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HomeMy WebLinkAboutC23-161 CDPHE_2024-0208_TobaccoTask Order Number: 2024*0208 Page 1 of 3 Version 02.24.2022 TASK ORDER State Agency State of Colorado for the use & benefit of the Department of Public Health and Environment Prevention Services Division - Tobacco 4300 Cherry Creek Drive South Denver CO 80246 Contractor Board of County Commissioners of Eagle County (a political subdivision of the state of Colorado) 500 Broadway Eagle CO 81631-0850 for the use and benefit of the Eagle County Public Health Agency 551 Broadway Eagle CO 81631 Master Task Order Contract Number 23 FAA 00016 Task Order Number 2024*0208 Task Order Performance Beginning Date The later of the Task Order Effective Date or July 1, 2023 Task Order Maximum Amount Initial Term State Fiscal Year 2024 $50,000.00 Task Order Expiration Date June 30, 2024 Except as stated in §2.D., the total duration of this Contract, including the exercise of any options to extend, shall not exceed 5 years from its Performance Beginning Date. Pricing/Funding Price Structure: Cost Reimbursement Contractor Shall Invoice: Monthly Funding Source: Federal $0.00 State $50,000.00 Other $0.00 Miscellaneous: Authority to enter into this Contract exists in: C.R.S. 25-1.5-101 – C.R.S. 25-1.5-113 Procurement Method: Exempt Solicitation Number (if any): N/A State Representative Natalya Verscheure Branch Manager Prevention Services Division, Health Promotion and Chronic Disease Prevention Colorado Department of Public Health and Environment 4300 Cherry Creek Drive South Denver, CO 80246 natalya.verscheure@state.co.us Contractor Representative Chelsa Carnoali Partnership Strategist Eagle County Public Health Agency 551 Broadway Eagle CO 81631 chelsea.carnoali@eaglecounty.us Exhibits and Order of Precedence The following Exhibits and attachments are included with this Contract: Exhibit A Additional Provisions Exhibit B Statement of Work Exhibit C Budget Contract Purpose This public health project serves to reduce the burden of tobacco use as well as prevent the initiation of tobacco use among Coloradans.          Task Order Number: 2024*0208 Page 2 of 3 Version 02.24.2022 In accordance with §4.B of the Master Task Order Contract referenced above, Contractor shall complete the following Project: 1. PROJECT DESCRIPTION Contractor shall complete the Project described in Exhibit B Statement of Work (SOW) that is attached hereto and incorporated herein (“the SOW”). All terminology used in this Task Order and the Statement of Work shall be interpreted in accordance with the Master Task Order Contract unless specifically defined differently in this Task Order. The Statement of Work and Budget are incorporated herein, made a part hereof and attached hereto as Exhibit B - Statement of Work and Exhibit C - Budget. 2. PAYMENT The State shall pay Contractor the amounts shown in Exhibit C - Budget that is attached hereto and incorporated herein, in accordance with the requirements of the Statement of Work and the Master Task Order Contract. The State shall not make any payment for a State Fiscal Year that exceeds the Task Order Maximum Amount shown above for that State Fiscal Year. 3. PERFORMANCE PERIOD Contractor shall complete all Work on the Project described in this Task Order by the Task Order Expiration Date stated above. Contractor shall not perform any Work described in the Statement of Work prior to the Task Order Performance Beginning Date or after the Task Order Expiration Date stated above. 4. TASK ORDER EFFECTIVE DATE: The Effective Date of this Task Order is upon approval of the State Controller or July 1, 2023, whichever is later.          Task Order Number: 2024*0208 Page 3 of 3 Version 02.24.2022 THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT Each person signing this Contract represents and warrants that he or she is duly authorized to execute this Contract and to bind the Party authorizing his or her signature. CONTRACTOR Board of County Commissioners of Eagle County (a political subdivision of the state of Colorado) for the use and benefit of the Eagle County Public Health Agency ______________________________________________ By: Signature ______________________________________________ Name of Person Signing for Contractor ______________________________________________ Title of Person Signing for Contractor Date: _________________________ STATE OF COLORADO Jared S. Polis, Governor Colorado Department of Public Health and Environment Jill Hunsaker Ryan, MPH, Executive Director ______________________________________________ By: Signature _____________________________________________ Name of Executive Director Delegate _____________________________________________ Title of Executive Director Delegate Date: _________________________ In accordance with §24-30-202, C.R.S., this Option is not valid until signed and dated below by the State Controller or an authorized delegate. STATE CONTROLLER Robert Jaros, CPA, MBA, JD _____________________________________________ By: Signature _____________________________________________ Name of State Controller Delegate _____________________________________________ Title of State Controller Delegate Effective Date:_____________________________________ --Signature Page End-- DocuSign Envelope ID: 247F12CD-BABD-4CD7-8F8F-5E4B5734D40B Kathy Chandler-Henry 2023-05-09 Eagle County Commissioner Chief Financial Officer Jannette Scarpino 2023-05-10 Lisa McGovern Procurement & Contracts Section Director ft 2023-05-09 Task Order Number: 2024*0208 Page 1 of 2 Version 02.24.2022 EXHIBIT A ADDITIONAL PROVISIONS To Master Task Order Contract Dated 04/25/2022 Task Order Routing Number 2024*0208 These provisions are to be read and interpreted in conjunction with the provisions of the Master Task Order Contract specified above. 