No preview available
HomeMy WebLinkAboutECAT C05-310 US Cleaning ProfessionalsCos- 3i0-70 en AGREEMENT FOR THE PERFORMANCE OF JANITORIAL SERVICES AT THE EAGLE COUNTY AIRPORT TERMINAL This Agreement For the Performance of Janitorial Services at the Eagle County Airport Terminal, dated as of / 0 Z�- , 2005, is between the Eagle County Air Terminal Corporation, a not for profit 63-20 Corporation of the State of Colorado, ("Corporation"), and U.S. Cleaning Professionals, Inc. ("Contractor"). A. Contractor has submitted to Corporation a Proposal for performing Services (defined below in section 1) and represented that it has the expertise and personnel necessary to properly and timely perform the Services. B. Contractor and Corporation intend by this Agreement to set forth the responsibilities and to define the relationship in connection with the Scope of Services and the related terms that will govern the relationship between both parties regarding these Services. AGREEMENT Therefore, for good and valuable consideration, including the promises set forth herein, the parties agree to the following: 1. Scope of the Services ("Services" or "Work"): Contractor's Services consist of those services performed by the Contractor and Contractor's Employees. Briefly described these Services consist of the provision of janitorial/custodial work on a regular and systematic schedule. The Contractor shall provide all labor, materials and equipment necessary to perform and complete the Services described herein and as follows: a) Contractor will provide continual cleaning and janitorial services, including but not limited to: 1) cleaning and stocking restrooms with sufficient frequency that users are always assured a clean facility with adequate supplies; 2) empty trash receptacles with sufficient frequency that they do not fill; 3) monitor the terminal building for spills and clean spills promptly after they occur; 4) continuously clean indoor and outdoor public areas in the terminal building from 7:00 am to 7:00 pm throughout winter and summer flight season days and 8:00 am to 5:00 pm during Shoulder Season days, every day the terminal is open, weekends and holidays included. Cleaning performed while the terminal is open to the public shall be performed with an emphasis on minimizing impacts from noise, dust, or other cleaning effects on the tenants and traveling public. Winter and Summer Flight Season days shall be defined as any day which the departure of a commercial flight from the main terminal occurs, in which one or more departing aircraft have capacity of 50 or more passengers. (Typically occurring mid -June through Labor Day and late November through early April) Shoulder Season days shall be defined as any days not meeting the definition of Winter and Summer Flight Seasons. (Typically occurring early April through mid -June and Labor day through late November) b) Services are further described in that portion of the Contractor's proposal which is attached hereto as Exhibit "A". In the event of any conflict between this Agreement and the provisions of Exhibit "A", the terms of this Agreement shall prevail over all others. M c) The contractor hereby acknowledges that they are able to service all equipment listed in Section 4, Equipment and Services, of Exhibit "A" attached hereto. d) Contractor shall submit the names and qualifications of all personnel and any subcontractors proposed to work at the facility. The Corporation shall have the right to approve all proposed personnel and subcontractors prior to commencement of any work on the site. e) The Parties hereto recognize that the scope of the Services may change. When the Contractor believes that the scope of the Services has been changed or that by reason of a decision of Corporation it will be required to add services, increase cleaning schedules, or redo properly completed Services, the Contractor shall immediately advise Corporation of such belief and shall also provide a statement of the maximum additional charges for such Services. The Contractor shall not be entitled to be paid for any such additional Services unless and until Corporation agrees in writing that the scope of the Services has changed and accepts the statement of the additional charges. Adjustments lengthening aforementioned cleaning hours shall be billed at the proposed per person, per hour rate attached hereto in Exhibit A, section 6. Amendment(s) to this contract for lengthened cleaning hours or other additional services shall be attached with the contract documents. 2. Contract Documents: The contract Documents which comprise the entire Agreement, made a part hereof, and consist of the following: a) This Agreement b) General Conditions, attached hereto and incorporated herein by this reference. c) Requirements and Procedures for Contractors and Vendors Performing Work at Corporation Facilities, attached hereto and incorporated herein by this reference. d) That portion of the Contractor's proposal attached hereto as Exhibit "A". e) Any modification or amendments, including Change Orders, duly delivered after execution of the Agreement. 3. Contractor's Professional Level of Care: The Contractor shall be responsible for the completeness and accuracy of the Services, including all supporting data and other documents prepared or compiled in performance of the Services, and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the Corporation has accepted or approved the Contractor's Services shall not relieve the Contractor of any of its responsibilities. The Contractor shall perform the Services in a skillful, professional and competent manner and in accordance with the standards of care, skill and diligence that would be anticipated from providers of similar services. 4. Time of Performance and Termination: a) The initial term of this Agreement is from the date the contract is November 1, 2005 to October 31, 2006. The term shall automatically renew for an additional one year term commencing November 1 of each consecutive year for four (4) additional years unless one of the parties gives notice in writing to the other, at least 60 days before the anniversary, of its intention not to renew. Any such renewal shall be subject to the same terms and conditions as set forth in this agreement. 1�%.d \1. b) If the Term of this Agreement is renewed, at any time thereafter, Contractor may terminate this Agreement by giving the Corporation written notice of its intention to terminate, specifying the effective date of the termination, at least 90 days before that effective date. c) Corporation may terminate this Agreement immediately, in whole or in part, for its convenience upon providing notice to the Contractor. Such termination shall be effective upon receipt of the notice by Contractor or upon such other date as specified by Corporation. d) Notwithstanding anything to the contrary Corporation shall have no obligation under this Agreement, nor shall any payment be made to Contractor in respect of any period after December 31, of each calendar year during the term of this agreement, without an appropriation therefore by Corporation in accordance with a budget adopted by Corporation in compliance with applicable provisions of Law. 5. Compensation and Payment: In consideration of its performance of the Services, the Contractor shall be paid as follows: a) Corporation will pay for services and materials as explained in Exhibit A. Services shall be billed monthly at the rates and schedule established in Exhibit A. b) Rates established in the agreement shall remain in effect during the duration of the agreement and shall apply to all services rendered under the agreement including repair services. Any change in rates will only occur at the beginning of a renewal period if previously agreed to by the Corporation and Contractor in writing. c) Invoices shall describe the Services performed in detail. Invoices must be itemized as applying to established rates and charges and any additional expenses must be itemized on a time and materials basis. Additional expenses, above the approved charges, must be approved by the Corporation prior to commencing work. Contractor's proposal must enumerate charges for technician services based on skill level, travel time, and overtime charges for weekend and after-hours work. Upon request, Contractor shall provide Corporation with such other supporting information as Corporation may request. d) All invoices will be sales tax free because Corporation is a not for profit 63-20 Corporation of the State of Colorado, exempt from such taxes (see General Conditions #2). e) The Contractor shall maintain comprehensive, complete and accurate records and accounts of its performance relating to this Agreement for a period of three (3) years following final payment hereunder, which period shall be extended at Corporation's reasonable request. Corporation shall have the right within such period to inspect such books, records and documents upon demand, with reasonable notice and at a reasonable time, for the purpose of determining, in accordance with acceptable accounting and auditing standards, compliance with the requirements of this Agreement and the Law. 6. Project Management: The Airport Manager shall be designated as Contractor's Project Manager for the Services. The Airport Manager shall be Corporation's manager responsible for this Agreement. All correspondence between the parties hereto regarding this project shall be between and among the project managers. Either party may designate a different project manager by notice in writing. Independent Contractor: It is expressly acknowledged and understood by the parties hereto that nothing contained in this Agreement