HomeMy WebLinkAboutC02-209 Family Visitor ProgramCo�-���_2�Z
AGREEMENT BETWEEN
THE COUNTY OF EAGLE, STATE OF COLORADO
AND
FAMILY VISITOR PROGRAM
THIS AGREEMENT made this 30th day of July, 2002, by and between the County of
Eagle, State of Colorado, a body corporate and politic, ("County") and the Family Visitor
Program, hereinafter "Contractor."
1. TERM of AGREEMENT
This Agreement shall commence on August 1, 2002, and shall end on July 31, 2003.
2. SCOPE
A. The County hereby contracts with the Contractor for Early Head Start program services to
Eagle County children and families living in the Roaring Fork Valley.
B. Service Cost : Services will be purchased by the County from the Contractor on the basis of
an approved program operation budget which is consistent with Early Head Start program
standards and the usual cost of home visitation services in the Eagle County Early Head Start
program. The maximum of amount of this contract shall not exceed $ 72,669.
C. Eligibility for Purchase of Service: Persons eligible for purchase under this agreement are
individuals and families who are eligible for enrollment in the Early Head Start program based
on enrollment criteria of the Eagle County Early Head Start program. Clients will be recruited
by The Family Visitor Program and the Eagle County Early Head Start program.
E. Billing for Services: The Contractor shall submit to the Eagle County Department of Health
and Human Services a monthly statement of program budget expenditures and in -kind
contributions with attached invoices or in -kind documentation.
3. TERMINATION
The County may terminate this Agreement upon ten (10) days written notice to Contractor if it is
deemed by the County in its sole discretion, that the Contractor is not fulfilling the program as
specified in this Agreement, or for any other reason. Upon such termination any unexpended
funds shall be returned to the County. In addition, any funds not properly expended according to
project objectives shall be returned by Contractor to County.
In the event the Contractor becomes insolvent, is declared bankrupt or dissolves, the County may
declare in writing that this Agreement is terminated, and all rights of the Contractor and
obligations of the County shall terminate and cease immediately.
Agreement Between EAGLE COUNTY EARLY HEAD START
and Family Visitor Program - Page 2
4. CONTRACTOR'S DUTIES: The Contractor shall comply with the following requirements:
A. All funds received by Contractor under this Agreement shall be expended solely for the
purpose for which granted, and any funds not so expended, including funds lost or diverted for
other purposes, shall be returned to County. All Early Head Start equipment loaned to or placed
with the Contractor will be returned to the County if this agreement is terminated.
B. The Contractor shall maintain adequate records of matching expenditures for reporting
to the County. The Contractor shall maintain all records pertaining to this Agreement for a
minimum of three years and may be subjected to an audit by federal, state or county auditors or
their designees, as requested. If misuse of funds is discovered by an auditor, the Contractor shall
return said misused funds to the County.
C. The Contractor hereby authorizes the County to perform audits or to make inspections
during normal business hours upon 48 hours written notice to Contractor, for the purpose of
evaluating performance under this Agreement.
D. The Contractor shall comply with all applicable rules and laws governing Early Head
Start programs including: compliance with all assurances herein attached for non -construction
programs under OMB circular A-102; completion of the certification regarding lobbying;
certification of compliance with Drug -Free workplace requirements by the signing of this
agreement. The Contractor shall be solely responsible for ensuring proper licensing and
credentialing of those providing services under this Agreement.
E. The Contractor will provide Early Head Start services to 15 families at all times in
accordance with Head Start performance standards and program information guidance which
shall include the following:
> Recruit and enroll eligible families in the Eagle County Roaring Fork Valley.
> Home visits of 90 minutes duration to occur on a weekly basis year-round. It is
recognized that fewer than 52 home visits per year may be scheduled*due to situations
such as staff vacations and program training activities. There will a minimum of 44 home
visits provided to each family of consistent high quality.
> 24 consistent, high quality parent -child socialization group activities a year for each
eligible family. The Contractor will provide meals at each group socialization and hire a
group socialization assistant for five hours/group socialization to assist with set-up, meal
preparation, sibling child care, clean-up and disinfection of toys. This assistant must have
a criminal background check and TB screen. Funding is"provided for 48 group
socializations/year : $ 2400 for meals and $2239 for group socialization assistant.