1. To receive compensation under the Contract, the Contractor shall submit a signed Monthly CDPHE Reimbursement Invoice Form. This form is accessible from the CDPHE internet website https://www.colorado.gov/pacific/cdphe/standardized-invoice-form-and-links and is incorporated and made part of this Contract by reference. CDPHE will provide technical assistance in accessing and completing the form. The CDPHE Reimbursement Invoice Form and Expenditure Details page must be submitted no later than forty-five (45) calendar days after the end of the billing period for which Services were rendered. Expenditures shall be in accordance with the Statement of Work and Budget. Scan the completed and signed CDPHE Reimbursement Invoice Form into an electronic document. Email the scanned invoice with the Excel workbook containing the Expenditure Details page to: Tobacco Program Generalist via email at cdphe_stepp_pg@state.co.us. Final billings under the Contract must be received by the State within a reasonable time after the expiration or termination of the Contract; but in any event no later than forty-five (45) calendar days from the effective expiration or termination date of the Contract. Unless otherwise provided for in the Contract, “Local Match”, if any, shall be included on all invoices as required by funding source. The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless approved in writing by the appropriate federal agency. 2. Time Limit For Acceptance Of Deliverables. a. Evaluation Period. The State shall have fifteen (15) calendar days from the date a deliverable is delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables that have a different time negotiated by the State and the Contractor. b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design specifications for that particular deliverable, or is otherwise deficient, then the State shall notify the Contractor of the failure or deficiencies, in writing, within fifteen (15) calendar days of: 1) the date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or deficiency at the time of delivery; or 2) the date the State becomes aware of the failure or deficiency. The above time frame shall apply to all deliverables except for those deliverables that have a different time negotiated by the State and the Contractor in writing pursuant to the State’s fiscal rules. c. Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed deliverable, the Contractor shall have a reasonable period of time, not to exceed fifteen (15) calendar days, to correct the noted deficiencies. If the Contractor fails to correct such deficiencies within fifteen (15) calendar days, the Contractor shall be in default of its obligations under this Task Order Contract and the State, at its option, may elect to terminate this Task Order. 3. Health Insurance Portability and Accountability Act (HIPAA) Business Associate Determination. The State has determined that this Contract does not constitute a Business Associate relationship under HIPAA. 4. Contractor shall request prior approval in writing from the State for all modifications to the Statement of Work/Work Plan, or for any modification to the direct costs in excess of twenty-five percent (25%) of the total DocuSign Envelope ID: 247F12CD-BABD-4CD7-8F8F-5E4B5734D40B Task Order Number: 2024*0208 Page 2 of 2 Version 02.24.2022 budget for direct costs, or for any modifications to the indirect cost rate. Any request for modifications to the Budget in excess of twenty-five percent (25%) of the total budget for direct costs, or any modifications to indirect cost rates, shall be submitted to the State at least ninety (90) days prior to the end of the contract period and will require a modification. 5. The State of Colorado, specifically the Colorado Department of Public Health and Environment, shall be the owner of all equipment as defined by Federal Accounting Standards Advisory Board (FASAB) Generally Accepted Accounting Principles (GAAP) purchased under this Contract. At the end of the term of this Contract, the State shall approve the disposition of all equipment. 6. Contractor shall not use State funds provided under this Contract for the purpose of lobbying as defined in Colorado Revised Statutes (C.R. S.) 24-6-301(3.5)(a). 7. All data collected, used or acquired shall be used solely for the purposes of this Contract. The Contractor and its subcontractors agree not to release, divulge, publish, transfer, sell, or otherwise make known any such data to unauthorized persons without the express prior written consent of the State or as otherwise required by law. This includes a prior written request by the Contractor to the State for submission of abstracts or reports to conferences, which utilize data collected under this Contract. Notwithstanding the foregoing, the Contractor shall be entitled to retain a set of any such data collected or work papers necessary to perform its duties under this Contract and in accordance with professional standards. 