shall result in, or be construed as establishing, an employment relationship. Contractor shall be, and shall perform as an independent contractor. No agent, subcontractor, employee, or servant of Contractor shall be, or shall be deemed to be, the employee, agent or servant of Corporation. The Contractor shall be solely and entirely responsible for its acts and for the acts of Contractor's agents, employees, servants and subcontractors during the performance of this Agreement. Subcontracting; Assignment: The Contractor understands and hereby acknowledges that Corporation is relying primarily upon the expertise and personal abilities of Contractor. Contractor may not subcontract or delegate any part of the Services or substitute subcontractors without Corporation's written consent, which consent Corporation may exercise in its sole discretion. Neither Contractor nor its subcontractors may assign its interest in the Agreement or in its subcontract, including the assignment of any rights or delegation of any obligations provided therein, without the prior written consent of Corporation, which consent Corporation may withhold in its sole discretion; provided that Corporation hereby consents to any assignment to a successor entity to Contractor and to an assignment to an entity affiliated (by ownership) with Contractor. Except as so provided, this Agreement shall be binding on and inure to the benefit of the parties hereto, and their respective successors and assigns, and shall not be deemed to be for the benefit of or enforceable by any third party. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Agreement. 9. Ownership of Documents: Records of services provided under this Agreement shall be given to Corporation at its request. 10. Insurance: At all times during the term of this Agreement, Contractor shall maintain the following insurance: a) Type of Insurance b) Commercial General Liability c) Workers' Compensation Coverage Limits $1,000,000 minimum As required by Colorado law d) All insurance required hereby shall be issued by an insurance company or companies authorized to do business in the State of Colorado. The Contractor shall deliver certificates of required insurance to the Corporation, naming the Corporation as "Additional Insured", within fifteen (15) calendar days of execution of'this Agreement by the Board. e) Before permitting any subcontractor to perform any Services under this Agreement, Contractor shall either (1) require each of his subcontractors to procure and maintain, during the life of his subcontracts, insurance which meets the requirements for the Contractor herein, or (2) provide for insurance of the subcontractor in Contractor's own policies in the amounts required herein above. 11 Indemnification: Within the limits allowed by law, Contractor shall indemnify the Corporation for, and hold and defend the other party and its officials, boards, officers, principals and employees, harmless from all costs, claims and expenses, including reasonable attorney's fees, arising from claims of any nature whatsoever made by any person in connection with the acts or omissions, or representations by, the Contractor. This indemnification shall not apply to claims by third parties against the Corporation to the extent that the Corporation is liable to such third party for such claim without regard to the involvement of the Contractor. 12 Notices: Any notice and all written communications required under this Agreement shall be given in writing by personal delivery, electronic mail, facsimile, or mail to the appropriate party at the following addresses: u a) Contractor: U.S. Cleaning Professionals, Inc. Mailing: P.O. Box 1285 Dillon, CO 80435 Physical: 245 Marmot, Suite #2 Eagle, CO 81631 (970) 328-0304 — Phone (419) 715-1191 - Fax b) Corporation: Ovid Seifers - Airport Manager Via US Mail only to: PO Box 850 Eagle, CO 81631 -or- Via Ground Shipping Methods (FedEx, UPS, etc...) to: 0219 Eldon Wilson Road Gypsum, CO 81637 Ph. 970-524-8246 Fax. 970-524-8247 c) Notices shall be deemed given on the date of delivery if delivered by personal delivery or delivery service such as Federal Express or United Parcel Service, or three days after the date of deposit, first class postage prepaid, in an official depository of the U.S. Postal Service. Facsimile notices and electronic mail shall be deemed given on the date of successful transmission if followed by a physical mailing. 13 Miscellaneous: a) The Contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement on the basis of race, color, religion, national origin, sex, ancestry, physical handicap, age, political affiliation or family responsibility. The contractor shall require all consultants, subcontractors or assigns to agree to the provisions of this subparagraph. b) The making, execution and delivery of this Agreement by the parties hereto has not been induced by any prior or contemporaneous representation, statement, warranty or agreement as to any matter other than those herein expressed or set forth in Exhibit "A" attached hereto. These two Agreements embody the entire understanding and agreement of the parties, and there are no further or other agreements or understandings, written or oral, in effect between them relating to the subject matter hereof. These Agreements may not be amended, including by any modification or, deletion from or addition to the scope of the Services, except by a written document of equal formality executed by both parties hereto. In the event there are conflicting terms contained in this Agreement and Exhibit "A", the terms and conditions set forth in this Agreement shall control. c) This Agreement shall be governed by and construed in accordance with the internal laws of the State of Colorado, without reference to choice of law rules. The parties agree that venue in any action to enforce or interpret this Agreement shall be in the District Court in the 5th District for the State of Colorado. MA d) This Agreement does not and shall not be deemed to confer upon or grant to any third party any right enforceable at law'or equity arising out of any term, covenant, or condition herein or the breach thereof. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first written above. ATTES (6AY---t — By: ' Secret Menconi, Eagle County Air Terminal Corp. President U.S. Cleaning Professionals, %�- -� Title: STATE OF COLOR -ADO } } ss: County of } The foregoing was acknowledged before me this —� of 2005, by N14E Le, �?A/�i My commission expires: 04/0712009 ot*yublic Seal (P 4 �'9T�; C/gL�GP7 OF COO My Commission EViresUK `aw GENERAL CONDITIONS 1. Contractor shall provide and pay for labor, materials, equipment, tools, utilities, permits, licenses, transportation, and other facilities and services necessary for proper execution and completion of the Work. 2. Corporation will cooperate with Contractor to obtain tax exemption for this project. If Contractor fails to obtain tax exemption applicable to public works projects regarding sales, consumer, use and similar taxes, Contractor shall pay the same. 3. Contractor shall be responsible for having taken steps reasonably necessary -to ascertain the nature and location of the Work, and the general and local conditions which can affect the Work or the cost thereof. Any failure by Contractor to do so will not relieve him from responsibility for successfully performing the Work without additional expense to the Corporation. Corporation assumes no responsibility for any understanding or representations concerning conditions made by any of its officers, employees or agents prior to the execution of this Agreement, unless such understanding or representations are expressly stated in the Agreement. 4. Before commencing activities, Contractor shall: (1) take field measurements and verify field conditions; (2) carefully compare this and other information known to Contractor with that of the Agreement; and (3) promptly report errors, inconsistencies or omissions discovered to Corporation. 5. Contractor shall supervise and direct the Work, using Contractor's best skill and attention. Contractor shall be solely responsible for and have control over construction means, methods, techniques, sequences and procedures, and for coordinating all portions of the Work. 6. Contractor, as soon as practicable, shall furnish in writing to the Corporation the names of subcontractors and suppliers for each portion of the Work. 7. No charge shall be made by Contractor for hindrances or delays from any cause whatever during the progress of any portion of the Work, unless such hindrance or delay is caused in whole or in part by acts or omissions within the control of Owner. In any event, Owner may grant an extension of time for the completion of the Work, provided it is satisfied that delays or hindrances were due to causes outside Contractor's control, e.g., weather, or to acts of omission or commission by the Owner, provided that such extensions of time shall in no instance exceed the time actually lost to Contractor by reason of such causes, and provided further that Contractor shall have given Owner immediate (as determined by the circumstances, but not exceeding 72 hours) notice in writing of the cause of the detention or delay. 8. Contractor shall deliver, handle, store and install materials in accordance with manufacturers' instructions. 9. Contractor warrants to Corporation that: (1) materials and equipment furnished under the Agreement will be new and of good quality; (2) the Work will be free from defects not inherent in the quality required or permitted; and (3) the Work will conform to the requirements of the Agreement. 