> parent involvement in planning the direction of home visits and group socialization
activities and in governance of the program through the a parent policy committee.
> develop and implement a Family Partnership Agreement with each eligible family.
> information and referral regarding community health and human services and support to
access needed community services for each eligible family.
> completion of annual program assessment.
Agreement between EAGLE COUNTY EARLY HEAD START
and Family Visitor Program - Page 3
> submission of monthly service activity reports.
> reflective supervision with family visitors at a minimum of twice a month
> reflective program supervision at a minimum of twice a year regarding home visitation
and group socialization.
F. The Contractor will allow access to and cooperate with authorized Early Head Start
staff, contractors and consultants in the observation and evaluation of the program and records.
Visits may be scheduled or unannounced. The Contractor will notify the EHS Director
immediately of all reports of suspected child abuse or neglect involving Early Head Start
personnel. Early Head Start personnel are to be considered "mandatory reporters" for suspected
child abuse and neglect and are to make those reports directly to Eagle County Health and
Human Services - Adult and Family Services Division.
G. The Contractor will assure employment and training of staff that meet the
qualifications for Early Head Start services including:
> criminal background screening through the Eagle County Sheriff's Office. Applicants
with criminal convictions or founded child abuse reports will be ineligible for hire.
> completion of a TB test that proves non -contagion of all staff having contact with
children and families.
> documentation of previous work experience and training in early childhood education.
> successful completion of first aid, CPR and universal precautions training within the
first three months of employment.
> development of individual training plans for all Early Head Start employees. All family
visitors must complete the Home Visitor Child Development Associate (CDA) training
within 18 months of hire. Early Head Start staff are required to attend staff meetings and
trainings sponsored by the program.
H. The Contractor will maintain program records for inspection and audit including:
> personnel and training records.
> in -kind and donated services documentation.
> family service records -
family visit documentation
weekly child observations
individual family partnership plans
lesson plans
developmental screening records
health assessment records.
> group socialization attendance records
I. The Contractor will provide a Cost of Living Adjustment of 3% in staff hourly rate of
pay, subject to the salary comparability provisions of Section 653 of the Head Start Act. It is
expected that the COLA increases in a manner that permanently increases the pay scale, rather
than only increasing the salaries of current employees.
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Agreement between EAGLE COUNTY EARLY HEAD START
and Family Visitor Program - Page 4
J. The Contractor will provide for merit pay increases of up to 3.5% per annum based on
an annual written performance appraisal.
5. COUNTY'S DUTIES: The County agrees to the following:
A. To provide copies of federal Head Start Performance Standards and other federal
requirements, EHS policies and procedures, forms, brochures, parent handbook, HSFIS reporting
system and other record keeping requirements to ensure compliance with Head Start guidelines.
B. To assist the Contractor in making arrangements for Family Visitors to achieve their
individual training plans and attainment of CDA credentials.
C. To provide ongoing support, training, evaluation and reflective program supervision through a
minimum of monthly visits.
D. To assist in community public awareness activities and in the recruitment and enrollment of
eligible families.
E. To facilitate provision of the following support activities in accordance with Head Start
performance standards and EHS work plans, including;
> Health screening and follow-up
> Parent involvement activities
> Policy Council coordination
> Mental health consultation services
> Colorado Child Care Assistance Program
> Early childhood education technical assistance
> Coordination of community health and human services resources
> Individual Family Service Plan development
> Training for HSFIS record -keeping
> Materials for family and child development activities, including home visits and group
socializations.
6. NOTICE
Any notice required under this Agreement shall be given in writing by registered or certified
mail, return receipt requested which shall be addressed as follows:
THE COUNTY:
Eagle County
c/o Health & Human Services
P. O. Box 660
Eagle, CO 81631
THE CONTRACTOR:
Family Visitor Program
P.O. Box 1845
Glenwood Springs, CO 81602
Notice shall be deemed given three (3) days after the date of deposit in a regular depository of
the United States Postal Service.
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Agreement between EAGLE COUNTY EARLY HEAD START
and Family Visitor Program - Page 5
7. ASSIGNMENT
The Contractor shall not assign any of its rights or duties under this Agreement to a third party
without the prior written consent of County. Any assignment without the prior written consent of
County shall cause this Agreement to terminate.
