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HomeMy WebLinkAboutC02-113 Eagle Wrap Projecte0n- ,I3-0- Z- EAGLE WRAP PROJECT SUMMARY The Eagle WRAP project is designed as a creative, strengths based approach to reducing out of home placements/maintaining a lowered rate of placements for at risk youth. The concept is based on providing services that can `wrap around' traditional services and provide funding for services that are not customarily funded through the traditional funding streams of social services, schools, mental health centers, probation, and other fenders. In the past six years of WRAP grant fu ling, over 400 youth and family members have benefited from services. The WRAP grant is sponsored by the Colorado State Division of Criminal Justice. Grantees are required to raise community contributions from other service providers and private sources as matching funds for state dollars to demonstrate community support. All funds are expended on direct services for youth and families. Services are provided by a variety of agencies and businesses as appropriate to client need. Services that are supported by the grant are categorized as follows: • Intervention These services include crisis intervention, advocacy, vocational, educational, transportation assistance, translation, mentor, recreation/social, rent/housing assistance, food/clothing/utilities, life skills, and informal support. • Assessment Services include case management and initial assessment/evaluation, and specialized evaluations. • Treatment These services include individual and family counseling, anger management, mental health therapy, medical/health services, and drug/alcohol treatment • Supervision Services in this category include tracking/monitoring and respite care. • Shelter These services include emergency shelter and less restrictive placement assistance. Proposed funding for these services is: Matching funds: Eagle County Health & Human Services $159000 Colorado West Mental Health 21500 Vail Valley Cares 39500 Roaring Fork School District 21000 Senate Bill 94 Planning Board 29000 TOTAL: $259000 REQUESTED GRANT FUNDS 25,000 TOTAL PROJECT REQUESTED BUDGET: 509000 H:IEAGLE WRAP PROJECT SUMMARY.doc Created on 04/24/02 3:13 PM �OLORADO DIVISION OF CRIMINAL J STICE JUVENILE WRAP AROUND PROGRAM (WRAP) APPLICATION FOR FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions & Certiflled Assurances must remain attached to the application. SPCA PAGE 7 of 7 SIGNATURE PAGE ->->-> TO BE COMPLETED BY ALL APPLICANTS (ORIGINAL SIGNATURES REQUIRED -Please sign in BLUE ink. See instructions for description of proper signatories.) The Subgrantee and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified Assurances, and are fully cognizant of their duties and responsibilities for this project. The' Subgrantee understands and agrees that any subgrant award received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal reporting requirements are delegated to the designated Project Director, who will sign all such reports. This delegation is for purposes ofreporting to the Division and for operational ease, and in no way limits the authority and responsibility of the Authorized Official. In accordance with the Colorado Revised Statutes 24-72-202.6, information supplied in this application is considered a public record. AUTHORIZED OFFICIAL Name Michael Gallagher Position Chairman Eagle County Board of County Commissi-oners Agency Eagle County Mailing Address P.O. Box- 850 City, State, Zip Eagle, CO 81631 Telephone # 970 328-8605 Fax# (970) 328-8629 E-mail Address 1keG@ea -coup . com GA Signature 0 FINANCIAL OFFICER '' "L t - J Name Kathleen F ri ash Position Director Agency Eagle County -Health Mailing Address P.O. Box 660 City, State, Zip Ea le CO 81631 Telephone # (970) 328-8858 Fax# 2-82 E-mail Address Forinas @eagle-county.com Signature .-------- %' L P OJECT DIRECTOR Name Catherine Craig Position Adit1f and Family Agency Eagle County Health and Human Services Mailing Address City, State, Zip Eagle, CO 81631 Telephone # (970) 328-RR96 Fax # (970) 328-8829 E-mail Address Catherine.Craig@state.co.us Signature a� =7 DatI '4�- - 1 %-4 (rev. 3/02) WRAP CO _.1AD0 DIVISION OF CRIMINAL; Jam_ .'ICE JUVENILE WRAP AROUND PROGRAM (WRAP) APPLICATION FORM Pages (Refer to Gmnl Application Instuctions and the Announcement ofA vallabiGty of Funds before mid while emn'Lttng) Page 4 of-t ON OF APPROPRIATION OF MATCH: (Compete one for each source of local cash match.) CERTIFICATION OF APPROPRIATION OF MATCH Please be advised that Eagle County Health and Human Services (fund, company, unit of government, or corporation) has appropriated funds in the amount of $15 , 000 to match Colorado State WRAP funds for the EAGLE WRAP project. (project title) Execution of this document represents a certification that said funds have been earmarked within the appropriation