10. Contractor shall comply with and give notices required by all federal, state and local laws, statutes, ordinances, building codes, rules and regulations applicable to the Work. If the Contractor `loop/ 1-4=� performs Work knowing it to be contrary to laws, statutes, ordinances, building codes, rules or regulations .without notice to Corporation, Contractor shall assume full responsibility for such Work and shall bear the attributable costs. Contractor shall promptly notify Corporation in writing of any conflicts between the specifications for the Work and such governmental laws, rules and regulations. 11. Contractor shall keep the premises and surrounding area free from accumulation of dust, debris and trash related to the Work. 12. Before permitting any of his subcontractors to perform any Work under this contract, Contractor shall either (a) require each of his subcontractors to procure and maintain during the life of his subcontracts, Subcontractor's Public Liability and Property Damage Insurance of the types and in the amounts as may be applicable to his Work, which type and amounts shall be subject to the approval of the Corporation as indicated in the Agreement, or (b) insure the activities of his subcontractors in his own policy. 13. The performance of the Work may be terminated at any time in whole, or from time to time in part, by Corporation for its convenience. Any such termination shall be effected by delivery to the Contractor of a written notice ("Notice of Termination") specifying the extent to which performance of the Work is terminated and the date upon which termination becomes effective. After receipt of a Notice of Termination, and except as otherwise directed by Corporation, Contractor shall, in good faith, and to the best of its ability, do all things necessary, in the light of such notice and of such requests in implementation thereof as Corporation may make, to assure the efficient, proper closeout of the terminated Work (including the protection of Corporation's property). Among other things, Contractor shall, except as otherwise directed or approved by Corporation: a. stop the Work on the date and to the extent specified in the Notice of Termination; b. place no further orders or subcontracts for services, equipment or materials except as may be necessary for completion of such portion of the Work as is not terminated; c. terminate all orders and subcontracts to the extent that they relate to the performance of Work terminated by the Notice of Termination; d. assign to Corporation, in the manner and to the extent directed by it, all of the right, title and interest of Contractor under the orders or subcontracts so terminated, in which case Corporation shall have the right to settle or' pay any or all claims arising out of the termination of such orders and subcontracts; e. with the approval of Corporation, settle all outstanding liabilities and all claims arising out of such termination or orders and subcontracts; and f. deliver to Corporation, when and as directed, all documents and all property which, if the Work had been completed, Contractor would be required to account for or deliver to Corporation, and transfer title to such property to Corporation to the extent not already transferred. In the event of such termination, Contractor shall be paid for the satisfactorily completed work up to the termination date. en Requirements and Procedures for Contractors and Vendors Performing Work at Corporation Facilities 1. Security The airport is subject to an Airport Security Plan and to certain rules and regulations regarding airport security. The plan, rules, and regulations may change from time -to -time. Contractor and all of its employees and agents shall at all times be responsible for knowing and for complying with plans, rules, and regulations as the presently exist and as they may be modified and supplemented hereafter. If requested, persons working inside the airport perimeter will submit to a Criminal History Records Check (CHRC) and/or successfully complete a ten year employment history investigation to be performed by the Eagle County Airport Administration pursuant to the requirements of the Transportation Security Administration (TSA). Upon Airport's completion of the CHRC and/or acceptance of the satisfactory ten year employment history investigation, each employee shall undertake SIDA training from Airport Administration and pass the Airport's SIDA test. If issued secured access media employees must have access media clearly visible above the waist at all times when working inside the Airport perimeter or SIDA. Additionally, all employees shall wear identification from the Contractor and a uniform which identifies them as employees of the Contractor. Contractor will be responsible for collecting all access media, badges, proximity cards, and keys upon termination of any employees. All SIDA or other access badges shall be returned annually upon their expiration, or upon employee's termination or need for such access. 2. Customer Service: It is our job to maintain a customer service ethic. This means communicating efficiently and treating people with respect and courtesy. This requires communicating with Airport Administration to get permission prior to work, informing building users what is planned, how it will affect each of them, what the interruptions will be and how long the work will take. This applies to all contractors and vendors working in Corporation facilities and sites. In addition, Contractor acknowledges that providing customer service in an extremely important component of the success and operation of Eagle County Airport. As such, SCAT as the owner and operator of the terminal requires that all users of the terminal facilities be treated with respect and courtesy. In rendering its services, Contractor shall comply with the highest standards of customer service to the public. Contractor shall, as part of its training program, reflect those values and train each employee prior to them providing janitorial services in the terminal. Contractor shall maintain a close check over its employees to ensure the maintenance of these high standards of customer service and professionalism, the performance of such obligation to be determined at the sole discretion of ECAT. In the event that ECAT fords these standards of customer service are not being met by the contractor, ECAT may terminate this agreement, in whole or in part, upon providing thirty (30) days notice to the Contractor. 3. Coordinating with Building Users/Employees: Before entering a Corporation facility, arrangements must be made for work during regular business hours or for work after-hours. Any work which will create noise, dust or odors must be arranged and approved in advance by the Airport Manager. Permission must also be granted by the Airport Manager of the affected area prior to commencing work during business hours. During the course of work, if the contractor or his workers are requested by a Corporation employee to stop work for any reason, please do so. Immediately call the contact person or the emergency contact, as indicated below to report this stoppage and to get further directions. 4. Coordination and use of facilities ` 0 Arrangements must be made with Airport Administration by calling (970) 524-8246 during regular business hours or at the office located on 0219 Eldon Wilson Road, Gypsum, next to the main terminal building. Contractors and vendors must make sure they have a specific plan for building access and a contact person and direct phone number for that person prior to commencing any after-hours work. After hours emergency contact can be made by calling the on -call pager at A. After hours work: Contractors and vendors must arrange, in advance, for any work to be performed outside of the regular building operating hours of 7:00am to 5:30pm, Monday through Friday. It is imperative that access be arranged in advance. Each time a contractor or vendor is working after-hours, contact must be made with the Airport Administration project personnel, ahead of time, to coordinate issues which may arise as a result of the planned work. Certain facilities have security systems with restricted access and hours of access. Instructions for specific building entries will be given for after-hours. One key and one access card may be issued. The contractor or vendor must sign for the key and/or card. There is a $50 charge for lost cards and a $25 charge for lost keys. Final payment will not be made until keys and/or cards are returned. 1. Terminal Building Site- The main entrance of the terminal building is the only access point for the building after-hours. 2. Do not prop open any doors. Contractors and vendors may not prop doors open to allow extension cords to be run through doors. Extension cords must be connected to exterior outlets to power any equipment used outdoors. 3. Contractors and vendors must arrange to meet their workers at building entrances to accompany them to work sites. 