HomeMy WebLinkAboutC02-232 Valley Partnership�\Mop/
AGREEMENT BETWEEN
THE COUNTY OF EAGLE, STATE OF COLORADO
AND
Valley Partnership for Drug Prevention
THIS AGREEMENT made this 27th day of August, 2002, by and between the County of Eagle,
State of Colorado, a body corporate and politic, ("County") and Valley Partnership for Drug
Prevention, hereinafter "Contractor."
1. AGREEMENT:
This Agreement shall commence on July 1, 2002, and shall end on June 30, 2003. The maximum
amount of this contract for professional technical assistance services shall not exceed $ 33,250.
Additional expenses for program supplies and travel expenses for local travel and participation in
meetings with state partners will be reimbursed in addition to this contract.
2. SCOPE
A. The County hereby contracts with the Contractor for technical assistance and expertise in
conducting strategic planning and implementation of the Communities of Excellence in Tobacco
Control.
The technical assistance will focus on continuing county assessment of tobacco use, enforcement
activities, and the implementation of a five year strategic plan designed to:
1. Reduce initiation of tobacco use by youth
2. Reduce exposure to environmental tobacco smoke.
3. Promote tobacco cessation among youth and adults.
4. Increase community capacity for effective tobacco control.
5. Promote cessation among pregnant women.
B. Service Cost : Services will be purchased by the County from the Contractor on the basis of
an approved program operation budget (attachment A) and written authorization or requests for
services defined within the approved program operation budget.
C. Billing for Services: The Contractor shall submit to the Eagle County Department of Health
and Human Services a monthly statement of program budget expenditures and in -kind
contributions with attached invoices or in -kind documentation.
3. TERNIINATION:
The County may terminate this Agreement upon ten (10) days written notice to Contractor if it is
deemed by the County in its sole discretion, that the Contractor is not fulfilling the program as
specified in this Agreement, or for any other reason. Upon such termination any unexpended
funds shall be returned to the County. In addition, any funds not properly expended according to
project objectives shall be returned by Contractor to County.
In the event the Contractor becomes insolvent, is declared bankrupt or dissolves, the County may
declare in writing that this Agreement is terminated, and all rights of the Contractor and
obligations of the County shall terminate and cease immediately.
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Agreement Between Eagle County Page 2
and Valley Partnership for Drug Prevention
4. CONTRACTOR'S DUTIES: The Contractor shall comply with the following requirements:
A. The Contractor shall cooperate with the requirements set forth in contract 02-00289
between the Colorado Department of Public Health and Environment and the Board of County
Commissioners of Eagle County and included as Attachment A to this contract.
B. All funds received by Contractor under this Agreement shall be expended solely for
the purpose for which granted, and any funds not so expended, including funds lost or diverted
for other purposes, shall be returned to County.
C. Contractor shall maintain adequate records of matching expenditures for reporting to
the County. The Contractor shall maintain all records pertaining to this Agreement for a
minimum of three years and maybe subjected to an audit by federal, state or county auditors or
their designees, as requested. If misuse of funds is discovered by an auditor, the Contractor shall
return said misused funds to the County.
D. Contractor shall provide the County with quarterly reports concerning services under this
Agreement.
5. COUNTY'S DUTIES: The County agrees to the following:
A. To provide project management and community liaison services through assignment of the
Nurse Manager to the project.
B. To provide copies of state and other grant requirements, HHS policies, procedures, forms for
reporting, and other record keeping requirements to ensure compliance with grant guidelines.
C. To assist in volunteer recruitment and placement and community public awareness activities.
6. NOTICE
Any notice provided for herein shall be given in writing by registered or certified mail, return
receipt requested, which shall be addressed as follows: -
THE COUNTY: THE CONTRACTOR:
Eagle County Valley Partnership for Drug Prevention
c/o Health & Human Services 0405 Castle Creek Road
P. O. Box 660 Suite # 4
Eagle, CO 81631 Aspen, CO 81611
Notice shall be deemed given three (3) days after the date of deposit in a regular depository of
the United States Postal Service.
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Agreement Between Eagle County Page 3
and Valley Partnership for Drug Prevention
7. ASSIGNMENT:
The Contractor shall not assign any of its rights or duties under this Agreement to a third party
without the prior written consent of County. Any assignment without the prior written consent of
County shall cause this Agreement to terminate.
S. MODIFICATION:
Any revision, amendment or modification to this Agreement, shall only be valid if in writing and
signed by all parties.
9. INSURANCE :
At all times during the term of this Agreement, Contractor shall maintain in full force and effect
the following insurance:
Type of Insurance - . Coverage Limits
Workers' Compensation Statutory
Employers Liability, including occupational
Disease $5002000
Comprehensive Automobile Liability including $150,000 per person and
all owned, non -owned and hired Colorado vehicles-. $600,000 per occurrence as
specified in the Governmental
Immunity Act, whichever is greater.
Comprehensive General Liability, including $150,000 per person and
Broad form property damage $600,000 per occurrence or as
specified in the Colorado
Governmental Immunity Act,
whichever is greater
Contractor shall purchase and maintain such insurance as required above and shall provide
certificates of insurance in a form acceptable to Eagle County upon execution of the Agreement.
1.0. MISCELLANEOUS:
A. The parties to this Agreement intend that the relationship of the Contractor to the County is
that of independent contractor. No agent, employee or volunteer of the Contractor shall be
deemed to be an agent, employee or volunteer of the County.
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Agreement Between Eagle County Page 4
and Valley Partnership for Drug Prevention
B. This Agreement shall be binding upon and inure to the benefit of the Contractor and the
County and their respective heirs, legal representatives, executors, administrators, successors and
assigns. Neither party may assign or delegate any of its rights or obligations hereunder without
first obtaining the written consent of the other party.
C. In the event of litigation in connection with this Agreement, the prevailing party shall be
entitled to recover its attorney fees and costs, staff time and any other claim related expense.
D. The invalidity or unenforceability of any provision of this Agreement shall not affect the
other provisions hereof, and this Agreement shall be construed as if such invalid or
unenforceable provision was omitted.