8. If Contractor indicates full expenditure of funds under this Contract by March 31st of each grant year and the full expenditure does not occur, CDPHE has the option to reduce current or upcoming Contract by said amount or a percent deemed reasonable by CDPHE. CDPHE will notify the Contractor of the potential need to decrease the current or upcoming budget. If the Contractor indicates at a later date than March 31st of each grant year an expectation of surplus of funds or inability to fully expend said funds for unforeseen circumstances that Contractor had not anticipated by March 31st, CDPHE will reallocate unspent funds without any penalties to the Contractor. Upon receipt of timely written notice of an objection by the State for inability to fully expend funds, the Contractor shall have a reasonable period of time not to exceed ten (10) calendar days to respond to the action. If no dispute is received by the State within ten (10) calendar days, the State has the option to reduce the current budget for the current year and any upcoming budget for future contractual agreements. 9. Funds provided under this Contract may not be used to: supplant funding for any existing programs/ models; develop new cessation programs/models; develop curricula for youth or adults not reviewed and approved by the State; pay for individual cessation aids or nicotine replacement therapy; fund capital improvements; or fund costs of enforcement of state or local laws and ordinances unless approved by CDPHE. 10. Contractor affirms that it maintains no affiliations or contractual relationships, direct or indirect, with tobacco companies, owners, affiliate, subsidiaries, holding companies or companies involved in any way in the production, processing, distribution, promotion, sales, or use of tobacco. 11. Publications, presentations, or public events resulting from Amendment 35 Tobacco Grants Program funding must include the following acknowledgment of grant support and disclaimer: Funding for this event/project/program was provided (in part) by Amendment 35 Tobacco Education, Prevention and Cessation Grant Program funding. The views expressed do not necessarily reflect the official policies of, nor does the mention of imply endorsement by, the Colorado Department of Public Health and Environment. DocuSign Envelope ID: 247F12CD-BABD-4CD7-8F8F-5E4B5734D40B EXHIBIT B Page 1 of 10 Task Order Number: 2024*0208 Ver. 01.11.19 STATEMENT OF WORK To Original Contract Number CT FHLA 2024*0208 These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above. I. Entity Name: Eagle County Public Health Agency II. Project Description: This public health project serves to reduce the burden of tobacco use as well as prevent the initiation of tobacco use among Coloradans. In Colorado, tobacco use is the single most preventable cause of death as well as disease, accounting for more than 5,100 deaths each year. In addition, it costs the state more than $1.8 billion in health care expenditures as well as more than $1 billion in lost productivity each year. The 2030 Education, Prevention and Cessation Tobacco Strategic Plan recommends taking steps to accelerate the decline in tobacco use among populations that have not equitably benefited from commercial tobacco control efforts to date. Through evidence-based, culturally-responsive strategies that prevent, postpone, and treat chronic disease, improve health promotion and prevention policy, transform health care delivery and integrate community as well as clinical care prevention efforts through creating in addition to maintaining comprehensive tobacco control programming to benefit communities in the Contractor’s catchment area. Comprehensive commercial tobacco control strategies are designed to lower the number of illnesses, disabilities, as well as fatalities caused by tobacco use. A multi-pronged approach will be used to accomplish:1) Community education on policies that influence tobacco use/reduce health disparities; 2) Authentic community engagement to create community-specific tobacco prevention activities; 3) Promotion of culturally-tailored tobacco treatment resources; 4) Education on survey data specific to tobacco priority populations; 5) Building/maintenance of the Contractor’s tobacco subject matter expertise ; 6) Implementation of evidence-based tobacco program interventions as identified in the CDPHE-provided local public health agency framework. The goal of this health project is to promote community-based commercial tobacco control work as identified by the Tobacco Education, Prevention and Cessation Program. Funding of this project was created by Colorado Revised Statutes 25-3.5-804 that supports funding for community-based and statewide tobacco education programs designed to reduce initiation of tobacco use by youth, promote cessation of tobacco use among youth, as well as reduce exposure to secondhand smoke as well as vapor. III. Definitions: 1. Authentic Community Engagement: a two-way exchange of information/ideas/resources to offer opportunities for communities to exercise power in decision-making 2. Business Days: means any day in which the State is open and conducting business, but shall not include Saturday, Sunday or any day on which the State observes one of the holidays listed in §24-11- 101(1), C.R.S. 3. Catchment Area: geographic area(s) in which the Contractor performs tobacco grant work. 4. CDC: Centers for Disease Control and Prevention 5. CDPHE: Colorado Department of Public Health and Environment 6. Commercial Tobacco: Harmful products that are made and sold by tobacco companies. This is distinct from “traditional tobacco” used by Native American people and other groups for religious or ceremonial purposes. 