4. Contractor and vendor personnel must remain only in designated work areas and must not go into other areas of the building. B. Work which creates noise, vibration, dust, or any physical disturbance of staff (such as furniture moving) or requires the use of volatile organic compounds (VOCs) or other hazardous substances must be coordinated with the Airport Administration prior to commencing work. Approval must obtained prior to beginning any paint work in any Corporation Building. The use of oil -based paints, lacquer finishes or thinners is prohibited inside or adjacent to Corporation buildings. Contractors and vendors must have applicable MSDS documentation on site and be in compliance with the labeled requirements. C. Smoking is not allowed in Corporation facilities. Smoking is allowed outside buildings a minimum of fifteen feet from the building. Certain Corporation buildings have specific smoking areas assigned. D. Vehicles may not be parked on grass areas. Contractors and vendors must use the paved Corporation parking areas. Contractors and vendors requiring special access must make specific arrangements through the Airport Administration prior to commencing work. E. Areas for storage of materials, tools or for work fabrication assembly must be arranged in advance. The Corporation and their employees are not responsible for theft or damages of such materials or tools. F. Contractors and vendors must provide their own equipment and tools for use at Corporation facilities and ensure that such equipment is appropriate for the job, that it is properly maintained and used in accordance with safety practices common in the industry. The Corporation will not allow any Corporation -owned equipment or tools to be used by contractors or vendors. In the event that the Corporation has leased equipment or tools on site, a contractor or vendor will only be allowed to use such equipment upon executing a waiver. This waiver will hold the Corporation harmless and release all liability of the Corporation for the contractor's use of such equipment or tools. G. Parking for Contractor and its subcontractors shall be in areas designated for terminal employee parking. 5. Insurance and Bonds: A. All contractors and vendors must meet the minimum statutory insurance requirements before entering to work on any Corporation site. A valid commercial general liability insurance certificate must be received in the Airport Administration office, and approved, before any mobilization or work commences on a Corporation site. Contractors and vendors under contract with the Corporation should refer to the Agreement for applicable insurance and bonding requirements. Contract insurance and bonding requirements may differ from those indicated in this document. B. The minimum statutory insurance requirements are as follows: commercial general liability coverage shall be carried in the minimum amount of $1,000,000 per occurrence for claims or damages arising from activities conducted, including but not limited to personal injury, death, property damage and other damages imposed by law.. Contractors must carry worker's compensation insurance as required by Colorado law. 6. Compliance with Federal, State and Local Laws: A. It is the responsibility of all contractors and vendors to be in compliance with all applicable Federal, State and local laws while performing work on behalf of the Corporation on all Corporation sites. B. Contractors and vendors must be aware of and be in compliance with the Occupation and Safety Act (OSHA). All work procedures and any use of equipment on Corporation sites must meet and be handled and operated in compliance with OSHA. C. Contractors and vendors must be aware of Federal, State and local laws applicable to the procurement, use and handling of hazardous substances. Contractors and vendors must receive written approval from the Airport Manager to bring a substance with a hazardous materials classification greater than one (1) for health, fire or reactivity hazard and/or any specific hazard designation onto a Corporation site. 7. Personnel: A. Contractors and vendors are required to ensure that all personnel are qualified employees meeting all Federal, State and local laws related to employment, and may be required to show verification upon request. B. Contractors and vendors act as an independent contractor on all projects, unless the contract specifies otherwise, and are obligated to pay federal and state income tax on moneys earned. The personnel employed by contractors and vendors are not and shall not become employees, agents or servants of the Corporation because of the performance of any contracted work. C. Eagle County is a drug -free workplace. The possession or use of alcohol and drugs is prohibited while on County sites. All personnel must arrive for work at Eagle County sites sober and drug -free. Any person violating this provision must be immediately removed from the site. 8. Clean Up: A. Contractors and vendors are responsible for clean up of immediate work areas. Disturbed areas must be returned to their original condition at the completion of the work. Contractors and vendors must either designate an area to be separated, and remain as work area for the duration of the project, or provide for immediate work areas open to employees and the public to be cleaned every 24 hours prior to the commencement of the next day's business hours. Areas to be designated as work areas must be separated from occupied business areas with partitions or plastic sheeting which will stop the transmission of sound, dust and other disturbances. `V B. Trash: Contractors and vendors are responsible for trash generated by work at Corporation facilities. Minor disposal in Corporation trash receptacles is permitted. Contractors and vendors engaging in work requiring seven days or longer or disturbing greater than 100 square feet of existing space must provide for their own trash collection and disposal. 9. Sales Tax: Corporation will cooperate with Contractor to obtain tax exemption. If Contractor fails to obtain the tax exemption(s) applicable to public works projects from sales, consumer, use and similar taxes, Contractor shall pay the same. 10. Indemnification: Within the limits allowed by law, Contractor shall indemnify the Corporation for, and hold and defend the other parry and its officials, boards, officers, principals and employees, harmless from all costs, claims and expenses, including reasonable attorney's fees, arising from claims of any nature whatsoever made by any person in connection with the acts or omissions, or representations by, the Contractor. ,. EXHIBIT "A„ Janitorial Proposal Eagle County — US Cleaning Professionals, Inc Proposal Outline Experience and Reputation a. Prequalifrcation information - Company information & References *From five current contracts/customers (which entails cumulative cleaning of 100,000 sq. ft. or greater) and three financial references * Include name of organization, contact person, current phone number, and square footage of contract -Insurance - Pre -qualification authorization b. Additional Proposal Information - Demonstrate that contractor is organized for the purposes of providing janitorial services for immediate start-up, evidenced by: * Past performance * Current resources and personnel c. Corporate history - Past contracts Organizational chart Other (related policies, philosophies, etc...) d. Environmentally safe practices - Eagle County encourages the use of environmentally safe practices and products and welcomes the consideration of such practices and products in proposals. 2. Insurance summary a. Type of insurances and corresponding policy numbers, limits, & effective dates b. Name, address and phone number(s) of insurance company(s) and agent(s) c. Letter assuring ability to list Eagle County and Eagle County Air Terminal Corporation as additional insured 3. Employee selection and training a. Process involved in selecting and hiring qualified applicants — Background Check b.Initial and on -going training processes c. Quality control — Supervisor Checklist (Sample Attached) d. Safety. e. Security Issues — Photo ID and Uniforms, Prior Arrests/Convictions 4. Equipment and services a. Listing of all cleaning, maintenance, and other related services b. List of equipment and materials including quantity and locations for storage c. Emergency response procedure/policies/capabilities — Hourly Rate for such Service d. Other related items 5. Certifications & affiliations a. Professional affiliations b. Certifications listed by each participating member of the organization 6. Task schedules and pricing analysis for: a. Eagle County facilities (excluding airport properties) b. Eagle County Airport administration offices & fire station, and air traffic control tower c. Eagle County Airport terminal * Pricing analysis should include proposed monthly labor cost, paper & other consumables cost, and proposed hourly rate per person for amended (extended) cleaning schedules, as needed. (Monthly costs shall be totaled for 12 month periods beginning with the month of January and include escalation method and total for initial term and four renewal terms.) 