8. MODIFICATION
Any revision, amendment or modification to this Agreement, shall only be valid if in writing and
signed by all parties.
9. INSURANCE
At all times during the term of this Agreement, Contractor shall maintain in full force and effect
the following insurance:
Type of Insurance Coverage Limits
Workers' Compensation Statutory
Employers Liability, including occupational
Disease $500,000
Comprehensive Automobile Liability including $150,000 per person and
all owned, non -owned and hired Colorado vehicles $600,000 per occurrence as
specified in the Governmental
Immunity Act, whichever is
greater.
Comprehensive General Liability, including
Broad form property damage
Malpractice Insurance
$150,000 per person and
$600,000 per occurrence or as
specified in the Colorado
Governmental Immunity Act,
whichever is greater
$500,000 for each claim
Contractor shall purchase and maintain such insurance as required above and shall provide
certificates of insurance in a form acceptable to Eagle County upon execution of the Agreement.
10. MISCELLANEOUS
A. The parties to this Agreement intend that the relationship of the Contractor to the
County is that of independent contractor. No agent, employee or volunteer of the Contractor
shall be deemed to be an agent, employee or volunteer of the County.
Agreement between EAGLE COUNTY EARLY HEAD START
and Family Visitor Program - Page 6
B. This Agreement shall be binding upon and inure to the benefit of the Contractor and
the County and their respective heirs, legal representatives, executors, administrators, successors
and assigns. Neither party may assign or delegate any of its rights or obligations hereunder
without first obtaining the written consent of the other party.
C. In the event of litigation in connection with this Agreement, the prevailing party shall
be entitled to recover its attorney fees and costs, staff time and any other claim related expense.
D. The invalidity or unenforceability of any provision of this Agreement shall not affect
the other provisions hereof, and this Agreement shall be construed as if such invalid or
unenforceable provision was omitted.
E. Contractor shall indemnify and hold harmless the County, its Board of Commissioners,
and the individual members thereof, its agencies, departments, officers, agents, employees,
servants and its successors from any and all demands, losses, liabilities, claims or judgments,
together with all costs and expenses, including but not limited to attorney fees, incident thereto
which may accrue against, be charged to or be recoverable from the County, its Board of
Commissioners, and the individual members thereof, its agencies, departments, officers, agents,
employees, servants and its successors, as a result of the acts or omissions of Contractor, its
employees or agents, in or in part pursuant to this Agreement or arising directly or indirectly out
of Contractor's exercise of its privileges or performance of its obligations under this Agreement.
F. The Contractor shall comply with all applicable laws, resolutions, and codes.
G. Notwithstanding anything to the contrary contained in this Agreement, the County
shall have no obligations under this Agreement, nor shall any payments be made to Contractor in
respect of any period after July 31 st of each calendar year during the term of this Agreement,
without the appropriation therefor by the County in accordance with a budget adopted by the
Board of County Commissioners in compliance with the provisions of Article 25, Title 30 of the
Colorado Revised Statutes, the Local Government Budget Law (C.R.S. §29-1-101 et.seq.) and
the TABOR Amendment (Colorado Constitution, Article X, Sec. 20).
H. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction
and venue for any suit, right or cause of action arising under, or in connection with this
Agreement shall be exclusive in Eagle County, Colorado.
I. This Agreement supersedes all previous communications, negotiations and/or
agreements between the respective parties hereto, either verbal or written, and the same not
expressly contained herein are hereby withdrawn and annulled. This is an integrated agreement
and there are no representations about any of the subject matter hereof except as expressly set
forth in this Agreement.
Agreement between EAGLE COUNTY EARLY HEAD START
and Family Visitor Program - Page 7
J. Contractor hereby certifies that it has read the Agreement, understands each and every
term and the requirements set forth herein, and agrees to comply with the same.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
first set forth above. The parties hereto have signed this Agreement in triplicate. Two
counterparts have been delivered to County and one to the Contractor.
COUNTY OF EAGLE, STATE OF COLORADO
By and throw its Bo
,qrSkof County Commissione
M
NIX
Clerk to the Boafd of County Commissioners
CONT CTOR: Family Visitor Program ,,,,_" l�
By: d-t �
Title: em
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FDISTRIBUTION
Originals to:
1. Contract Book
2.
3.
4.
f2pies to..
Accounting