7. Equitable enforcement: a process of ensuring compliance with law and policy that considers and minimizes harm to people affected by health inequities. 8. Healthy Kids Colorado Survey: a survey on the health/well-being of young people and school health policies/practices that support youth health 9. Implementation Plan: documented steps needed to implement the Contractor’s tobacco project plan DocuSign Envelope ID: 247F12CD-BABD-4CD7-8F8F-5E4B5734D40B EXHIBIT B Page 2 of 10 Task Order Number: 2024*0208 Ver. 01.11.19 10. LPHA: Local Public Health Agency 11. Organizational Policy: a course or method of action selected by an organization to guide decisions on matters of public interest/social concern. 12. Place-Based: Approaches, community and stakeholder agencies collaborate to address health and contextual factors influencing the social well-being of a population within a defined geographic location. 13. Priority Populations: populations disparately affected due to higher tobacco use/prevalence and that will be affected by an intervention. 14. Quarterly: a. Quarter 1: July 1 – September 30 b. Quarter 2: October 1 – December 31 c. Quarter 3: January 1 – March 31 d. Quarter 4: April 1 – June 30 15. Quit Attempts: attempt to stop smoking 16. Second Chance program: a web-based, interactive, self-directed alternative to a suspension education program for youth who have violated a tobacco policy at school or a tobacco law in the community. 17. SFY: State Fiscal Year. Means a 12-month period beginning on July 1 of each calendar year and ending on June 30 of the following calendar year. a. FY24: July 1, 2023 through June 30, 2024 b. FY25: July 1, 2024 through June 30, 2025 c. FY26: July 1, 2025 through June 30, 2026 18. STEPP: State Tobacco Education and Prevention Partnership 19. STEPP Project Officer: STEPP program contact 20. Strategic Plan: 2030 Colorado Commercial Tobacco Control Strategic Plan 21. TTA: Training and Technical Assistance 22. TFCP: Tobacco-focused Community Profile 23. Tobacco Grants Program: STEPP 24. Youth: individuals between ages 18 to 24 years old 25. Workflow: a series of tasks – how tasks are accomplished, in what order, and by whom IV. Work Plan: Goal #1: Advance health and racial equity by improving the health of all Coloradans, with a specific focus on priority populations, through strategies that focus on health promotion, prevention, as well as access to health care. Objective #1: No later than the expiration date of this contract, advance the implementation of evidence-based, culturally responsive, community-oriented tobacco control strategies that align with the 2030 Education, Prevention and Cessation Tobacco Strategic Plan. Primary Activity #1 The Contractor shall complete a tobacco-focused community profile (TFCP). Sub-Activities #1 1. The Contractor shall conduct a community needs/readiness assessment to identify the most appropriate opportunities related to the following: DocuSign Envelope ID: 247F12CD-BABD-4CD7-8F8F-5E4B5734D40B EXHIBIT B Page 3 of 10 Task Order Number: 2024*0208 Ver. 01.11.19 a. tobacco policy change. b. improving accessibility of tobacco treatment. c. improving utilization of tobacco treatment. d. advancing youth-oriented awareness of the dangers of tobacco products. e. community education. f. reductions in exposure to second-hand smoke as well as vapor. Primary Activity #2 The Contractor shall, in collaboration with the designated Colorado Department of Public Health and Environment (CDPHE) STEPP Program Officer, draft an implementation plan outlining the following: 1. The strategy(ies) in which the project will focus, based on the information in the TFCP. 2. The detailed steps which the Contractor shall take to address the objective of this agreement. Sub-Activities #2 1. The Contractor shall plan to sign the final implementation plan agreed upon with CDPHE. 2. The Contractor shall update the implementation plan at a minimum annually. 3. The Contractor shall prepare to sign the implementation plan each time the plan changes. Primary Activity #3 The Contractor shall implement activities listed in the CDPHE-approved annual implementation plan. Primary Activity #4 The Contractor shall implement capacity-building activities as identified in the CDPHE-provided local public health agency framework. Primary Activity #5 The Contractor shall facilitate the reduction of tobacco-related health disparities among priority populations in the Contractor’s catchment area. Sub-Activities #5 1. The Contractor shall build community understanding of the following as tobacco control strategies are introduced at the local level: a. tobacco-related health disparities among priority populations b. importance of policies that influence tobacco use. Primary Activity #6 The Contractor shall implement the tobacco policy change processes designed to reduce prevalence/initiation of tobacco use through the adoption of tobacco policy changes. Sub-Activities #6 1. The Contractor shall use the CDPHE-provided local public health agency framework. 2. The Contractor shall build community understanding of tobacco policy changes designed to reduce prevalence/initiation of tobacco use. 3. The Contractor shall use the promotion of tobacco-free social norms to prevent tobacco use initiation among youth/young adults through. 