7. List any additional related information or qualifications about your organization. Pre-qualification/Pre-screening Information ***** Due 9/30/05 by 4:00 pm ***** Company Information U.S. Cleaning Professionals, Inc. Company Name: Physical: 245 Marmot, Suite #2; Eagle, CO 81631 Company Address: Mailing: P.O. Box 1285; Dillon, CO 80435 (970)328-0304 Phone: (419)715-1191 .Fax: kdriver@uscleanpro.com Email: Location & Date 1984, Western Slope of Colorado Established Principal Officers of Mike Driver, President Contractor: (.Managers & Name Title Members if LLC) Kristy Driver, Treasurer Name Title Name Title Federal Tax ID #: 84-1501015 Proposing Contractor's State of Incorporation (State of Organization if L-LC): Colorado Notice of Request for Proposals for Janitorial Services Prequalification References ,-**** Due 9/30/05 by 4:00 pm Current Contracts: Total of Five References Town of Vail Company Name: Contact: Diane Stanek Phone number: 970)479-2199 ( Contract Sq. Ft: > 100, 000 sgft _ Company Nvne: Town of Breckenridge Contact: Dan Bell 2. Phone number: (970)453-3170 Contract Sq. Ft: >100,000 sgft Company Name: Contact: 3. Phone number: Contract Sq. Ft: Company Name: Contact: 4. Phone number: Contract Sq. Ft: Company Name: Contact: 5. Phone number: Contract Sq. Ft: Town of Frisco Kieth Bilisoli (970)668-9152 > 100, 000 sgft Mesa County Development Center Ken Morrell (970)244-3244 17,000 sqft 1st Banks in Vail (3) Maxine Jaramillo (970)479-3304 121000 sgft Notice of Request for Proposals for Janitorial Services 14WO Prequalification Suppliers/Financial Information ***-=* Due 9/30/05 by 4:00 pm =*X Total of Three Financial References Company Name: Hillyard, Inc. 1' Terry German Contact: 800-365-1555 Phone number: Bawest Paper Company Name: 2. Elaine Strickland Contact: 800-723-0007 Phone number: Company Name: 3. Contact: Phone number: Arrow Insurance Accounts Receiveable (970)668-3500 Insurance certificate attached? Yes Minimum Insurance: - $1,000,000 General Liability - Workers Compensation Insurance (:as required by Colorado laN�) Notice of Request for Proposals for Janitorial Services M ** Copies of the proposed contracts have been included for my review. By printing the words "no -exceptions" (here): No Exceptions I confirm that I have received a complete set of proposal documents and take no exceptions to any of the terms, conditions, or specifications of these proposal documents. Any exceptions taken to any of the terms, conditions or specifications of these proposal documents, are clearly stated on a separate sheet of paper attached to this sheet as well as attached to proposal in section 7. Pre -Qualification Authorized Bv: 09/29/05 Date Kristy Driver, Treasurer Printed name and title ** End Pre -Qualification Packet ** �• Due 9/30/05 by 4:00 pm ***:C* Notice of Request for Proposals for Janitorial Services �1 Sender's Fax ID: 9706683500 Page 1 of 2 ACf.DRDry CERTIFICATE OF LIABILITY INSURANCE OP ID CA DATE(MMIDDf1M) US CLE -1 9/29/05 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Arrow Insurance Mgt - Frisco P.O. BOX 5000 HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Frisco CO 80443 Phone:970-668-3500 Fax:970-668-3342 INSURERS AFFORDING COVERAGE NAIL# INSURED INSURER A. united Fir• c casuaity ins Co INSURER B: Pinnacol Assurance US CLEANING PROFESSIONALS INC Mike & Kristy Driver INSURER C: PO BOX 1285 Dillon CO 80435 INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REOUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS LTR :NSRC TYPE OF INSURANCE POLICY NUMBER DATE (tAM/DD/YY) DATE (MMIDD/YY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1 , 0 0 0 , 00 0 PREMISES (Ea occurence) $ 100,000 A X COMMERCIALGENERAL LIABILITY CLAIMS MADE D OCCUR 60082334 9/4/05 9/4/06 MED EXP (Any one person) $ 5 , 0 0 0 PERSONAL & ADV INJURY $ 1 , 0 0 0 , 00 0 GENERAL AGGREGATE $ 2, 0 0 0, 0 0 0 PRODUCTS - COMP/OP A.[_ G $ 2 , 0 0 0 , 00 0 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY JJEEC LOC A AUTOMOBILE LIABILITY ANY AUTO 60082334 9/4/05 9/4/06 COMBINED SINGLE LIMIT (Ea accident) $ 10 0 0 , 00 0 ALL OWNED AUTOS X SCHEDULED AUTOS BODILY INJURY (Per person) $ X HIRED AUTOS X NON -OWNED AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC AUTO ONLY' AGG $ $ EXCESSIUMBRELLA LIABILITY OCCUR CLAIMS MADE EACH OCCURRENCE $ AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNERIEXECUTIVE 4048248 4/1/05 4/1/06 X TORYWC LIMAT OTH- ITS ER E.L. EACH ACCIDENT $ 1, 0 0 0 0 0 , OFFICER/MEMBER EXCLUDED? It yes. describe under E.L. DISEASE - EA EMPLOYEE $ 10 0 , 0 0 0 E,L. DISEASE - POLICY LIMIT $ 500 , 0 0 0 SPECIAL PROVISIONS below OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE A(:uKu 25 (201m) ©ACORD CORPORATION 1988 Aa Sender's Fax ID: 9706683500 Page 2 of 2 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side -of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. f�\R J \1 1Tf1�1�J �l�1�1J B. Additional Proposal Information 1) US Cleaning Professionals incorporates a "WinTeam -Telephone Timekeeping System" which is vital to our operation and has been the reason we have grown from 10 to 75 employees within the past 10 years. o This system is totally integrated into payroll, budgeting and inventory and can handle as many as 3000 employees. Hundreds of reports can be downloaded within seconds for review. o When tracking employees that arrive at the job site, they call the "Timekeeping Computer". This system records each employee arrival and departure from the job site, as well as "Caller ID's" to verify the location. o And if an employee does not arrive at the proper time or if there is a Caller ID mismatch, an alert is sent to the Foreman and the Supervisor of the facility immediately. o Most other Janitorial firms who pay their employees a set amount each day, USCP pays only for work performed. This method assures that the correct employees are in the correct facility and our Clients receive the contracted amount of service time. 2) US Cleaning Professionals employees a 75 person staff which includes Administrators, Quality Control Inspectors, Customer Service Representatives, Carpet Cleaning Technicians, Window Washers, and Tile Floor Specialists. C. Corporate History Past contracts 1) US Cleaning Professionals is an "All Inclusive" Janitorial Cleaning Service Company. We have been servicing businesses in Colorado since 1984. 75% of US Cleaning Professionals customers have used our services for a period of greater than 3 years. Organizational chart 2) Company Officers: Mike Driver, President & Kristy Driver, Treasurer Office Support Team: Cindy Stillwell, Accounting & Carolyn Takos, Customer Service & Dispatch Special Operations Manager: Jose Gonzalez, Western Colorado Regional Manager: Miguel Lopez, Western Colorado Eagle County Managers: Leonor Martinez, Manager. Jose Lopez & Sergio Romero, Assistant Managers Summit County Managers: Evert Sandoval, Manager. Jaime Gonzalez, Assistant Manager Roaring Fork Managers: Francisco Lopez, Manager. Isabel Corral, Assistant Manager Mesa County Manager: Chandra Powell, Manager Other (related policies, philosophies, etc...) 3) Our Mission Statement: ✓ Do it right, the first time, every time ✓ Consistently exceed our clients' expectations ✓ Develop solid business relationships for the long term ✓ Remain on the leading edge of technology ✓ Hire and retain reliable, qualified facility staff and managers D. Environmentally safe practices 1) US Cleaning Professionals has partnered with BayWest Paper and Hillyard Chemical since 2002. BayWest Manufacturer provides us with 100% Recycled, "Green Seal Certified" paper products. Hillyard Chemical manufacturer provided "Green Seal Certified" or "Green Select" cleaning products for al.l environmental issues. Eagle County will receive these "Environmentally Safe" products as a part of US Cleaning Professionals regular services that we offer to all of our clients at no extra charge. 2. Insurance summary A. Type of insurances and corresponding policy numbers, limits, & effective dates 1) General Liability: United Fire & Casualty, Policy #60082334, $1,000,000 Occurrence Limit, Policy Dates 9/4/05-9/4/06 2) Automobile Liability: United Fire & Casualty, Policy #60082334, $1,000,000 Occurrence Limit, Policy Dates 9/4/05-9/4/06 3) Workman's Compensation: Pinnacol Assurance, Policy #4048248, $500,000 Occurrence Limit, Policy Dates 4/l/05-4/1/06 B. Name, address and phone number(s) of insurance companv(s) and agent(s) 4) Arrow Insurance: P.O. Box 5000, Frisco, Co 80443. Business Agent 970-668-3500 C. Ability to list Eagle County & Eagle County Air Terminal as additional insured 5) Eagle County and Eagle County Air Terminal Corporation can be listed as additional insured. This is a familiar process with US Cleaning Professionals larger accounts. 3. Employee selection and training A. Process involved in selecting and hiring qualified applicants — Background Check 1) US Cleaning Professionals processes background checks as a regular part of the employment application process. We use an online service through US Search at www.ussearch.com. B. Initial and on -going training processes 2) Our Janitorial Training " Building Blocks Cleaning Techniques" classes involves classroom and video training is mandatory and take place at the start of employment in USCP office location. a. On site supervision and training specifically designed to facility type is daily and "hands on" for the first 2 weeks of the initial start of the job. b. A US Cleaning Professional employee must remain at training wages until they complete the following list of mandatory classes. All employees, as well as the supervisors are highly motivated to complete and get certified as soon as possible. i. Bloodbourn Pathogen Training, ii. Building Blocks Cleaning Techniques, (Restroom, Office/Classroom & Health Care) iii. Company Policy & Procedure Manual, iv. Safety & MSDS Training. c. Quality control — Supervisor Checklist (Sample Attached) 3) Management and Supervision is on going with all facilities. a. Weekly "Customer Service" visits during office hours to get feedback from facility managers and/ or other personnel within the buildings is key to minimizing complaints. USCP uses online programming for managers to schedule b. "Pre cleaning" inspection (for catching any missed cleaning details), C. "Unannounced Quality Control" visits (during regularly scheduled cleaning times for crew evaluation) , d. "Post cleaning" inspections. Each schedule is evaluated by the directors for efficiency and frequency. D. Safety. 4) USCP has monthly safety meetings in accordance with Workman's Compensation Industry Standards. Meetings are mandatory and contain different topics, such as proper bending and lifting, electricity and extension cords, high dusting techniques without ladders, and driving safety to name only a few. One of our specialty classes is Bloodbourn Pathogen Training and certification is mandatory and take place at the start of employment. Retraining is required annually. Hepatitis B Vaccination shots are offered to all employees of U.S. Cleaning Professionals E. Security Issues — Photo ID and Uniforms, Prior Arrests/Convictions 5) All US Cleaning Professional employees wear a highly visible uniform with US Cleaning Professionals emblem on the left, front chest. In according with our Policy & Procedure manual, any employee caught without a uniform will be issued a new one immediately and be issued a verbal warning. 