of the budget process, which by local government law or practice, binds and obligates the local unit of government or the implementing agency to use such funds for the WRAP project, or permits such uses and the funds are or will be (within the project duration) actually provided for such purposes. These funds will be used to ensure on -going, project related services to youths who otherwise would not have access to alternative services. Michael Gallagher Chairman, Eagle County Board of County Commissioners Title (Rev. 3102) h:pc/w p\wr;tpapp10702.wpd CO. :ADO DIVISION OF CRIMINAL ACE JUVENILE WRAP AROUND PROGRAM (WRAP) APPLICATION FORM Pages (RcfertoGmotApp1w,,iionLslmaions mid the Announcement of Availabilityoffunds be fore and while completing) fagclof4 1. Title of WRAP Project: EAGLE WRAP 2. Applicant Agency: Eagle County Health & Human Services Address: P.O Box 660. City, Zip: Eagle, CO 81631 Telephone: (970) 328-8840 Federal Employer ID Number: 84-60000762 Type of Agency (check one): ® County Government ❑ Citylrown Government ❑ Indian Tribe ❑ Private Non -Profit ❑ State Government ❑ Other (specify) Function of Agency (check the one that best describes): ❑ Law Enforcement ❑ Public Defense ❑ Probation ❑ Treatment ❑ Prosecution ❑ Education ❑ Courts ® Social Services ❑ Detention ❑ Other (specify). 3. Project Director: Catherine Craig Title: Adult & Family Services Manager Agency (if different than Applicant Agency): Address: P.O. Box 660 City, Zip: Eagle, CO 81631 Phone M (970) 328-8856 Fax #: (970) 328-8829 E-mail:Catherine. Craio(a).state.co.us 4. a. State WRAP Funds requested: $ 25,000 (Note that 4a cannot be greater than 4b) b. Local cash match: c. TOTAL project budget: $ 25,000 $ 50,000 5. Proposed Project Duration: From July 1. 2001 To June 30, 2003 6. a. Type of Application (Check one): 0 Start a new WRAP project not previously funded. a Continue a project which has previously received state WRAP funds ❑ Youth Services b. If this is a continuation application, list current and up to two years of prior WRAP funding through the Division of Criminal Justice: Grant #: 22-JW-13-14 Grant #: 01-JW-13-14 Grant #: 20-JW-13-14 Amount $: 27,000 Amount $: 20,000 Amount $: 24,900 Duration: 7/1/01 to 6/30/02 Duration: 7/1/00 to 6/30/02 Duration: 7/1/99 to 6/30/00 (Rev. 3/02) h:pc/.p\wrapapp10302.wpd e 14� THAT the Parties agree that this Memorandum of Understanding is to assure that all Parties agree to the need for the Juvenile WRAP Around Program but does not guarantee or confer a financial obligation upon any party. IN WITNESS WHEREOF, the Parties hereto have executed this Memorandum of Understanding on the day and year first above written. ATTEST: Commissioners EAGLE COUNTY SHERIFF By COLORADO WEST MENTAL HEALTH By MEET THE WILDERNESS By VAIL VALLEY CARES By EAGLE RIVER YOUTH COALITION By COMMUNITY EVALUATION TEAM By County Of Eagle, State of Colorado By and through its BOARD OF COU COMMISSIOMRS n i Michael Ga Chairman EAGLE POLICE DEPARTMENT By EAGLE COUNTY SCHOOL DISTRICT By. BASALT FAMILY RESOURCE CENTER By. BASALT POLICE DEPARTMENT By. RESOURCE CENTER BUDDIES By CO ,2ADO DIV IS.ON OF CRIMINAL Jk--. [CE JUVENILE WRAP AROUND PROGRAM (WRAP) APPLICATION FORM Pages (Refer In Gmnt Applfwtion I,A oetions and the .Announcement of Availat ility of Fwtd% 1 cbre and Male cmnplefing) Page 3 efa 16. Cash Match Support: What local private and public agencies have agreed to provide financial support for this project which qualifies as local match? Use the "Certification of Appropriation of Match" in item 17 to document each source of match. If match is not confirmed at the time of application, submit any unsigned Certifications with the application, and resend the signed forms when match is confirmed. Note that the total "Cash Match Amount" cannot be less than the amount of state WRAP dollars requested in item 4a. Use additional sheets if necessary. Casa Match Summary q,i.`. Agency Name Cash Match Amount ($) Source of Funds Confirmed or Pending Eagle County Health & Human Services 15,000 County general funds Pending Senate Bill 94 Planning Board 2,000 Flexible service dollars Confirmed Colorado West Mental Health 2,500 General funds Confirmed Vail Valley Cares 3,500 Thrift shop profits, ministerial donations Pending Roaring Fork School District 2,000 Out of district placement funds Pending TOTAL CASH MATCH 25,000 (Rev. 3/02) h:pc/wrap\wrapapp10302.wpd 'OLORADO DIVISION OF CRIMINAL T' "TICE �,AiJVENILE WRAP AROUND FROGRAMv"�RAP) APPLICATION FOR FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions & Certified Assurances must remain attached to the application. SPCA PAGE 1 of 7 CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY: Inter -Governmental Grant Grant to a Colorado State Agency X Grant to a Unit of Local Government, Tribal Government, or Special District. Grant to a Non -Profit, Private Organization (Non -Governmental) The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing legislation as indicated below; that all information contained in the application is correct; that there has been appropriate coordination with affected agencies; and, that the applicant will read, understand and comply with all provisions of the governing legislation and all other applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further understands and agrees that any subgrant award received as a result ofthis application shall be subject additionally to the grant conditions set forth in the Statement of Grant Award, and in the current applicable Administrative Guide of the Division of Criminal Justice. GOVERNING LEGISLATION FOR THIS GRANT PROGRAM: Juvenile Wrap Around (WRAP) Program -Alternatives to Placement Projects. As defined in Colorado Revised Statutes § 19-1-116(7)(a) through (e), and under statutory authority of the Division of Criminal Justice, Colorado Revised Statutes §24-33.5-503, and under applicable program rules established by the Division of Criminal Justice. A. STANDARD STATE SPECIAL PROVISIONS 1. CONTROLLER'S APPROVAL. CRS §24-30-202 (1) This subgrant award shall not be deemed valid until it has been approved by the Controller of the State of Colorado or such assistant as may be designated. 2. FUND AVAILABILITY. CRS §24-30-202 (5.5) Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. 3. INDEMNIFICATION. FOR NON -INTERGOVERNMENTAL GRANTS ONLY: a. The Subgrantee shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the Subgrantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of this subgrant award. FOR INTERGOVERNMENTAL GRANTS ONLY: b. Indemnity: To the extent required by law, the Subgrantee shall indemnify, save, and hold harmless the State against any and all claims, damages, Iiability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the Subgrantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of this subgrant award. (rev. 3/02) ,OLORADO DIVISION OF CRIMINAL % VICE 'Iv 7VENILE WRAP AROUND PROGRAM*itAP) APPLICATION FOR FUNDS SPECIAL PROVISIONS AND CERTIFIED .ASSURANCES Special Provisions & Certifred Assurances must remain attached to the application. SPCA PAGE 2 of 7 c. No term or condition of this grant shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protection, or other provisions for the parties, of the Colorado Governmental Immunity Act, Section 24-10-101 et seq., C.R.S. or the Federal Tort Claims Act, 28 U.S.C. 2671 et seq, as applicable, as now or hereafter amended. 4. INDEPENDENT CONTRACTOR. 4 CCR 801-2: (THIS PRO VISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES): THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE NOR ANY AGENT, SUB -CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE ACKNOWLEDGES THAT THE SUBGRANTEE AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. SUBGRANTEE SHALL NOT HAVE AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS, LIABILITY, OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE SHALL PROVIDE AND KEEP IN FORCE WORKERS COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE) -AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW. SUBGRANTEE AGENCY SHALL BE SOLELY RESPONSIBLE FOR THE ACTS OF ITS EMPLOYEES, INDEPENDENT SUB -CONTRACTORS AND AGENTS. 5. NON-DISCRIMIMATION. The Subgrantee agrees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination and unfair employment practices. 6. CHOICE OF LAW. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution, and enforcement of this subgrant. Any provision of this subgrant, whether or not incorporated herein by reference, which provides for arbitration by any extra judicial body or person or which is otherwise in conflict with said laws, rules, and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this subgrant to the extent that the subgrant is capable of execution. At all times during the performance of this subgrant, the Subgrantee shall strictly adhere to all applicable federal and State laws, rules, and regulations that have been or may hereafter be established. 7. VENDOR OFFSET. CRS §24-30-202 (1) & CRS §24-30-202.4 (THIS PR 0 VISION APPLIES TO NON -INTERGOVERNMENTAL GRANTS ONLY:) Pursuant to CRS 24-30-202.4 (as amended), the State Controller may withhold debts owed to State agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 21, Title 39, CRS; (c) unpaid loans due to the Student Loan Division of the Department of Higher Education; (d) owed amounts required to be paid to the Unemployment Compensation Fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller. (rev. 3/02) �':OLORADO DIVISION OF CRIMINAL TICE �t VENILE WRAP AROUND PROGRAIVi*RAP) APPLICATION FOR FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions & Certified Assurances must remain attached to the application. SPCA PAGE 3 of 7 8. EMPLOYEE FINANCIAL INTEREST. CRS §24-18-201 & CRS §24-50-507 The signatories aver that to their knowledge, no employee of the State of Colorado has any personal or beneficial interest whatsoever in the service or property described herein. 