prior to a child's
becoming involved in the juvenile justice system.
C. Necessary information will be shared in accordance with the "Children's Code Records and Information Act,"
19-1-301 et seq., Colorado Revised Statues (1996), to balance the best interests of children and the privacy
interests of children and their families with the need to share information among service agencies and the need to
protect the public safety.
3. ANTI -DRUG ABUSE ACT OF 1988
a. The grant may be suspended or terminated at any time by the Division of Criminal Justice if the subgrantee fails to comply
with the provisions of the Anti -Drug Abuse Act of 1988, as amended, or any of the Certified Assurances and Special
Provisions.
20
'olorado Division of Criminal Justice -Revised 8/02
SIGNATUR)�-eAGE ->->-> TO BE COMPLETED BY4dL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED -Please sign in BLUE ink. See instructions for description of proper signatories.)
The Subgrantee and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified
Assurances, and are fully cognizant of their duties and responsibilities for this project. The Subgrantee understands and agrees that any subgrant
award received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal
reporting requirements are delegated to the designated Project Director, who will sign all such reports. This delegation is for purposes of reporting to
the Division and for operational ease, and in no way limits the authority and responsibility of the Authorized Official. In accordance with the
Colorado Revised Statutes 24-72-202.6, information supplied in this application is considered a public record.
AUTHORIZED OFFICIAL
Name
Michael L. Gallagher
Position
Chairman
Agency
Eagle County Board of County Commissioners
Mailing Address
PO Box 850
City, State, Zip
Eagle, Colorado 81631
Telephone #
(970) 328-8605
Fax #
(970)328-8629
E-mail Address
ecadmin@eagl county.com«.._ .
f
Signature
`��
q
1
Date
FINANC OFFI * O
Name
Diana Kafka NZZIIOnv
Position
Financial Officer
Agency
Eagle County Sheriffs Office
Mailing Address
PO Box 359
City, State, Zip
Eagle, Colorado 81631
Telephone #
(970)328-8501
Fax #
(970)328-1448
E-mail Address
dana@sheriff.eagle.co.us
Signature
� �
Date
i11��5(aa
PROJECT DIRECTOR
Name
Mike McWilliam
Position
Detective Sgt.
Agency
Eagle County Sheriffs Office
Mailing Address
PO Box 359
City, State, Zip
Eagle, Colorado 81631
Telephone #
(970) 328-8517
Fax #
(970)328-1448
E-mail Address
mike@sheriffeagle.co.us
Signature
�
Dat
i;7: �Z
21
CERTIFICATION OF MATCle
'olomdo Division of Criminal Justice -Revised 8/02
`%
Please be advised that Eagle County Government / Eagle County Sheriffs Office has appropriated
(forfeiture fund, unit of government, or corporation)
funds in the amount of $ 35,959 to match federal funds for the Eagle County Crime Response Team project.
(Project Title)
The source(s) of these funds is General Funds / Confiscated Funds
Execution of this document represents a certification that said funds have been earmarked within the appropriation
of budget process, which by state or local government law or practice, binds and obligates the state/local unit of government
or the implementing agency to use such funds for Drug Control and System Improvement Program purposes, or permits such
uses and the funds are or will be (within the project duration) actually provided for such purposes.
These funds are made available as cash and would not have otherwise been made available in the absence of the
federal funds.
Sincerely,
Eagle County Sheriff
(Title)
(The individual authorized to commit these funds on
behalf of the unit of government, corporation, or seizure
fund. This individual is either the authorized official or
appropriate controller of the matching funds.)
22
Colorado Division of Criminal Justice -Revised 8/02
L►'
CERTIFICATION OF MATCH
Please be advised that Town of Vail / Vail Police Department has appropriated
(forfeiture fond, unit of government, or corporation)
funds in the amount of $ 21.992 to match federal funds for the Eagle County Crime Response Team project.
(Project Title)
The source(s) of these funds is General Funds
Execution of this document represents a certification that said funds have been earmarked within the appropriation
of budget process, which by state or local government law or practice, binds and obligates the state/local unit of government
or the implementing agency to use such funds for Drug Control and System Improvement Program purposes, or permits such
uses and the funds are or will be (within the project duration) actually provided for such purposes.
These funds are made available as cash and would not have otherwise been made available in the absence of the
federal funds.