4. The Contractor shall promote tobacco treatment as part of tobacco policy change activities. Primary Activity #7 The Contractor shall implement the tobacco policy change processes designed to reduce exposure to secondhand smoke as well as vapor, through the adoption of tobacco policy changes. DocuSign Envelope ID: 247F12CD-BABD-4CD7-8F8F-5E4B5734D40B EXHIBIT B Page 4 of 10 Task Order Number: 2024*0208 Ver. 01.11.19 Sub-Activities #7 1. The Contractor shall use the CDPHE-provided local public health agency framework. 2. The Contractor shall build community understanding of tobacco policy changes designed to reduce exposure to secondhand smoke/vapor. 3. The Contractor shall provide education to community members that facilitates the following: a. Adoption of place-based smoke/vapor/tobacco-free policies b. Implementation of place-based smoke/vapor/tobacco-free policies c. Equitable enforcement of place-based smoke/vapor/tobacco-free policies d. Promotion of tobacco treatment resources. 4. The Contractor shall provide a copy of the following in the event that the Contractor's catchment area passes new local tobacco ordinances as well as tobacco-related organizational policies: a. local tobacco ordinances b. local tobacco-related organizational policy Primary Activity #8 The Contractor shall facilitate access to/uptake of evidence-based tobacco treatment services through the use of culturally-appropriate strategies. Sub-Activities #8 1. The Contractor shall use the CDPHE-provided local public health agency framework. 2. The Contractor shall promote widespread adoption of tobacco treatment interventions, including environmental approaches, in a variety of clinical/community settings. 3. The Contractor shall provide education/technical assistance to: a. maximize opportunities to screen for tobacco use b. link tobacco users to evidence-based tobacco treatment. 4. The Contractor shall implement the reduction of barriers to accessing cessation services by collaborating with clinical/community entities to: a. assess the current status of tobacco screening/intervention b. integrate treatment/referral processes into existing medical/social care settings c. promote the availability of low/no cost cessation benefits, including those offered through the: i. Colorado QuitLine ii. Medicaid. d. Where applicable, the Contractor shall support the adoption of tobacco-free policies. Primary Activity #9 The Contractor shall complete all required grant reporting requirements. Sub-Activities #9 1. The Contractor shall complete quarterly progress reports on a CDPHE-approved Quarterly Progress Report template. 2. The Contractor shall complete annual progress reports on a CDPHE-approved Annual Progress Report template. 3. The Contractor shall complete a final project report on a CDPHE-approved Report template. DocuSign Envelope ID: 247F12CD-BABD-4CD7-8F8F-5E4B5734D40B EXHIBIT B Page 5 of 10 Task Order Number: 2024*0208 Ver. 01.11.19 Standards and Requirements 1. The content of electronic documents located on CDPHE and non-CDPHE websites and information contained on CDPHE and non-CDPHE websites may be updated periodically during the contract term. The Contractor shall monitor documents and website content for updates and comply with all updates. 2. The Contractor shall adhere to the Best Practices User Guides. This information is located on Tobacco Free CO website http://www.tobaccofreeco.org and made a part of this contract by reference. 3. The Contractor shall adhere to the requirements in the CDPHE-provided local public agency framework. This information is located on Centers for Disease Control and Prevention website https://www.cdc.gov/tobacco/stateandcommunity/guides/pdfs/best-practices-youth-engagement- user-guide.pdf and made a part of this contract by reference. 4. CDPHE will provide the Contractor with the local public health agency framework at the beginning of each SFY. 5. The Contractor shall plan to prioritize priority populations as defined in the Strategic Plan as well as CDPHE local public health framework in all work to reduce tobacco use in settings to include: a. schools. b. multi-unit housing. c. behavioral health care systems. d. social services settings. e. municipal settings. f. other settings, as identified by community needs. This information is located on the Tobacco Free Colorado website https://drive.google.com/file/d/1vBTrhurde7KSkJQYtDAS4YTe1DM-wTQy/view?usp=sharing and is incorporated and made a part of this contract by reference. 6. The Contractor shall use the Best Practices User Guide, in all efforts to educate the community/policy makers about tobacco control policies which reduce tobacco use, utilize a youth/adult task force model of community mobilization. 7. The Contractor shall obtain approval from CDPHE prior to beginning activities outlined in the implementation plan. 8. CDPHE will review the implementation plan within 21 business days of submission. 9. The Contractor shall prepare to make any necessary modifications to the implementation plan within 30 business days of notification by CDPHE. 10. CDPHE will approve the implementation plan within 21 business days of submission. 