E. Contractor shall indemnify and hold harmless the County, its Board of Commissioners, and
the individual members thereof, its agencies, departments, officers, agents, employees, servants
and its successors from any and all demands, losses, liabilities, claims or judgments, together
with all costs and expenses, including but not limited to attorney fees, incident :thereto which
may accrue against, be charged to or be recoverable from the County, its Board of
Commissioners, and the individual members thereof, its agencies, departments, officers, agents,
employees, servants and its successors, as a result of the acts or omissions of Contractor, its
employees or agents, in or in part pursuant to this Agreement or arising directly or indirectly out
of Contractor's exercise of its privileges or performance of its obligations under this Agreement.
F. The Contractor shall comply with all applicable laws, resolutions, and codes.
G. Notwithstanding anything to the contrary contained in this Agreement, the County -shall have
no obligations under this Agreement, nor shall any payments be made to Contractor in
respect of any period after June 30th of each calendar year during the term of this Agreement,
without the appropriation therefor by the County in accordance with a budget adopted by the
Board of County Commissioners in compliance with the provisions of Article 25, Title 30 of the
Colorado Revised Statutes, the Local Government Budget Law (C.R.S. §29-1-101 et.seq.) and
the TABOR Amendment (Colorado Constitution, Article X, Sec. 20).
H. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and
venue for any suit, right or cause of action arising under, or in connection with this Agreement
shall be exclusive in Eagle County, Colorado.
I. This Agreement supersedes all previous communications, negotiations and/or agreements
between the respective parties hereto, either verbal or written, and the same not expressly
contained herein are hereby withdrawn and annulled. This is an integrated agreement and there
are no representations about any of the subject matter hereof except as expressly set
forth in this Agreement.
J. Contractor hereby certifies that it has read the Agreement, understands each and every term
and the requirements set forth herein, and agrees to comply with the same.
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Agreement Between Eagle County
and Valley Partnership for Drug Prevention
Page 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first
set forth above. The parties hereto have signed this Agreement in triplicate. Two counterparts
have been delivered to County and one to the Contractor.
COUNTY OF EAGLE, STATE OF COLOR.ADO
By and through its Board of County Commissioners
By: 4.�I& � &.6.
Michael L. Gallagher, airman
ATTEST:
Clerk to the, Board of County Commissioners
CONTRACTOR: Valley Partnership for Drug Prevention
By:
Title:
Coo - 1 t.,7-2,A Z
STATE OF COLORADO
Bill Owens, Governor
)ane E. Norton, Executive Director
Dedicated to protecting and improving the health and environment of the people of Colorado
4300 Cherry Creek Dr. S.
Denver, Colorado 80246-1530
Phone (303) 692-2000
TDD Line (303) 691-7700
Located in Glendale, Colorado
httpWwww. cdphe. state. co. us
May 2, 2002
State Fiscal Year 2002 - 03,
Laboratory and Radiation Services Division
8100 Lowry Blvd.
Denver,'Colorado 80230-6928
(303) 692-3090
Contract Renewal Letter
Contract Renewal Letter Number 01
1876
Colorado Department
of Public Health
and Environment
Contract Routing Number 02-00j)Ax
Pursuant to paragraph C4 of the contract with contract routing number 0140238 and contract encumbrance number FLA-
PPG0100238, hereinafter referred to as the "Original Contract" (a copy of which is attached hereto and by this reference
incorporated herein and made a part hereof) between the State of Colorado, Department of Public Health and
Environment and the Board of County Commissioners for EagleCount for the renewal term from Jar 1. 2002,
through June 30, 2003, the parties agree that the maximum amount payable by the State for the eligible services referenced
in paragraph Q of the Original Contract is increased by NjXW-Eight Thousand. Seven Hundred Five Dollars ($68^ ,705,p0)
for a new total financial obligation of the State of One Hundred,Twenty-Eight Thousand, Seven Hundred Five Dollars,
($128,705.00). The revised work plan, which is attached hereto as "Attachment 1", and the revised budget, which is '
attached hereto as "Attachment 2", are incorporated herein by this reference and made a part hereof. The first sentence "in
paragraph CI of the Original Contract is hereby modified accordingly. All other terms and conditions of the Original
Contract are hereby reaffirmed. This amendment to the Original Contract is intended to be effective as of July 1, 2002.
However, in no event shall this amendment be deemed valid until it shall have been a roved bX the State Controller or such '
assistant as he may desi nate.
Please sign, date, and return all 4 originals of this Contract Renewal Letter by May 20, 2002, to the attention of: David E.
Smith. Colorado Department of Public Health and Environment, 4300 Cherry Creek Drive South, Denver, Colorado
80246, Mail Code: HPDP-STEPP A5. One original of this Contract Renewal Letter will be returned to you when fully
approved. .
(a political subdivision of the State of Color
By: %
Name:
Title: ORP90
FEIN: 84-6000762L
APPROVALS
FOR THE STATE CONTROLLER:
Arthur L. Barnhart
By:
STATE OF COLORADO
Bill Owens, Governor
By:
For the xecutive Director
DEPARTMENT OF PUBLIC HEALTH
AND ENVIRONMENT
PROGRAM:
lASTEPP ProgramlGrants - Contracts%Tobacc oSettlementicontinuadon-20021County Nursing ServiceslEagleCX renewal Ltr-doc.doc
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Attachment I
State..Tobacco Education and Prey , 'oL tnership (STEPP)
Colorado Department of Public Hetth and Environment
IIPDP AS x
4300 Cherry Creek Drive South
Denver, CO 80246
County Nursing Service Funding Application Cover Page
July 19 2002 — June 30, 2003
Date: March 8, 2002
Agency Name: Eagle County Health & Human Services
Address: P.O. Box 660, Eagle, CO 81631
Agency Administrator: Kathleen L. Forinash
Tobacco Prevention and Control Program Manager: Sarah Schipper - --
Telephone: (970) 328-8858 — Forinash (970) 328-8819 = Schipper (970) 328-8840 (main number)
Fax: (970) 328-8829
E-Mail: forinash@eagle-county.com and schipper&eagle-counity.com
Total Funds Requested for Project Period (July 13,2002 — June 30, 2003): $ 68,705
Approximate Distribution of All First Year Funds by Program Goals,(Total should' equal 100%) -
Prevent initiation of tobacco use among"youth: 35%
Promote cessation of tobacco use among youth and adults: 25%
Reduce exposure to secondhand smoke: 30%
Increase capacity for effective tobacco control : 100/0
Submitted By: Kathleen Forinash, Director
Eagle County Health & Human Services
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SECTION 1: EXECUTIVE 1A, 6RY = Eagle County Healtt H. .an Services
Id the initial year of the STEPP program in Eagle County, a comprehensive assessment of tobacco use and
community tobacco access was completed, a community tobacco coalition was formed and leadership
sectors of the community received information on the status of tobacco use in the County.