3 verbal warning will result in immediate termination. b) US Cleaning Professionals has a "No Tolerance" policy when it comes to theft. If a theft occurs, employee will be terminated and prosecuted to the fullest extent of the law. 7) US Cleaning Professionals does not hire anyone with a criminal record of any type, under any circumstances. ,%W' m INSPECTION — U. S CLEANING PROFESSIONALS — INSPECCIONES # DE TRABAJO - JOB #: I FECHA -- DATE: EMPLEADO -- EMPLOYEE: I INSPECTOR - INSPECTOR: 1= NO SE REALIZO 2=MUY MAL 3=SATISFACTORIO 4= MUY BUENO S=EXCELENTE NIA= NO APLICA ENTRADA PRINCIPAL OF'ICINAS/CUARTOS DE VANOS Y LOCKERS AREAS COMUNES - -TRABAJO _ COMMON AREAS -- L�'S OFFIC& WORK BATH & LOCKER ENTRANCES AREAS ROOMS PISOS — FLOORS PISOS — FLOORS PISOS — FLOORS PISOS — FLOORS ALFONBRA Y ALFOMBRAS Y TAPETE ALFONBRA Y APETES TAPETES PLASTICO ALFONBRAS CARPET & MATS CARPET & MATS CARPET & PLASTIC CARPETS MATS BASURA — TRASH VIDRIOS — GLASS BASURA TRASH BASURA TRASH SUPERFICIES, MESAS, ORDEN EN GENERAL ESCRITORIOS PERCIANAS NEAT & ORDERLY SUPPLIES COUNTERS, TABLES, WINDOW BLINDS APPEARANCE DESKS ESCALONES SUPERFICIES, MESAS, BASES DEL BASES DE VENTANAS STARIWELLS & ESCRITORIOS — LAVAMANOS — -- WINDOW SILLS LANDINGS _ COUNTERS, TABLES, COUNTERTOPS • DESKS CALENTONES — ' ''' ELEVADOR — SILLAS Y MUEBLES — LAVAMANOS — HEAT REGISTERS ELEVATOR "`1 CHAIRS & COUCHES SINKS SUPERFICIES, MESAS, 1 EQUIPO DE OFICINA: BASE DE LA PUERTA ESCRITORIOS Y : ` TELEPHONOS COMPUTODORAS— LLAVES — -- DOOR THRESHOLDS COUNTERS, TABLES, COMPUTERS, FIXTURES DESKS s - TELEPHONES PAREDES Y PUERTAS SILLAS Y MUEBLES ,,' EQUIPO DE OFICINA: TAZA WALLS & DOORS �" f CHAIRS & COUCHES _> �,;, OFFICINA EQUIP — TOILETS ski OFFICE E UIPMENT, , PAREDES BASE DE LA PARED BASES DE VENTANAS .; QUE DIVIDEN OFICINAS ORINALES BASEBOARDS Y WINDOW SILLS WALLS, DOORS & URINALS ROOM DIVIDERS PROTECCION DE LA CALENTON ' BASE DE LA PARED — BANERAS PUERTA DOO KICKPLATES HEAT REGISTERS , ;. BASEBOARDS SHOWERS CONTENEDOR DE ATM / CAJERO AGUA BASES DE VENTANAS CALENTONES ATM MACHINE WATER FOUNTAINS WINDOW SILLS HEAT REGISTERS CAJA DE DEPOSITO — �; BASE DE LA PARED BASE DE LA PARED PAREDES Y DEPOSITORY DOORS _>=� �` BASEBOARDS BASEBOARDS PUERTAS WALLS, DOORS VENTANAS PAREDES Y PUERTAS VIDRIOS — ESPEJO — WINDOW GLASS WALLS &DOORS GLASS MIRRORS PROTECCION DE LA PERCIANAS — PUERTA — PERCIANAS DIVISORES DE WINDOW BLINDS KICKPLATES & DOOR WINDOW BLINDS BANGS STALL PLATES WALLS DESODORANTE DEODERIZING DISPENSER m COCl1VA Y COMEDOR ALMA CENAMIENTQD _ SERVICIOS EXTRAS E -MATERIALES ` AREAS EXTERIORES KITCHEN & .. JANITORS CLOSET EXTERIOR AREAS EXTRA SERVICES HREAKROOM ORDENADO EN CONDISION DE LAS PISOS — FLOORS > GENERAL — GENERAL VENTANAS — VENTANAS? --- _ NEAT & ORDERLY WINDOW GLASS CONDITION OF WINDOWS? CONDICION DE LA ALFOMBRAS — MSDS EN SU LUGAR — BASURA SUELTA — ALFONBRA — CARPETS MSDS ON JOB SITE LOOSE TRASH CONDITION OF CARPET? BASURA MATERIALES VANQUETAS Y ENTRADAS — CONDISION DE LOS TRASH ORDENADOS — SIDEWALKS, ENTRY PISOS — CONDITION SUPPLIES ORGANIZED AREAS SWEPT OF FLOORS? LIMPIESA DEL LIMPIEZA DEL SUPPLIES EQUIPO DE TRABAJO CENISERO r EQUIPMENT CLEAN ASH TRAYS CLEANED SUPERFICIES — , HORIZONTAL SURFACES , BASES Y MESAS ' SUMA CALIFICADA COUNTERTOPS & TALBES TOTAL SCORE FREGADERO Y e TOTAL DE PUNTOS LLAVES — SINKS AND FIXTURESgr �5 a - UALITY SCORE SILLAS Y MUEBLES TOTAL DE PUNTOS CHAIRS &COUCHES � <- UALITYSCORE MICROWAVE, >`: COMENTARIOS EXTRAS~ EXTRA COMMENTS: CAFETERA MICROWAVE & COFFEE , PLATOS — DISHES `:- OTROS UTENSILIOS OTHER APPLIANCES "Y BASES DE VENTANAS' r WINDOW SILLS, CALENTON HEAT REGISTERS }` , PAREDES Y PUERTAS WALLS & DOORSt-- BASE DE PARED ~ BASEBOARDS a ESTANTES Y = r GABINETES SHELVES & CABINETS xvax lvumper: 1-2SiSiS-Lby-yUyi 4. Equipment and services A. Listing of all cleaning, maintenance, and other related services 1) Regular Janitorial Cleaning 2) Concrete, VCT & Vinyl Floor Burnishing, Stripping and Refinishing 3) Wood Floor Refinishing 4) Window Washing (Up to 15 Feet high) 5) Carpet Extraction and Upholstery Cleaning 6) Minor Maintenance light bulbs, ladder work, painting and fix- it items. (Non Electrical/Plumbing) B. List of equipment and materials including quantity and locations for storage 1) US Cleaning Professionals uses Pro Team Back Pack style vacuums, Clark/Alto Auto Scrubbers, High Speed Burnishers, Low Speed Side by Side Machines and Portable Extractors 2) Warehouse Locations: a. 245 Marmot, Suite #2, Eagle. CO (2500 Square Feet) b. 2431 South Grand Ave. Suite #C, Glenwood Springs, CO (2000 Square Feet) c. 590 Brian Ave, Suite A, Silverthorne, CO (2000 Square Feet) d. 308 Pitkin Ave, Grand Junction, CO (3000 Square Feet) C. Emergency response procedure/policies/capabilities — Hourly Rate for such Service 1) A US Cleaning Professional employee or officer of the company answers and dispatches calls 24 hours per day, 7 days per week. 2) Emergency Inside of Regular Janitorial Service Hours: $25 per man hour 3) Emergency Outside of Regular Janitorial Service Hours: $35 per man hour 4) Emergency /Non Emergency Carpet Extraction Services: $95 minimum 5) Minor Maintenance Inside of Regular Janitorial Service Hours: $35 per man hour 6) Emergency Minor Maintenance: $55 per hour (Less than 8 hours notice) D. Other related items 1) See #6 for US Cleaning Professionals Fees IIWW� 5. Certifications & affiliations A. Professional affiliations 1) 1 Year Member of ISSA: International Sanitary Supply Association. o ISSA offers is the industry leader for educational products, technology, legislative and regulatory services, and periodicals that specifically focus on cleaning and maintenance 2) 10 Year Member of BSCAI: Building Service Contractor Association International o BSCAI is the trade association of the building service industry, representing a worldwide network of more than 2,000 member companies from across the U.S. and 30 other countries, who provide cleaning, facility maintenance, and other related services to building owners and managers. The association provides educational programs, publications, video training programs, seminars, and networking opportunities, all developed specifically for the building service contracting industry B. Certifications listed by each participating member of the organization 1) None listed Eagle County Pricing All Exhibits Exhibit "A" Buildin 2005-2006 2006.2076 2007 - 008 2008. 2009 2009-2010 Total Airport Admm/ARFF $21.261 $21. 22,120 $22 $23,013 $110.642 art Contra] Tower $3,638 $3,711 ,7 $3, $3,938 $18,933Ai Total: $24 899 $25.397 $2WO51 $26423 §26 951 §729 575 Prices include all paper, consumables, labor and any and Cast per person, per hour for additional services and all costs associated with contract amendments all n cts qulred $25.00 , Total -Ali Contracts Exhibit"B" : Bulltlin 2005-2006 20063007 2007-2008 :: 008- 9 2009.2010 Total Animal Services I $17,379 17,727 $18,082 $18,443 $18,812 $90,444 Avon Annex $19,924 $ ,322 $20,729 $21.143 $21,566 $103,684 Eagle County Building $87.615 $89, 67 $91155 X $92,978 $94837 $455,952 Eagle -Vail SO $4,712 $4,8 6 $4.9jN $6.001 $5.101 $24,523 Edwards SO $4,252 $4,33 ,424 $4512 $4.603 $22,128 El Jebel $29,738 $30,332 0,939 $31,558 $32,189 $154,756 Facilities Management $6,842 $6,979 X $7,118 $7,261 $7,406 $36,606 Justice Center & SO $48,278 $49,243 $50 228 $51.233 $52,257 $251 239 Justice Center Annex $14,8752$346,,""876 $15.476 $15,786 $16,102 $77,412 Landfill&Sho $10.324 $10,741 $10,956 $11,175 $53,725 MSC - Buildin A $21,202 22.058 $22,500 $22.950 $110,335 MSC - Buildin B $16,183 ,837 $17.174 $17.517 $84,218 MSC - Buildin C $17.4866 $1 93 $18.557 $18,928 $91,000 MSC-Buildin D $4,2827 $4, $4,544 $4,635 $22,282 Old Courthouse $31,4398$32.70 $33,363 $34.030 $163,609 Senior Center $5,5445 $5,768 $5883 $6.001 $28.850 Total: $340,075 $353,814 $360.890 $358,1081 $1.769,763 Prices include all paper, consumables, labor and any all costs associated with all contracts � Total -All Contracts Cast per person, per hour for additional services nd contract amendments (required): $25.00 wt'� Exhibit "C" Terminal 2005- 2006 2006 - 2007 2007 - 2008 2008 - 2009 2009 - 2010 - Total Airport Terminal $163.310 $166.576 $169,907 $173,306 $176,772 $849,870 Monthly Summary 2005-2006 2006.2007 2007-2008 2008-2009. 2009.2010 Total November - 7,897 8.055 8.216 8,380 8,548 $41.094 December 14,722 15,016 15,316 15,623 15,935 $76,612 ****January 17.512 17,862 18,219 18.583 18,955 $91.131 February 14.722 15,016 15.316 15,623 15,935 $76,612 March 14,722 15,016 15.316 15,623 15,935 $76.612 April 1 14,7221 15,0161 15,316 15,6231 15,935 $76,612 .... May 13,477 13,746 14.021 14,302 14,588 $70.133 June 7,897 8,056 8,216 8,380 8,548 $41.094 July 14.722 15,016 15,316 15,623 15,935 $76,612 August 14,722 15.016 15.316 15,623 15,935 $76,612 September 14,722 15.016 15,316 15,623 15,935 $76,612 ""October 13,477 13,746 14,021 14,302 14,588 $70,133 Total: $163,310 $166,576 $169,907 $173306 $176.772 $849,870 Prices include all paper, consumables, labor and any and all costs associated with all contracts Total - All Contracts Cost per person, per hour for additional services and contract amendments (required): $25.00 "'Car et Gleaning Month Eaqle County Airport Terminal . ;. _, � r 7 -. � f . -+c••t.t^'t`^,r,,^^�.i��tir.. .r:_re tn, -: i':-:, . 