11. The Contractor shall plan to work with the following to draft/update the implementation plan: a. CDPHE-approved Technical Assistance provider(s) b. STEPP Project Officer 12. The Contractor shall, based on activities identified in the implementation plan, utilize CDPHE- approved technical assistance providers. This information is incorporated and made part of this contract by reference and is located at the following website: https://www.tobaccofreeco.org/grantee/grantee-resources/2018-ta-providers-list-2/ 13. The Contractor shall follow best practices using required resources. This information is incorporated and made part of this contract by reference and are located at the following websites: a. CDC's Evidence-Based Guides for States available at the following website: https://www.cdc.gov/tobacco/stateandcommunity/guides/index.htm DocuSign Envelope ID: 247F12CD-BABD-4CD7-8F8F-5E4B5734D40B EXHIBIT B Page 6 of 10 Task Order Number: 2024*0208 Ver. 01.11.19 b. Best Practices for Comprehensive Tobacco Control Programs at the Local Level (NACCHO), available at the following website: https://www.naccho.org/uploads/downloadable-resources/Tobacco-Report-2022.pdf c. US Public Health Service Clinical Practice Guideline: Treating Tobacco Use and Dependence - 2008 Update, available at the following website: http://www.ncbi.nlm.nih.gov/books/NBK63952/ d. CDC’s Best Practices User Guide: Health Equity in Tobacco Prevention and Control, available at the following website: https://www.cdc.gov/tobacco/stateandcommunity/best- practices-health-equity/pdfs/bp-health-equity.pdf 14. The Contractor shall use the following references to assess the tobacco problem in the Contractors catchment area. This information is incorporated and made part of this contract by reference and are located at the following websites: a. The Attitudes and Behaviors Survey (TABS) available on the following website: http://www.tobaccofreeco.org b. Healthy Kids Colorado Survey available on the following website: http://www.tobaccofreeco.org c. CDPHE Tobacco Retailer Access Colorado available on the following website: https://trac-cdphe.opendata.arcgis.com/ d. FDA Compliance Check Inspections of Tobacco Product Retailers available on the following website: https://www.accessdata.fda.gov/scripts/oce/inspections/oce_insp_searching.cfm e. Colorado QuitLine information is available on the following website: https://www.coquitline.org/ f. Colorado QuitLine reports are available on the following website: http://www.tobaccofreeco.org g. STEPP Implementation Plan Template is available on the following website: http://www.tobaccofreeco.org h. STEPP Tobacco Focused Community Profile guidance is available on the following website: http://www.tobaccofreeco.org/ i. Authentic Community Engagement to Advance Equity available on the following website: https://www.colorado.gov/pacific/sites/default/files/Authentic-Community- Engagement-to-Advance-Equity.pdf 15. The Contractor shall facilitate the development of Tobacco-free Schools Policies that are consistent with Colorado’s Tobacco Free Schools Law (C.R.S. 25.14.103.5). This information is located on Tobacco Free CO website https://www.tobaccofreeco.org/wp- content/uploads/2018/03/Overview-of-Tobacco-free-Schools-TFS-Law.pdf and made a part of this contract by reference. 16. The Contractor shall prepare to notify the STEPP Point of Contact within five (5) business days of passage in the Contractor’s catchment area of any: a. Tobacco control municipal ordinance b. Tobacco-related organizational policy issue 17. The Contractor shall prepare to collaborate with STEPP in determining a local strategy approach to promote environmental change processes to reduce tobacco initiation/use/exposure to secondhand smoke/vapor among the Contractor’s most tobacco-burdened populations. 18. The Contractor shall prepare to participate in evaluation activities that include the following: a. Evaluation-related TTA as recommended by CDPHE. b. Develop an evaluation plan using the guidance created by the CDPHE Evaluation Contractor. DocuSign Envelope ID: 247F12CD-BABD-4CD7-8F8F-5E4B5734D40B EXHIBIT B Page 7 of 10 Task Order Number: 2024*0208 Ver. 01.11.19 c. Coordinate with the CDPHE Evaluation Contractor to provide project information/data. d. Comply with data reporting requirements established by CDPHE’s Evaluation Contractor. e. Attend, at a minimum, quarterly meeting with CDPHE’s Evaluation Contractor to provide: i. program updates. ii. review evaluation progress. iii. review project successes. iv. review project barriers. 19. The Contractor shall prepare to notify the STEPP Project Officer within 15 business days of updating the evaluation plan. 20. The Contractor shall provide metrics/measures/project progress information in the following reports using the reporting tool provided by CDPHE’s Evaluation Contractor: a. Quarterly progress reports b. Annual Reports c. Final project report 21. CDPHE will perform aggregate data through the CDPHE’s Evaluation Contractor as part of the macro-evaluation of the Tobacco Grants Program. 22. CDPHE will provide the Contractor will the following Reporting templates: a. Quarterly Progress Report b. Annual Progress Report c. Final Project Report 23. The Contractor shall use standardized survey tools to assess the current status of tobacco use screening/intervention and advance tobacco treatment integration in clinical and community settings. This information is incorporated and made part of this contract by reference and is available on the following websites: a. http://www.tobaccofreeco.org b. https://millionhearts.hhs.gov/tools-protocols/action-guides/tobacco-change- package/index.html 24. The Contractor shall attend bi-monthly STEPP Update calls. 25. The Contractor shall attend scheduled Learning Community Calls specific to evidence-based tobacco program interventions in which the Contractor works during the contract period. 