The second year approach builds on this information and network to address initiation of tobacco use by
youth; promote cessation of tobacco use; reduce exposure to secondhand smoke and increase the
community's capacity for effective tobacco control. Eagle County proposes to implement all the required
objectives and to also promote quitting among pregnant women.
The overall approach will include:
> Strengthening of the Tobacco Coalition network through partnership with other community
coalitions,apd service providers — Eagle River Valley Youth.Coalition; Early Childhood Health
Advisory Council; health care providers; public and private schools.
> Working closely with the schools and youth serving organizations to'develop avenues for youth
participation and create youth cessation initiatives: -=
> Meeting with elected officials to share information`on-bloke-free alternatives and develop 16od'
strategies.
> Continuing the assessment of tobacco use and availability.
> Developing and supporting volunteer opportunities in civic and nor -profit organizations to support
project activities and create an ongoing culture that reduces tobacco use.
The Eagle County Health & Human Services Department will continue as
gl ty ep grantee and will provide program
management, public health and volunteer coordination services to accomplish goals and objectives. The
Department will continue to sub -contract with Valley Partnership for Drug Prevention for expertise in
assessment, enforcement and cessation programs. The Department will also sub -contract with the Eagle
River Valley Youth Coalition for services in forming a youth tobacco coalition and supporting youth
advocacy and empowerment activities.
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The Department will provide mom a
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quarterly reports on progzam�at+,�tie. -i accordance with
requirements and will cooperate with STEPP staff in the evaluation of tobacco control efforts utilizing tools,
instruments, and appropriate training provided to the county through state staff. The current planning
process has been integrated into a regional plan with community support for tobacco use prevention efforts.
Current data:
➢ 43% of youth indicate they have tried smoking, compared to.national rates of 70%;
➢ 36% of girls report currently smoking compared to about 37'/0 of girls nationally;
➢ use rates of smokeless tobacco among youth are at 8*/N the national rate is 9%.
➢ 37% of adults perceive adult tobacco use as serious/very serious issue in the community;
➢ 75% of these same adults view tobacco use by youth as serious/ very serious issue.
➢ access for youth to tobacco products could be a problem in the community.
➢ 60% of those interviewed- did not consider secondhand smoke as a serious or very serious issue
for them; most indicated a need to develop youth cessation and prevention programs and enforce
ordinances concerning youth tobacco possession. and tobacco sales
2001 respondents outlined the following tobacco issues of concern in priority order:
1. Tobacco use by youth
2. Availability of tobacco prevention programs for youth
3. Tobacco use by adults
4. Accessibility of tobacco products to youth
5. Enforcement of tobacco control laws.
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SEMI. 2: EWPLEMENTX. 14 ESTIONS
1. Capacity building and/or infrastructure needs
A. Comprehensive tobacco control strategies :
Eagle County will continue to contract with Valley Partnership for Drug Prevention for information and
expertise in tobacco prevention strategies and tobacco control options. Valley partnership is conversant with
state and national initiatives and with research on tobacco use. Utilizing this knowledge base makes sense
in terns of both quality of effort, efficient use of resources, and community acknowledgement of expertise.
Eagle County had limited knowledge of the STEPP approach to tobacco use and control when the
assessment process for development of a five year strategic plan regarding tobacco use began. Over the past
year, Valley Partnership for Drug Prevention, has provided expertise, legwork and coaching in the
components of an effective community approach to tobacco use and control. An awareness of how to crafta
comprehensive:program has emerged. -Resources for information, and best practices. are being incorporated'
The Department's 'literacy" in tobacco. use and control planning and programming has developed.
B. Building community coalitions:
'The first- year of coalition building. identified a core group ofcommunity partners willing to engage in broad
community planning around tobacco issues. Many of the Core partners work with youth and are active with
the Eagle River Youth Coalition.. It became logical for the project to take this Core partnership to a new
level by contracting for ERYC services to develop the youth tobacco coalition.
This partnership signals the dynamic and effective approach to coalition building in Eagle County will be to
engage existing systems and organizations where they are, making it attractive for organizations to
incorporate tobacco prevention, cessation and control efforts as part of their broader missions. Staffwill
reach community organizations with education and targeted program dollars. Community coalition meetings
will have specialized topics, such as tobacco free schools, to weave together agency efforts around goals.
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C. Community Volunteers and, 'er p/advocacy shills developmen
The Eagle County project will incorporate community volunteers to develop tobacco cessation programs,
particularly for youth, and to develop knowledge and skills for community education and tobacco control .
There are no existing youth cessation programs in the County. Trained volunteers, working in conjunction
with the schools and youth serving organizations, will be key in the development of needed programs.
As the project moves to reduce secondhand smoke and promote tobacco control measures, community
volunteers will become the voice of the community to reinforce positive social norms. The HHS Volunteer
Coordinator will assist the project in recruitment, selection and management of tobacco coalition volunteers.
D. Existing Capacity Factors:
Eagle County Government provides computer capability and support including Internet access.
Eagle County Health & Human Services has a fully developed capacity for volunteer administration and
manages over 200 volunteers in Eagle, County.::- The HHS Volunteer Coordinator wsili Join -the STEPP
program .and assist in recruitment and. organization of community volunteers. 1.. .
Eagle County HHS has a staff that mirrors the demographics of the community. - Nearly one -in three staff is
bi-lingual and bi-cultural. Staffregularly participate in formal training on
cultural competency and staff and team meetings develop sensitivity and awareness of the interplay of
cultural issues in working with the community.
Eagle County HHS has a primary mission to `work in partnership with the community to encourage healthy
life styles To carry out that mission, HHS staff link services with multiple community organizations and
provide leadership and staff support to a variety of community coalitions and task forces. These linkages
will be utilized to incorporate tobacco strategies.