11 f t. � t� tL. ,..t la .,.."� �.K =-... ns,.a�i � �ru'� • �� J s •A .x'Ft At}. ". ., ...- «. . .... <..«.. .....� s-,......, .., .�� ark -.a; 1 �{jx +,..:'4.. rc:.`^r�^,-i- i +u > . S 2t.�''s , y !� =✓r;� �,4 .i. _. ��iwns.w....3.+.s_...�...>a....z«�^ :r"fF%'�^. •���:.^:�S -a....-a-.,:..r=:..w..:..t:.�:r���� Interior common areas .��� tiE;::�'�'.x Daily FFE� L .�:.� �.�'' Week l �, fi _ Monthly ,.�. tt- :. t i. Annually Empty waste baskets and replace liners 1x Clean and sanitize telephone handsets 1x Clean and sanitize drinking fountains 1x Dust horizontal surfaces below 70") 1x Dust horizontal surfaces (70" to 96") 1x Dust window sills, chair rails, baseboard, door frame top 1x Clean all glass at all entries .1 x Spot clean interior glass and windows 1x Dust mop resilient and hard floors 1x Damp mop resilient and hard floors 1x Vacuum carpeted surfaces in traffic lanes 1x Vacuum carpeted surfaces in entirety 1x Spot clean carpet stains 1x Service counters - Dust/clean exposed surfaces 1x Service counters - Polish stainless steel 1x Wipe clean public phone booths 1x Vacuum upholstered furniture 1x Screening equipment - Feather dust only 1x Spot clean upholstered chairs 1x Spot clean walls 1x DO NOT TOUCH ELECTRONIC EQUIPMENT t' 1 � 7 ��i��. y• � Ti,:� _ `� i. ~! t M jl�5et iL .1 � _.a;`r�;.rta.. �;}. Aan• Daytime r Daily rt`r 1. Fi' Weekl y � t ��!{W<L}. SdD Monthl y Y £"^�t2 � x 1M"i4: "S 6 ! i tai4tr. Annuall y Police terminal sidewalk area to curb edge and entry exteriors C Window maintenance (ently, glass, windows C General housekeeping - all areas C General sanitation - restrooms C General supply stocking C Empty wastebaskets before they are full and replace liners C Emergency spill removal C Remove debris/sweep backside of baggage claim and make-up outside 1x Cleaning performed sith minimal impact to traveling public and terminal tenants C C = Continuous =r orORME Washrooms Clean, sanitize and polish all vitreous surfaces Clean all glass and mirrors Empty and spot clean all containers and disposals Clean and sanitize trash receptacle Remove trash and replace liners Refill all dispensers to normal limits Empty and sanitize interior of sanitary container Spot clean all walls, doors and partitions Clean and sanitize all horizontal surfaces Low horizontal surface dusting below 36") High horizontal surface dusting above 70") Dust mop resilient and hard floors Damp mop resilient and hard floors Daily 1x 1x 1x 1x 1x 1x 1x 1x 1x 1x 1x 1x 1x Weekly Monthly Annually General Daily Weekly 112 Monthly' Annually Notify building contact of any irregularities, i.a: Defective plumbing, unlocked doors, lights left on, inventory/supplies req'd. Turn-off all lights except those that shall remain on, close windows and lock all doors, report evacuation of building to security organization x 7x customer review - in office of customer view communications log _ _ 1x EE aning supervisor - quality insp./appearance_ check __ _ _ _ _ _ 1x Owner/manager on -site quality inspection 2x 1x Miscellaneous Services Daily Weekly Baggage claims - baggage carousel (stainless steel) 1x Bagga a claim -oversize baggage/ski chute weather permitting) 1x Carpet extraction using truck mounted equipment - all carpet Car et extraction usingtruck mounted equipment - entrances and traffica areas Waxable tile -joint-use airline office hallway & restrooms - strip and refinish four layers of finish Waxable tile -joint-use airline office hallway & restrooms - shower scrub & recoat with one layer of finish Waxable tile - behind all service counters - strip and refinish four layers of finish I Waxable tile - behind all service counters - shower scrub & recoat with one la er of finish I Monthly Annually 2x 1x January 1x 1x 1x 1x CI Ceramic Tile - all public areas, including restrooms - power scrub and rinse extract Services at Extra Costs Carpet extraction using truck mounted equipment - all carpet Carpet using truck mounted equipment - extract entry and traffic areas Carpet - apply Scotchgard soil & stain protector Carpet - anti -static treatments Carpet - extract spills/floods (of emergency nature) Upholstry - extract wet cleanable furniture Upholstry - apply Scotchgard soil & stain protector Upholstry - extract solvent cleanable furniture Upholstry - clean and apply protectant to leather furniture Draperies - solvent clean hanging draperies Draperies - apply solvent based protectant Wood floors - clean and re -coat with acrylic finish Window cleaning - windows up to 10', inside Window cleaning - windows up to 101, outside Window cleaning - windows above 10', inside Window cleaning - windows above 10'. outside Cost per ocurrence $5,580.00 $2,790.00 $1,860.00 $1,550.00 $95 minimum, unless in $600.00 $90.00 $600.00 $350.00 2x or contract is less $80/window, both sides, 8' drapes $20/window, both sides, 8' drapes .18 per square foot, $35 minimum, unless in $280.00 $280.00 $480.00 less $480.00 less with lift, $360 with lift. $360 , or contract is I css. i c4 ice" ..h2,'"'cr"'SAM .. F"" ._Lg .j-. M T r. ea �7.aiv]t• '+ r;� e.33.,3":iS< .:;} 7}+]7}•rx.t��... ..y�,.`.t,.�li'r :�a �tf �� •°t— F3F "i . " .!.z. "„ r.Y.rt.� +t .:M.. �....uw^&"`:�C rA �4ait:i 1 .s-Yta.S._• '"Y�Y'=. 7+°i _ • 7.Y ,�.._,_,• W-ow" RE. .,.,r. '� ±�'[ k�t#'i. 'SF. .:-. .y:• ^ A.t N°Y+.,xW! ..rt^ ♦ .: #.... i t++•,3.. �!''Y...ef..v.Hl& Airport Administration Building 0219 Eldon Wilson Road - Gypsum, CO 81637 [Yr x'.',• bk+t 4Y.1 a�a:t�'#81�«lii(.k 'Y¢ Oit:�•#F "' 'H!+Ri" IE i i. !�i ..v.Y},..x!!io yT-v!Gt'"6`."°�:«.'�' 13,195 $1,2789866.00 Airport Control Tower 0215 Airport Road - Gypsum, CO 81637 51500 $1,588,735.00 Airport Terminal 0217 Eldon Wilson Road - Gypsum, CO 81637 62,000 $2,006,525.00 Animal Services 1400 Fairgrounds Road - Eagle, CO 81631 5,000 $8879462.00 Avon Annex 100 W. Beaver Creek Blvd.- Avon, CO 81620 3,618 $1,639,093.00 Eagle County Building 500 Broadway - Eagle, CO 81631 66,900 $10,699,483.00 Eagle Vail SO 20 Eagle Road - Avon, Co 81620 2,600 $390,000.00 Edwards SO 69 Edwards Access Rd. - Edwards, CO 81632 11000 Leased El Jebel Community Center 0020 Eagle County Rd. - El Jebel, CO 81623 15,305 $2,780,455.00 Facilities Management 590 Broadway - Eagle, CO 81631 1,900 $305,605.00 Justice Center 0885 Chambers Rd. - Eagle, Co 81631 43,546 $9,499,994.00 Justice Center Annex 0955 Chambers Rd. - Eagle, CO 81631 5,000 $887,462.00 Landfill 2250 Highway 131 - Wolcott, CO 81655 11440 $70,690.00 MSC - Bldg A 3299 Cooley Mesa Rd. - Gypsum, CO 81637 8,891 $1,588,735.00 MSC - Bldg B 3299 Cooley Mesa Rd. - Gypsum, CO 81637 6,523 $19155,659.00 MSC - Bldg C 3299 Cooley Mesa Rd. = Gypsum, CO 81637 28,039 $4,696,059.00 MSC Bldg D 3299 Cooley Mesa Rd. - Gypsum, CO 81637 209700 $2,5209000.00 Old Courthouse 550 Broadway - Eagle, CO 81631 20,157 $4,296,204.00 Senior Center 713 Broadway - Eagle, CO 81631 4,359 $343,058.00 ON ♦. 600-1 UZI `ty/ 7. List any additional related information or qualifications about your organization. Best Service for Eagle County: We believe that US Cleaning Professionals are the best choice for the Eagle County Facilities. US Cleaning Professionals has the infrastructure and capabilities of providing quality and reliable service for every building without any difficulties. Our current system of operation for US Cleaning Professionals is established, implemented and standardized and include the following benefits for all of it's clients, large or small: 1) Standardized training for janitors, lead crewman & supervisors; All employees are continually trained in the basics of cleaning, inspecting or management. In this way, even employees with training from other companies will learn and understand the mission of US Cleaning Professionals to provide quality service that sets us apart. from other service contractors. 2) Standardized timekeeping & payroll; US Cleaning Professionals has the advantage over other service companies with our "Telephone Timekeeping System". In this way, our company and our clients are assured of prompt and consistent service without "no shows" or "inadequate service time". 3) You will reach a live US Cleaning Professional employee or officer of the company & can dispatch emergency call outs - 24 hours per day, 7 days per week. N"WI►'' Eagle County, Colorado NOTICE OF REQUEST FOR PROPOSALS FOR JANITORIAL SERVICES Eagle, Colorado September, 2005 Eagle County is soliciting proposals from qualified contractors for Interior Cleaning Services for all the Eagle County Facilities. This entails three (3) contracts: 1) for the Eagle County Airport Terminal, 2) for the Eagle County Airport Administration Offices and Tower, and 3) for all other County Facilities. To be considered in this proposal, contractors must meet the following qualifications: 1) Have conducted business for a minimum of five years on the western slope. 2) Submit eight (8) references; three from suppliers/financial and five from contracts presently being serviced. 