9. SOFTWARE PIRACY PROHIBITION. (Per Gov. Owens 3-13-00 E.O. #D 002 00) No state or other public funds payable under this subgrant shall be used for the acquisition, operation or maintenance of computer software in violation of United States copyright laws or applicable licensing restrictions. The Subgrantee hereby certifies that, for the term of this subgrant and any extensions, the Subgrantee has in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that the Subgrantee is in violation of this paragraph, the State may exercise any remedy available at law or equity or under this subgrant, including, without limitation, immediate termination of the Subgrant and any remedy consistent with United States copyright laws or applicable licensing restrictions. B. GRANT REQUIREMENTS A. FINANCIAL & ADMINISTRATIVE MANAGEMENT 1. The Subgrantee assures that fund accounting, auditing, monitoring, evaluation procedures and such records as necessary will be maintained to assure adequate internal fiscal controls, proper financial management, efficient disbursement of funds received, and maintenance of required source documentation for all costs incurred. These principles must be applied for all costs incurred whether charged on a direct or indirect basis. 2. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable expenditures will be permitted. 3. The Subgrantee assures that it will comply with the provisions of the current applicable Administrative Guide of the Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot cover every foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with applicable state and federal laws, rules and regulations. B. PAYMENT & REPORTING 1. The Division of Criminal Justice will pay the Subgrantee the reasonable and allowable costs of performance, in accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award Amount. 2. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the DCJ Form 3 - Cash Request Procedures, and DCJ Form 1-A - Subgrant Financial Report, which are hereby incorporated by reference. 3. Advance payments cannot exceed 30-day operating expenses. 4. The Subgrantee assures that it shall maintain data and information to provide accurate quarterly program and financial reports to the Division. Said reports shall be provided in such form, at such times, and containing such data and information as the Division of Criminal Justice reasonably requires to administer the program. 5. The Subgrantee assures that quarterly financial and narrative reports shall be submitted within 30 days of the end of each calendar quarter and shall be current and actual. 6. The Subgrantee further assures that final financial and narrative reports shall be submitted on the forms provided by the Division of Criminal Justice within 45 days of the end date of the subgrant. (rev. 3/02) ':OLORADO DIVISION OF CRIMINAL JJ*TICE JUVENILE WRAP AROUND PROGRAiiro AP) APPLICATION FOR FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions & Certified Assurances must remain attached to the application. SPCA PAGE 4 of 7 7. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A, 4B, 4C, and 4D, which are hereby incorporated by reference. 8. The Division may withhold payment in the event the Subgrantee fails to comply with conditions and certifications contained in this grant award. C. PROCUREMENT AND CONTRACTS a. The Subgrantee assures that open, competitive procurement procedures will be followed for all purchases under the grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars (per item, with a useful life of at least one year) must receive prior approval by the Division of Criminal Justice. 2. The Subgrantee assures that no contract or agreement will be made for execution of project activities or provisions of services (other than purchase of supplies or standard commercial or maintenance services) that is not incorporated in the approved application or approved in advance by the Division of Criminal Justice. 3. The Subgrantee assures that contractors/vendors who assist the Subgrantee to develop specifications, requirements, statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. 