Sincerely,
(Signature) (Date)
Rnh MeT anrin
(Name)
Vail Town Manager
(Title)
23
(The individual authorized to commit these funds on
behalf of the unit of government, corporation, or seizure
fund. This individual is either the authorized official or
appropriate controller of the matching funds.)
Colorado Division of Criminal Justice -Revised 8/02
ATTACINt,,,T A- MULTI JURISDICTIONAL DRUG K FORCE
(See Application Instructions)
1. Project Priorities. Rank the project's top 3 priorities from the following with a "1" as first priority to a "3" as third priority:
1 Distribution Violent Crime Gang Activity 2 Street Sales
Importation Transportation Financial Backing Money Laundering
3 Possession Crop Cultivation Manufacturing Official Corruption
Diversion Other (list)
2.
Agency Participation. The chief executive of the agency(s) or unit(s) of local government, by his/her signature hereby agrees,
"there is a reasonable agreement and concurrence by political subdivisions or units of government to participate in thisproject."
Agen
Participating agency(
Tvue Authorize ere ntative
1)
Agency:Eijgle County Sheriffs Office
.LE_ *Signature:
Match: $35,959
Date:
2)
Agency: Vail Police Department
LE.— *Signature:
Match: $21,992
Date:
3)
Agency:
___ *Signature:
Match:
Date:
4)
Agency:
*Signature:
Match:
Date:
5)
Agency:
*Signature:
Match:
Date:
b)
Agency:
*Signature:
Match:
Date:
7)
Agency:
*Signature:
Match:
Date:
8)
Agency:
*Signature:
Match:
Date:
9)
Agency:
*Signature:
Match:
Date:
10.
Agency:
*Signature:
Match:
Date:
11.
Agency:
*Signature:
Match:
Date:
12.
Agency:
*Signature:
Match:
Date:
24
Y
ATTACHMENT A coat. - MULTI JURISDICTIONAL DRUG TASK FORCE
(See Application Instructions)
3. Asset Forfeitures. Please answer the following questions:
a. How are asset forfeiture funds distributed? (Check all that apply)
X Project. Indicate percentage of forfeiture given: 70-90 %
CI
Colorado Division of Criminal Justice -Revised 8/02
X District Attorney's Office. Indicate percentage of forfeiture given: 15 % (If assistance with forfeiture is given)
Home agencies of participating Drug Task Force members. Indicate how amount given to home agency is determined:
X Other agencies assisting.with investigation. Indicate how amount given to other agency(ies) is determined:
The heads of the primary agencies and project director will decide based on the amount of involvement of each agency,
not to exceed 20%.
Other, please specify:
b. How are asset forfeiture funds expended? (Check all that apply)
X Project expenses as cash match for continuation projects
X Project expenses not as cash match
X Non -project expenses
Drug Task Force Organizational Chart. Please attach a current organizational chart for the Drug Task Force.
Eagle County Crime Response Team Board of Directors:
Eagle County Sheriff A.J. Johnson (Joseph Hoy starting January 15`h, 2003)
Town of Vail Police Chief Dwight Henninger
Eagle County Crime Response Team Proiect Director:
Eagle County Sheriff's Office Detective Sgt. Mike McWilliam (Primary Supervisor)
Vail Police Department Detective Sgt. Susan Douglas (Assistant Supervisor)
Eagle County Crime Response Team Members:
Eagle County Sheriffs Office Detective Katie Brandrup
Vail Police Department Detective Craig Bettis
Supplemental Officers from Eagle County Law Enforcement as needed for Operations.
25
Colorado Division of Criminal Justice -Revised 8/02
BYI&E APPLICATION CHECi=-ST
This checklist is intended to assist applicants in completing all necessary elements of the Byrne application.
Required Action
Completed/Included?
Submit one 1 original and three (3) copies of the 2003 application
Submit two (2) copies of a letter prioritizing applications, if
applicable see page one of application instructions
Include the Certified Assurances and Special Provisions with
application
Use only whole dollar amounts in the project budget
Double check the budget table — does everything add correctly?
Source of Cash Match has been clearly identified
A detailed budget narrative justifying and explaining all budget items
Signatures have been obtained for the three (3) individuals identified
as Project Officials
Certification of match forms) properly completed and signed by
appropriate person(s)
Attachment A completed and signed by appropriate personnel (Multi -
jurisdictional drug task orces only
26
DISTRIBUTION
originals to•
1. Contract Book
2.
3.
Accourtinv