3) Presently be servicing a minimum of 100,000 square feet of commercial space on the western slope. Interested parties must pick-up a packet of information between 8:00 am 9/21/05 through 5:00 pm 9/28/05. This packet includes information, part of which must be submitted for prescreening by 4:00 pm 9/30/05. This packet can be obtained by: 1) Visiting the Eagle County website at www.ea leg coon .us/rfp.cfin 2) Visiting the Facilities Management Department at 590 Broadway, Eagle, CO during the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday 3) Calling 970-328-8880 4) Faxing a request to 970-328-8899 5) E-mailing a request to fineagle _,eaglecounty.us Qualifying Contractors will be required to attend Site Tours prior to submitting a proposal. Tours will be conducted on October 4th, for non -airport County facilities and October 5th, for the Airport Offices, Tower, and Terminal. Specific Tour Information (time and meeting.location) will be given to Qualifying Contractors prior to the dates listed above. After the site tours, proposals will be received at the Facilities Management Department 590 Broadway, P.O. Box 850, Eagle, Colorado 81631, until 12:00 pm (MST) October 11t , 2005. Any proposal received after this time will not be considered. Proposals will be evaluated only from those proposals that meet the qualifications as set forth in the complete Request for Proposal (RFP) documents. Eagle County reserves the right to award to the best bid based upon a consideration of both cost and quality of services to be provided, reject all or portions of any or all proposals, to waive irregularities and -technicalities, to re -advertise or to proceed to provide the service otherwise in the best interest of the county. Eagle County may, at its sole discretion, modify or amend any and all provisions herein. Notice of Request for Proposals for Janitorial Services %%001� RFP Table of Contents 1. Introduction 2. Prequalification/prescreening information - To be submitted for consideration before 9/30/2005, (also attached in final proposal) 3. Proposal Format - Submission format outline and other necessary information for inclusion 4. Agreements - Eagle County non -airport facilities Eagle County Airport Administration/ARFF Offices and Air Traffic Control Tower - Eagle County Airport Terminal (Eagle County Air Terminal Corporation, ECAT) Exhibits: Maps, diagrams, historical paper usages, sq. footages, building valuations, etc. Notice of Request for Proposals for Janitorial Services \ftv� Introduction Eagle County is soliciting proposals from qualified contractors for Interior Cleaning Services for all the Eagle County Facilities. This entails three (3) contracts: 1) for the Eagle County Airport Terminal, 2) for the Eagle County Airport Administration Offices and Tower, and 3) for all other County Facilities. To be considered in this proposal, contractors must meet the following qualifications: 4) Have conducted business for a minimum of five years on the western slope. 5) Submit eight (8) references; three from suppliers/financial and five from contracts presently being serviced. 6) Presently be servicing a minimum of 100,000 square feet of commercial space on the western slope. Interested parties must pick-up a packet of information between 8:00 am 9/21/05 through 5:00 pm 9/28/05. This packet includes information, part of which must be submitted for prescreening by 4:00 pm 9/30/05. This packet can be obtained by: 6) Visiting the Eagle County website at www.eaglecoRpV.us/rfp.cfm 7) Visiting the Facilities Management.Department at 590 Broadway, Eagle, CO during the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday 8) Calling 970-328-8880 9) Faxing a request to 970-328-8899 10) E-mailing a request to fineagleaeaglecoRgly.us Qualifying Contractors will be required to attend Site Tours prior to submitting a proposal. Tours will be conducted on October 4th, for non -airport County facilities and October 5th, for the Airport Offices, Tower, and Terminal. Specific Tour Information (time and meeting location) will be given to Qualifying Contractors prior to the dates listed above. After the site tours, proposals will be received at the Facilities Management Deaartmen_t 590 Broadway, P.O. Bog 850, Eagle, Colorado 81631, until 12:00' pm (MST) October 11th9 2005. Any proposal received after this time will not be considered. Proposals will be evaluated only from those proposals that meet the qualifications as set forth in the complete Request for Proposal (RFP) documents. Eagle County reserves the right to award to the best bid based upon a consideration of both cost and quality of services to be provided, reject all or portions of any or all proposals, to waive irregularities and technicalities, to re -advertise or to proceed to provide the service otherwise in the best interest of the county. Eagle County may, at its sole discretion, modify or amend any and all provisions herein. Notice of Request for Proposals for Janitorial Services E5 Pre-civalification/Pre-screening Information ***** Due 9/30/05 by 4:00 pm ***** Company Name: Company Address: Phone: Fax: Email: Location & Date Established Principal Officers of Contractor: (Managers & Members if LLC) Federal Tax ID #: Comvanv Information Name Title Name Title Name Title Proposing Contractor's State of Incorporation (State of Organization if LLC): Notice of Request for Proposals for Janitorial Services Pregualification References ***** Due 9/30/05 by 4:00 pm ***** Current Contracts: Total of Five References Company Name: Contact: 1. Phone number: Contract Sq. Ft: Company Name: Contact: 2. Phone number: Contract Sq. Ft: Company Name: Contact: 3. Phone number: Contract Sq. Ft: Company Name: Contact: 4. Phone number: Contract Sq. Ft: Company Name: Contact: 5. Phone number: Contract Sq. Ft: Notice of Request for Proposals for Janitorial Services �rr Prequalification Suppliers/Financial Information ***** Due 9/30/05 by 4:00 pm ***** Total of Three Financial References Company Name: 1. Contact: Phone number: Company Name: 2. Contact: Phone number: Company Name: 3. Contact: Phone number: Insurance Insurance certificate attached? Minimum Insurance: - $1,000,000 General Liability - Workers Compensation Insurance (as required by Colorado law) Notice of Request for Proposals for Janitorial Services ** Copies of the proposed contracts have been included for my review. By printing the words "no -exceptions" (here): I confirm that I have received a complete set of proposal documents and take no exceptions to any of the terms, conditions, or specifications of these proposal documents. Any exceptions taken to any of the terms, conditions or specifications of these proposal documents, are clearly stated on a separate sheet of paper attached to this sheet as well as attached to proposal in section 7. Pre -Qualification Authorized Bv: Signature Date Printed name and title ***** End Pre -Qualification Packet ***** ***** Due 9/30/05 by 4:00 pm ***** Notice of Request for Proposals for Janitorial Services Proposal Format/Instructions ***** Proposal Due October 11, 2005512:00 pm MST ***** Proposals shall be submitted as typed or word processed documents and include all information listed in the following outline. Additionally, proposals shall follow the following outline format and be numbered and lettered as listed, and tabbed by section number (1-7). Proposal Outline Please submit seven proposal copies, tabbed 1-7 according to the following format 1. Experience and reputation a. Prequalification information attachment (submitted by 9/30/05) - Company information - References * From five current contracts/customers (which entails cumulative cleaning of 100,000 sq. ft. or greater) and three financial references * Include name of organization, contact person, current phone number, and square footage of contract -Insurance - Pre -qualification authorization b. Additional Proposal Information - Demonstrate that contractor is organized for the purposes of providing janitorial services for immediate start-up, evidenced by: * Past performance * Current resources and personnel c. Corporate history - Past contracts - Organizational chart - Other (related policies, philosophies, etc...) d. Environmentally safe practices - Eagle County encourages the use of environmentally safe practices and products and welcomes the consideration of such practices and products in proposals. 2. Insurance summary a. Type of insurances and corresponding policy numbers, limits, & effective dates b. Name, address and phone number(s) of insurance company(s) and agent(s) c. Letter assuring ability to list Eagle County and Eagle County Air Terminal Corporation as additional insured 3. Employee selection and training a. Process involved in selecting and hiring qualified applicants — Background Check b. Initial and on -going training processes c. Quality control — Supervisor Checklist (Sample Attached) Notice of Request for Proposals for Janitorial Services d. S afety. c. Security Issues — Photo ID and Uniforms, Prior Arrests/Convictions 4. Equipment and services a. Listing of all cleaning, maintenance, and other related services b. List of equipment* and materials** including quantity and locations for storage c. Emergency response procedure/policies/capabilities — Hourly Rate for such Service d. Other related items *Recommended Equipment Upright Vacuums Truck Mounted Vacuum for Carpet and Hard Surfaces **Recommended Materials 25% solids multi -cross link acrylic finish 5. Certifications & affiliations a. Professional affiliations b. Certifications listed by each participating member of the organization 6. Task schedules and pricing analysis for: See sample pricing analysis*, attached (available in excel format via e-mail) a. Eagle County facilities (excluding airport properties) b. Eagle County Airport administration offices & fire station, and air traffic control tower c. Eagle County Airport terminal * Pricing analysis should include proposed monthly labor cost, paper & other consumables cost, and proposed hourly rate per person for amended (extended) cleaning schedules, as needed. (Monthly costs shall be totaled for 12 month periods beginning with the month of January and include escalation method and total for initial term and four renewal terms.) 7. List any additional related information or qualifications about your organization. Notice of Request for Proposals for Janitorial Services DISTRIBUTION Oricinais to: l.-Qontract Book 2. 3. (Z 1 4. Copies to: L Accounting 2. 1 Q g owl Conk rc4 3. 4.