2. Community Population:
Eagle County is a rural resort county located on the Western Slope. The 2000 population of 41,659
represents a 90% increase in the past decade. The population growth in Eagle County is expected to
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continue, with projections to mor, ' - u ble its population to 77,000 by dye _'025. Nearly 5000 youth
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between the ages of 10 and 19 are vulnerable to the initiation of tobacco use.
Eagle County has a transient population with'-37% of the residents living in the community for less than one
year. The transiency is a result of labor market forces, limited housing and the cost of living. Eagle County
is also marked by in -migration of middle-class, middle-aged retirees and low-income Hispanic working
families. Nearly one in four residents are over the age of 44. Median age is 31.2 years. The 2000 Census
indicates that one quarter of the population is Hispanic; other racial groups comprise 15 % of the population.
Families living at or below the federal poverty level are 6.1 percent. Using the same cost factors relative to
Eagle County costs suggests that the Eagle County "poverty level" is double that of the federal figures. The
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2002 median family income for the County is $ 74,900, although the average annual wage is only $ 28,854
compared to the state average of $ 33,493. The. Cost of living is most dramatically seen in -the cost of
-housing. The average rental cost of a two. bedroom: apartment i'34.037 and the 2000, mediazt hone price
was $ 489,950.... It requires $139,000 in annual income to purchase an average priced home in the County.
The county is.comprised of two distinct "communities".. The Eagle°River Valley begins. at VailPass and
concludes .at the entrance to Glenwood Canyon. This community has I 70 as its main street and includes the
towns of Red Cliff, Minturn, Vail, Avon, Eagle, and Gypsum. The,other "community" is the Roaring Fork
Valley incorporating the Basalt and El Jebel. In the Roaring Fork Valley, human service planning is done in
conjunction with Pitkin and Garfield Counties.
Addressing the diversity:
The need to address the ever changing face of Eagle County will be met in two ways:-(1) transciency-
through the use of social norming messages in schools and public places; (2) young adult population -
through positive reinforcement of restrictions on tobacco sales and promotion; (3) economic diversity -
through connection and educational efforts with a mutiplicity of community groups to partnerships and
alliances for tobacco cessation and control and with promotion of QuitLine and QuitNet.; (4) latino-anglo -
language and cultural diversity will be addressed by dissemination of materials in both English and Spanish;
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(5) two valleys — community co .on. both the Roaring Fork and Ear ;t2iv. lalleys. The "two
valley" phenomenon is addressed by separate community coalitions and plans that relate to community
resources in the Eagle River Valley (this plan) and the Roaring Fork Valley (tri-county, Garfield, Pitkin and
Eagle). Planning has been integrated into a regional process with regular consultation occurring between
Pitkin, Garfield and Eagle County Health offices, Valley View Hospital, Vail Valley Medical Center, Eagle
County School District, Eagle River Youth Coalition, and the three county tobacco groups.
3. Community readiness:
Information from 30 Key Informant Interviews in 2001 indicates that 37% of adults perceive adult tobacco
use as either a serious or very serious issue in the community; 75% of these same adults view tobacco use by
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youth as either a serious or very serious issue. The majority of respondents indicated a belief in the need to
increase availability of and access to cessation -and prevention programs for youth. A significant -percentage
indicated'that enforcement of laws and ordinances:vencerning youth tobacco possession an /or tobacco► sales
to.minors were of serious or very serious concern..,.. Although.60% of key respondents did not consider, ~
secondhand smoke- a serious or very serious issue in: their daily lives, most indicated 'a need td develop -youth
3 cessation and prevention. .....
Current data on youth tobacco use in Eagle County -indicates -that about 43% of youth have tried -smoking,
compared to national rates of 70%; that about 36% of girls currently smoke compared to 37% of girls
nationally. The use rates of smokeless tobacco among youth are at 8%; the national rate is 9 %. Programs
and enforce ordinances concerning youth tobacco possession and tobacco use by youth.
Respondents of the 2001 survey prioritized tobacco issues as:
1. Tobacco use by youth
2. Availability of tobacco prevention programs for youth
3. Tobacco use by adults
4. Accessibility of tobacco products to youth
5. Enforcement of tobacco use laws.
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Action recommendations by �.Ae b 1p were:
1. Target youth
2. Educate the general public
3. Provide healthy alternatives to youth
4. Enforce tobacco laws and ordinances.
Community leaders site the responsibility of the entire community for prevention of tobacco use.
In addition to tobacco use data, the initial year of tobacco planning included information gathering about
tobacco product and advertising placement; vending machine placement; smoke -free public places;
observation of tobacco use in public places; tobacco -free schools signage; and a review of Eagle County
regulations and ordinances concerning tobacco possession, sales to minors an clean indoor air.
Tobacco :placement and advertising: Although there :were a :few instances of advertising at child .eye level;
most businesses'did not have any tobacco advertising:: The I6 bf single'cigarettes was not obseive-d.
gas, stations keep smoking= products behind the counter; restricting youth access. Many convenience,stores . s
and gas stations display someaype of `Ve ID" signage.�Severahhave no`smoking signs. Grocery:storm :-.
typically keep cigarettes in locked cabinets in sight of the clerk and display* signage about identification: - Of,
43 restaurants/bars visited, only three had cigarette vending machines:
Public Smoking: Of the 43 establishments visited most were free from smoke, although few had smoke -
free signs. In Vail, where resort activity is concentrated, the few places that did allow smoking did so only in
evening hours. The general attitude is supportive of smoke free behavior.
- Ordinances : Vail has a youth access to tobacco law modeled alter the state law; a clean indoor air
ordinance, delineating where people can and cannot smoke. Gypsum has an ordinance prohibiting youth
possession of tobacco, although enforcement is spotty because Gypsum does not have a police force.
Community policing is done by the SheriWs Office.
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TobAcco-free Schools: Educat �on ' tcco-free schools implementa+ is inA Seven of the 18
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schools had either no signs or only "drug free".signs posted. Five schools had at least one tobacco -free sign,
but needed more. Six schools were in compliance. All could use signs on athletic fields.
4. Community support for Health & Human Services as the lead organization for
tobacco education and prevention.
Eagle County Health & Human Services has been designated by the Board of County Commissioners as the
lead organization for tobacco education and prevention. As such, the department enters virgin territory.