4. The Subgrantee assures that where activities supported by this subgrant produce any discovery or invention, original computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical representation and works of any similar nature, the following requirements apply: i. The Division of Criminal Justice has the right to use, duplicate and disclose, the above material in whole or in part in any manner for any purpose whatsoever and authorize others to do so. ii. If the material or invention is copyrightable, the Subgrantee may copyright such, but the Division of Criminal Justice reserves a perpetual, royalty -free, non-exclusive and irreversible license to practice, reproduce, publish and use such materials in whole or in part, and authorize others to do so. iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published documents describing projects or programs funded in whole or in part with these grant funds, all Subgrantees must clearly: a) State the percentage of the total cost of the program or project, which will be financed with this grant money; b) State the dollar amount of state or federal funds for the project or program; c) Use the phrase -"This project was supported by grant # , issued by the Colorado Division of Criminal Justice." e. The Subgrantee may not assign its rights or duties under this grant without the prior written consent of the Division of Criminal Justice. 4. AUDIT, RECORD -KEEPING, AND MONITORINGANSPECTION a. The Subgrantee assures that it will procure an audit or financial review by a CPA or licensed public accountant incorporating the subgrant. If the agency expends more than $300,000 per year in combined federal funds, an audit must be conducted in accordance with OMB Circular A-133 (Audits of States, Local Governments, and non-profit organizations). i. At such time as the audit or financial review is completed, ONE COPY OF THE REPORT, INCLUDING THE CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE for clearance. ii The Subgrantee accepts responsibility for the costs of a financial program audit to be performed by the (rev. 3/02) "'OLORADO DIVISION OF CRIMINAL' TICE `�UVENILE WRAP AROUND PROGRAIVi"ORAP) APPLICATION FOR FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions & Certified Assurances must remain attached to the application. SPCA PAGE 5 of 7 Department of Public Safety in the event that the audit. report or financial review: a) does not meet the applicable A-133 or DCJ standards; b) is not submitted in a timely manner; or, c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any audit findings. b. The Subgrantee assures that: i. It will retain all project records, as will facilitate an effective audit, forseven years after the end of the state fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/91, the state FY would be July 1, 1991-June 30, 1992. The files could be destroyed after 6/30/99); except, ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily, then records must be retained beyond the seven-year period until such issues are resolved. c. The Subgrantee assures that it will keep copies of all documents, correspondence, and required receipts related to this subgrant in a separate file bearing the project title and grant number. d. The Division may periodically request submission of supporting financial and programmatic documentation, subcontracts, general and sub -ledgers for the purpose of monitoring compliance with the grant award via desk review, or in preparation for an on -site monitoring visit. Routine or special on -site visits may be conducted at the subgrant agency, and at the Iocation of any collaborating entities, for the same purpose. Subgrantees will be notified in advance of any on -site monitoring visit. e. The Subgrantee assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall have access for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the Subgrantee and to relevant books and records of subcontractors of the Subgrantee. It is the responsibility of the Subgrantee to notify any of its project collaborators and subcontractors of these provisions. f. The Subgrantee assures that signatories of the application and subgrant award and personnel employed through this subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting conducted by the Division of Criminal Justice. 5. COLORADO VICTIM RIGHTS ACT a. The Subgrantee assures that the application signatories, all staff and all volunteers assigned to the funded project have read and understand the rights afforded to crime victims pursuant to § 24-4.1-302.5 C.R.S., and the services delineated pursuant to § 24-4.1-303 and 24-4.1-304 C.R.S., commonly known as the Victim Rights Act, and enabling legislation. 3. TERMINATION or REDUCTION IN GRANT AWARD The Division will monitor the performance of the Subgrantee against goals and performance standards required herein. The Division will provide reasonable technical assistance to the Subgrantee concerning project goals, performance standards and subgrant requirements; however, substandard performance as determined by the Division will constitute noncompliance with this grant award. Substandard performance may result in termination or reduction of grant award as follows: a. Reduction In Grant Award Amount for Cause i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for reduction costs. ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the Subgrantee, stating the reasons for reduction, steps taken to correct the problems, and the date the subgrant award amount will be reduced in the event problems have not been corrected to the satisfaction of the Division. (rev. 3/02) ^OLORADO DIVISION OF CRIMINAL 'TICE "wJUVENILE WRAP AROUND PROGRAM RAP) APPLICATION FOR FUNDS SPECIAL PROVISIONS AND CERTIFIED ASSURANCES Special Provisions & Certified Assurances must remain attached to the application. SPCA PAGE 6 of 7 iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee for acceptable work or deliverables received up to the date of reduction. iv. In the event this grant is reduced for cause, final payment to the Subgrantee may be withheld at the discretion of the Division until completion of final Division review. b. Termination for Convenience: i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. ii. 'The grant may be terminated by the Division if it is in the best interest of the state of Colorado to terminate the grant. iii. If the grant is terminated for convenience by either the Subgrantee or the state, the Subgrantee shall be paid the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount based on the number of days of project operation prior to the date of termination. c. Termination for Cause: i. The Division may terminate the grant for cause without compensation for termination costs. ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee, stating the reasons for termination, procedures completed to correct the problems, and the date the subgrant will be terminated in the event problems have not been corrected to the satisfaction of the Division. iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee for acceptable work or deliverables received up to the date of termination. iv. In the event this grant is terminated for cause, final payment to the Subgrantee may be withheld at the discretion of the Division until completion of final Division review. d. Any equipment purchased under this grant would revert, at the option of the Division, to the Division of Criminal Justice upon termination of the grant for any of the above reasons. 7. ORDER OF PRECEDENCE a. Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Special Provisions and Certified Assurances, (b) Statement of Grant Award; and, (c) the final approved Subgrant Application. C. PROGRAM SPECIFIC REQUIREMENTS The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements which must be passed on to subgrant award recipients. A. Right of Privacy for Recipients of Services and Sharing of Information. The prospective grantee certifies, by submission of this proposal, that: 1. Necessary information will be shared appropriately among schools, law enforcement, courts and juvenile -serving agencies pursuant to the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g), as amended by the Improving America's Schools Act of 1994 (IASA). FERPA allows schools to play a vital role in a community's efforts to identify children who are at risk of delinquency and provide services prior to a child's becoming involved in the juvenile justice system. 2. Necessary information will be shared in accordance with the "Children's Code Records and Information Act," 19- 1-301 et seq., Colorado Revised Statutes, to balance the best interests of children and the privacy interests of children and their families with the need to share information among service agencies and the need to protect the public safety. (rev. 3/02) WRAP WO i EAGI.�BOARD OF COUNTY COMMISS., JERS AGENDA REQUEST & STAFF RECOMMENDATION FORM TITLE Approval of the grant renewal application to The Division of Criminal Justice for Juvenile WRAParound Services for the 2002-2003 state fiscal year LOCATION Eagle County Room STAFF CONTACT/PRESENTER Kathleen Forinash DEPARTMENT Health & Human Services REQUESTED HEARING DATE 5/14/02 (1 ST CHOICE)\_ (2ND CHOICE) CHECK ONE: CONSENT CALENDAR_X_ ON THE RECORD WORK SESSION LENGTH OF TIME REQUESTEDIREQUIRED THE DOCUMENTS HAVE BEEN REVIEWED & APPROVED BY THE COUNTY ATTORNEY County Attorney IF THIS IS A CONTRACT OR OTHER ITEM REQUIRING AN EXPENDITURE, IS THE FULL AMOUNT TO COVER THIS REQUEST IN THE CURRENT APPROVED BUDGET? Yes PROJECT/CONTRACT DESCRIPTION_ The WRAP project purchases community services for youth who are at risk of out of home placement. Funding is 50% community contributions and 50% federal funds through the Colorado Department of Criminal Justice. The level of program funding for the coming year will be up to $50,000. No staff costs are allowable in the WRAP grant. The amount of the grant application is $25,000. STAFF RECOMMENDATION To approve the application for grant renewal BASIS FOR RECOMMENDATION The success of the program in preventing out of home placement of youth. PROPOSED MOTION To approve the application for grant renewal ALL BACK UP DOCUMENTS TO THIS FORM) Contract Book 2, Jack Ingstad, County Administrator Conies to: 1 Accounting