26. The Contractor shall develop a media plan with guidance and prior approval from the CDPHE Tobacco Communications Specialist prior to: a. Placement of any media buys b. Implementation of any communication plan through media mechanisms. 27. CDPHE will approve media plans within 15 business days of submission. 28. The Contractor shall use existing, customizable media materials. Media materials are incorporated and made part of this contract by reference and are located on the following website: https://cdphe.pica9.com/cd/index/home 29. The Contractor shall prepare to inform the STEPP Project Officer within 15 business days of hire of any new tobacco program staff. 30. CDPHE’s STEPP Project Officer will set up one (1) telephone/webinar appointment with the Contractor’s new tobacco program staff to discuss STEPP roles/responsibilities within 15 business days of notification by the Contractor. DocuSign Envelope ID: 247F12CD-BABD-4CD7-8F8F-5E4B5734D40B EXHIBIT B Page 8 of 10 Task Order Number: 2024*0208 Ver. 01.11.19 31. The Contractor shall communicate to all new tobacco program staff the requirement to participate in the STEPP New Employee Orientation training within three (3) to six (6) months of hire. This training is incorporated and made part of this contract by reference and is available at the following website: http://www.tobaccofreeco.org 32. The Contractor shall communicate to all new tobacco program staff the requirement to complete Public Health 101 training within three (3) months of hire. This training is incorporated and made part of this contract by reference and is available at the following website: http://www.tobaccofreeco.org. 33. The Contractor shall communicate to all new tobacco program staff the requirement to complete tobacco-specific training modules as identified by the STEPP Program Officer. 34. The Contractor shall communicate to all new tobacco program staff the requirement to engaged in Strategy 1.1 of the CDPHE-provided local public health agency framework in addition to complete the Responsible Tobacco Sales module within six (6) months of hire. This module is incorporated and made part of this contract by reference and is available at the following website: https://www.tobaccofreeco.org 35. The Contractor shall plan to participate in a minimum of two (2) STEPP-approved trainings/capacity building opportunities, annually. 36. The Contractor shall obtain from each subcontractor a Memorandum of Understanding/other binding contractual agreement. 37. The Contractor shall, upon request, provide CDPHE with copies of subcontractors’ Memoranda of Understanding/other binding contractual agreement within 15 business days of request. 38. If purchasing gift cards, the Contractor shall, upon request, provide to CDPHE written procedures related to gift card purchasing/handling. At a minimum, procedures shall include the following: a. How the gift card inventory is tracked/maintained? b. Gift card storage/safeguards against theft c. The primary person responsible for securing/distribution of gift cards d. A gift card distribution log that records: i. Each gift card number ii. Gift card dollar amount iii. Printed name of each gift card recipient iv. Signature of each gift card recipient 39. The Contractor shall prepare to return to STEPP all equipment less than three (3) years old purchased with STEPP grant funds by no later than the end of the contract period. 40. The Contractor shall, unless otherwise indicated, submit deliverables via email to the STEPP Project Officer at cdphe_stepp_pg@state.co.us Expected Results of Activity(s) 1. Decrease in tobacco use among priority populations through increased access to culturally- appropriate tobacco treatment services. 2. Decrease in tobacco prevalence/initiation of tobacco use by youth/young adults through increased promotion of tobacco-free social norms such as school-based tobacco-free policies. 3. Decrease in exposure to secondhand smoke/vapor through increase in community/place-based smoke-free/vapor-free policies. 4. Decrease in number of tobacco-related diseases through increased implementation of evidence- based tobacco program interventions. DocuSign Envelope ID: 247F12CD-BABD-4CD7-8F8F-5E4B5734D40B EXHIBIT B Page 9 of 10 Task Order Number: 2024*0208 Ver. 01.11.19 5. Documented progress toward primary activities based upon the implementation plan. 6. Documented engagement of clinical/community partners in evidence-based tobacco control efforts. 7. New community policy(ies) leading to the progress of overall programmatic goals identified in objectives above. 8. Decrease in tobacco-use prevalence, especially among priority populations. 9. Increase in use of tobacco treatment, particularly among priority populations. 10. Increase in the number of place-based/school-based tobacco-free policies. Measurement of Expected Results 1. CDPHE received the creation of the Tobacco-Focused Community Profile. 2. CDPHE received the signed implementation plan that identifies strategies in which the Contractor will engage. 3. CDPHE received Quarterly Progress Reports. 4. CDPHE received Annual Reports. 