The only other health organization in the community is the Vail Valley Medical Center. While VVMC
promotes positive health practices, such as mammograms, it does not address tobacco use. Other human
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service organizations in the County recognize the appropriate role of HHS to provide strategic planning and
implementation of a.grogram for tobacco education and prevention,.. :These organizations participate in the
a e. County Tobacco Coalition. The Departrnent will continue to rat aazid involve communitypartners
through personal contacts, .community,meetings,.,public information act vities,:and electronic interface.
5, Applicagt -ppa y o: implement and evaluate tobacfie education and prevention:
Eagle ,County.Hff- S has extensive experience in grants management. and -program accountability, The
Department collaborates with a variety of community; and regional health and human service agencies:
Valley Partnership for Drug Prevention has a rich history in tobacco use prevention in the Roaring Fork
Valley. For the past nine years, Valley Partnership has been the lead agency for tobacco use prevention,
reduction, and control in that portion of Eagle County. Eagle County HHS capacity to implement tobacco
control programs has markedly grown by working closely with Valley Partnership as mentor and support.
Sarah Schipper, RN, MS, Nurse Manager for Eagle County HHS, will be the leader of the Eagle County
project. Sarah has 37 years in public health and nursing, 21 years in Eagle County. She brings to the project
an extensive knowledge of the communities of Eagle County, well -developed working relationships with its
organizations, and first hand experience with public health client populations. She is experienced in public
health assessments and program development and is a former smoker.
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Sheller Molz, M.A. is Executives.. ector of Valley Partnership. She has, instrumental in the growth of
the agency as a health promotion and community mobilization organization. Shelley is recognized on a
national basis for her expertise in prevention programs. She is skilled in coalition management and
facilitation, data analysis, and program development.
The Eagle River Youth Coalition was formed as a 50103 organization in 2001. Members include youth
organizations, CSU Extension, the School District, law enforcement, mental health, Medical Center, United
Way, and Eagle County Government. Coalition members serve on the Eagle County Tobacco Coalition
The Department will provide monthly and quarterly reports on program activities in accordance with
requirements. A fund accounting system permits clear separation of project expenses and revenue. The
Department currently accounts for multiple programs and funding stn=s-to state, federal, county, and
private organizations.. Theproject will cooperate with STEPP'staffin the-e#nluation of tobacco control
efforts utilizingtools,`ins�ents, and appropriate training niad`e a a l ite o the county through state staff.
6. Coalition Membei ni `and Commnnity Partnerships
Collaboration dcculi With PitIdn and Garfield County Health Divisions; IV Wey View Hospital; Vail Medial
Center, Eagle County Scli'ool District; Eagle River Youth Coalition, and Tobacco Reduction Task Force in
Garfield County and the Tobacco Task Force in Pitkin County. Eagle'Coiinty Tobacco Coalition:
o Eagle County Government: Am Menconi, Eagle County Commissioner
o Eagle River Youth Coalition : Beth Reilly, Director
o Eagle County School District : Susan Scott and Pat Phelan
o CSU•Extension: Glenda Wentworth
o Meet the Wilderness : Tom McCalden
o The Resource Center: Marra Carson -Brown — Eagle Valley Buddy Program
o Vail Police Department: Susan Douglas
o Vail Valley Medical Center: Sarah Ladd
o Eagle County Health & Human Services: Sarah Schipper and Kathleen Form -ash
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Annual Action Plan Report —
Contractor Name: Eagle County Health and Human Services
Goal Goal 1: Prevent laldadon of tobacco use among youth.
Strategy:
Goal 1, Strategy 1: Promote tobacco -free schools.
Objective: 1
By 6/30/03, increase to 909/6 (11) the number of schools with an enforcement policy/protocols for the tobacco -fin schools law is the Eagle County School District •RJ S 1-baselines 8% of 12 schools.
Indicators'
Data Collection:
Schools are educated about the Tobacco -Five Schools law, the importance of tobacco -free campuses, and then
School administration interviews and observation
provided TA to develop enforcement policies/ protocols.
Frequency Schedule:
semi-annual visits
Sample Size: 12
Sample Strategy: Systematic Sampling
Community 1.
Assessing enforcement issues with the Tobacco Free Schools Law through at least 12 site visits ' .
Intervention:
2 Monitoring and compliance with the state law requiring tobacco -free schools, conduct-dt
least 12 site visits
Target Audience:
Lead Role Timellne
Output: _
Outcome:
1. School Administrators 1 and 2. Project Coordinator and l .Quarter 2
1 and 2. Number of individual participant interviews
1 and 2. New lmowledge about Tobacco -Free
School Administrators
with school administrators
Schools law
2. Quarters 2,3,4
2. School Administrators
2.Number of completed form provided in Tobacco-
2. Now lmowledge regarding policies and
Free Schools Manual on signage inventory, policy
protocols
development, enforcement issues, and compliance
chocks
MedlalMarketing:
1. Conduct 1 education campaign about enforcement of school tobacco use policies by sending out information in at least 2 school newslaum per school and making at least 2 verbal announcements
per school in English and Spanish.
Target Audience:
Lead Role: Timellne:
Output:
Outcome:
1. Anglo and Latino staff,
and students.
parents 1. Project Coordinator and School 1. Quarters 3,4
1. Number of school newsletters and other written and
1. New Imowledge about tobacco -five schools
Administrators.
verbal anneui:cematts in eluturaIiy appropriate
languages.
Policy/Regulation:
1. Collaborating with school administratara during 12 site visits to develop offeetive strategies, to enforce the.
Tobacco Free Schools Law
Target Audience:
Lead Role: Timellne: -
04ut:
Outcome:
1. School Administrators
1. Project Coordinator and School I. Quarters 2,3,4
1. Number of individual participant interviews with
1. Increased awareness and increased support for
Administrators
school administrators and the number of schools that
school to develop policies,
have a written policy with a statement prohibiting
tobacco uso.an:school grounds ad a proceedure to
handle violo4tans. .
Tuesday, Aprt1169 2002
Dome i me
Strategy:
Gael 1, Strategy 2: Promote youth advocacy acid empowerment
_
Objective:
By 6/30/03, increase by 100% (8) the number of youth involved in youth empowerment tobacco control activities in Eagle County - baseline 8 youth of 2,429 - .3%.
Indicators.
Data Collection:
Youth participating on the tobacco task force
Count youth attending task force meetings
Frequency Schedule:
Qy
'
Sample Size:
n/a
Sample Strategy: n/a
Community
1. Recruit 2 youth from already established ERYC onto tobacco task force by providing 8 brochures with information about the tobacco task force.
Intervention:
2. Provide all necessary information from previous tobacco meetings to recruited youth.
3. Conduct 1 meeting with
Target Audience:
Lead Role Tlmellne
Output:
Outcome:
I and 2. Youth from Eagle River 1. Project Coordinator I.Quarter I
1. Number of recorded youth attendees at 3 Tobacco.
1 and 2. Youth gained new knowledge about
Youth Coalition
Free Eagle County meetings through Minutes
tobacco use and increased skills about Coalition
participation
2. Youth, Tobacco Free Eagle
2.Number of educational materials disseminated to
'
County Coalition, Project 2. Quarter 1
youth
3. Increasing knowledge among youth serving
Coordinator
orgardtions about (kt Real timds.
MedlalMarketing:
1. Conduct 1 educational campaign regarding the hazards of tobacco use in 3 County High schools Wdistn'buting at least 1 pamphlet or brochure to each student
Target Audience:
Lead Role:* Timellne:
Output:
Outcome:
1. Students, Staff Administrations 1. Project Coordinator, Youth on 1. Quarters 2,3,4
1. Number of educational materials dissanh a W
1. Increased awareness, gained new knowledge,
and Parts of students who attend 3 TFEC
changed attitude.
County High Schools
Policy/Regulation:
1- Attend 2 school board meetings to advoeato for enforcement of tobacco -free schools policies and report on
..
progress of tobacco A= schools policy development and compliance
Target Audience:
Lead Role: Tlmellne:
Output:
Outcome:
l . School Board, School 1. Project Coordinator, Youth on L Quan e s 2,4
1. Number of Board Meetings attended
1. Increased awareness of the Eagle County --1
Administration
TFEC
band and administration regarding the invk
of Tobacco Am schools.
Tuesday, April 14 2W2 Page 2 of 9
Stmtegy: Croat 26 Strategy l: Pmmotc quitting amongadults.
Objective: By 6/30/03, increase by S05/6 (1 S calls per year) the number of quit attempts among adult tobacco usets'in Eagle County - baseline - 30 calls per year.
Indicators:
Residents report of quit attempts
Frequency Schedule:
quarterly
Sample Size: n/a
Data Collection:
review STEPP Quitline/QuitNet Reports
Sample Strategy: n/a
Community 1. Promote the statewide Quidine at all medical clinics, hospitals, schools, dentist's offices, non-profit organizations and private physician's offices throughout the community as well as Basalt
Intervention: Railroad Days, 4th of July Celebrations, and the Eagle County Fair.
2. Promote the statewide Quitnet at all medical clinics, hospitals, schools, dentist's offices, non-profit organizations and private physician's offices throughout the community as well as Basalt Railroad
Days, 4th of July Celebrations, and the Eagle County Fair.
Target Audience: Lead Role Tlmellne Output: Outcome:
1 and 2. Anglo and Latino adult 1 and 2. Project Coordinator and 1. Quarters 1,2,3,4 1. Number of Quidine materials distributed in English 1. Increased awareness of Quidine services
tobacco users Tobacco-Froe Eagle County Task and Spanish as provided by STEPP
Force 2. Increased awareness of Quitnet services
2. Number of Quitnet materials distributed in English
and Spanish as provided by STEPP
Medla/Marketing: 1. Conduct 1 Media campaign targeting adults to increase the awareness of the hazards of tatiacco_usc;thtaugh.4 newspaper ads, 3 PSA% and 500 pamphlets.
Target Audience: Lead Role:
Tlmellne. Ou pi t. Outcome.
1. Angle and Latino adult residents 1. Project Coordinator, Tobacco Free 1. Quarters 2,3,4 1. Number of now' spaper adveritos =4 Public 1. Increased knowledge and awareness about the
Bagie County and Pamphlets all in hazards of tobacco use
culturally appropriate languages.
Policy/Regulation: 1. Conduct at least 2 meetings with 2 substance abuse treatment centers to advocate for adoption ofao smoking
policies and provide information to clients about available cessation prograns
Target Audience: Lead Role: Tlmellne: Output: Outcome:
1. Administration and staff of 1. TFEC, Project Coordinator 1. Quarters 1,2,3,4 1. Number of meetings with treatment centers 1. Increased awareness about the importance of
tt+�anent centers
tobacco free environments and changed staff�
attitude about tobacco use.
Tuesday, Apri116, UO2
PaIIe 3 of 9
SMopy:
Goal 4, Strategy 2: Foateriag culaual campetericy withal stat coalition members, and the program (fegW ed).
.
• Objective:
Increase by two, the number of trainings available to foster cultural competency focused on tobacco is Eagle County.
Indicators:
Data Collectlon:
Nun*a of trainings
attendance logs
Frequency Schedule:
San{ -annually
.
Sample Size:
n/a
Sample Strategy: n/a
Community
1. Provide at least 1 training about how to disseminate information to the Latino population
Intervention:
2. Provide at least 1 training about how to present information to youth
Target Audience:
Lead Role Tlmeilne
Output:
Outcome:
1 and 2. Coalition members, local 1 and 2. Project Coordinator, 4 1 and 2. Quarters 1,2,3
1. Number of trainings ot%red
1, Increased awareness and new lmowledgo
non profits and interested community Tobacco Fret Eagle County, Public '
fosturing cultural comp6tericY -'
m anbers
presenters
Media/Marketing:
Target Audience:
Lead Role: Timeline:
Output:
Outcome:
Policy/Regulation:
Target Audience:
Lead Role: Timeline:
Output:
Outcome:
Goal Goal 2: Promote cessation of tobacco use among youth and adults.
Tuesda p April 16, =2
P.e. A..ro
Stmtegy: Coal 2, Strategy 2: Promote quitting among pregnant women.
ObJective; By 6/30/03, increase by 25% (S pregnant woman) the proportion of pregnant women that make a quit attempt during pregnancy In Eagle County - baseline • 50% of 20 pregnant women that smoke in
a year.