5. CDPHE receives data and measurement reported to the STEPP Evaluation Contractor. Completion Date Deliverables 1. The Contractor shall submit a Tobacco-Focused Community Profile. No later than 10/31/2023 2. The Contractor shall submit a draft implementation plan. No later than 11/15/2023 3. The Contractor shall submit a final signed implementation plan. No later than 12/15/2023 4. The Contractor shall submit an updated, signed annual implementation plan. No later than 7/30, annually 5. The Contractor shall submit quarterly progress report using the CDPHE-provided reporting tool. No later than 10/15, 1/15, and 4/15 annually 6. The Contractor shall submit an annual report using the CDPHE- provided reporting tool. No later than 6/30, annually 7. The Contractor shall submit a final project report using the CDPHE-approved reporting tool. No later than the end of the contract period 8. The Contractor shall submit language related to: a. local tobacco ordinances b. local tobacco-related organizational policy No later than five (5) business days after publication V. Monitoring: CDPHE’s monitoring of this contract for compliance with performance requirements will be conducted throughout the contract period by the STEPP Project Officer. Methods used will include a review of documentation determined by CDPHE to be reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable. The Contractor’s performance will be evaluated at DocuSign Envelope ID: 247F12CD-BABD-4CD7-8F8F-5E4B5734D40B EXHIBIT B Page 10 of 10 Task Order Number: 2024*0208 Ver. 01.11.19 set intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract. VI. Resolution of Non-Compliance: The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue. Within 30 calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The action(s) and timeline for completion will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to the timeline, the Contractor must email a request to the STEPP Project Officer and receive approval for a new due date. The State will oversee the completion/implementation of the action(s) to ensure timelines are met and the issue(s) is resolved. If the Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the provisions of this contract. DocuSign Envelope ID: 247F12CD-BABD-4CD7-8F8F-5E4B5734D40B Exhibit C Budget Task Order Number: 2024*0208 Page 1 of 4 Contractor Name Eagle County Public Health & Environment Budget Period July 1, 2023 - June 30, 2024 Project Name Tobacco Control and Prevention Position Title Description of Work Gross or Annual Salary Fringe Percent of Time on Project Total Amount Requested from CDPHE Partnerships Strategist The Partnerships Strategist will provide project oversight to include strategic planning and visioning, project management, budget oversight and oversight of future implementation strategies of local tobacco prevention work. Fringe benefits include health insurance, accident insurance, life insurance, retirement plan, paid time off, family and medical leave and workers compensation. 80,034.00$ 34,073.00$ 0.4 45,642.80$ -$ -$ -$ -$ -$ -$ -$ -$ Position Title Description of Work Hourly Wage Hourly Fringe Total #of Hours on Project Total Amount Requested from CDPHE -$ -$ -$ -$ -$ -$ -$ Contract (CT or PO) Number CT FHLA 2024*0208 Expenditure Categories Personal Services Salaried Employees Personal Services Hourly Employees PREVENTION SERVICES DIVISION- 12 MONTH BUDGET WITH JUSTIFICATION FORM Original Contract Routing # 2024*0208 Program Contact Name, Title, Phone and Email Chelsea Carnoali, Partnerships Strategist, 970-471-4827, chelsea.carnoali@eaglecounty.com Fiscal Contact Name, Title, Phone and Email Danielle Magargle, Financial Supervisor, 970-328-2607, danielle.magargle@eaglecounty.us          Exhibit C Budget Task Order Number: 2024*0208 Page 2 of 4 -$ -$ -$ 45,642.80$ Item Rate Quantity Total Amount Requested from CDPHE -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Total Supplies & Operating Total Personal Services (including fringe benefits) Supplies & Operating Expenses Description of Item          Exhibit C Budget Task Order Number: 2024*0208 Page 3 of 4 Item Rate Quantity Total Amount Requested from CDPHE Lodging $ 199.00 2.0 398.00$ Mileage $ 0.66 694.16 454.67$ Meals $ 197.50 1 197.50$ Parking costs $ 18.00 2.00 36.00$ -$ -$ -$ -$ -$ -$ 1,086.17$ Subcontractor Name Rate Quantity Total Amount Requested from CDPHE -$ -$ -$ -$ -$ -$ -$ -$ 46,728.97$ Item Total Amount Requested from CDPHE De minimis Indirect Cost Rate $ 3,271.03 Total Travel Contractual Description of Item Travel Description of Item Overnight stay for Project Coordinator to attend STEPP-required conferences/training related to the objectives of the project. Estimate is based on current 2023 government per diem rate for Denver. $199/night for one night x 2 nights= $398. Project Coordinator will attend STEPP-required project-related conferences/training. Round trip is approximately 330.2 miles round trip x 1 trip = 330.2 miles. Project Coordinator attends meetings throughout the county, spanning East and West from Basalt to Vail, and North to South from Bond to Redcliff (as needed) 363.96 miles round trip. Mileage rate is $.655/mile. Totaling 330.2+363.96 miles x $.655/mile = $454.67 Project Coordinator will attend the two-day STEPP-required conferences/training related to the objectives of the project. Meal estimate is based on current 2023 government per diem rate of $79/day for one full day in Denver, and $59.25 for two days of travel, 59.25 x 2=$118.5. Totaling $79+$118.5 = $197.5 Parking in downtown Denver for one mandatory training- $18/day for one day. Two day conference: $18 x 2 = $36 SUB-TOTAL OF DIRECT COSTS Indirect Description of Item Typically collected at 10% de minimis rate, but for this project Eagle County Public Health elects to apply a lower rate of 7% of total direct costs. Total Contractual          Exhibit C Budget Task Order Number: 2024*0208 Page 4 of 4 3,271.03$ 50,000.00$ Total Indirect TOTAL