Indicators: Data Collection;
The number of pregnant women who attempt to quit Interviews with pregnant women at public health
Frequency Schedule:
Annually
Sample Size: 20 Sample Strategy: Systematic Sampling
Community 1. Provide 130 Quitlino packets in English and Spanish in 3 public health offices (sites) (Eagle, Avon, Vail) in Eagle County
Intervention:
2. Provide 150 Quitnet packets in English and Spanish in 3 public health offices (sites) (Eagle, Avon, Vail) in Eagle County
Target Audience: lead Role Timeline Output: Outcome:
1 and 2. Pregnant Anglo and Latino 1 and 2. Project Coordinator and 1 and 2. 1. Numba of STEPP Quidine materials in English and 1 and 2. Incawed knowledge, changed atti
l.
women public health staff
Quarters 1, 2, 3.4 Spanish distributed. and modified behavior.
2. Number of STEPP Quitnet materals in English and
Spanish distributed.
Media/Marketing: 1. Conduct 1 educational campaign in English and Spanish promoting quitting during pregnancy through 4 newspaper ads, 4 PSXs, and disseminating 500 Quidina/Quitnet packets to 3 local
grocery stores in Eagle, Avon, and Vail
Target Audience: lead Role: Timeline: Output: Outcome:
1. Pregnant Anglo and Latino 1. Project Coordinator and Eagle 1. Quarters 2 and 3 1. Number of culturally appropriate materials 1. Now knowledge and changed attitude
woman and the gamil public County Media Coordinator distn*buW:
Polley/Regulation: 1. Develop 1 written policy for Eagle County Public Health to distribute and promote Quitline and Quitaat materials
to all pregnant woman accessing services
Target Audience: lead Role: Timeline:
L Public health staff and 1. Project Coordinator and public 1. Quarters I and 2
administration health staff
Output:
L ,Number of ppiicies written
Outcome:
1. Modified behavior of staff in implementing
policy
Ttnetday, Apra 16, 202
strategy: Goal Z Strategy 3: Promote youth cessation progralna.
Objective: By 6130/03, increase by 200% (2 youth) the proportion of youth enrolled in youth cessation programs in Eagle County - baseline 0% of 2,429 youth 14-18 year olds in Eagle County.
ndlcators.
Data Collection:
Youth attending quit programs
Count attendance at quit programs
Frequency Schedule:
Count non -duplicated youth attending quit program mactinga
Sample Size: n/a
Sample Strategy: n/a
Community L Advocate for schools and youth saving agencies to provide NOT programs for youth who use tobacco through at least 8 site visits to 3 high schools and S youth serving agencies.
Intervention:
2. Provide 1 NOT train the trainers.
Target Audience: Lead Rote Timellne
Output:
Outcome:
1. Youth -serving agencies, schools 1- Project Coordinator and TFEC 4 1. Quarters 1,2
1. Number of discussions held regarding the potential
1- Increased knowledge about NOT progre
2.Pre jeet Coordinator and American
Lwig Association 2. Quarter 2
2. Number of participants attending and number of
2. School pammel and youth
train the trainers
2. Increased awareness access to services
saving agency staff ,
Medla/Marketing: 1. Conduct I educational conrpaign regarding the hazards of tobacco use and encouraging youth to quit in 3 County High Schools through the distribution of 1 pamphlet/brochure per student
Target Audience: Lead Role: Tlmellne:
Output:
Outcome:
I. Youth tobacco usm in 3 county 1. Project Coordinator, and the youth 1. Quarters 2,3,4
1. Number of educational mataials disseminated
1. Increased Imowledge and increased awareness of
high schools on TFEC
hazards and modified behavior.
Policy/Regulation: I. Advocate for 2 substance abuse treatment programs to adopt policies to include
tobacco cessation treatment and
provide hwumat ion on avw'lable youth cessation programs
Target Audience: Lead Role: Timeline:
Output:
Outcome:
L Substance abuse treatment staff 1- Project Coordinator and TFEC 1. Quartos 3,4
1. Number of written policies including youth
1. Changed attitudes by treatment professionals
and administration
cessation treatment
about the need to address tobacco use in the
treatment setting
Goal Goal 3: Reduce exposure to secondhand smoke.
Taadrny, AprM 169 =2 Paige 6 of 9
Strategy: Q W I Stlat u 1: Plumate smoke -fine public places
Objective: By 600/03 increase by 100% (1 town) the number of towns that adopt clean indoor air ordinances that prohibit smoking - baseline • 090 of 4 towns.
Indicators: Data Collection:
Targeted town adopts clean indoor air ordinance that prohibits smoking participation and observation of town council meetings
Frequency Schedule:
quarterly
Sample Size: 4 towns Sample Strategy: Systematic Sampling
Community I. Distribute information about the hazards of SHS exposure and benefits of smoke -free environments by distributing 100 informational pamphlets to 10 public places
Intervention;
Target Audience: Lead Role Timeline Output: Outcome:
1. General public, Anglo and Latino 1. Tobacco -Free Eagk County Task I. Quarters 2,3 1. Number of materials distributed in English and 1. Increased knowledge about the hazards o
Force and Project Coordinator ` Spanish
Media/Marketing: 1. Conduct 1 media campaign fimuning secondhand smoke as a health issue and not an economic issue in 4,nowsgaper ads, 3 PSA's,1 latter to the editor and 100 pamphlets
2. Development of 1 media campaign on the hazards of SHS exposure and benefits of smoke -free environments by distributing information in 4 newspaper ads, 3 PSXs,1 letter to the editor and 100
pamphlets
Target Audience: Lead Role: Timeline:
Output:
Outcome:
1 and 2. General public, Anglo and 1 and 2. Tobacco -Free Eagle County land 2. Quarters 2,3 land 2. Number ofcampaign materials, newspaper 1 and 2. New knowledge about ETS
Latino Task Force, and Project Coordinator ads, PSA's, letters to the editor, brochures, pamphlets
In English and Spanish
Policy/Regulation: I.Advocate, by attending and presenting to govanumt officials at S meetings for development'of ordinances where
smoking is either prohibitod or designated to snaking areas that an enclosed and vented directly outdoors
Target Audience: Lead Role: Timeline: Output: Outcome:
1. Targeted town council, Eagle 1. Tobacco -Free Eagle County Task I. Quarters 2,3,4 1. Number of meetings and presentations
County Commissioners Forco
1. Changed attitudes, increased elected officials
awareness about the benefits of smiles ii= public
environments.
Tummy, April 160 2002 Von& OF Air o
Strategy: Goal 3, Strategy 2: Promote smoke -free workplaces.
Objective: By 6130/03, increase by 1 % (9 workplaces) the numberof workplaces that adopt formal policies that prohibit smoking - baseline 10% of 900
workplaces.
Indicators: Data Collection:
Workplaces adopt smoke-fnc policies phone interviews
Frequency Schedule:
Serra -annual
'
Sample Size: 88 Sample Strategy: Radom sampling
Community 1. Distribute information about the hazards of SHS exposure and benefits of smoke -five environments by distributing 100 pamphlets to 30 targeted workplaces in English and Spanish
Intervention:
Target Audience: Lead Role Timellne Output:
Outcome:
1. Anglo and Latino employees of 1. Tobacco Free Eagle Valley, and 1. Quarters 2,3 1. Number of Materials Distributed
targeted workplaces Project Coordinator `
i - Increased awareness for employees and o
of targeted workplaces
Media/Marketing: ' 1. Conduct 1 media campaign framing secondhand smoke as a health issue and not an economic issue in 4 newspaper ads, 3 PSA's,1 letter to the editor and 100 pamphlets
2. Development of 1 media campaign on the hazards of SHS exposure and benefits of smoke -Five environments by distributing information in
4 newspaper ads, 3 PSA's,1 letter to the editor and 100
pamphlets in English and Spanish
Target Audience: Lead Role: Timellne: Output:
Outcome:
1 and 2. Anglo and Latino employe a 1 and 2. Project Coordinator and 1 and 2. Quarters 2,3, 1 and 2. Number of campaign materials distributed:
1 and 2. Increased awareness
and owners of targeted workplaces Tobacco Free Eagle County biwhur a and pamphlets in English and Spanish
Pollcy/Regulation: I Advocate for the devolopmeat of policies for workplaces where smoking is either prohibited or designated to
smoking areas that am enclosed and vented directly outdoors to targeted workplaces through 10 site visits
Target Audience: Lead Role: Timeline: Output:
Outcome:
1. Employees and owners of targeted' 1. Project Coordinator, Tobacco free 1. Quarters 2,3,4 1. Number of written policies developed
I. Changed attitudes and modified behavior.
workplaces Eagle County
Goal Goal 4: Increase capacity for effective tobacco control.
Tunday, Apr1116, ZOOS
Pave R of
Strategy: Goal 4, Strategy 1: Coalition building, recruiting, marketing, and organizing community volunteers (required).
Objective: Increase by five people the total number of participants on Tobacco Free Eagle County Coalition, to include latinos, youth, representative from buisness community and school personnel.
indloatore:
More participants on coalition
Frequency Schedule:
Quarterly
Sample Size: n/a
Data Collection:
Coalition minutes and attendance logs
Sample Strategy: n/a
Community 1. Recruit at least 2 youth from already established ERYC by providing 8 brochures about tobacco task force to each recruit
Intervention: 2. Recruit at least 1 Latino member from the community by distributing 50 pamphlets or brochWw about the tobacco task force to La Mesa of Eagle County
3. Remit at least 1 representative from the Eagle County School District by inviting the Curriculum Director to attend and providing him with past Minutes of meetings
4. Recruit at least 1 representative from the business community by distributing 100 pamphlets about the tobacco task force to the Chamber Resort Association
Target Audience; Lead Role ` Tlmellne Output: Outcome:
1. Youth on the ERYC 1,2,3 and 4. Project Coordinator and • 1,2, 3 and 4. Quarters 1,2,3 1,2,3 and 4. Number of now recruits to Coalition 1, 2, 3 and 4. Increased awareness and in..
2. Latino community member Tobacco Free Eagle County diversified community participation
3. Administr dou and staff of Eagle Coalition members
County School District
4. Local business community
Media/Marketing;
Target Audience: Lead Role: Timellne: Output: Outcome;
Policy/Regulation:
Target Audience: Lead Role: TlmO= Outputs Outcome:
` undAY. Awn 16. Z00Z
A►ttachineDt 2
` ST 'OBACCO EDWAnON AND PREVENnON PART .4p
A A7im BUDGETANDIOR EmPENDITURE REP
FOR THE PERIOD. July 1. 2002- June 30. 2003
AGENCY: Eagle County Health & Haman SwAces
'
Annual
Salary
Rate
# of
nmxdhs
Budget
FTEf
Rig
Ind
Pet
Total
Amount
R
SOURCE
OF FUNDS
OTHER'
Requested
Received
from CDPHE
PERSONAL SERVICES:
1 .00
Nurse-ke-Idrrd
Sti6123.00
20.009L
13 .00
Vduntow Coorantor •
.00
10AM
$3.655.00
$3AW.00
V - see conbad
Frhgo Bed
$4A90,00,
613.00
$977.00
Total Pefsonal Services
470.00
$4,0100
DIRECT OPERATING EXPENSES
1448.00
$1.448.w
RentJUhiRks
Telephone. Fax Wynd Access
Ofiioe
SM.00
Office E
$1 .00
MeedwExpepw
1 .00
$1AW.00
Mertia
Staff
.00
$4W.00
Staff
Educaftw i Witerkds 61m&am Cost
W0.00
$4.M.00
Misoelfar*s Exper"
$7,0w.00
Total O
16 648.00
16 848.00
TRAVEL
ln-- h
$2,4W.00
SZ490.00
Out�f.State
1 10:00
1 10.00
Totai Travel
000.00
$4,000.00
CONTRACTUAL
Corns Mant Costs Wworarn Cost
$33 .00
.00
Cw&adT
Data Collection
Total Contracbmil
$33250.W
.00
TOW Dired Costs
$75.3W00
$11M.00
$55,5W,00
ADMINISTRATIVE 04DIRECT COSTS Pd
fwkect 13.5%
1017&00
$10176.00
Total bmiked Costs
$10.17&001
$10,175.00
TOTAL PROJECT COST
:OS
$1 00
7osAo
-Other' Funding 3ornrces (Mafeirkg Funds) Not mquked for grants
Govemmerd SM A".00
TOTAL MA70.00
Signatttf9 of Auf wtzed ftppswtdb" Date
WSTEPACaffmAn d f0
grr.V'ner�
V voe
DIS TRi g u TIO
Originals to -
Contract Book
2.
4.
Co ies to•
1. Accounting
2.
4
